Human Resources Administrator

Now hiring: we are now accepting applications for this job through direct entry.

Job description

Human Resource Administrators provide administrative and general human resources support to all military activities.

The primary duties of a Human Resources Administrator are to provide:

  • Human resource administration and services
  • Pay and personnel support services
  • Automated information management
  • Corporate and general purpose administration 


Working environment

Human Resources Administrators are employed at all Canadian Armed Forces (CAF) bases in Canada, on ships, and overseas, in support of the Canadian Army, Royal Canadian Navy, or Royal Canadian Air Force operations. They may also serve in special operation units, medical organizations, recruiting offices, schools, reserve units, NATO/UN positions, and other specialized units throughout the CAF. Opportunities are also available with embassies in countries where Canada has a military attaché.

Pay and career development

The starting salary for a fully trained Human Resources Administrator is $60,000 per year; however, depending on previous experience and training the starting salary may be higher. Human Resources Administrators who demonstrate the required ability, dedication and potential are selected for opportunities for career progression, promotion and advanced training.

Related civilian occupations

  • Records Administrator
  • Data Entry Supervisor
  • Receptionist
  • Office Manager
  • Executive Assistant
  • Payroll Clerk
  • Information Management Technician

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Basic Military Qualification

The first stage of training is the Basic Military Qualification course, or Basic Training, held at the Canadian Forces Leadership and Recruit School in Saint-Jean-sur-Richelieu, Quebec. This training provides the basic core skills and knowledge common to all trades. A goal of this course is to ensure that all recruits maintain the CAF physical fitness standard. As a result, the training is physically demanding, but achievable.

Basic Occupational Qualification Training

Human Resources Administrators attend the Canadian Forces Logistics Training Centre (CFLTC) in Borden, Ontario. Training takes approximately 14 weeks and includes:

  • Maintaining a central registry
  • Briefing on correspondence and regulations
  • Applying military compensation and benefits
  • Administering support to operations
  • Maintaining pay system and payroll accounting
  • Maintaining personnel records
  • Providing support to personnel management
  • Operating automated personnel systems

Specialty Training

Human Resources Administrators may be offered the opportunity to develop specialized skills through formal courses and/or on-the-job training, including:

  • Recruiting Administration
  • Release Administration
  • Deployed Operations
  • Compliance and Verification

Advanced Training

As they progress in their career, Human Resources Administrators who demonstrate the required ability and potential may be offered advanced training. Available courses include:

  • Policy, compensation and benefits analysis
  • Civilian Personnel Management
  • Military Personnel Management

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Entry plans

Now hiring: we are now accepting applications for this job through direct entry.

Required Education

The minimum required education to apply for this position is the completion of the provincial requirements for Grade 10 or Secondaire IV in Quebec with Grade 10 applied math (math 426 in Quebec) and Grade 10 (Secondaire IV) English or French. Basic training and military occupation training is required before being assigned.

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Part-time option

This occupation is available part-time within the following environments: Navy, Army, Air Force

Serve with the Reserve Force

This position is available for part-time employment with the Primary Reserve at certain locations across Canada. Reserve Force members usually serve part time in their community, and may serve while going to school or working at a civilian job. They are paid during their training. They are not posted or subject to a military move. However, they can volunteer to move to another base. They may also volunteer for deployment on a military mission within or outside Canada.

Part-time employment

Human Resources Administrators may serve with the Canadian Army, the Royal Canadian Navy, or the Royal Canadian Air Force and experience the unique challenges associated with these environments. They can be employed providing administrative support to military activities. When they are employed on a part-time or casual full-time basis they usually serve at a CAF headquarters, home port or unit located within Canada.

Reserve Force training

Reserve Force members are trained to the same level as their Regular Force counterparts. They usually begin training with their home unit to ensure that they meet the required basic professional military standards. Following basic training, occupational training for Human Resources Administrators takes about 12 weeks and may be conducted at the Canadian Forces Logistics Training Centre in Borden, Ontario.

Working environment

Reserve Force members usually serve part-time with their home unit for scheduled evenings and weekends, although they may also serve in full-time positions at some units for fixed terms, depending on the type of work that they do. They are paid 85 percent of Regular Force rates of pay, receive a reasonable benefits package and may qualify to contribute to a pension plan.

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