Application Guidelines – Events

Introduction

The Inter-Action: Multiculturalism Funding Program is administered by the Department of Canadian Heritage. The Program supports the Department’ s mandate, as well as the Canadian Multiculturalism Act, by assisting in the socio-economic integration of individuals and communities and helping them to contribute to building an integrated and socially cohesive society.

The Inter-Action: Events component provides funding, normally in the form of grants, to community-based events that foster intercultural or interfaith understanding, civic memory and pride or respect for core democratic values. The primary intention is to create concrete opportunities for interaction among cultural and faith communities.

Applications are considered on an on-going basis.

These guidelines will help you complete your funding application.

Objective and expected outcomes

Funding is provided under the Inter-Action: Events component for events that support building an integrated, socially cohesive society by building bridges to promote intercultural understanding, or by fostering citizenship, civic memory, civic pride, and respect for core democratic values grounded in our history.

Who can apply

The following groups and institutions are eligible for funding:

  • Canadian not-for-profit organizations, associations and unincorporated groups of individuals
  • Canadian incorporated and unincorporated municipalities and townships with a population of up to 10,000
  • Canadian Aboriginal organizations

Applications for the program are accepted on a continuous intake, however applications must be submitted at least 18 weeks prior to the proposed event start date. Applications submitted less than 18 weeks prior to the proposed start date of an event will not be considered.

Eligible events

Eligible events must:

  • demonstrate involvement of more than one single cultural, religious or ethnic community and establish concrete opportunities for positive interaction among them;
  • help foster intercultural or interfaith understanding, civic memory and pride, and/or respect for core democratic values;
  • be open to and intended for the general public;
  • have a total cash cost of no more than $100,000.

Some examples of eligible events:

  • community-based celebrations of the historic contributions to Canada of particular ethnic, cultural or religious groups, including in support of initiatives such as Asian Heritage Month and Black History Month
  • a “citizenship day” event for young people, organized by a coalition of faith, ethnic or cultural groups
  • musical events that bridge ethnic, cultural or religious communities
  • a sporting activity involving members of various ethnic, cultural or religious communities
  • interfaith dialogues that bring together representatives of Canada’s faith groups
  • intercultural dialogues to share cultural heritage, traditions and viewpoints
  • public education events that foster intercultural or interfaith understanding, civic memory and pride, and/or respect for core democratic values.

Events not eligible for funding are primarily those of a religious, political, commercial or private nature.

Eligible expenditures

Eligible expenditures must relate directly to the proposed event and may include:

  • salaries and professional fees and expenses, including costs of honoraria (but not for directors)
  • recruiting, training or supporting local volunteers (e.g., child care, uniforms or transportation)
  • performers’ and artists’ fees and expenses
  • domestic travel for event participants
  • liability insurance (public events funded under the Inter-Action: Events component must be covered by liability insurance)
  • translation from one to another official language
  • communications, publicity, promotional material
  • facility rental, production and set-up costs

No more than 15% of the amount granted to the applicant can be used for administrative expenses.

Administrative expenses may include:

  • office supplies
  • Internet services
  • telephone, fax
  • utilities
  • postage, courier
  • photocopying and printing

Funding is in the form of a grant of up to 50% of the total cash expenses of the event, but will not exceed $25,000.

Ineligible expenditures

The Inter-Action Events component does not fund:

  • core program expenses such as:
    • directors’ fees for volunteer members of boards or other governing bodies
    • annual or regular executive board meetings
    • ongoing production or development of newsletters, websites, newspapers, magazines, journals, or radio and television broadcasts
    • capital costs or expenditures
    • start-up and operational costs for organizations
  • profit-making activities
  • international travel and eligible costs that exceed the Government of Canada Travel Directive
  • food and beverages
  • contingency fees and miscellaneous fees

Assessment criteria

Proposals will be assessed against the following criteria:

Event design, goals and rationale

  • Proposal demonstrates how event supports the Events component objective.
  • Need for event is well established and clear.
  • Event has confirmed partners.
  • Event activities are designed to create concrete opportunities for positive interaction between different communities.

Results, budget integrity and value for money

  • Anticipated effects of event on communities involved are clearly expressed in proposal.
  • Proposed budget is balanced and sufficiently detailed (i.e., costs and revenues have been itemized and explained).
  • Proposed budget is reasonable and reflects due regard for the efficient and prudent use of public funds.

Ensuring event success

  • Applicant has demonstrated capacity to deliver proposed event in a successful, efficient and timely manner.

The Department may request your organization to ask adult participants to complete a client survey to help evaluate the effectiveness of the Events component of the Inter-Action: Multiculturalism Funding Program.

Glossary

This glossary contains definitions for some important terms used in the Inter-Action: Events component Funding guidelines and application form.

Administrative costs
Administrative expenses, such as office supplies, telephone, fax, Internet, utilities, postage, courier, photocopying/printing, and rent for office space. Only administrative costs directly related to the funded event are eligible under the Inter-Action: Events component.
Event
An organized activity or an intercultural or interfaith celebration open to the general public. It should provide for short-term community interaction (typically from a few hours to a few days) for a diverse audience independent of any long-term program or project.
Grant
A transfer payment subject to pre-established eligibility and other entitlement criteria. A grant does not have to be accounted for by a recipient, nor normally subject to auditing by the Department. The recipient will be required to report on the results achieved.
Honorarium
A payment to a professional person for services provided for which fees are not legally or traditionally required.
In-kind contribution:
A contribution—by an individual, a business or an organization—of materials, goods, services or time that would otherwise be an incurred expense. In-kind contributions are considered real contributions to the cost of the proposed activities but are not reimbursable. Donated goods and services may be considered in-kind contributions if they are essential to an event’s success; if they would otherwise have to be purchased or paid for by the recipient; if they can be measured at fair market value (i.e., in relation to similar goods and services); and if they are balanced by an equal expense in the project budget.
Liability insurance
Insurance for claims arising from injuries or damage to other people or property. Any public events funded by the Inter-Action: Events component must be covered by liability insurance.
Partners
All parties (individuals, communities, community-based organizations, public and private sector institutions and funding bodies) with a vested interest in a particular issue.
Professional fees
Payments for services rendered by an individual who is not an employee of the organization or by a firm that is separate from the organization. For example, it includes fees for, or in respect of, services provided by writers, translators and event managers.
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