Application Guidelines – Projects

Inter-Action: Multiculturalism Funding Program

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Objectives and expected results for the Inter-Action: Multiculturalism Funding Program

The Inter-Action: Multiculturalism Funding Program supports the mandate of the Department of Canadian Heritage and the Canadian Multiculturalism Act, by building on Canada's strength as a diverse and inclusive society.

The Program’s objective is to build an integrated, socially cohesive society by:

  • building bridges to promote intercultural understanding;
  • promoting equal opportunity for individuals of all origins, and
  • fostering citizenship, civic engagement and a healthy democracy.

The Program’s expected results are that participants and targeted public gain knowledge, develop strategies and take action toward increasing awareness of:

  • Canada’s cultural diversity;
  • issues affecting full participation in society and the economy, related  to culture, race, ethnicity or religion; and,
  • democratic institutions, systems, and legal frameworks, including the Canadian Charter of Rights and Freedoms.

Objectives and expected results for the Projects component

The Projects component of the Inter-Action: Multiculturalism Funding Program provides funding for community development and engagement projects that are national in scope and promote diversity and inclusion by encouraging interaction among community groups.

Priority is given to projects that:

  • work toward the elimination of discrimination, racism and prejudice;
  • provide opportunities for youth community engagement and involvement; and
  • bring people together through art, culture, and/or sport.

We support projects that encourage positive interaction between cultural, religious, and ethnic communities in Canada and projects that promote the expression of Canadians’ multiple identities. This interaction, through the inclusion and welcoming of diverse Canadians, will help to increase participants’ sense of belonging and attachment to Canada.

Application deadline

March 24, 2017

Funding applications should be submitted for projects beginning in (or after) the 2017-2018 government fiscal year (April 1, 2017 to March 31, 2018).

Who can apply

The following groups and institutions are eligible to receive project funding:

  • Canadian not-for-profit organizations and associations;
  • Non-federal Canadian public institutions such as boards of education, schools, colleges and universities, chambers of commerce, law enforcement and police agencies, hospitals and other health care institutions;
  • Crown Corporations as defined in the Financial Administration Act;
  • Provincial, territorial, municipal and regional governments and their agencies (must apply in partnership with a non-governmental organization);
  • First Nations and Inuit governments, band councils and organizations; and
  • Private sector (applications from the private sector must include at least one not-for-profit partner organization in the form of either financial or in-kind support).

Eligible projects

To be eligible for funding your project must:

  • be national in scope and be delivered or have an impact in three or more provinces and/or territories (Note: projects focused primarily on a single geographic community may be eligible if it is demonstrated that materials produced as a result of the projects, such as learning materials, tools and training sessions, etc., are communicated broadly and made publicly available for free);
  • contribute to the Program’s objective and expected results; and
  • involve more than one single cultural, religious or ethnic community and establish concrete opportunities for positive interaction among them.

Activities funded under the Events component of the Inter-Action Program are not eligible for funding under the Projects Component.

The following types of activities are eligible under the Projects component:

  • Mentorships and internships;
  • Skills development initiatives;
  • Development of learning materials, tools, and training sessions;
  • Network and partnership development;
  • Leadership and volunteerism initiatives;
  • Knowledge sharing initiatives;
  • Meetings, events and workshops;
  • Development of programs, policies and services responsive to diversity, or combatting racism and discrimination.

Eligible expenses

We will only fund project-related cash expenses that are pertinent, reasonable and essential to accomplish the objectives of an eligible project. These may include, but are not limited to:

  • rental of office space and equipment not normally used in your organization’s daily operations;
  • publicity;
  • salaries, benefits and consultant fees directly related to the project;
  • travel and accommodation within Canada;
  • hospitality (only for meals and refreshments for workshop participants);
  • insurance (recipients must ensure that any public events funded by the Program are covered by appropriate insurance);
  • evaluation and audit;
  • meetings, events and workshops (organization, logistics, venue).

In all cases, administrative expenses (e.g. rental of office space) are limited to a maximum of 15% of total project funding.

Expenses that will not be considered for funding include:

  • any type of Director’s fees for volunteer members of Boards or other governing bodies;
  • capital costs or expenditures other than for the development of commemorative memorials;
  • annual general meetings or regular executive board meetings of an organization or association, including related travel;
  • ongoing production of newsletters, newspapers, magazines, journals, or radio and television broadcasts;
  • core program expenses, including those incurred by the organization in its normal or daily conduct of business (e.g. rent); and
  • in-kind expenses.

We cannot fund expenses incurred before the signing of a contribution agreement or the issuance of a grant letter. If you incur expenses for your project before a grant letter has been issued or a contribution agreement has been signed, you are doing so at your own cost.

Eligibility criteria

We are responsible for determining the eligibility of each applicant, its project, and project-related expenses.

The Projects component of the Inter-Action: Multiculturalism Funding Program is highly competitive. Requests for funding exceed available resources. Even if you meet the eligibility requirements, submitting an application is not a guarantee of funding and you may not receive 100% of funding requested.

Limits of government assistance

To ensure the success of your project, we encourage you to have other funding sources. This may include contributions from your organization, the private sector, or other levels of government.

The total financial assistance received from the Projects component of the Inter-Action: Multiculturalism Funding Program cannot exceed 75% of total eligible project-related expenses and total government assistance cannot exceed 100% of total eligible project-related expenses. Total government assistance includes all levels of government funding: federal, provincial and municipal.

You can submit only one application to this component per project, per application deadline.

Applying for more than 12 months

If your project spans more than 12 months, you must show that there is a need for a multi-year commitment and that you have the capacity to complete the project. This is demonstrated with a realistic project timeline and budget projections, as well as sound governance and continued financial viability. 

How to apply

Read these Application Guidelines in their entirety before completing your application. 

You must meet all the eligibility requirements and submit a complete application package to be considered for funding. A complete application package includes:

  • the Application Form (PDF version, 294 KB);
  • a balanced (no surplus or deficit) Budget Form (PDF version, 250 KB); and
  • the following supporting documents:
    • a project and activities timeline;
    • a dissemination plan for knowledge gained and tools produced;
    • an evaluation plan that will measure and assess immediate and longer-term project results;
    • recent financial statements (annual audited statements if available);
    • documents demonstrating your organization’s legal constitution, bylaws, and incorporation, or articles of association for unincorporated applicants; and
    • letters of support from project partners (if applicable).

Application process

Complete, sign, and date the Application Form and Budget Form and attach all required supporting documents before submitting your application package.

Please submit your application in only one format.

Mail submissions

You can mail or courier your complete application package to:

Department of Canadian Heritage
Inter-Action: Multiculturalism Funding Program
15 Eddy Street
(15-8-C)
Gatineau, Quebec
K1A 0M5

Your application must be postmarked no later than the published deadline to be considered.

Email submissions

We encourage you to submit your application package electronically, at the following email address: pch.inter-action.pch@canada.ca

The embedded “sent” date must be no later than 11:59 p.m. local time on the date of the application deadline for your application to be considered eligible.

Please contact us if you wish to submit your application package by fax.

How applications are evaluated

We fund projects that have clear objectives and measurable results. Funding decisions are based on the number and quality of applications received for each application deadline. Your application will be reviewed for eligibility and then evaluated based on the criteria below. It will be compared with other applications received by the deadline and prioritized in relation to the funds available.

Failure to submit a final report for a project previously funded by our Department will be considered in the evaluation of your new application and could result in the rejection of your application.

Evaluation criteria

All projects must reflect the Program’s objective and contribute to its expected results as listed in these Guidelines.

It is expected that all activities undertaken as part of funded projects will take into consideration the needs of diverse Canadians, including Canadians of various faiths, cultures, abilities, sexual orientation and gender identity.‎

The following criteria will be used to evaluate all eligible applications:

  • the project contributes to the program objectives;
  • the project demonstrates efficient use of resources and value for money;
  • the project supports the priorities outlined in the Guidelines or addresses specific Government of Canada priorities;
  • the application clearly demonstrates the need for and the value-added of the project;
  • project activities are clearly described and the project has an effective dissemination plan to share results;
  • the project plans to conduct performance measurement and report on results and expected project results are realistic and measurable;
  • the project is likely to have lasting impacts in the community or communities;
  • stakeholders and beneficiaries are active participants in project design and implementation;
  • proposed activities create concrete opportunities for positive interaction between different communities and the project is designed to effectively reach the target audience;
  • project partners are confirmed and contribute to the project;
  • the project has financial and/or in-kind support from several sources and the applicant has successfully raised funds from sources other than the Government of Canada; and
  • the applicant has the capacity and necessary resources to successfully carry out the project and has presented a reasonable, detailed, and balanced budget;
  • the applicant has demonstrated the required experience, capacity  and governance structure to successfully deliver the proposed project.

Application processing time

For application processing time, please refer to the Service standards for Canadian Heritage funding programs or contact the program.

We will acknowledge receipt of your application within two weeks of the date your application is received by the Department.

Funding decisions

The determination of the amount of funding is based on the financial needs of the recipient, in accordance with the Evaluation criteria for the Projects component of the Inter-Action: Multiculturalism Funding Program. Funding will be provided only at the minimum level required for the project. The Program retains the right to provide only partial funding for a project. This determination will be based upon the:

  • level of funds available;
  • level of funding needed to achieve expected project results;
  • volume of applications received; and
  • merit of a specific application as determined by the Program’s Evaluation criteria (described above).

We determine funding amounts based on your financial need and reserve the right to target our funding to specific projects. Please note that decisions regarding eligibility and funding amounts are final. 

How funding is provided

We will determine if funding will be disbursed as a grant or as a contribution.

A grant is a payment issued to a recipient for a project. The conditions you agree to at the time of application will apply. Grant funding is generally for low risk projects and cannot exceed $200,000. At the end of your project, you will be asked to submit a final activity report which will capture the results of your project.

A contribution is a conditional payment issued to your organization for a specific purpose, as outlined in a funding agreement. The agreement is signed by both a Program representative and your organization and specifies the terms and conditions to receive payment. At the end of your project, you must submit a final activity report.

Funding conditions

Should you receive funding, you may be asked to complete a Liability Waiver Form by which you indemnify the Crown, and all its employees, from the results of the undertakings of your group. In addition, funding recipients are strongly encouraged to obtain insurance to cover their organization’s activities within the context of their project.

If your funding is subject to a contribution agreement, you may be required to submit interim reports during your project. If you receive $250,000 or more as a contribution, you will be required to submit an audit of the cost of your project.

We may monitor your project activities by various means including site visits, email or telephone inquiries, and a review of media coverage.

Additional funding conditions may apply and will be included in your funding agreement.

Official languages requirements

We are committed to taking positive measures to enhance the vitality of official language minority communities and to promote the use of English and French in Canadian society. If you receive funding, you agree to comply with the official languages requirements set out in your application or in your funding agreement.

Acknowledgement of financial assistance

If you receive funding, you must publically acknowledge – in English and in French – the financial support received from us in all communications materials and promotional activities. Additional requirements may be included in your funding agreement.

For additional information, please refer to our Guide on the public acknowledgement of financial support.

Environmental Assessment Act

If you receive funding, your project may be subject to the provisions of the Canadian Environmental Assessment Act, 2012. If your activities are to be carried out on federal lands, we will contact you for additional information prior to the start of your project.

Access to information requests

We are subject to the Access to Information Act and the Privacy Act. The information you submit in your application may be disclosed in accordance with these Acts.

Disclosure of information

By submitting your funding application, you authorize us to disclose any information submitted with this application within the Government of Canada or to outside entities for the following purposes:

  • To reach a decision;
  • To evaluate the results of the project; and
  • To support transparency, accountability and citizen engagement.

Audits of recipients and evaluation of the Program

We reserve the right to audit your accounts and records to ensure compliance with the terms and conditions of your funding agreement. We also conduct periodic Program evaluations, during which you may be required to present documentation.

You must keep any records, documents, or other information that may be required to perform the audit or the evaluation for five years. Demonstrated failure to maintain such records may result in the repayment of amounts previously received.

Contact us

For further information, please contact us:

Department of Canadian Heritage
Inter-Action: Multiculturalism Funding Program
15 Eddy Street
(15-8-C)
Gatineau, Quebec
K1A 0M5
Email
pch.inter-action.pch@canada.ca
Telephone
819-997-0055
1-866-811-0055 (toll-free)
TTY
1-888-997-3123

Agents are available to answer your questions Monday to Friday, 8:30 a.m. to 5:00 p.m. (EST).

Glossary

Audited financial statements:
A complete set of financial statements including a statement of financial position; a statement of operations; and a statement of changes in financial position. Audited financial statements are completed by a certified accountant who is not part of your organization. The certified accountant performs auditing activities in accordance with generally accepted auditing standards.
Cash flow:
A presentation of all anticipated revenues and planned expenses that will occur over the length of your project. At the beginning of your project, your cash flow will have only forecasted revenues and expenses. Over time, your cash flow will be updated to reflect the actual revenues and expenses.
Final report:
A final report is submitted at the end of your project based on the requirements in the funding agreement. Your final report needs to provide the results of the activities you have undertaken for the duration of your project and include a final report of actual revenues and expenses.
Financial statements:
A complete set of financial statements, including a statement of financial position; a statement of operations; and a statement of changes in financial position. Financial statements may be audited or unaudited.
Interim reports:
Interim reports are submitted during your project based on the requirements in the funding agreement. Your interim report will provide the results of the activities you have undertaken for a specific period, a report on the status of work to be accomplished and include updated revenue and expense reports.
National in scope:
Projects that are delivered or have an impact in three or more provinces and/or territories.
Official-language minority communities:
The official-language minority communities are the Anglophone communities residing in Quebec and the Francophone communities residing outside of Quebec.
Volunteer:
An individual working on behalf of others without receiving financial or material gain.
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