Sample invitations for your Canadian federal electoral reform event

A high turnout at an event is often directly related to how people were invited. Some people you hope will attend may have a scheduling conflict—but overall participation rates usually increase with a good invitation process. In addition to a welcoming, inclusive invitation process, providing sufficient advance notice will increase the likelihood that more participants can join in your event.

Note: if people cannot attend due to scheduling, you may want to tell them about other ways they can participate in the national dialogue on Canadian federal electoral reform.

Email, community event board, etc. invitation

Hello,
You are invited to join in a community dialogue at (Insert time) on (Insert date) at (Insert location) to discuss and share ideas about the future of Canada’s federal electoral system and democracy.

Hosted by (Insert event host name), the dialogue will:

• (Insert Overview of topics, activities, etc.)

The event will last about (Insert length of event). The results of the dialogue will be (Insert What you will be doing with the results here). (If desired, insert instructions on how to register).

I hope that you can join us at (Insert time) on (Insert date) at (Insert location)! Please feel free to pass along this invitation to others who may be interested.
(Insert host name)

Social media invitations

Twitter

• Have your say on the future of #CdnDemocracy. Join our community dialogue at (Insert link or date/location information)
  
• (Insert host name) is hosting a #CdnDemocracy community dialogue. Join us at: (Insert link or date/location information)
  
• Come discuss #CdnDemocracy together in (Insert community name) on (Insert date).
  
• Check out our #CdnDemocracy community dialogue on (Insert date) at (Insert location).

Facebook

Facebook is one of the most widely used social media platforms in Canada. You may wish to not only promote your event on your page or in messages, but also to create a Facebook event. In this way, you can invite participants to your event and keep track of who has indicated they would like to join you. You may also wish to adapt or use language from other sample invitations for your Facebook posts.

• Join our community dialogue on #CdnDemocracy and the future of Canada’s federal electoral system at (Insert link or date/location information). (If desired, insert instructions on how to register)
  
• (Insert host name) is hosting a #CdnDemocracy community dialogue on (Insert date/time) at (Insert location). (If desired, insert instructions on how to register)
  
• Help shape the future of #CdnDemocracy at our community dialogue in (Insert community name). (If desired, insert instructions on how to register)
  
• All voices matter when it comes to #CdnDemocracy – come have your say at our community dialogue on (Insert date/time) at (Insert location). (If desired, insert instructions on how to register)

Media advisory sample

City, Province – Date (one business day before event date) – Media representatives are advised that (Insert host name) will hold a community dialogue about the principles and values that underlie Canada’s federal electoral system and democracy. The purpose is to raise awareness of potential changes to our federal electoral system and provide an opportunity for community members to discuss and share their views on this issue with each other.

Event: Community dialogue on Canadian federal electoral reform
Date: [Weekday], [Month] [Day of Month], 2016
Time: 00:00 a.m. or p.m. [Time zone]
Location: [actual street address of event]

Poster and advertisement templates

Download and customize these templates to promote your electoral reform event.

• Poster template (PDF)
• Advertisement template (PDF)