Instructions to complete Civilian Flexible Work Agreement

The Civilian Flexible Work Agreement is mandatory for all civilian employees who are working in a flexible arrangement (i.e.: flexible work hours, compressed work week, remote/mobile work).

As this is an external form you will need to have Adobe Acrobat Reader installed on your computer. Click here to find the steps to installing Adobe Acrobat Reader. Please note you will need to ensure you enable Java Script. Some regions are now using Foxit Phantom PDF, if you use Foxit ensure it is currently installed on your computer.

How to fill out the form:

EMPLOYEE initiates:

Step 1: Enter your personal information.

Step 2: Enter the information about your organization in the L1, L2 and L3 fields.

Step 3: Enter your flexible work schedule.

Step 4:  Notate whether or not you have DND equipment at home for remote work. Note that other applicable equipment removal forms should be completed separate from this FWA.

Step 5: Acknowledgements.

Who can authorize a Flexible Work Agreement?

The Joint CDS/DM Directive for the Resumption of Activities and the DM Message of 22 May 2020 imposed an order restricting access to DND workplaces, with direction to L1s on the process and procedures to implement business resumption plans, including the gradual return to the workplace. Unless directed otherwise by an employee’s chain of command the Deputy Minister has given direction and authorization for civilian employees to be working remotely. The authority to approve flexible or remote work arrangements has been sub-delegated by the DM, and is reflected in the Instrument of Delegation of Human Resources Authorities (PDF, 784 KB). While the DM direction and authorization is in place and until it is withdrawn, L1s can determine what level of manager can approve an agreed upon flexible arrangement and acknowledge the mandatory agreement form for their own organization. Per the Delegation Instrument, this may be down to a level 4 or 5 manager or utilize discretion to delegate further down to a level 6 or 7 manager provided that manager has completed the training for delegated managers and provided their L1 has authorized them to do so.

Submitting the form:

Once you have completed the form select ‘Submit to Delegated Manager’. If technical difficulties are encountered at this stage, you are able to save the form and email it to your manager.

Managers: Once you have reviewed and agree with the FWA you can select ‘Submit to Human Resources’. If this does not work you can save and send the form via email to the Flexible Work Program’s positional mailbox.

How to: Download Adobe Acrobat Reader

Step 1: Visit the following site : https://get.adobe.com/reader/

Step 2: Select Download Acrobat Reader

Step 3: Save the program onto your desktop, or where you can find it (Downloads or My Documents)

Step 4: Once the program has been saved, double click on it and follow the on screen instructions to install.

Note: You may need to restart your computer in order for the install/update to take effect.

Please note you will need to ensure you enable Java Script. Some regions are now using Foxit Phantom PDF, if you use Foxit ensure it is currently installed on your computer.

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