Application Guidelines — Gender Equity in Sport Research Hub
On this page
- List of acronyms
- Application deadline
- Who can apply
- Eligible proposals
- Project duration
- Funding amounts
- Eligibility criteria
- Limits of government assistance
- How to apply
- How proposals are evaluated
- Funding decisions
- How funding is provided
- Funding conditions
- Maximum program contribution
- Workplace wellbeing
- Official languages requirements
- Acknowledgement of financial assistance
- Access to information requests
- Disclosure of information
- Audits of recipients and evaluation of the Program
- Application processing time
- Contact information
List of acronyms
- Canadian Association for the Advancement of Women and Sport and Physical Activity
- Canadian Fitness and Lifestyle Research Institute
- Curriculum vitae
- Eastern standard time
- Gender-Based Analysis Plus
- non-governmental organizations
- Sport Information Resource Centre
- Sport Participation Research Initiative
- Social Sciences and Humanities Research Council
Sport Canada is accepting applications for a Canadian university to lead and coordinate the Gender Equity in Sport Research Hub, which will provide credible thought leadership and generate an evidence base to support gender equity in sport through innovative, transparent and sustainable research activities, data curation, network building and partnerships, to effect pan-Canadian behaviour change.
The Government of Canada has set a target to achieve gender equity in sport at every level by 2035. While we want to see women on the podium, it is even more critical to see more women and girls participating in sport in their communities.
While barriers such as time, money and access are well understood, psychosocial predictors (such as social support, mental health, and self-efficacy) remain ill-defined, particularly for women and girls that fall within other underrepresented groups. There remains a lack of research and data about how sport is experienced by women and girls, particularly by girls with disabilities, Indigenous girls, or girls from any other underrepresented group. To better serve women and girls in sport, the intersection among factors that encourage/discourage participation must be better understood, starting with the breaking down of data through a Gender-Based Analysis Plus (GBA+) lens.
Many data sources exist in Canada such as Statistics Canada's General Social Survey, Canadian Health Measures Survey and Canadian Community Health Survey. The Social Sciences and Humanities Research Council (SSHRC) and Sport Canada fund relevant research through the Sport Participation Research Initiative (SPRI.) The Canadian Fitness and Lifestyle Research Institute (CFLRI) has been collecting a significant amount of data on women and girls' participation in sport since 2005. Currently; however, the sport sector does not have a mechanism to coordinate the collection and analysis of research and data pertaining to this area.
On May 1, 2019, Minister of Science and Sport, Kirsty Duncan announced $2.65 million in funding to design, create and implement a Gender Equity Research Hub and to support applied research in sport. Of that amount, $1.65 million over 3 years (2019-2020 to 2021-2022) was dedicated to the Research Hub, and $1 million was dedicated to the Canadian Fitness and Lifestyle Research Institute (CFLRI) to enhance its collection of data on the participation of women and girls in sport, recreation and physical activity. It is expected that the Research Hub will work closely with the CFLRI as part of its mandate.
On May 27-28, 2019, a two-day workshop was held in Ottawa to help shape the parameters of this Research Hub. The workshop included academics, policy makers, research council representatives, practitioners, and representatives of government, non-governmental organizations (NGOs), sport organizations and Multisport Service Organizations and international counterparts. The discussions and feedback informed the development of this Call for Proposals. More specifically, a set of principles and core activities emerged from the gathering to frame the work of the Research Hub.
Informed by the workshop, the following principles were developed to guide the work of the Research Hub. The Hub will:
- Add value to the existing gender equity in sport landscape by partnering with and leveraging existing stakeholders;
- Draw on the unique strengths, expertise and resources of its university-based setting;
- Identify a research agenda that will prioritize research that fills knowledge gaps and aims to contribute to behaviour change via stakeholders and knowledge-mobilizing partners;
- Build sustainable collaborative relationships with partners and seek opportunities to leverage resources where appropriate;
- Strive to provide science-based and credible thought leadership to stakeholders and partners;
- Be open to multi-disciplinary research and approaches;
- Commission, initiate and advocate for research in identified priority areas, including underserved/underrepresented groups;
- Document the processes and deliverables of the Hub in a transparent and accessible manner;
- Provide advice and support to knowledge mobilizers, but will not be responsible for end-user adoption of the Hub's research or recommendations; and
- Ensure that the knowledge resulting from the Hub is widely and freely accessible; both serving as basis for new research and by helping to avoid potential research duplication.
The following objectives reflect the five core streams of activity to be undertaken by the Research Hub:
- Generation of new knowledge;
- Data curation and consolidation/synthesis of existing research ("science watch");
- Tracking and monitoring population and system change (via partnership with the Canadian Fitness and Lifestyle Research Institute);
- Evaluation and impact analysis; and
- Knowledge transfer and exchange.
For an application to be eligible for consideration, it must be received by email (email@example.com) before October 14, 2019 at 11:59 PM ET.
Who can apply
Although partnerships between Canadian universities and/or with colleges are encouraged, the application must be submitted by a single lead Canadian university, which will be responsible for the signing of the contribution agreement with the Government of Canada. A university can only submit one single proposal.
A proposal must include the following minimum mandatory requirements:
- Mandatory technical criteria:
- Information on the applying organization and, if relevant, collaborating organizations;
- Introduction demonstrating content knowledge;
- A three (3)-year strategic plan describing operations and reporting, as well as the working partnership with the Canadian Fitness and Lifestyle Research Institute (CFLRI;)
- Proposed approach and methodology;
- Work plan including level of investment of time and effort by team members, as well as percentage of total work time devoted by principles to Research Hub activities;
- Demonstration of capacity in both official languages;
- Relevant experience and curriculum vitae of team members; and
- Previous work and references.
- Mandatory financial criteria:
- A provisional balanced budget should be submitted with the application. This budget should not exceed $1.65 million from federal funds over 3 years, starting in 2019-2020. Amounts cannot exceed $550,000 in any of the three fiscal years.
- Other mandatory criteria:
- A letter of support from the Vice Rector Research or equivalent from the lead university.
- The research team must commit to successfully complete the Government of Canada's GBA+ online training.
The project is three (3) years in duration beginning in January 2020, during fiscal year 2019-2020, and ending at the end of fiscal year 2021-2022 (March 31st, 2022.)
Sport Canada will provide $1.65 million over three (3) years according to the following schedule:
- $550,000 in 2019-2020 (commencing in January 2020)
- $550,000 in 2020-2021
- $550,000 in 2021-2022
A provisional balanced budget must be submitted with the application. This budget shall not exceed $1.65 million from federal funds over three (3) years, starting in January 2019 during the 2019-2020 fiscal year. Amounts cannot exceed $550,000 in any of the three fiscal years.
Sport Canada cannot fund expenses incurred before receiving a submission of a proposal. If an organization incurs expenses for the project before receiving written confirmation of funding approval, the organization will be doing so at its own risk.
Sport Canada will fund only project-related expenses. Eligible expenditures include but are not limited to:
- general program administration;
- salaries, fees and benefits;
- operations and programming; and
- research and evaluation.
Ineligible expenditures include, but are not limited to:
- capital costs; a tangible asset held for long-term use rather than for sale, such as building or land owned by the organization;
- costs of sales;
- costs related to governance;
- medals, trophies and banquets; and
- personal items.
General administrative costs are related to the management and coordination of a program or project. Eligible expenses include:
- Office-related costs;
- general organizational, promotion and communication activities, including website; and
- domestic meetings, including travel, meals, accommodation and facility and equipment rental.
Note: Administration costs include only the actual costs associated directly with administering the Research Hub and must not exceed 10% of the sub-total amount requested before administration costs including, but not limited to:
- clerical support;
- office supplies;
- the collection, maintenance, and reporting of data and information in accordance with program and financial reporting requirements; and
- costs associated with ensuring that personal information is appropriately managed and safeguarded during its collection, use, disclosure, and disposal.
When a funding recipient further transfers, to a Third Party, funds that were received under this program, the 10% allowed for administration costs must be divided between the parties, as agreed to between the parties. The total administration costs retained by all parties must not exceed 10% of the total funding agreement.
Note: Any travel expenses must adhere to the Treasury Board of Canada Secretariat's guidelines as specified in the National Joint Council's Travel Directive in effect at the time of travel.
Salaries, fees and benefits
Salaries, fees and benefits include the costs of employing or contracting part-time and full-time management and administrative staff. Eligible expenses include:
- contracts and/or honoraria;
- pro-rated salaries/wages, statutory deductions and benefits; and
- staff professional development.
The contribution towards staff salaries and expenses is limited to $90,000 per eligible full-time position. The contribution limit for part-time positions is pro-rated against this amount. Request for exceptions must be presented and approved in advance by Sport Canada.
Operations and programming
Costs related to the development and implementation of the Research Hub include:
- contracts and/or honoraria;
- equipment rental or purchase;
- resource design, printing and distribution;
- translation services for web content, promotional material and activities, social media, communication and documents related to the pilot project; and
- travel, meals, accommodation, facility rental for program delivery or development opportunities.
Research and evaluation
Costs related to the evaluation and documentation of successes and failures of the research hub include:
- contracts and/or honoraria;
- data development and management; and
- evaluation and reporting.
Sport Canada is responsible for determining the eligibility of the applicant, its project and project-related expenses. Only Canadian universities are eligible.
Meeting the eligibility criteria does not guarantee funding.
Limits of government assistance
To ensure the success of the project, Sport Canada encourages applicant organizations to have other funding sources. This may include contributions from the applicant organization, the private sector or other levels of government.
The total financial assistance received from the Research Hub and other levels of government (federal, provincial, territorial and municipal) cannot exceed 100% of total project-related costs.
How to apply
Read the Gender Equity in Sport Hub Program: Call for Proposals – Application in their entirety before beginning. Proposals should be submitted by email to firstname.lastname@example.org.
Requirements related to the proposal's format:
- Be precise. Use plain language. Do not use acronyms.
- Include an executive summary of the proposal that should not exceed three (3) pages.
- The total submission package (including the summary) must not exceed a maximum of 50 pages (not including letters of support, CVs and references).
To apply, a university must submit a full proposal addressing the following information and rated requirements. Please use the following checklist to ensure that the submission package is complete.
1. Applicant information
- Organization name and address
- Primary and secondary contacts and titles with contact information
- The lead institution submitting the proposal must be identified, and the working relationship between collaborating institutions must be detailed.
- A letter of support from the Vice Rector Research or equivalent from the lead university, as well as the other partners involved. The letters of support will explain how the lead university and partners will work together, and confirm support for the proposed project budget.
2. Demonstration of content knowledge
- The proposal must demonstrate an in-depth knowledge and understanding of the challenges to the achievement of gender equity in Canadian sport and the current research landscape, including knowledge of relevant existing data availability and gaps.
3. A 3-year strategic plan describing operations and reporting
The proposal must describe the proposed operations of the Research Hub, including:
- the governance or organization structure for collaborative input and oversight;
- a strategy to add value to the existing gender equity in sport landscape, including identification of critical partners, and proposals to leverage relationships with them.
- a strategy to ensure a Pan-Canadian and inclusive perspective;
- a strategy to ensure bilingual operations and products;
- a strategy for sustainability beyond the 3-year mandate (for example, cost-sharing options with the host university and/or council-based granting agencies.) Formal agreements or commitments are not required at this stage;
- measures of success and monitoring and reporting activities and products;
- a strategy to ensure processes and deliverables of the Research Hub will be documented, transparent and accessible; and
- an operating budget.
4. Approach and Methodology
The proposal must outline the approach, methodology and specific tasks to be undertaken over 3 years to complete all aspects of the project. This information must be presented in sufficient detail to allow for a complete understanding of the approach to the work and the characteristics of the deliverables to be produced. Applicants may suggest enhancements or alternative tasks, within the proposed budget, to those proposed. The applicant must clearly describe how the proposed approach and tasks will address the key deliverables in each of the 5 streams of activity, including:
A. Generation of new knowledge
- a research agenda to address the most serious challenges to the achievement of full gender equity in Canadian sport, including the barriers to the full participation, at every level, of underserved/represented groups; and
- protocols for tendering and awarding research that meet the highest standards of scientific research and principles of transparency and access.
B. Data curation and consolidation/synthesis of existing research ("science watch")
- parameters, criteria and processes for the systematic collection, consolidation and synthesis of existing and emerging research.
C. Tracking and monitoring population and system change via partnership with CFLRI
- a strategy to analyze strengths and gaps of current tracking and monitoring mechanisms and data; and
- a strategy to work with CFLRI to systematically review, enhance and synthesise relevant CFLRI data.
D. Evaluation and impact analysis
- a strategy to select, conduct and/or commission evaluation and impact studies.
E. Knowledge transfer and exchange
- a strategy to engage the sport community;
- definition of roles and responsibilities of key knowledge mobilizing partners, including the Canadian Association for the Advancement of Women and Sport and Physical Activity (CAAWS), the Sport Information Resource Centre (SIRC), Sport Canada and the Canadian Fitness and Lifestyle Research Institute (CFLRI;) and
- a strategy to share processes and results of the Research Hub with stakeholders.
5. A work plan
The proposal must specify how the applicant will start up and sustain the Research Hub over the 3 years of funding. The work plan should include a description of roles for each member of the team and how the quality control of deliverables will be ensured. A work time-line must be presented to address key objectives in each stream of activity, including key stages for course correction, if necessary.
A provisional balanced budget must be submitted with the application. This budget shall not exceed $1.65 million from federal funds over 3 years, starting in January 2020 during the 2019-2020 fiscal year. Amounts cannot exceed $550,000 in any of the three fiscal years.
7. A description of the research hub members' experience and qualifications.
The proposed members of the Research Hub must be established, qualified scholars, with demonstrated records of research accomplishment on issues of high relevance to gender equity in Canadian sport and demonstrated records of working on interdisciplinary teams.
Include a list of proposed members, with titles, role within the Research Hub and the minimum amount of time that they will spend working on research activities on behalf of the Research Hub. Include a commitment to limiting each individual's other academic activities to reduce the risk that a person becomes too involved in competing academic activities such as clinical, teaching, administrative activities.
The composition of the team must include scholars with demonstrated bilingual capacity. Please include level of proficiency/fluency in both official languages.
8. Previous, relevant and related work, and references
The proposal must include two examples of previous work that will be used for confirmation of expertise and ability to successfully carrying out the project. Contact coordinates for project references are to be provided. They may be contacted.
9. Quality of the proposal
The proposal must be clear and easy to understand. Be precise. Use plain language. No acronyms.
The total submission package (including the summary) must not exceed a maximum of 50 pages (not including letters of support, CVs and references). Include a executive summary of the proposal that should not exceed 3 pages.
How proposals are evaluated
A selection committee made up of three (3) representatives of Canadian Heritage, including at least one from Sport Canada will be established. One (1) external reviewer from outside Canada will be identified to provide recommendations.
The committee will evaluate proposals against the following criteria:
- R1. Applicant Information
- R2. Content Knowledge
- R3. Strategic Plan
- R4. Approach and Methodology
- R5. Work Plan
- R6. Budget
- R7. Experience and Qualifications
- R8. Previous Work and References
- R9. Quality of the Proposal
Decisions regarding eligibility and funding amounts are final.
How funding is provided
Sport Canada will provide funding in the form of a contribution. A contribution is a conditional payment issued to an organization for a specific purpose, as outlined in a funding agreement. The funding agreement is signed by Sport Canada and the organization and specifies the terms and conditions to receive payment.
The funded organization will be required to submit interim and final reports, including an audit report.
Maximum program contribution
The maximum contribution amount is $1.65 million over three fiscal years.
The Government of Canada is strongly committed to promoting healthy workplaces where harassment, abuse and discrimination are not tolerated. Organizations that receive funding from Canadian Heritage must take measures to create a workplace free from harassment, abuse and discrimination.
Official languages requirements
Sport Canada is committed to taking positive measures to enhance the vitality of official languages minority communities and to promote the use of English and French in Canadian society. If an organization receives funding, it agrees to comply with the official languages requirements set out in the application or funding agreement.
Acknowledgement of financial assistance
If an organization receives funding, it must publicly acknowledge – in English and in French – the financial support received from Sport Canada in all communications materials and promotional activities. Additional requirements may be included in the funding agreement.
Access to information requests
Sport Canada is subject to the Access to Information Act and the Privacy Act. The information an organization submits in its application may be disclosed in accordance with these Acts.
Disclosure of information
By submitting a funding application, the organization authorizes Sport Canada to disclose any information submitted with the application within the Government of Canada or to outside agencies for the following purposes:
- To reach a decision;
- To evaluate the results of the project; and,
- To support transparency, accountability and citizen engagement.
Audits of recipients and evaluation of the Program
Sport Canada reserves the right to audit an organization's accounts and records to ensure compliance with the terms and conditions of the funding agreement. Sport Canada also conducts periodic Program evaluations, during which an organization may be required to present documentation.
Organizations must keep any records, documents, or other information that may be required to perform the audit or the evaluation for five years. Demonstrated failure to maintain such records may result in the repayment of amounts previously received.
Application processing time
Please refer to the Service standards for Canadian Heritage funding programs or contact the program.
We will acknowledge receipt of your application within two weeks of receiving your application in our office.
Sport Canada is available to answer questions and provide guidance to potential applicants related to the Gender Equity in Sport Research Hub – Call for Proposals.
- Department of Canadian Heritage
Insight Unit, Sport Canada
15 Eddy Street, 16th Floor
Agents are available to answer your questions Monday to Friday, 8:30 a.m. to 5 p.m. (EST).
- Audited financial statements
- A complete set of financial statements including a statement of financial position; a statement of operations; and a statement of changes in financial position. Audited financial statements are completed by a certified accountant who is not part of your organization. The certified accountant performs auditing activities in accordance with generally accepted auditing standards.
- Final report
- A final report is submitted at the end of the project based on the requirements in the funding agreement. The final report needs to provide the results of the activities the organization has undertaken for the duration of the project and include a final report of actual revenues and expenses.
- Interim reports
- Interim reports are submitted during the project based on the requirements in the funding agreement. The interim report will provide the results of the activities the organization has undertaken for a specific period, a report on the status of work to be accomplished and include updated revenue and expense reports.
- Provisional balanced budget
- A provisional balanced budget is achieved when the revenues are equal to the expenditures based on reasonable assumptions.
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