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14-11 – Conduct and Administration of Cadet Summer Training Centres

Cadet Administrative and Training Orders (CATOs)

General

1. This order amplifies QR (Cadets) 5.​03 Cadet Summer Training and 5.04 Cadet Advanced Training Courses. It outlines the policy guidelines and direction governing the conduct and administration of Sea, Army and Air Cadets Summer Training Centres (CSTC).

2. This order replaces any previous version of CATO 14-11 as well as CATO 13-27, Off-Base Pass Policy - Cadet Summer Training Centre.

3. This order should be read in conjunction with CATO 11-04, Cadet Program Outline.

Aim

4. The aim of this order is to provide general direction to Region Cadet Support Unit (RCSU) staff as well as to Commanding Officers (CO) and staff of CSTCs on the conduct and administration of CSTCs.

References

5. The following documents affect the organization and conduct of summer training programs for Sea, Army and Air Cadets:

  1. Queen’s Regulations and Orders for the Canadian Forces (QR&O);
  2. Queen's Regulations and Orders for the Canadian Cadet Organizations (QR (Cadets));
  3. DAOD 2008-0, Public Affairs Policy;
  4. DAOD 5004-0, Spiritual Welfare – Religious and Spiritual Accommodation. Until this DAOD is released, the Interim Policy – Religious Accommodation, released by Directorate Human Rights and Diversity will be in effect;
  5. DAOD 5012-0, Harassment Prevention and Resolution;
  6. DAOD 5019-1, Personal Relationship and Fraternization;
  7. DAOD 5019-5, Sexual Misconduct and Sexual Disorder;
  8. DAOD 5024-0, DND Living Accommodation;
  9. CFAO 19-40, Human Rights – Discrimination;
  10. CFAO 19-43, Racist conduct;
  11. CFAO 34-45, Medical Examinations and Care – Cadet Instructors and Cadets;
  12. CFAO 36-14, Entitlement to Meals and Public Rations.
  13. Canadian Forces Temporary Duty and Travel Instructions (CFTDI);
  14. CATO 11-08, Environmental Protection and Stewardship;
  15. CATO 11-34, CADETNET;
  16. CATO 11-35, FORTRESS;
  17. CATO 11-36, Terms of Reference;
  18. CATO 13-12, Supervision of Cadets;
  19. CATO 13-22, Smoking Policy;
  20. CATO 13-23, Drug and Alcohol Policy;
  21. CATO 13-24, Harassment Prevention and Resolution;
  22. CATO 13-26, Return to Unit – Cadets;
  23. CATO 13-28, Advanced Training – Staff Cadets;
  24. CATO 13-29, Administrative Procedures – Social Issues;
  25. CATO 14-06, Training or Recreational and Educational Trips;
  26. CATO 14-31, Director Cadets and Junior Canadian Rangers – General Safety Program;
  27. CATO 15-22, Conduct and Discipline – Cadets;
  28. CATO 16-02, Application of Cadets with Medical Conditions – Summer Training and NDHQ Directed Activities;
  29. CATO 16-04, Procedures for   Medication Management at a CSTC;
  30. CATO 16-05, Emergency Medical / Dental Coverage – Cadets on International Trips and International Exchange Programs;
  31. CATO 16-07, Repair or Replacement of Spectacles – Cadets, Cadet Instructors and Civilian Instructors;
  32. CATO 17-11, Canadian Cadet Organizations Funds – Policy and Procedures for Accounting;
  33. CATO 17-32, Cadet Training Allocation;
  34. CATO 22-15, Performance Report – Schools/Training Establishments – CCO;
  35. CATO 23-05, Terms of Employments – Civilian Instructors;
  36. CATO 23-13, Appointment - Commanding Officer Cadet Summer Training Centre;
  37. CATO 23-16, Out-of-Region Positions;
  38. CATO 23-17, Regular Force, Primary Reserve Personnel and Equipment Support;
  39. CATO 23-24, Chaplains at Cadet Corps and CSTC;
  40. CATO 25-05, Personal Relationships;
  41. CATO 31-03, Sea Cadet Program Outline;
  42. CATO 35-01, Sea Cadet Dress Regulations;
  43. CATO 40-01, Army Cadet Program Outline;
  44. CATO 46-01, Army Cadet Dress Instructions;
  45. CATO 51-01, Air Cadet Program Outline; and
  46. CATO 55-04, Air Cadet Dress Instructions.

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Definitions

6. The terms “Cadet Instructor” and “Civilian Instructor (CI)” used in this order have the same meaning as defined in article 1.02 of QR (Cadets).

Training Documentation

7. All courses shall be conducted in accordance with current CATOs, Course Training Standards (CTS), Course Training Plans (CTP), Qualifications Standards and Plans (QSP), and Instructional Guides (IG), whichever apply, as issued by the Director Cadets and Junior Canadian Rangers (D Cdts & JCR).

Cadet Selection

8. Course vacancies are issued annually by D Cdts & JCR. The vacancies shall not be amended or exceeded without the authority of D Cdts & JCR.

9. Course prerequisites and selection criteria are specified in CATOs 31-03, 40-01 and 51-01. In particular, RCSU staffs are reminded that 12-year-old cadets are only permitted to attend the General Training course.

10. Timelines and procedures for the reallocation of unfilled course vacancies can be found in CATOs 31-03, 40-01 and 51-01.

11. Cadets applying for summer training shall complete form CF 51, Application and Approval – Cadet Activities (Employment – Course - Exchange), and submit it to their Corps/Sqn CO for onward transmission to Detachment/ RCSU. Applicable exceptions are listed below. Detachments/RCSUs shall exercise great care in reviewing and submitting these forms. RCSUs shall ensure that forms are delivered to CSTC NLT 15 June. At the conclusion of summer training, CF 51 forms shall be returned to parent RCSUs:

  1. cadets applying for a music course shall complete an “Application for Music Course” form DND 757, or regional authorized equivalent, in addition to the CF 51;
  2. Army Cadets applying for advanced training shall complete the form CATO 42-05 “Army Cadet Application for Advanced Training and Expedition” instead of the CF 51; and
  3. Air Cadets applying for a national course shall complete an “Air Cadet Summer Training Application” form DND 2226, or regional authorized equivalent, in addition to the CF 51.

Transportation

12. Parent RCSUs are responsible for all aspects of transportation for cadets travelling to and from CSTCs. All air transportation shall be co-ordinated through the D Cdts & JCR Transport staff. The Transportation Policy and Procedures, which are reviewed annually in cooperation with the RCSU transport staff, shall be applied.

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Management of Cadet Summer Training Centres

13. Command. The responsibilities for the management of CSTCs are:

  1. the CSTCs are established by NDHQ and operate under the command of the responsible Region Commanders. Region Commanders appoint CSTC COs accordingly to CATO 23-13;
  2. the CSTC CO is responsible to the CO RCSU for effective and efficient leadership of his or her assigned CSTC and the conduct of training. The CSTC CO’s responsibilities are detailed at Annex M of CATO 11-36; and
  3. support base commanders are responsible for the provision of base support services to CSTCs.

14. Staff.  Support provided by the Regular Force (RegF) and the Primary Reserve (PRes) to CSTC shall be coordinated as outlined in CATO 23-17. RCSUs are responsible for the selection, training, employment and payment of cadet instructors, CIs and staff cadets required for their CSTC. In addition, out-of-region personnel requirements shall be co­ordinated by D Cdts & JCR as outlined in CATO 23-16.  Finally, CATO 23-05 provides policy and procedural guidance for the employment of CIs.

15. Safety. All CSTC shall implement General Safety programs, and "safety first" shall be the primary factor considered in the planning and conduct of all cadet activities.  The D Cdts & JCR General Safety Program is outlined in CATO 14-31. RCSUs shall ensure that a General Safety Officer (GSO) is appointed at each CSTC.  The responsibilities of the GSO are outlined in CATO 14-31.

16. Environmental Protection and Stewardship. RCSUs are to ensure that all federal, provincial, municipal and departmental legislation on protection of the environment and human health is respected. All CSTCs are to ensure the CF policy of incorporating environmental considerations into all activities is implemented and that an Environmental Officer (Env O) is appointed at each CSTC in accordance with CATO 11-08.

17. Discipline. Discipline in the Cadet Program shall be used as a teaching tool to encourage youth to develop appropriate behaviour. It should at all times be respectful of the individual, be effective over the long term and promote character development.  The policy regarding the discipline of cadets is outlined in CATO 15-22.

18. Personal Relationships. DND recognize that staff members and/or cadets may develop personal relationships. The policy regarding personal relationships is outlined in CATO 25-05 and DAOD 5019-1.

19. Social Issues. The policy describing the steps to follow when a cadet or a staff member is facing Child Abuse and/or suicide is outlined in CATO 13-29.

20. Supervision. DND has the responsibility to ensuring that cadet activities are adequately supervised. The policy regarding the supervision of cadets is outlined in CATO 13-12.

21. Cadet Training. To reflect Federal and Provincial legislations and corps and squadron reality, male and female cadets under training shall not be segregated by gender but shall be integrated at all levels of the training organization. In addition to the requirements listed for each course  in current CTSs and  QSPs CSTC COs shall ensure that the activities below are included in all course programs:

  1. Harassment Prevention. According to CF policies on harassment and racist conduct contained in DAODs 5012-0 and 5019-5, in CFAOs 19-40 and 19-43 and in CATO 13-24, this behaviour shall not be tolerated or condoned. In addition, Cadet Instructors, CIs and staff cadets attending CSTCs shall be fully conversant with CATO 13-24. In particular a Unit Human Rights Advisor (UHRA) is to be assigned the duties and responsibilities as described in annex D of CATO 13-24;
  2. Healthy Lifestyle. To promote health and well being, information sessions on smoking, drugs and alcohol policies shall be scheduled for all cadets attending CSTC as per CATOs 13-22 and 13-23;
  3. Physical Fitness and Recreation. Active programs shall be organised in all CSTCs for cadets. Team sports leagues should be created for evening and weekend competition; and
  4. Religious Accommodation. As per DAOD 5004-0 and QR&O 33.01 every reasonable effort shall be made to permit the observance of religious practices by individual members, when to do so will not impose undue hardship on the organizational element responsible for the accommodation. Approval or denial of requests for the accommodation of religious practices shall be based on the circumstances of each case, taking into consideration such factors as training requirements and effectiveness, efficiency, logistical requirements, health and safety, morale, interchangeability of personnel and facilities, resources available, and risk (magnitude and who bears it). Normal religious services shall be provided in accordance with DAOD 5004-0 keeping in mind that attendance shall be voluntary. Employment of Chaplains at CSTC is outlined in CATO 23-24.

22. Training or Recreational and Educational Trips. CATO 14-06 outlines the process when organizing Training or Recreational and Educational Trips.

23. Cessation of Summer Training. The CO of a CSTC may cease the training of a cadet in accordance with QR (Cadets) 5.43 and CATO 13-26.

24. Off-Base Pass. The CSTC CO shall establish clearly enunciated off-base weekend and day pass policies and procedures preparatory to the commencement of the CSTC. The information and limitations if any found at Section D to CF 51s shall be respected.

25. Medical.  Emergency medical treatment for officers of the CIC, CIs and cadets shall be provided in accordance with CFAO 34-45 and QR&O, Chapter 34.  In addition:

  1. all cadets attending summer training shall have submitted a completed CF51. CATO 16-02 contains the procedures to be followed when processing CF 51s submitted by cadets with a medical condition. In order to ensure that as many of these cadets as possible are given the opportunity to attend summer training, any limitations imposed by the Regional Surgeon may be taken into account and an appropriate course selected for the cadet.  RCSUs are reminded that, by itself a medical condition is insufficient justification to deny training.  Care is to be taken, however, to ensure that, based on the limitations imposed by the Regional Surgeon, no cadet is loaded on a course that would pose a threat to the cadet's health or safety or that of others;
  2. cadets and staff who wear corrective lenses shall bring a copy of their corrective lens prescription and, if available, should bring two pairs of spectacles (corrective lenses in a frame) to CSTC because timely replacement or repair may not be possible. Any repair or replacement shall be done only to the extent of DND limitations specified in CATO 16-07. The wearing of a retaining strap may be required for claiming repair or replacement in some occasions;
  3. for safety reasons cadets and staff should not wear contact lenses at CSTC. In addition, replacement by DND of damaged or lost contact lenses is not authorized;
  4. cadets and staff attending a CSTC shall have their provincial medical insurance card with them;
  5. the policy and procedures regarding emergency medical and dental coverage  for  international trips are outlined in CATO 16-05; and
  6. the policy and procedures regarding the medication management at CSTC are outlined in CATO 16-04.

26. Dental. Emergency dental treatment for officers of the CIC, CIs and cadets shall be provided in accordance with QR&O, Chapter 35.

27. Financial. COs of CSTCs are to follow D Cdts & JCR and regional orders in managing public and non-public funds (NPFs). Comptrollers are to ensure that:

  1. pay accounting for cadet instructors and CIs are in accordance with current CF accounting procedures;
  2. payment of the Staff Cadet Advanced Training Allocation to staff cadets is in accordance with Annex E of CATO 13-28;
  3. payment of a Training Allocation to cadets attending courses is in accordance with CATO 17-32; and
  4. NPFs are managed accordingly to CATO 17-11.

28. Communications and Information Management. CATO 11-34 outlines the use of CADETNET, the National Communication System of the CCO. CATO 11-35 outlines the use of FORTRESS, the National Information Management System of the CCO.

29. Use of Personal Cellular Phones. Given the prevalence of cell phones today, and, in some cases, the reliance of cadets and parents on them for family matters, it is considered important that cadets be allowed to use cell phones during silent hours as a minimum.  RCSUs/CSTCs may withhold cell phones during duty hours but cadets shall be allowed access on their personal time.

30. Dress and Equipment. CATOs 35-01, 46-01 and 55-04 contain the dress instructions for Sea, Army, and Air Cadets respectively. Corps/Squadron CO and RCSUs are to ensure the following:

  1. cadets shall travel to and from CSTCs in cadet uniform.  Course dress shall be as directed by RCSUs and CSTC COs and be relevant to the training program; and
  2. RCSUs shall liaise with support bases and/or Logistik Unicorp to ensure that cadets attending CSTCs or other training activities are equipped in accordance with current clothing and equipment scales.

31. CSTCs Statistics – Course Cadets. Statistics for course cadets attending CSTCs shall be completed using the format provided annually by D Cdts 4, and forwarded through respective RCSUs to D Cdts & JCR by 30 September.

32. CSTCs Statistics - Personnel. Statistics for the CSTCs personnel shall be completed using the CSTCStats computer application, and forwarded annually through respective RCSUs to D Cdts & JCR by 30 September.

33. After Action Reports. CSTCs After Action Reports (AAR) shall be completed using the format provided annually by D Cdts 4, and forwarded through respective RCSUs to D Cdts & JCR by 15 October. For RCSUs having more than one CSTC, the CSTCs AAR are to be consolidated in one regional document. Only items requiring attention from D Cdts & JCR shall be included.

34. Public Relations. RCSUs shall pursue an active public relations program to promote cadet-related activities in accordance with DAOD 2008-0.

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Course Reports

35. CF 1364 Cadet Course Reports are to be rendered on cadets under training. Originals of the reports shall be forwarded to the cadet’s Corps/Sqn CO.

36. The course report shall be written in the official language of the cadet's choice.

37. For the cadets attending an out-of-region CSTC, the host RCSU shall return annually their course reports to their parent RCSU NLT 15 September.

Performance Report

38. Staff Cadets.  Performance reports shall be completed for staff cadets using form CF 1364 “Staff Cadet Advanced Training Report”. Guidelines may be found in CATO 22-15.

39. Officers of the CIC, Civilian Instructors and SuppRes members. In accordance with CATO 22-15, performance reports shall be completed for officers of the CIC, CIs and SuppRes members using form CF 573 “Performance Evaluation Report - Schools/Training Establishments (CCO)”.

40. RegF and PRes members. Letter of Performance shall be completed for RegF and PRes members by the CSTC CO for inclusion in the PDR process at their home unit.

Accommodation and Food Services

41. Canadian Forces Temporary Duty and Travel Instruction paragraph 7.8 (6) states, “members who are required to occupy any accommodation overnight (other than their residence) at their normal place of duty are considered to be on TD status. Accordingly, such members shall be entitled to incidental expenses. To ensure the safety, security and welfare of the cadets at CSTC, the CSTC CO is responsible for ensuring that there are sufficient staff available to supervise the cadets at all times. This obviously includes supervision of regular social and training activities, for which staff are generally assigned as necessary. However, the responsibility also includes ensuring there is sufficient staff available at all times, including quiet hours, to react in the event of an emergency situation. The situation will differ from one CSTC to the next. However, after evaluation of the available staff, should the CSTC CO determine that there is a requirement to order a member into quarters, they are encouraged to issue the necessary order. As a general guideline, such an order may be appropriate for staff that is in the direct chain of command/supervision of the cadets themselves. Additional guidelines may be found in the CFTDI.

42. Accommodation and food services are to be provided by bases specifically assigned support responsibility for courses or activities, as directed by NDHQ, and in accordance with DAOD 5024-0 and CFAO 36-14.

Summary

43. A certain number of changes to the cadet training programs take effect every year. Staffs at all levels are to be particularly vigilant in implementing these amendments so that cadets receive the best possible training while at the CSTC and at the same time enjoy their experience. The CSTC Program is the envy of all our international exchange partners. It is the enthusiasm and effort of all involved which make it so.

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OPI: D Cdts 4

Date:  Nov 09

Amendment: Ch 13/09

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