Hello and welcome to the tutorial on the Enabling Accessibility Fund (EAF) online fillable Calculator.
This tutorial will focus on project location, taxes,
as well as the summary page entitled “Total Estimated Eligible Costs for your Project” and submitting your calculator information.
You may notice some differences between the version of the calculator presented in the tutorials
and the version that you are using when you will complete your calculator input.
As the calculator is updated regularly to reflect inflation
and the characteristics of each EAF Call for Proposals, some information may vary.
Once you have completed the first pages on the EAF Calculator where you selected your project activities
you will then arrive at the project location and taxes page.
First, we will go over the project location requirements.
We ask that you indicate which region that the project is located in:
Region 1,
Region 2,
Region 3,
Region 4 or Region 5.
To determine the location of your project and the appropriate region to select,
use the hyperlink in the Calculator called the EAF Region Tool.
A new window will open where you must enter the postal code of the location where your project activities will take place.
This may be different than your organization’s head office.
Based on the postal code you have entered, the EAF Region Tool will provide the region of your project location.
You will Return to the Calculator and select the appropriate region that was identified in the EAF Region Tool.
The Calculator will use this information to determine the costs of the activities based on the project location.
Next we will go over the information related to taxes that need to be entered.
This portion of the EAF Calculator will determine the amount of taxes applicable to your overall project costs,
based on your province or territory.
Please select from the dropdown list the province or territory where your project will take place.
In this example, we will be selecting “Ontario”.
Some organizations also qualify for a GST/HST rebate.
If this is the case for your organization, please select yes and select the applicable amount from the list provided.
Otherwise, kindly select No.
Please select the “Continue” button found at the bottom left corner of the page.
This will bring you to a summary of the total estimated eligible costs for your project.
There is a mandatory two-step process to complete in order to finalize your project costs in the calculator.
First, carefully review the breakdown of the estimated eligible costs for your project,
total requested funding from ESDC,
and the amount required from other funding sources.
Subtotals of the activities will show on the right hand side.
As you scroll down, a subtotal for all activities is provided that does not include tax.
Taxes are an eligible cost.
The “Amount required from other sources”
will include any amount that exceeds the limit set for the maximum amount of funding allowed under a Call for Proposals.
In this example, the total eligible cost is $1,114,430.22
The total requested funding from ESDC would be $1,000,000
and the total amount required from other funding sources
because your project costs have exceeded the maximum of 1,000,000 would be $259,306.15
Before pressing “submit” we recommend that you go back to the project activities page/pages
and either take a screenshot or note down the selections you made for each project activity.
Once you have reviewed your proposed projects summary, scroll to the bottom and click “Submit.”
Once you click Submit, you will be taken to the final page.
This page shows the exact same breakdown of your eligible project costs.
The final step is to click on the “Print/Download” button,
which will enable you to save a PDF version of the summary page onto your computer.
You will need to upload this PDF as a supporting document to your application in the GCOS portal.
Once your calculator information has been submitted,
you will receive a confirmation email including a Tracking Number.
The department highly recommends make note of the Tracking Number that is indicated on your PDF,
as well as in the confirmation email that is sent to you after clicking Submit.
Should there be any issues with your application, you will need this tracking number.
This concludes the EAF Calculator project location, taxes tutorial, and how to submit your EAF Calculator.
There are other videos available that provide an overview of the Calculator,
and how to apply for a ramp or an accessible washroom.
If you still have questions about the Calculator,
or require additional information about the Enabling Accessibility Fund program,
please visit our Employment and Social Development Canada funding page.
The web address is: https://www.canada.ca/en/employment-social-development/services/funding/programs.html
Em12-147/2026E-MP4 ISBN 978-0-660-79643-7