Application Guidelines – COVID-19 Emergency Support Fund for Heritage Organizations – Museums Assistance Program

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Objectives and expected results for the Museums Assistance Program

The Museums Assistance Program (MAP) supports heritage institutions and workers in the preservation and presentation of heritage collections in Canada. The Program provides financial assistance to Canadian museums and related institutions for activities that:

Expected long-term results:

Objectives and expected results for the COVID-19 Emergency Support Fund for Heritage Organizations

The Government of Canada is implementing the COVID-19 Emergency Support Fund for Heritage Organizations to complement economic measures already announced by the Government of Canada, such as the Canada Emergency Response Benefit (CERB), the Canada Emergency Wage Subsidy (CEWS), the Canada Emergency Business Account (CEBA) and the Canada Emergency Commercial Rent Assistance (CECRA) for small businesses.

The aim of the COVID-19 emergency support available under the Museums Assistance Program (MAP) is to provide emergency financial assistance to organizations in order to allow them to continue to care for their heritage collections under these exceptional circumstances so that they may remain accessible to Canadians.

Application deadline

September 1, 2020

Please note that funds are limited and the department expects a high volume of applications.

The program recommends organizations apply at their earliest convenience.

Who can apply

In recognition of the exceptional circumstances created by the COVID-19 pandemic, the Museums Assistance Program (MAP) is temporarily modifying eligibility criteria for this funding.

Both incorporated and unincorporated organizations and groups can apply.

The following organizations with heritage collectionsFootnote 1 are eligible for funding:

To be eligible, applicants must also:

The following groups are not eligible to apply:

Eligibility

We are responsible for determining the eligibility of each applicant, its project and project-related expenses.

Funds are limited and may exceed available resources. If your organization is eligible, submitting an application does not guarantee funding.

Eligible projects

Emergency assistance provided under this component may be used to support business operations and activities that allow for the continuous care of heritage collections.

Eligible expenses

Expenses to support business operations and activities that allow for the continuous care of a heritage collection are eligible.

Eligible cash expenses may include, but are not limited to, costs associated with:

Ineligible expenses

The funds are not to be used to cover expenditures already funded under any other government COVID-19 emergency measures, including but not limited to the Canada Emergency Response Benefit (CERB), the Canada Emergency Wage Subsidy (CEWS), the Canada Emergency Business Account (CEBA), and the Canada Emergency Commercial Rent Assistance (CECRA) for small businesses.

Other ineligible expenses include:

Limits of government assistance

The total financial assistance received from the Emergency Support component of the Museums Assistance Program and other levels of government (federal, provincial/territorial and municipal) cannot exceed 100% of your total project-related costs.

Maximum project duration

From April 1, 2020 to March 31, 2021 (12 months)

Funding range

Funding amounts will range from $5,000 to a maximum of $100,000. The amount will be determined by a formula based on your 2019 expenses or last completed fiscal year, as supported by financial statements.

The formula is as follows:

Applying for more than 12 months

You may not apply for funding for more than 12 months.

Funding from the COVID-19 Emergency Support Fund for Heritage Organizations is for expenses incurred between April 1, 2020 and March 31, 2021.

How to apply

Read these Application Guidelines in their entirety before completing your application.

You must meet all eligibility requirements and submit a complete application package to be considered for funding.

A complete application package includes the following completed documents, signed by an authorized person:

Application process

Your application, including all supporting documents, can be submitted electronically through the online application portal.

Should you be unable to access the new online system or apply online for any reason, please contact our support team at the coordinates provided in the Contact Us section below.

How applications are evaluated

Your application will be reviewed for eligibility before being evaluated using the national standard criteria described below.

Failure to comply with any conditions of a previously funded project will be considered in the evaluation of your new application and could result in a rejection of your new application.

Evaluation criteria

For the purposes of this emergency support, funding applications will be assessed using the following criteria:

Organization’s capacity:

Applicant Attestation:

Application processing time

Applicants should expect a funding decision within four to six weeks of submitting a complete application.

Applications submitted through the online portal will receive an automated acknowledgement of receipt by email at the time of submission. We will acknowledge receipt of all other applications within two weeks of receiving them in our office.

Funding decisions

Please note that decisions regarding eligibility and funding amounts are final.

How funding is provided

We will determine if funding will be disbursed as a grant or as a contribution.

A grant is a payment issued to a recipient for a project. The conditions you agreed to at the time of application will apply. At the end of your project, you may be required to submit a report and/or participate in the evaluation of results.

A contribution is a conditional payment issued for a specific purpose, as outlined in a funding agreement. The agreement is signed by your organization and by us and specifies the terms and conditions to receive payment. At the end of your project, you must submit a final report.

Funding conditions

You may be required to submit a report and/or participate in the evaluation of results.

Additional conditions may apply, if applicable, and will be included in your funding agreement.

Workplace well-being

The Government of Canada is strongly committed to promoting healthy workplaces where harassment, abuse and discrimination are not tolerated. Organizations that receive funding from Canadian Heritage must take measures to create a workplace free from harassment, abuse and discrimination.

Official languages requirements

We are committed to taking positive measures to enhance the vitality of official-language minority communities and to promote the use of English and French in Canadian society. If you receive funding, you agree to comply with the official languages requirements set out in your application and in your funding agreement.

Acknowledgement of financial assistance

If you receive funding, you must publicly acknowledge – in English and in French – the financial support received from the Government of Canada in all communications materials and promotional activities. Additional requirements may be included in your funding agreement.

For additional information, please refer to our Guide on the public acknowledgement of financial support.

Access to information requests

We are subject to the Access to Information Act and the Privacy Act. The information you submit in your application may be disclosed in accordance with these acts.

Disclosure of information

By submitting your funding application, you authorize us to disclose any information submitted with this application within the Government of Canada or to outside entities for the following purposes:

Audits of recipients and evaluation of the Program

We reserve the right to audit your accounts and records to ensure compliance with the terms and conditions of your funding agreement. We also conduct periodic Program evaluations, during which you may be required to present documentation.

You must keep any records, documents, or other information that may be required to perform the audit or the evaluation for five years. Demonstrated failure to maintain such records may result in the repayment of amounts previously received.

Contact us

For further information, please contact us:

Department of Canadian Heritage
Museums Assistance Program
15 Eddy Street
Gatineau, QC  K1A 0M5

Email
PCH.info-info.PCH@canada.ca
Telephone
819-997-0055

1-866-811-0055 (toll-free)

TTY
1-888-997-3123 (for people who are deaf, hard of hearing or speech impaired)

Agents are available to answer your questions Monday to Friday, 8:30 a.m. to 5:00 p.m. (ET).

Glossary

Audited financial report
An audited financial report includes a statement of operations for the given period with regard to the Project and is prepared by a certified accountant who is not part of your organization.
Audited financial statements
A complete set of financial statements including a statement of financial position; a statement of operations; and a statement of changes in financial position. Audited financial statements are completed by a certified accountant who is not part of your organization. The certified accountant performs auditing activities in accordance with generally accepted accounting principles.
Business plan
A written document that describes your organization’s current status and plans for two to five years. It identifies future opportunities and includes the financial, operational and marketing strategies to achieve your goals.
Cash flow
A presentation of all anticipated revenues and planned expenses that will occur over the length of your project. At the beginning of your project, your cash flow will have only forecasted revenues and expenses. Over time, your cash flow will be updated to reflect the actual revenues and expenses.
Ethnocultural communities
A group of people whose members identify with each other, through a common heritage. For the purpose of this definition, ethnocultural communities include Canadians of diverse culture such as, but not limited to African, Arab, Asian, Latin American or mixed heritage.
Final report
A final report is submitted at the end of your project based on the requirements in the funding agreement. Your final report needs to provide the results of the activities you have undertaken for the duration of your project.
Final financial report
A final financial report includes, as separate items, the budget as well as all of the revenues realized and expenditures incurred for the given period with regard to the Project being funded.
Financial statements
A complete set of financial statements, including a statement of financial position; a statement of operations; and a statement of changes in financial position. Financial statements may be audited or unaudited.
Heritage Collection
For the purpose of this funding component, a heritage collection is defined as a collection of historical works, artefacts, or archival material under the care of a heritage organization such as a history museum, art museum, archive, historic site or Indigenous organization.
Indigenous communities
Indigenous communities are First Nations, Inuit and Métis communities.
Interim reports

Interim reports are submitted during your project based on the requirements in the funding agreement.

These reports indicate the results of the activities undertaken for a specific period. In addition, they include a status report on the work to be accomplished and updated revenue and expense reports.

Official-Language Minority Communities
The official-language minority communities are the Anglophone communities residing in Quebec and the Francophone communities residing outside of Quebec.
Volunteer
An individual working on behalf of others without receiving financial or material gain.
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