Application Guidelines — Gender Equity in Sport Research Hub

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List of acronyms

Canadian Association for the Advancement of Women and Sport and Physical Activity
Canadian Fitness and Lifestyle Research Institute
Curriculum vitae
Eastern standard time
Gender-Based Analysis Plus
non-governmental organizations
Sport Information Resource Centre
Sport Participation Research Initiative
Social Sciences and Humanities Research Council


Sport Canada is accepting applications for a Canadian university to lead and coordinate the Gender Equity in Sport Research Hub, which will provide credible thought leadership and generate an evidence base to support gender equity in sport through innovative, transparent and sustainable research activities, data curation, network building and partnerships, to effect pan-Canadian behaviour change.


The Government of Canada has set a target to achieve gender equity in sport at every level by 2035. While we want to see women on the podium, it is even more critical to see more women and girls participating in sport in their communities.

While barriers such as time, money and access are well understood, psychosocial predictors (such as social support, mental health, and self-efficacy) remain ill-defined, particularly for women and girls that fall within other underrepresented groups. There remains a lack of research and data about how sport is experienced by women and girls, particularly by girls with disabilities, Indigenous girls, or girls from any other underrepresented group. To better serve women and girls in sport, the intersection among factors that encourage/discourage participation must be better understood, starting with the breaking down of data through a Gender-Based Analysis Plus (GBA+) lens.

Many data sources exist in Canada such as Statistics Canada's General Social Survey, Canadian Health Measures Survey and Canadian Community Health Survey. The Social Sciences and Humanities Research Council (SSHRC) and Sport Canada fund relevant research through the Sport Participation Research Initiative (SPRI.) The Canadian Fitness and Lifestyle Research Institute (CFLRI) has been collecting a significant amount of data on women and girls' participation in sport since 2005. Currently; however, the sport sector does not have a mechanism to coordinate the collection and analysis of research and data pertaining to this area.

On May 1, 2019, Minister of Science and Sport, Kirsty Duncan announced $2.65 million in funding to design, create and implement a Gender Equity Research Hub and to support applied research in sport. Of that amount, $1.65 million over 3 years (2019-2020 to 2021-2022) was dedicated to the Research Hub, and $1 million was dedicated to the Canadian Fitness and Lifestyle Research Institute (CFLRI) to enhance its collection of data on the participation of women and girls in sport, recreation and physical activity. It is expected that the Research Hub will work closely with the CFLRI as part of its mandate.

On May 27-28, 2019, a two-day workshop was held in Ottawa to help shape the parameters of this Research Hub. The workshop included academics, policy makers, research council representatives, practitioners, and representatives of government, non-governmental organizations (NGOs), sport organizations and Multisport Service Organizations and international counterparts. The discussions and feedback informed the development of this Call for Proposals. More specifically, a set of principles and core activities emerged from the gathering to frame the work of the Research Hub.


Informed by the workshop, the following principles were developed to guide the work of the Research Hub. The Hub will:


The following objectives reflect the five core streams of activity to be undertaken by the Research Hub:

  1. Generation of new knowledge;
  2. Data curation and consolidation/synthesis of existing research ("science watch");
  3. Tracking and monitoring population and system change (via partnership with the Canadian Fitness and Lifestyle Research Institute);
  4. Evaluation and impact analysis; and
  5. Knowledge transfer and exchange.

Application deadline

For an application to be eligible for consideration, it must be received by email ( before October 14, 2019 at 11:59 PM ET.

Who can apply

Although partnerships between Canadian universities and/or with colleges are encouraged, the application must be submitted by a single lead Canadian university, which will be responsible for the signing of the contribution agreement with the Government of Canada. A university can only submit one single proposal.

Eligible proposals

A proposal must include the following minimum mandatory requirements:

Project duration

The project is three (3) years in duration beginning in January 2020, during fiscal year 2019-2020, and ending at the end of fiscal year 2021-2022 (March 31st, 2022.)

Funding amounts

Sport Canada will provide $1.65 million over three (3) years according to the following schedule:


A provisional balanced budget must be submitted with the application. This budget shall not exceed $1.65 million from federal funds over three (3) years, starting in January 2019 during the 2019-2020 fiscal year. Amounts cannot exceed $550,000 in any of the three fiscal years.

Eligible expenses

Sport Canada cannot fund expenses incurred before receiving a submission of a proposal. If an organization incurs expenses for the project before receiving written confirmation of funding approval, the organization will be doing so at its own risk.

Sport Canada will fund only project-related expenses. Eligible expenditures include but are not limited to:

Ineligible expenditures include, but are not limited to:

General administration

General administrative costs are related to the management and coordination of a program or project. Eligible expenses include:

Note: Administration costs include only the actual costs associated directly with administering the Research Hub and must not exceed 10% of the sub-total amount requested before administration costs including, but not limited to:

When a funding recipient further transfers, to a Third Party, funds that were received under this program, the 10% allowed for administration costs must be divided between the parties, as agreed to between the parties. The total administration costs retained by all parties must not exceed 10% of the total funding agreement.

Note: Any travel expenses must adhere to the Treasury Board of Canada Secretariat's guidelines as specified in the National Joint Council's Travel Directive in effect at the time of travel.

Salaries, fees and benefits

Salaries, fees and benefits include the costs of employing or contracting part-time and full-time management and administrative staff. Eligible expenses include:

The contribution towards staff salaries and expenses is limited to $90,000 per eligible full-time position. The contribution limit for part-time positions is pro-rated against this amount. Request for exceptions must be presented and approved in advance by Sport Canada.

Operations and programming

Costs related to the development and implementation of the Research Hub include:

Research and evaluation

Costs related to the evaluation and documentation of successes and failures of the research hub include:

Eligibility criteria

Sport Canada is responsible for determining the eligibility of the applicant, its project and project-related expenses. Only Canadian universities are eligible.

Meeting the eligibility criteria does not guarantee funding.

Limits of government assistance

To ensure the success of the project, Sport Canada encourages applicant organizations to have other funding sources. This may include contributions from the applicant organization, the private sector or other levels of government.

The total financial assistance received from the Research Hub and other levels of government (federal, provincial, territorial and municipal) cannot exceed 100% of total project-related costs.

How to apply

Read the Gender Equity in Sport Hub Program: Call for Proposals – Application in their entirety before beginning. Proposals should be submitted by email to

Requirements related to the proposal's format:

To apply, a university must submit a full proposal addressing the following information and rated requirements. Please use the following checklist to ensure that the submission package is complete.


1. Applicant information

2. Demonstration of content knowledge

3. A 3-year strategic plan describing operations and reporting

The proposal must describe the proposed operations of the Research Hub, including:

4. Approach and Methodology

The proposal must outline the approach, methodology and specific tasks to be undertaken over 3 years to complete all aspects of the project. This information must be presented in sufficient detail to allow for a complete understanding of the approach to the work and the characteristics of the deliverables to be produced. Applicants may suggest enhancements or alternative tasks, within the proposed budget, to those proposed. The applicant must clearly describe how the proposed approach and tasks will address the key deliverables in each of the 5 streams of activity, including:

A. Generation of new knowledge
B. Data curation and consolidation/synthesis of existing research ("science watch")
C. Tracking and monitoring population and system change via partnership with CFLRI
D. Evaluation and impact analysis
E. Knowledge transfer and exchange

5. A work plan

The proposal must specify how the applicant will start up and sustain the Research Hub over the 3 years of funding. The work plan should include a description of roles for each member of the team and how the quality control of deliverables will be ensured. A work time-line must be presented to address key objectives in each stream of activity, including key stages for course correction, if necessary.

6. Budget

A provisional balanced budget must be submitted with the application. This budget shall not exceed $1.65 million from federal funds over 3 years, starting in January 2020 during the 2019-2020 fiscal year. Amounts cannot exceed $550,000 in any of the three fiscal years.

7. A description of the research hub members' experience and qualifications.

The proposed members of the Research Hub must be established, qualified scholars, with demonstrated records of research accomplishment on issues of high relevance to gender equity in Canadian sport and demonstrated records of working on interdisciplinary teams.

Include a list of proposed members, with titles, role within the Research Hub and the minimum amount of time that they will spend working on research activities on behalf of the Research Hub. Include a commitment to limiting each individual's other academic activities to reduce the risk that a person becomes too involved in competing academic activities such as clinical, teaching, administrative activities.

The composition of the team must include scholars with demonstrated bilingual capacity. Please include level of proficiency/fluency in both official languages.

8. Previous, relevant and related work, and references

The proposal must include two examples of previous work that will be used for confirmation of expertise and ability to successfully carrying out the project. Contact coordinates for project references are to be provided. They may be contacted.

9. Quality of the proposal

The proposal must be clear and easy to understand. Be precise. Use plain language. No acronyms.

The total submission package (including the summary) must not exceed a maximum of 50 pages (not including letters of support, CVs and references). Include a executive summary of the proposal that should not exceed 3 pages.

How proposals are evaluated

A selection committee made up of three (3) representatives of Canadian Heritage, including at least one from Sport Canada will be established. One (1) external reviewer from outside Canada will be identified to provide recommendations.

The committee will evaluate proposals against the following criteria:

Rated requirement

Funding decisions

Decisions regarding eligibility and funding amounts are final.

How funding is provided

Sport Canada will provide funding in the form of a contribution. A contribution is a conditional payment issued to an organization for a specific purpose, as outlined in a funding agreement. The funding agreement is signed by Sport Canada and the organization and specifies the terms and conditions to receive payment.

Funding conditions

The funded organization will be required to submit interim and final reports, including an audit report.

Maximum program contribution

The maximum contribution amount is $1.65 million over three fiscal years.

Workplace wellbeing

The Government of Canada is strongly committed to promoting healthy workplaces where harassment, abuse and discrimination are not tolerated. Organizations that receive funding from Canadian Heritage must take measures to create a workplace free from harassment, abuse and discrimination.

Official languages requirements

Sport Canada is committed to taking positive measures to enhance the vitality of official languages minority communities and to promote the use of English and French in Canadian society. If an organization receives funding, it agrees to comply with the official languages requirements set out in the application or funding agreement.

Acknowledgement of financial assistance

If an organization receives funding, it must publicly acknowledge – in English and in French – the financial support received from Sport Canada in all communications materials and promotional activities. Additional requirements may be included in the funding agreement.

Access to information requests

Sport Canada is subject to the Access to Information Act and the Privacy Act. The information an organization submits in its application may be disclosed in accordance with these Acts.

Disclosure of information

By submitting a funding application, the organization authorizes Sport Canada to disclose any information submitted with the application within the Government of Canada or to outside agencies for the following purposes:

Audits of recipients and evaluation of the Program

Sport Canada reserves the right to audit an organization's accounts and records to ensure compliance with the terms and conditions of the funding agreement. Sport Canada also conducts periodic Program evaluations, during which an organization may be required to present documentation.

Organizations must keep any records, documents, or other information that may be required to perform the audit or the evaluation for five years. Demonstrated failure to maintain such records may result in the repayment of amounts previously received.

Application processing time

Please refer to the Service standards for Canadian Heritage funding programs or contact the program.

We will acknowledge receipt of your application within two weeks of receiving your application in our office.

Contact information

Sport Canada is available to answer questions and provide guidance to potential applicants related to the Gender Equity in Sport Research Hub – Call for Proposals.

Department of Canadian Heritage
Insight Unit, Sport Canada
15 Eddy Street, 16th Floor
Gatineau, Quebec
K1A 0M5

Agents are available to answer your questions Monday to Friday, 8:30 a.m. to 5 p.m. (EST).


Audited financial statements
A complete set of financial statements including a statement of financial position; a statement of operations; and a statement of changes in financial position. Audited financial statements are completed by a certified accountant who is not part of your organization. The certified accountant performs auditing activities in accordance with generally accepted auditing standards.
Final report
A final report is submitted at the end of the project based on the requirements in the funding agreement. The final report needs to provide the results of the activities the organization has undertaken for the duration of the project and include a final report of actual revenues and expenses.
Interim reports
Interim reports are submitted during the project based on the requirements in the funding agreement. The interim report will provide the results of the activities the organization has undertaken for a specific period, a report on the status of work to be accomplished and include updated revenue and expense reports.
Provisional balanced budget
A provisional balanced budget is achieved when the revenues are equal to the expenditures based on reasonable assumptions.
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