Access to Information Act - Annual Report 2015-2016
(April 1, 2015 to March 31, 2016)
This publication is available upon request in alternative formats.
©Her Majesty the Queen in Right of Canada, (2016).
Catalogue No. : CH1-1/1E-PDF
ISSN : 1926-3732
Table of contents
- 1. Introduction
- 2. Structure of the Access to Information and Privacy Secretariat
- 3. Administration of requests
- 4. Complaints, Investigations and Audits
- 5. Education and Training Activities
- 6. Policies, Guidelines and Procedures
Appendices
1. Introduction
Canadian Heritage is pleased to present to Parliament its annual report on the administration of the Access to Information Act for fiscal year April 1, 2015 to March 31, 2016. Section 72 of the Act requires that the head of every federal government institution submit an annual report to Parliament on the administration of the Act during the fiscal year.
1.1 The Access to Information Act
The purpose of the Access to Information Act is to provide a right of access to information in records under the control of a government institution. It maintains that government information should be available to the public; that necessary exceptions to the right of access should be limited and specific; and that decisions on the disclosure of government information should be reviewed independently of government.
Canadian Heritage is fully committed to both the spirit and the intent of the Access to Information Act to ensure openness and transparency within the Department. The information contained in this report provides an overview of the activities of the Department in implementing the Act.
1.2 Mandate of Canadian Heritage
The Department of Canadian Heritage and Canada's major national cultural institutions play a vital role in the cultural, civic and economic life of Canadians. We work together to support culture, the arts, heritage, official languages, multiculturalism, citizenship and participation, in addition to Aboriginal, youth, and sport initiatives.
The Department of Canadian Heritage is responsible for programs and policies that help all Canadians participate in their shared cultural and civic life. The Department’s legislative mandate is set out in the Department of Canadian Heritage Act and other statutes for which the Minister of Canadian Heritage is responsible and presents a wide-ranging list of responsibilities for the Minister under the heading of “Canadian identity and values, cultural development, and heritage.”
The Department oversees numerous statutes, namely the Broadcasting Act, the Copyright Act and the Investment Canada Act (the latter two acts shared with Innovation, Science and Economic Development Canada), the Official Languages Act(Part VII), the Museums Act, the Canada Travelling Exhibitions Indemnification Act, the Cultural Property Export and Import Act, the Status of the Artist Act, the Canadian Multiculturalism Actand the Physical Activity and Sport Act (shared with Health Canada).
The Department of Canadian Heritage is specifically responsible for formulating and implementing cultural policies related to copyright, foreign investment and broadcasting, as well as policies related to arts, culture, heritage, official languages, sport, state ceremonial and protocol, and Canadian symbols. The Department’s programs, delivered through Headquarters, and multiple points of service including five regional offices across the country, fund community and third-party organizations to promote the benefits of culture, identity, and sport for Canadians.
In 2015-2016, the Minister of Canadian Heritage, assisted by the Minister for Sport and Persons with Disabilities, was accountable to Parliament for the Department and the four departmental agencies and the twelve Crown corporations.
2. Structure of the Access to Information and Privacy Secretariat
The Access to Information and Privacy (ATIP) Secretariat is responsible for administering the Access to Information Act within Canadian Heritage. Its mandate is to act on behalf of the Minister of Canadian Heritage in ensuring compliance with legislation, regulations and government policy and to create departmental directives, including standards, in all matters relating to the Act. The powers, duties and functions of the administration of the Access to Information Act have been fully delegated by the Minister to the Director of the Access to Information and Privacy Secretariat. A copy of the Canadian Heritage’s delegation order is appended to this report as Appendix A.
The Secretariat consisted of the following positions: Director, Deputy Director, six analysts, one project manager and two administrative support staff. In the departmental organizational structure, the ATIP Secretariat reports to the Corporate Secretariat for Canadian Heritage.
The activities of the ATIP Secretariat include:
- receiving and processing requests in accordance with the Act;
- promoting awareness of the Act within the Department;
- preparing the annual report to Parliament, the annual statistical report and maintaining the Department’s Info Source chapter;
- monitoring departmental compliance with the Act; and
- providing professional advice and guidance to senior management and all departmental staff on the Act.
3. Administration of requests
The statistical report on the administration of the Access to Information Act is appended to this report as Appendix B.
3.1 Access requests
The ATIP Secretariat received a total of 358 requests during the reporting period of April 1, 2015 to March 31, 2016. This is the highest number of requests ever received by Canadian Heritage and represents an increase of 20% from the previous fiscal year. With the 102 requests carried over from the previous reporting period there was a total of 460 active requests in 2015-2016.
Chart 1: Number of requests received, 2009-2010 to 2015-2016
Chart 1: Number of requests received, 2009-2010 to 2015-2016 – text version
This bar graph shows the number of requests Canadian Heritage received each fiscal year from 2008-2009 to 2015-2016. The data illustrated in the graph is as follows:
- 2009-2010: 235 requests
- 2010-2011: 253 requests
- 2011-2012: 262 requests
- 2012-2013: 237 requests
- 2013-2014: 241 requests
- 2014-2015: 297 requests
- 2015-2016: 358 requests
Topics
The requests for information received by Canadian Heritage cover a wide range of topics, however, as in previous years, certain subjects tend to predominate. For this reporting period, the most frequently requested information related to briefing notes to the Minister or Deputy Minister as well as for the briefing binders or transition books for the new Ministers.
Requests were also made for information on grants and contributions to cultural or sports organizations. Other information sought pertained to commemorative projects including the Victims of Communism Monument and Canada’s 150th anniversary as well as information concerning to the Canadian Broadcasting Corporation and the Copyright Act.
Informal requests
Since 2011, government institutions have been posting lists of completed access to information requests on the web. The goal is to enable the public to make informal requests for records that were previously released. As a result of the public posting, Canadian Heritage received 128 informal requests for information relating to 161 previously released requests. This represented 32,197 pages of records.
3.2 Applicant Sources
Of the requests that were received this reporting period, 31% were made by the media while 13% were made by the public. With the opportunity for applicants to decline to identify themselves a significant 39% chose to do so. The remaining requests were from businesses, academia, and organizations.
As indicated in Chart 2, the media has consistently been the largest source of requests for Canadian Heritage. For the last five fiscal years the general public has steadily represented approximately 15% of requesters. A growing number of requesters choose to decline to identify since Treasury Board Secretariat added this new category.
Chart 2: Applicant Sources, 2012-2013 to 2015-2016
Chart 2: Applicant Sources, 2012-2013 to 2015-2016 - Text version
This bar graph shows the sources of requests from fiscal years 2011-2012 to 2015-2016, and indicates the percentage of requests from each source. The data illustrated in the graph is as follows:
| Applicant sources | 2012-2013 | 2013-2014 | 2014-2015 | 2015-2016 |
|---|---|---|---|---|
| Media | 51% | 54% | 12% | 31% |
| Academia | 9% | 1% | 6% | 5% |
| Business | 15% | 17% | 12% | 10% |
| Organization | 9% | 13% | 6% | 2% |
| Public | 16% | 16% | 16% | 13% |
| Decline to identify | 16% | 39% |
3.3 Extensions
Requests can be extended beyond the 30-day statutory time frame in three circumstances; when the request is for a large number of records or necessitates a search through a large number of records, when consultations are necessary, or to give notice to a third party. This reporting period, extensions were taken in 153 cases. In 51 cases, the department required a 30-day or less time extension. In 102 cases, an extension of over 30 days was required, including 15 requests for search, 62 for consultation with other government institutions and 25 for consultation with third parties. Of the requests closed this reporting period, 30% required extensions. This was an 8% reduction from the last reporting period.
Chart 3 illustrates the circumstances for which extensions were taken during the course of the last four years. As in previous years, consultations with other government institutions (other than those referring to section 69 of the Act) were the most common. In 2015-2016, there was a significant increase in consultations with other governmental institutions from 40% to 55%.
Chart 3: Reasons for Time extensions, 2012-2013 to 2015-2016
Chart 3: Reasons for Time extensions, 2012-2013 to 2015-2016 – text version
This bar graph shows the reasons for time extensions in each fiscal year from 2013-2014 to 2015-2016, and the percentages for each reason in each year. The data illustrated in the graph is as follows:
| Reason | 2011-2012 | 2012-2013 | 2013-2014 | 2014-2015 | 2015-2016 |
|---|---|---|---|---|---|
| Interference with operations | 15% | 13% | 13% | 20% | 15% |
| Consultation - Section 69 | 21% | 11% | 17% | 23% | 13% |
| Consultation - Other | 34% | 47% | 41% | 40% | 55% |
| Third Party Notice | 30% | 29% | 29% | 17% | 16% |
3.4 Completed Requests
Four hundred and six requests were completed by the end of March 2016. More than half (55%) of the requests completed resulted in partial disclosure. Eighty-one requests were totally disclosed. Requests processed where no records existed was consistent with the last reporting period at 10%. Information was entirely excluded in six requests and exempted entirely in ten requests. Forty-six requests were either transferred to other federal institutions or were abandoned by the applicants.
Chart 4: Disposition of requests, 2015-2016
Chart 4: Disposition of requests, 2015-2016 – text version
This pie chart shows the disposition of requests for the year 2015-2016. The data illustrated in the graph is as follows:
| Disposition | Number |
|---|---|
| All disclosed | 81 |
| Disclosed in part | 223 |
| All exempted | 10 |
| All excluded | 6 |
| No records exist | 40 |
| Request transferred | 13 |
| Request abandoned | 33 |
| None | 0 |
The 406 completed requests were processed in the following timeframes:
- 52% of requests completed within 30 days
- 25% of requests completed within 31 to 60 days
- 19% of requests completed within 61 to 120 days
- 4% of requests completed within 121 or more days
Of the 406 requests completed during this reporting period, over 97% were completed within the statutory time frame.
Chart 5 indicates the number of pages that were processed by the Department for the last five fiscal years. The peak in 2013-2014 was due to efforts of the ATIP Secretariat to complete a number of outstanding requests. Since 2014-2015, the Department has returned to its regular output.
Chart 5: Number of Relevant Pages Processed, 2011-2012 to 2015-2016
Chart 5: Number of Relevant Pages Processed, 2011-2012 to 2015-2016 – text version
This bar graph shows the number of relevant pages processed each year from fiscal years 2011-2012 to 2015-2016. The data illustrated in the graph is as follows:
- 2011-2012: 47796 pages
- 2012-2013: 50161 pages
- 2013-2014: 93433 pages
- 2014-2015: 41874 pages
- 2015-2016: 48034 pages
To ensure accurate and timely responses to applicants, the ATIP Secretariat monitored the processing of requests on a daily basis using the ATIP case management system (Access Pro Case Management/Redaction) as well as with bi-weekly meetings between the advisors and management of the Secretariat. In addition, reports that provide details on the status of requests are shared with program liaisons and departmental senior managers as well as with the Deputy Minister’s office on a weekly basis.
3.5 Exemptions / Exclusions
The Access to Information Act does not apply to certain types of records. The legislation allows this information to be excluded from requests. This reporting period, exclusions were applied in 101 requests. Subsection 69(1) (confidences of the Queen’s Privy Council for Canada) was applied in 91 requests and paragraph 68(a) (published material) was applied in 19 requests. Additionally, section 68.1 (Canadian Broadcasting Corporation information relating to journalistic, creative, or programming activities) was applied in one request.
The Access to Information Act sets out specific exceptions to the right of access known as exemptions. Each exemption is intended to protect information relating to a particular public or private interest and form the only basis for refusing access to government information under the Access to Information Act . Of the 406 requests completed, exemptions to withhold information were invoked in 221 requests. The exemptions most commonly applied by the Department were: section 21 (information relating to the internal decision-making processes of government) invoked in 305 requests; section 20 (records containing third-party business information), applied in 97 requests; and subsection 19(1) (records containing personal information), which was invoked in 95 requests. This fiscal year, section 15 (international affairs and defence) ranked number four, being applied in 46 requests.
3.6 Consultations
To assist other institutions in processing their access requests, the ATIP Secretariat reviews and provides recommendations on the disclosure of records that concern Canadian Heritage. During the reporting period, the ATIP Secretariat received a total of 115 consultation requests from other federal institutions and other levels of governments. This represents a 20% increase from the previous fiscal year and a 152% increase of the number of pages received for consultation, as shown in Chart 6.
Chart 6: Consultations: Number of Pages Received, 2012-2013 to 2015-2016
Chart 6: Consultations: Number of Pages Received, 2012-2013 to 2015-2016 – text version
This bar graph shows the total number of consultations pages received for each fiscal year from 2011-2012 to 2015-2016. The data illustrated in the graph is as follows:
- 2012-2013: 5637
- 2013-2014: 2585
- 2014-2015: 2873
- 2015-2016: 7277
In 2015-2016, Canadian Heritage received consultation requests from 31 federal institutions. The top consulting institutions were the Privy Council Office, the Public Services and Procurement Canada, Innovation, Science and Economic Development Canada and the Treasury Board Secretariat.
3.7 Fees and Costs
Under the legislation, fees may be charged during the processing of requests. In 2015-2016 the total fees collected were $1,925. The totality of this amount was for application fees. The policy at Canadian Heritage is to waive reproduction and search fees that are under $25. It is also our policy to waive the fees for overdue requests.
As was the case in the four previous fiscal years, no reproduction fees were collected as applicants requested records on compact disks rather than photocopies. Reproduction fees can be charged for photocopies but no fees are charged for compact disks as they are not stipulated in the legislation.
The ATIP Secretariat incurred $659,165 in salary costs and $173,610 in administrative costs to administer the Access to Information Act.
4. Complaints, Investigations and Audits
In the fiscal year, five complaints regarding the processing of access to information requests were filed with the Office of the Information Commissioner of Canada against Canadian Heritage. The reasons for the five complaints were: one for the application of exclusions–section 69, two for the application of exemptions, and two for the non-existence of records.
The Office of the Information Commissioner completed their investigation into four complaints on Canadian Heritage. Their findings concluded that two complaints were not well founded. The two other complaints were discontinued. At the end of the fiscal year, 23 complaints were still ongoing.
Canadian Heritage was not involved in Federal Court cases or audits during this reporting period.
5. Education and Training Activities
To increase the knowledge and understanding of the Access to Information Act across the department, training and awareness sessions were delivered to departmental employees. These sessions provided basic information on the purpose and provisions of the Access to Information Act, as well as the roles and responsibilities of departmental employees and the ATIP Secretariat. Information was tailored to meet the specific needs of the branches concerned.
This reporting period, the ATIP Secretariat delivered 14 awareness sessions on the Access to Information Act to 132 departmental employees in the National Capital Region and regional offices.
The internal website for the ATIP Secretariat is a tool that is accessible to all departmental employees which describes the ATIP Secretariat’s roles and responsibilities and provides information on the Access to Information Act and related departmental policies and procedures.
6. Policies, Guidelines and Procedures
During the reporting period, Canadian Heritage implemented an ATIP Dropbox procedure to more efficiently circulate Access to Information requests release packages throughout the institution. By granting electronic access to the release packages on a shared drive the ATIP Secretariat was also able to reduce the amount of paper it used. The staff of the ATIP Secretariat collaborated with departmental staff in planning for the implementation of the Government of Canada’s Directive on Open Government at Canadian Heritage.
Appendix A – Delegation order
Delegation order
Access to Information Act and Privacy Act
Pursuant to Section 73 of the Access to Information Act and the Privacy Act, I, as head of the Department of Canadian Heritage, hereby designate the persons holding the positions set out in the schedule hereto, or persons occupying on an acting basis those positions, to exercise my powers and functions under these Acts specified opposite each position.
This Delegation Order supersedes all previous Access to Information Act and Privacy Act Delegation Orders.
The Honourable Mélanie Joly
Minister of Canadian Heritage
Date: May 31, 2016
Powers and functions delegated pursuant to Section 73 of the Access to Information Act and the Access to Information Regulations
The Xs indicate which position has delegated authority for each section of the Act.
| Delegation | Position | ||||
|---|---|---|---|---|---|
| DM | CS | ATIP/D | ATIP/DD | ||
| Section | Description | 1 | 2 | 3 | 4 |
| 4(2 .1) | Responsibility of government institutions | x | x | x | |
| 7(a) | Notice where access requested | x | x | x | |
| 7(b) | Giving access to record | x | x | x | |
| 8(1 ) | Transfer of request to another government institution | x | x | x | x |
| 9 | Extension of time limits | x | x | x | x |
| 11(2), (3), (4), (5), (6) | Additional fees | x | x | x | x |
| 12(2)(b) | Language of access | x | x | x | |
| 12(3)(b) | Access in an alternative format | x | x | x | |
| 13 | Exemption - Information obtained in confidence | x | x | x | |
| 14 | Exemption - Federal-provincial affairs | x | x | x | |
| 15 | Exemption - International affairs and defence | x | x | x | |
| 16 | Exemption - Law enforcement and investigation | x | x | x | |
| 16.5 | Exemption - Public Servants Disclosure Protection Act | x | x | x | |
| 17 | Exemption - Safety of individuals | x | x | x | |
| 18 | Exemption - Economic interests of Canada | x | x | x | |
| 18.1 | Exemption - Economic interests of the Canada Post Corporation, Export Development Canada, the Public Sector Pension Investment Board and VIA Rail Canada Inc. | x | x | x | |
| 19 | Exemption - Personal information | x | x | x | |
| 20 | Exemption - Third party information | x | x | x | |
| 21 | Exemption - Operations of Government | x | x | x | |
| 22 | Exemption - Testing procedures, tests and audits | x | x | x | |
| 22.1 | Exemption - Audit working papers and draft audit reports | x | x | x | |
| 23 | Exemption - Solicitor-client privilege | x | x | x | |
| 24 | Exemption - Statutory prohibitions | x | x | x | |
| 25 | Severability | x | x | x | |
| 26 | Exemption - Information to be published | x | x | x | |
| 27(1), (4) | Third-party notification | x | x | x | x |
| 28(1)(b), (2), (4) | Third-party notification | x | x | x | x |
| 29(1) | Where the Information Commissioner recommends disclosure | x | x | x | |
| 33 | Advising Information Commissioner of third-party involvement | x | x | x | |
| 35(2)(b) | Right to make representations | x | x | x | |
| 37(4) | Access to be given to complainant | x | x | x | |
| 43(1) | Notice to third-party (application to Federal Court for review) | x | x | x | |
| 44(2) | Notice to applicant (application to Federal Court by third-party) | x | x | x | |
| 52(2)(b), (3) | Special rules for hearings | x | x | x | |
| 71(1) | Facilities for inspection of manuals | x | x | x | |
| 72 | Annual report to Parliament | x | x | x | |
| Delegation | Position | ||||
|---|---|---|---|---|---|
| DM | CS | ATIP/D | ATIP/DD | ||
| Section | Description | 1 | 2 | 3 | 4 |
| 6(1 ) | Transfer of request | x | x | x | x |
| 7(2 ) | Search and preparation fees | x | x | x | x |
| 7(3 ) | Production and programming fees | x | x | x | x |
| 8 | Providing access to record(s) | x | x | x | |
| 8.1 | Limitations in respect of format | x | x | x | |
Legend:
- DM
- Deputy Minister
- CS
- Corporate Secretary
- ATIP/D
- Director, Access to Information and Privacy Secretariat
- ATIP/DD
- Deputy Director, Access to Information and Privacy Secretariat
Appendix B – Statistical Report on the Access to Information Act
Statistical Report on the Access to Information Act
Name of institution: Canadian Heritage
Reporting period:2015-04-01 to 2016-03-31
Part 1: Requests Under the Access to Information Act
1.1 Number of requests
| Number of Requests | |
|---|---|
| Received during reporting period | 358 |
| Outstanding from previous reporting period | 102 |
| Total | 460 |
| Closed during reporting period | 406 |
| Carried over to next reporting period | 54 |
1.2 Sources of requests
| Source | Number of Requests |
|---|---|
| Media | 112 |
| Academia | 17 |
| Business (private sector) | 37 |
| Organization | 8 |
| Public | 45 |
| Decline to Identify | 139 |
| Total | 358 |
1.3 Informal requests
| 1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total |
|---|---|---|---|---|---|---|---|
| 49 | 70 | 7 | 0 | 0 | 0 | 0 | 126 |
Note: All requests previously recorded as “treated informally” will now be accounted for in this section only.
Part 2: Requests Closed During the Reporting Period
2.1 Disposition and completion time
| Disposition of Requests | Completion Time | |||||||
|---|---|---|---|---|---|---|---|---|
| 1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total | |
| All disclosed | 3 | 43 | 32 | 3 | 0 | 0 | 0 | 81 |
| Disclosed in part | 11 | 68 | 63 | 71 | 3 | 4 | 3 | 223 |
| All exempted | 2 | 5 | 1 | 2 | 0 | 0 | 0 | 10 |
| All excluded | 1 | 0 | 3 | 2 | 0 | 0 | 0 | 6 |
| No records exist | 19 | 20 | 1 | 0 | 0 | 0 | 0 | 40 |
| Request transferred | 13 | 0 | 0 | 0 | 0 | 0 | 0 | 13 |
| Request abandoned | 23 | 2 | 0 | 0 | 1 | 2 | 5 | 33 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 72 | 138 | 100 | 78 | 4 | 6 | 8 | 406 |
2.2 Exemptions
| Section | Number of Requests | Section | Number of Requests | Section | Number of Requests | Section | Number of Requests |
|---|---|---|---|---|---|---|---|
| 13(1)(a) | 9 | 16(2) | 7 | 18(a) | 6 | 20.1 | 0 |
| 13(1)(b) | 0 | 16(2)(a) | 0 | 18(b) | 7 | 20.2 | 0 |
| 13(1)(c) | 20 | 16(2)(b) | 0 | 18(c) | 0 | 20.4 | 0 |
| 13(1)(d) | 9 | 16(2)(c) | 13 | 18(d) | 1 | 21(1)(a) | 142 |
| 13(1)(e) | 0 | 16(3) | 0 | 18.1(1)(a) | 1 | 21(1)(b) | 142 |
| 14 | 0 | 16.1(1)(a) | 0 | 18.1(1)(b) | 0 | 21(1)(c) | 19 |
| 14(a) | 19 | 16.1(1)(b) | 1 | 18.1(1)(c) | 0 | 21(1)(d) | 2 |
| 14(b) | 1 | 16.1(1)(c) | 0 | 18.1(1)(d) | 0 | 22 | 0 |
| 15(1) | 0 | 16.1(1)(d) | 0 | 19(1) | 95 | 22.1(1) | 0 |
| 15(1) - I.A.* | 45 | 16.2(1) | 0 | 20(1)(a) | 1 | 23 | 41 |
| 15(1) - Def.* | 1 | 16.3 | 0 | 20(1)(b) | 79 | 24(1) | 9 |
| 15(1) - S.A.* | 0 | 16.4(1)(a) | 0 | 20(1)(b.1) | 0 | 26 | 3 |
| 16(1)(a)(i) | 0 | 16.4(1)(b) | 0 | 20(1)(c) | 12 | ||
| 16(1)(a)(ii) | 0 | 16.5 | 0 | 20(1)(d) | 5 | ||
| 16(1)(a)(iii) | 0 | 17 | 0 | ||||
| 16(1)(b) | 1 | ||||||
| 16(1)(c) | 3 | ||||||
| 16(1)(d) | 0 | ||||||
* I.A.: International Affairs
Def.: Defence of Canada
S.A.: Subversive Activities
2.3 Exclusions
| Section | Number of Requests | Section | Number of Requests | Section | Number of Requests |
|---|---|---|---|---|---|
| 68(a) | 19 | 69(1) | 0 | 69(1)(g) re (a) | 68 |
| 68(b) | 0 | 69(1)(a) | 14 | 69(1)(g) re (b) | 0 |
| 68(c) | 0 | 69(1)(b) | 0 | 69(1)(g) re (c) | 23 |
| 68.1 | 1 | 69(1)(c) | 2 | 69(1)(g) re (d) | 17 |
| 68.2(a) | 0 | 69(1)(d) | 6 | 69(1)(g) re (e) | 42 |
| 68.2(b) | 0 | 69(1)(e) | 17 | 69(1)(g) re (f) | 14 |
| 69(1)(f) | 0 | 69.1(1) | 0 |
2.4 Format of information released
| Disposition | Paper | Electronic | Other Formats |
|---|---|---|---|
| All disclosed | 64 | 16 | 1 |
| Disclosed in part | 131 | 92 | 0 |
| Total | 195 | 108 | 1 |
2.5 Complexity
2.5.1 Relevant pages processed and disclosed
| Disposition of Requests | Number of Pages Processed | Number of Pages Disclosed | Number of Requests |
|---|---|---|---|
| All disclosed | 4653 | 4750 | 81 |
| Disclosed in part | 41443 | 42580 | 223 |
| All exempted | 1488 | 0 | 10 |
| All excluded | 450 | 0 | 6 |
| Request abandoned | 0 | 0 | 33 |
| Neither confirmed nor denied | 0 | 0 | 0 |
2.5.2 Relevant pages processed and disclosed by size of requests
| Disposition | Less Than 100 Pages Processed | 101-500 Pages Processed | 501-1000 Pages Processed | 1001-5000 Pages Processed | More Than 5000 Pages Processed | |||||
|---|---|---|---|---|---|---|---|---|---|---|
| Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | |
| All disclosed | 71 | 879 | 9 | 1522 | 0 | 0 | 1 | 2349 | 0 | 0 |
| Disclosed in part | 158 | 16109 | 50 | 95 0 | 5 | 2587 | 10 | 14364 | 0 | 0 |
| All exempted | 4 | 0 | 6 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 5 | 0 | 1 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Request abandoned | 33 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 271 | 16988 | 66 | 11042 | 5 | 2587 | 11 | 16713 | 0 | 0 |
2.5.3 Other complexities
| Disposition | Consultation Required | Assessment of Fees | Legal Advice Sought | Other | Total |
|---|---|---|---|---|---|
| All disclosed | 25 | 0 | 0 | 2 | 27 |
| Disclosed in part | 113 | 0 | 0 | 34 | 147 |
| All exempted | 3 | 0 | 0 | 0 | 3 |
| All excluded | 6 | 0 | 0 | 0 | 6 |
| Request abandoned | 4 | 1 | 0 | 6 | 11 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 |
| Total | 151 | 1 | 0 | 42 | 194 |
2.6 Deemed refusals
2.6.1 Reasons for not meeting statutory deadline
| Number of Requests Closed Past the Statutory Deadline | Principal Reason | |||
|---|---|---|---|---|
| Workload | External Consultation | Internal Consultation | Other | |
| 13 | 7 | 3 | 0 | 3 |
2.6.2 Number of days past deadline
| Number of Days Past Deadline | Number of Requests Past Deadline Where No Extension Was Taken | Number of Requests Past Deadline Where An Extension Was Taken | Total |
|---|---|---|---|
| 1 to 15 days | 1 | 0 | 1 |
| 16 to 30 days | 0 | 1 | 1 |
| 31 to 60 days | 0 | 1 | 1 |
| 61 to 120 days | 0 | 2 | 2 |
| 121 to 180 days | 0 | 1 | 1 |
| 181 to 365 days | 0 | 4 | 4 |
| More than 365 days | 0 | 3 | 3 |
| Total | 1 | 12 | 13 |
2.7 Requests for translation
| Translation Requests | Accepted | Refused | Total |
|---|---|---|---|
| English to French | 0 | 0 | 0 |
| French to English | 0 | 0 | 0 |
| Total | 0 | 0 | 0 |
Part 3: Extensions
3.1 Reasons for extensions and disposition of requests
| Disposition of Requests Where an Extension Was Taken | 9(1)(a) Interference With Operations | 9(1)(b) Consultation | 9(1)(c) Third-Party Notice | |
|---|---|---|---|---|
| Section 69 | Other | |||
| All disclosed | 1 | 0 | 5 | 0 |
| Disclosed in part | 16 | 15 | 73 | 22 |
| All exempted | 0 | 0 | 1 | 1 |
| All excluded | 0 | 3 | 1 | 0 |
| No records exist | 0 | 0 | 0 | 0 |
| Request abandoned | 6 | 3 | 4 | 2 |
| Total | 23 | 21 | 84 | 25 |
3.2 Length of extensions
| Length of Extensions | 9(1)(a) Interference With Operations | 9(1)(b) Consultation | 9(1)(c) Third-Party Notice | |
|---|---|---|---|---|
| Section 69 | Other | |||
| 30 days or less | 8 | 14 | 29 | 0 |
| 31 to 60 days | 10 | 6 | 48 | 25 |
| 61 to 120 days | 3 | 0 | 5 | 0 |
| 121 to 180 days | 1 | 0 | 1 | 0 |
| 181 to 365 days | 1 | 1 | 1 | 0 |
| 365 days or more | 0 | 0 | 0 | 0 |
| Total | 23 | 21 | 84 | 25 |
Part 4: Fees
| Fee Type | Fee Collected | Fee Waived or Refunded | ||
|---|---|---|---|---|
| Number of Requests | Amount | Number of Requests | Amount | |
| Application | 385 | $1,925 | 19 | $95 |
| Search | 0 | $0 | 1 | $450 |
| Production | 0 | $0 | 0 | $0 |
| Programming | 0 | $0 | 0 | $0 |
| Preparation | 0 | $0 | 0 | $0 |
| Alternative format | 0 | $0 | 0 | $0 |
| Reproduction | 0 | $0 | 117 | $2,993 |
| Total | 385 | $1,925 | 137 | $3,538 |
Part 5: Consultations Received From Other Institutions and Organizations
5.1 Consultations received from other Government of Canada institutions and organizations
| Consultations | Other Government of Canada Institutions | Number of Pages to Review | Other Organizations | Number of Pages to Review |
|---|---|---|---|---|
| Received during reporting period | 106 | 6940 | 9 | 337 |
| Outstanding from the previous reporting period | 9 | 274 | 0 | 0 |
| Total | 115 | 7214 | 9 | 337 |
| Closed during the reporting period | 108 | 6369 | 9 | 337 |
| Pending at the end of the reporting period | 7 | 845 | 0 | 0 |
5.2 Recommendations and completion time for consultations received from other Government of Canada institutions
| Recommendation | Number of Days Required to Complete Consultation Requests | |||||||
|---|---|---|---|---|---|---|---|---|
| 1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total | |
| Disclose entirely | 32 | 19 | 6 | 0 | 0 | 0 | 0 | 57 |
| Disclose in part | 9 | 14 | 13 | 3 | 2 | 0 | 0 | 41 |
| Exempt entirely | 1 | 0 | 0 | 0 | 0 | 0 | 0 | 1 |
| Exclude entirely | 1 | 0 | 0 | 0 | 0 | 0 | 0 | 1 |
| Consult other institution | 2 | 0 | 2 | 0 | 0 | 0 | 0 | 4 |
| Other | 3 | 0 | 0 | 1 | 0 | 0 | 0 | 4 |
| Total | 48 | 33 | 21 | 4 | 2 | 0 | 0 | 108 |
5.3 Recommendations and completion time for consultations received from other organizations
| Recommendation | Number of Days Required to Complete Consultation Requests | |||||||
|---|---|---|---|---|---|---|---|---|
| 1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total | |
| Disclose entirely | 2 | 0 | 1 | 0 | 0 | 0 | 0 | 3 |
| Disclose in part | 1 | 4 | 1 | 0 | 0 | 0 | 0 | 6 |
| Exempt entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Exclude entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 3 | 4 | 2 | 0 | 0 | 0 | 0 | 9 |
Part 6: Completion Time of Consultations on Cabinet Confidences
6.1 Requests with Legal Services
| Number of Days | Fewer Than 100 Pages Processed | 101-500 Pages Processed | 501-1000 Pages Processed | 1001-5000 Pages Processed | More Than 5000 Pages Processed | |||||
|---|---|---|---|---|---|---|---|---|---|---|
| Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | |
| 1 to 15 | 38 | 352 | 7 | 221 | 0 | 0 | 0 | 0 | 0 | 0 |
| 16 to 30 | 4 | 34 | 2 | 19 | 0 | 0 | 0 | 0 | 0 | 0 |
| 31 to 60 | 1 | 97 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 43 | 483 | 9 | 240 | 0 | 0 | 0 | 0 | 0 | 0 |
6.2 Requests with Privy Council Office
| Number of Days | Fewer Than 100 Pages Processed | 101‒500 Pages Processed | 501-1000 Pages Processed | 1001-5000 Pages Processed | More Than 5000 Pages Processed | |||||
|---|---|---|---|---|---|---|---|---|---|---|
| Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | |
| 1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Part 7: Complaints and Investigations
| Section 32 | Section 35 | Section 37 | Total |
|---|---|---|---|
| 5 | 0 | 0 | 5 |
Part 8: Court Action
| Section 41 | Section 42 | Section 44 | Total |
|---|---|---|---|
| 0 | 0 | 0 | 0 |
Part 9: Resources Related to the Access to Information Act
9.1 Costs
| Expenditures | Amount |
|---|---|
| Salaries | $659,165 |
| Overtime | $0 |
| Goods and Services | $173,610 |
| Professional services contracts | $120,104 |
| Other | $53,506 |
| Total | $832,775 |
9.2 Human Resources
| Resources | Person Years Dedicated to Access to Information Activities |
|---|---|
| Full-time employees | 8.42 |
| Part-time and casual employees | 0.00 |
| Regional staff | 0.00 |
| Consultants and agency personnel | 0.73 |
| Students | 0.00 |
| Total | 9.15 |
Note: Enter values to two decimal places.
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