5. Application Process
Applications to a CFPMN will proceed via a two-stage process; submission of a Letter of Intent (LoI), followed by an invitation to submit a Full Proposal. Only applicants who have submitted fully completed and eligible LoIs may be invited to submit Full Proposals.
5.1 Stage 1: Letter of Intent
The LoI must be submitted via the Application Portal by the Lead Applicant by the stated deadline for a particular CFPMN. No LoI proposals will be accepted after this deadline.
The LoI package must include a completed project LoI Form signed by the Lead Applicant and, if applicable, the other Principal Investigators.
5.1.1 Consolidation of Proposals
For LoI applicants invited to submit Full Proposals, the names and affiliations of the Principal Investigators, and their project titles and keywords will be posted publicly on the Application Portal. In the event of multiple LoIs on similar aspects of the Innovation Challenge, applicants may wish to consider consolidation of teams to reduce the number of Full Proposals to be submitted.
Adding or removing names to the list of Co-Investigators identified in the LoI is permitted, however the Lead Applicant, and the Initial Recipient, must remain the same in the Full Proposal submission as those indicated in the LoI.
In the event of proposal consolidation following the LoI stage:
A Co-Investigator of a project will not be allowed to become the Principal Investigator of the consolidated team. However, a Principal Investigator may participate in the consolidated project as a Principal Investigator or a Co-Investigator. A maximum of three Principal Investigators will be permitted in the consolidated team. The aspects of the Innovation Challenge to be addressed by a consolidated project must be the same as those identified in the LoIs prior to consolidation.
The research team composition and the scientific themes of any consolidated project must be validated by the IDEaS Program Office before submitting the Full Proposal to ensure that the consolidated project remains eligible.
5.2 Stage 2: Full Proposal
Successful applicants at the LoI stage will be invited to submit a Full Proposal. Full Proposals must be submitted via the Application Portal by the Lead Applicant by the stated deadline for a particular CFPMN. Late submissions or modifications to submissions will not be accepted after the prescribed deadline.
The Full Proposal package must contain:
- A completed application form, which includes:
- A description of the proposed R&D activities; (assessment criteria provided in Section 6.2)
- An itemized budget for the project, indicating projected expenditures, and cash flow requirements, as well as confirmed and potential revenues and other sources of funds;
- The names, affiliations and contact details of Principal Investigator(s) and Co-Investigators, and point of contact for the Initial Recipient; and
- The identification of all sources of funding relevant to the proposal.
- Signatures of delegated authorities of Initial and Ultimate Recipients
- Canadian Common CVs for all Principal Investigators and Co-Investigators, including a summary of significant contributions of the Principal Investigator(s) and Co-Investigators over the past six (6) years. (Applicants will be required to register and generate an IDEaS-CFPMN Common CV with Canadian Common CV;
- Letters of support from Collaborators (if applicable)
- Letters from other funding contributors confirming their cash and/or In-Kind Contributions, if applicable;
- The Declaration of Confidentiality, Access to Information Act and Privacy Act form signed by the duly authorized representative (refer to the Applicant Declaration on Confidentiality, Access to Information Act and Privacy Act section included in the application form).
The Act Respecting the Ministère du Conseil Exécutif (M-30) may apply to an applicant from the province of Québec. Applicants will be required to complete an additional information form and, if they are subject to the requirements of the Act, to obtain written authorization and approval from the Government of Québec prior to execution of any contribution funding agreement.
It is the applicant's responsibility to ensure that the application complies with all relevant federal, provincial and territorial legislation and municipal bylaws.
5.3 Service Standards
Applicants will be notified of decisions regarding their application. Notifications will include acknowledgement of receipt, invitation to submit a full application or notification of rejection following the receipt of a LoI, funding decisions, and payment of claims.
The IDEaS Program Office will aim to adhere to the following service standards:
Service Standard 1
Acknowledging the receipt of a funding request (LoI and full proposal).
Service Standard 2
Invitation or rejection notification provided to applicants following the submission of a LoI.
Service Standard 3
Communication of funding decision after receipt of a full proposal.
Service Standard 4
Issue of payment following receipt of all required documentation.
All funded projects will be announced on the IDEaS Program website.
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