Annex B to FRAG O 002 to CDS OPORD – Operation HONOUR

dated December 2016

Refs:

  1. CDS Directive for MND/CDS Critical Information Requirements 14 Dec 2015 (Posted on CSNI Strategic Command View)
  2. DAOD 2008-3
  3. DAOD 5019-5D.
  4. Privacy Act

CAF Reporting of HISB Occurrences

Mechanisms of reporting

  1. Immediate Reporting. A SIR shall be initiated and forwarded through the applicable L1 to the CDS as soon as practicable as outlined in refs A and B for the following HISB occurrences of grievous nature:
    1. Any alleged or confirmed acts of sexual misconduct or other breaches of the CDS orders in Operation HONOUR made by Formation Commanders, Commanding Officers, and their Chief Petty Officers 1st Class/Chief Warrant Officers;
    2. Any alleged or confirmed acts of sexual misconduct in which a CAF member has been placed under custody or charges have been laid;
    3. Any alleged or confirmed acts of sexual misconduct to which there is potential for the nature of the situation to develop significant media interest and/or could cause discredit to the CAF; and
    4. Issues related to Operation HONOUR that prevent Commanders from achieving their mission.
  2. The SIR reporting method to be used is in accordance with DAOD 2008-3 (ref B). This SIR format is recreated as Appendix A with additional amplifying fields required for the purpose of Operation HONOUR HISB reporting.
  3. Consolidated Monthly Reporting. All instances of HISB, including those reported by SIRs, shall be captured and reported on a monthly basis in a single L1 Report to CDS thru CSRT-SM. The “Reporting Matrix” pro forma shown at Appendix 2 (distributed in SEPCORD electronically to L1 Operation HONOUR POCs) will be utilized and treated as PROTECTED B and electronically submitted IAW Commander’s guidance from within L1s. Monthly HISB Reporting shall be submitted by each L1 to CSRT-SM NLT 15 days after the end of the month in which the information was collected. All reported incidents shall be tracked and up-dated as investigations are concluded and the outcomes of the investigations are determined. Consolidated reports shall be sent encrypted to the CSRT-SM Positional Mailbox ++CSRT-SM@VCDS@Ottawa-Hull with subject line “Monthly HISB Occurrence Report.”

  1. Units will provide as much detail as possible using the drop down menus in the Reporting Matrix, making note of the changes to the pro forma and updating previously reported incidents, as required.
  2. In addition to the changes to the Reporting Matrix, L1s shall also track all members who have been removed from Command, and/or positions of supervision, leadership or authority within the reporting period while protecting the individual privacy rights of that individual. Therein, included in monthly reports, L1s shall report:
    1. Number of individuals in your Command/L1 who have been “Removed from Command” in the reporting period;
    2. Number of individuals in your Command/L1 who have been “Removed from Supervisory duties/roles/positions” in the reporting period; and
    3. WRT the above, annotate if these removals permanent in nature or temporary while an investigation was undertake.
  3. L1s shall not report the following things to CSRT-SM:
    1. Names;
    2. Ranks; and/or
    3. Description of the incident which resulted in the removal from Command/Supervision.
  4. Given the ever-increasing requirement for greater visibility and demonstration of vigilance and diligence in addressing HISB across the CAF, information from these incident reports is used to compile regular statistical summaries for senior leadership situational awareness and direction. Starting in Dec 16, DG CSRT-SM will present analytics from the consolidated reports to CDS Ops on Operation HONOUR.

Privacy of information

  1. Protecting Information. It is important that in Operation HONOUR reporting, the privacy of information is PROTECTED. Any information that could reveal the identity of the victim or the alleged offender shall be PROTECTED IAW ref D, and not reported through either SIRs or Monthly reporting.
  2. Personal Information. Collection and reporting of personal information shall be limited. Personal information is defined in section 3 of the Privacy Act and includes, but is not limited to, information relating to the race, national or ethnic origin, colour, religion, age, marital status, medical, criminal or employment history, home address or blood type of an individual. Personal information does not include the name of a person, position title or rank, business address or business telephone number.
  3. The following information shall not be included in SIRs or monthly Operation HONOUR reports:
    1. Any personal information in respect of a person under the age of 18 years;
    2. A personal address; or
    3. Any personal information concerning a suspect or an accused person if a criminal or service offence may have occurred.
  4. Subsection 110(1) of the Youth Criminal Justice Act prohibits the publication of the name of a young person, or any other information related to a young person, if it would identify the young person as a young person dealt with under that Act. The Youth Criminal Justice Act defines a young person as “a person who is or, in the absence of evidence to the contrary, appears to be twelve years old or older, but less than eighteen years old and, if the context requires, includes any person who is charged under this Act with having committed an offence while he or she was a young person or who is found guilty of an offence under this Act.”
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