Quarterly Financial Report ended June 30, 2016

Official title: Employment and Social Development Canada, Quarterly Financial Report - Statement Outlining Results, Risks and Significant Changes in Operations, Personnel and Programs for the Quarter Ended June 30, 2016.

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1. Introduction

This quarterly report has been prepared by management as required by section 65.1 of the Financial Administration Act and in the form and manner prescribed by the Treasury Board. This quarterly report should be read in conjunction with the Main Estimates for the current year.

1.1 Authority, mandate and programs

The mission of Employment and Social Development Canada (ESDC), including the Labour Program and Service Canada, is to build a stronger and more competitive Canada, to support Canadians in making choices that help them live productive and rewarding lives and to improve Canadians’ quality of life.

ESDC delivers a range of programs and services that affect Canadians throughout their lives. The Department provides seniors with basic income security, supports unemployed workers, helps students finance their post-secondary education and assists parents who are raising young children. The Labour Program is responsible for labour laws and policies in federally regulated workplaces. Service Canada helps citizens access ESDC’s programs, as well as other Government of Canada programs and services.

To fulfill its mission, the Department is responsible for:

  • developing policies that ensure all can use their talents, skills and resources to participate in learning, work and their community;
  • delivering programs that help Canadians move through life’s transitions, from school to work, from one job to another, from unemployment to employment, from the workforce to retirement;
  • providing income support to seniors, survivors, families with children and Employment Insurance beneficiaries;
  • helping Canadians with distinct needs such as Aboriginal people, people with disabilities, homeless people, travelers and recent immigrants;
  • overseeing federal labour responsibilities; and
  • delivering programs and services on behalf of other departments and agencies.

Included in these core roles are responsibilities for the design and delivery of some of the Government of Canada’s most well-known programs and services, including:

  • Old Age Security (OAS);
  • the Canada Pension Plan (CPP);
  • Employment Insurance (EI);
  • Canada Loans and Grants for Students and Apprentices Program;
  • the Canada Education Savings Program;
  • the National Child Benefit;
  • the Universal Child Care Benefit (UCCB);
  • the Wage Earner Protection Program; and
  • passport services.

These direct benefits to Canadians are part of Canada’s social safety net and represent 95% of the Department’s expenditures.

Further details on ESDC’s authority, mandate and programs may be found in Part II of the Main Estimates and in the Report on Plans and Priorities.

1.2 Basis of presentation

This quarterly report has been prepared by management using an expenditure basis of accounting. The accompanying Statement of Authorities (Table 1) includes ESDC’s spending authorities granted by Parliament, consistent with the Main Estimates and the budgetary authorities used by the Department for the 2016–17 fiscal year. This quarterly report has been prepared using a special-purpose financial reporting framework designed to meet financial information needs with respect to the use of spending authorities.

The authority of Parliament is required before moneys can be spent by the Government. Approvals are given in the form of annually approved limits through appropriation acts or through legislation in the form of statutory spending authorities for specific purposes.

As part of the departmental performance reporting process, ESDC prepares its annual departmental financial statements on a full accrual basis in accordance with Treasury Board accounting policies, which are based on Canadian generally accepted accounting principles for the public sector. However, the spending authorities voted by Parliament remain on an expenditure basis.

The quarterly report has not been subject to an external audit or review.

1.3 ESDC’s financial structure

ESDC has a complex financial structure, with various funding mechanisms used to deliver its mandate. This includes budgetary authorities, comprised of voted and statutory authorities, as well as a non-budgetary authorities. The voted budgetary authorities include Vote 1 (Operating Expenditures), vote-netted revenues, and Vote 5 (Grants and Contributions), while the statutory authorities are mainly comprised of the Old Age Security Program, the Universal Child Care Benefit, the Canada Student Loans Program, the Canada Education Savings Program, the Canada Disability Savings Program, the Wage Earner Protection Program, Federal Workers’ Compensation and employee benefit plans (EBP). The non-budgetary authorities consist of loans disbursed under the Canada Student Financial Assistance Act and Apprentice Loans Act.

It should be noted that EI and CPP benefits and related administrative costs are administered through specified purpose accounts and not through appropriations from government. The EI Operating Account and the CPP are financed by employers and employees. Federal administrative costs incurred by departments in the delivery of programs related to EI and CPP are charged to the respective accounts and reported as revenues credited to the vote. The EI Operating Account and the CPP are excluded from ESDC’s Main and Supplementary Estimates. However, they are presented in the Report on Plans and Priorities. Accordingly, these accounts are not reflected in the Quarterly Financial Report.

2. Highlights of Fiscal Quarter and Fiscal Year-to-Date results

This section highlights the significant items that contributed to the net increase in resources available for the year and the actual expenditures for the quarter ending June 30, 2016.

ESDC’s total budgetary authority available in the first quarter ending June 30, 2016 was $56,183 million, which represents an overall increase of $1,913 million from the previous year. Much of this increase relates to an increase in statutory items. Statutory items are payments to be made under legislation previously approved by Parliament and are non-discretionary. Total Year-to-Date (YTD) budgetary authorities used as of the first quarter ending June 30, 2016 were $15,108 million. In comparison, total YTD budgetary authorities used as of the first quarter of the previous year were $13,420 million, representing a year-over-year increase of $1,688 million.

Figure 1: Quarter ended June 30, 2016
Bar graph of Quarter ended June 30, 2016: description follows
Text description of Figure 1: Quarter ended June 30, 2016
2016–17 (in millions of dollars)
Total available % Total available YTD used % YTD used
Voted 2,593 5% 642 4%
Statutory 53,590 95% 14,466 96%
Total 56,183 15,108
Figure 2: Quarter ended June 30, 2015
Bar graph of Quarter ended June 30, 2015: description follows
Text description of Figure 2: Quarter ended June 30, 2015
2015–16 (in millions of dollars)
Total available % Total available YTD used % YTD used
Voted 2,274 4% 648 5%
Statutory 51,996 96% 12,772 95%
Total 52,270 13,420

2.1 Significant changes to authorities

ESDC’s budgetary authorities available for use increased by $1,913 million compared to the first quarter of 2015–16 (Tables 1 and 2).

This increase is primarily associated with statutory items. In particular, forecasted OAS pension and Guaranteed Income Supplement (GIS) payments represent an increase of $2,165 million and $199 million respectively owing to changes in average benefit payments and in the number of beneficiaries. This increase is mainly offset by a decrease of $926 million from the UCCB, whose forecasts were adjusted to include payments made to recipients for only the months of April, May and June 2016. The UCCB has been replaced by the Canada Child Benefit announced in Budget 2016, starting in July 2016. Other factors contributing to the increase include:

  • An increase of $260 million in Voted Grants and Contributions to fund government initiatives announced in Budget 2016, mainly due to the Canada Summer Jobs Program, the Social Infrastructure Fund and the Canada Job Fund;
  • An increase of $67 million to Canada Disability Savings Grants and Bonds which is due to a steady increase in total registered plans and participation in the program;
  • An increase of $59 million in Operating Expenditures is mainly attributed to an increase in funding for the Temporary Foreign Workers Program to help ESDC respond to increased workloads due to changes in the program. Additional funding to support the Old Age Security Service Improvement Strategy is also a contributing factor in the increase of Operating Expenditures;
  • An increase of $46 million in the payments related to the direct financing arrangement under the Canada Student Financial Assistance Act mainly due to an increase to repayment assistance costs;
  • An increase of $34 million in Employee Benefit Plan; and
  • A decrease of $30 million in Allowance payments due to a decreased number of beneficiaries and a decreased average monthly benefit amount compared to last fiscal year.
Significant changes to authorities at the end of first quarter 2016–17
(in millions of dollars)
Total budgetary authorities available for use — 2015–16 54,270
Changes to authorities available for use
Old Age Security Payments 2,165
Vote 5 – Grants and Contributions 260
Guaranteed Income Supplement Payments 199
Canada Disability Savings Grants and Bonds 67
Vote 1 – Operating Expenditures 59
Direct Financing Arrangement under the Canada Student Financial Assistance Act 46
Employee Benefit Plans 34
Canada Education Savings Grants 24
Other 15
Allowance (30)
Universal Child Care Benefits (926)
Sub-Total - Changes to authorities available for use 1,913
Total budgetary authorities available for use — 2016–17 56,183

For non-budgetary loans, there is a net decrease in authorities of $47.4 million from fiscal year 2015–16, mainly as a result of higher than originally forecast volume of repayments against previously issued loans.

As shown in Table 2, total authorities related to Personnel expenditures have increased by $179 million mainly due to additional resources for measures to improve EI (announced as part of Budget 2016 on March 22, 2016), Overhauling the Temporary Foreign Worker Program, CPP workload and OAS Service Improvement Strategy and OAS Program Increased Workload Requirements.

Also, the increase of $102 million related to Authorities recoverable from Employment Insurance Operating account is mostly related to measures to improve EI (announced as part of Budget 2016 on March 22, 2016) and the Mainframe Legacy Application Migration Project.

Also, variances to other operating expenditures (standard objects 02, 03, 04, 05, 06, 07 and 09) are the result of adjustments made to authorities available for use to bring them more in line with actual historical spending trends.

2.2 Significant changes to expenditures

Overall, the proportion of ESDC’s total budgetary expenditures as of June 30, 2016 is comparable to expenditures as of June 30, 2015, with approximately 27% of the authorities available for use expensed as of the end of the first quarter.

Compared to the previous year, total budgetary expenditures as of the quarter ending June 30, 2016 have increased by $1,688 million (13%), climbing from $13,420 million to $15,108 million (refer to Tables 1 and 2).

This 13% increase is primarily explained by the rise in statutory expenditures from $12,772 million for the first quarter in 2015–16 to $14,467 million for the same period in 2016–17, representing a $1,695 million increase as of the end of the 2016–17 first quarter. The main reason for this increase relates to the Universal Child Care Benefits, which accounts for $1,219 million. This increase is due to the Budget 2015 UCCB enhancements.

This increase is also explained by a rise of $377 million in OAS pension payments and $62 million in GIS payments. The main factor explaining these increases is the aging population, thus the greater number of seniors receiving OAS and GIS benefits in addition to higher average amounts paid to beneficiaries.

In addition, Canada Disability Savings Grant and Canada Disability Savings Bond payments have increased by $12 million and $10 million, respectively, relative to the same period last year. These increases are mainly the result of the steady growth of the program and an increase in program beneficiaries.

Significant changes to expenditures at the end of first quarter 2016-17
(in millions of dollars)
Total budgetary authorities used as of June 30, 2015 13,420
Changes in authorities used
Universal Child Care Benefit 1,219
Old Age Security Payments 377
Guaranteed Income Supplement Payments 62
Canada Disability Savings Grants & Bonds 22
Other 8
Sub-Total - Changes in authorities used 1,688
Total budgetary authorities used as of June 30, 2016 15,108

In Table 2, the decrease in rental expenditures (standard object 05) and the increase in information (standard object 03) expenditures are mostly attributable to the timing of payments rather than changes in spending patterns.

For injury compensation benefits related to the Government Employees Compensation Act, the decrease in net costs this first quarter compared with the first quarter of 2015-16 is due to outstanding recoveries.

The amounts recoverable from other government departments have increased by $8 million, mainly attributable to the Passport Canada program.

The net amount of non-budgetary loans disbursed under the Canada Student Financial Assistance Act for the first quarter is negative, primarily due to timing differences between loan disbursements and repayments. Disbursements normally increase in early fall with the start of the academic year and continue until January, while repayments remain relatively stable throughout the year.

3. Risks and uncertainties

The delivery of our programs and services is impacted by factors such as economic fluctuations, demographic shifts, technological developments and government priorities, to which the Department must respond accordingly. The Department has identified corporate-level risk and mitigation strategies for the 2016–17 fiscal year in the Risk Analysis section of the Report on Plans and Priorities.

The risks identified under each of the key risk areas below are the result of risk management self-assessment activities and independent reviews conducted by the Department. These risks will be monitored by senior management throughout the year to ensure adequate measures are implemented to mitigate their impacts.

3.1 Privacy/Security of Personal Information

There is an inherent risk of privacy breach that could have a significant impact on affected citizens given the nature of the Department’s work and the need for a very high level of security safeguards.

Risk Response Strategies:

  • Continue to ensure robust privacy policies and processes and a strong approach to privacy management are in place;
  • Use Shared Services Canada Internet gateways to adequately monitor and protect departmental networks;
  • Ensure strong communications to staff on a variety of security requirements, including the safeguarding of information with a view to increasing awareness;
  • Portfolio mission-critical services and their supporting IT applications and services are defined; each with corresponding business and IT service continuity plans developed and verified; and
  • Physical and digital vulnerabilities are consistently identified and assessed against business impact and employee and public safety, resulting in proactive remediation plans.

3.2 Human Resource Management

Given high retirement/attrition rates, changing skillsets and capacity concerns, there is a risk that the Department will not be able to sustain a sufficient workforce or attract skilled employees with the appropriate competencies to meet current and future organizational needs.

Risk Response Strategies:

  • Continue to integrate workforce planning into business planning to recruit skilled resources and strengthen workforce capacity; and
  • Implement initiatives to enhance leadership development, recruitment and staffing, official languages, learning and mental health.

3.3 Information Technology Sustainability

Given the constantly evolving landscape of Information Technology (IT), there is a need for the Department to meet Canadians’ expectations of GoC services by continuing to rapidly advance technology while protecting private information. With this, there is a risk that IT may not be able to continuously transform, innovate, re-skill and invest at the nimble and flexible pace required to support ESDC programs and services.

Risk Response Strategies:

Through the use of the Departmental Business Capability Model and sound Application Portfolio Management practices, ESDC will:

  • rationalize IT investments while ensuring alignment to strategic priorities for a timely and effective roll out of new online service delivery platforms; and
  • continue to strengthen business continuity planning.

4. Significant changes in operations, personnel and programs

Budget 2016 introduced the new Canada Child Benefit, one simple, tax-free, and more generous benefit targeted to families who needs it most. The new, income-tested Canada Child Benefit has come into effect and replaces the UCCB since July 1, 2016.

The UCCB payments were made to eligible recipients for only the months of April, May, and June 2016, UCCB forecasted statutory payment has been reduced by $5.8 billion.

5. Approval by senior officials

Original signed by:

Jason Won for Alain P. Seguin, Chief Financial Officer

August 4, 2016

Gatineau, Canada

Louise Levonian, Deputy Minister

August 9, 2016

Gatineau, Canada

Table 1: Statement of authorities (unaudited)

Vote (in thousands of dollars) Fiscal year 2016–17 Fiscal year 2015–16
Total available for use for the year ending

March 31, 2017 Footnote 1
Used during the quarter ended

June 30, 2016
Year to date used at quarter-end Total available for use for the year ending

March 31, 2016 Footnote 1
Used during the quarter ended

June 30, 2015
Year to date used at quarter-end
1 Operating expenditures 620,452 120,667 120,667 561,410 134,759 134,759
5 Grants and contributions 1,972,638 521,118 521,118 1,712,659 513,898 513,898
(S) Contributions to employee benefit plans 265,226 60,427 60,427 230,764 56,840 56,840
(S) Minister of Families, Children and Social Development – Salary and motor car allowance 84 6 6 82 20 20
(S) Minister of Employment, Workforce Development and Labour – Salary and motor car allowance 84 7 7 82 20 20
(S) Minister of State (Seniors) – Motor car allowance - - - 2 1 1
(S) Minister of State (Social Development) – Motor car allowance - - - 2 1 1
(S) Old Age Security Payments (Old Age Security Act) 37,086,489 9,352,563 9,352,563 34,920,970 8,975,225 8,975,225
(S) Guaranteed Income Supplement Payments (Old Age Security Act) 10,804,379 2,568,105 2,568,105 10,605,509 2,505,803 2,505,803
(S) Universal Child Care Benefit (Universal Child Care Benefit Act) 1,924,955 1,897,338 1,897,338 2,851,433 678,136 678,136
(S) Canada Education Savings grant payments to Registered Education Savings Plan (RESP) trustees on behalf of RESP beneficiaries to encourage Canadians to save for post-secondary education for their children 824,000 193,331 193,331 800,000 188,787 188,787
(S) Canada Student Grants to qualifying full and part-time students pursuant to the Canada Student Financial Assistance Act 763,845 61,851 61,851 756,113 53,368 53,368
(S) Payments related to the direct financing arrangement under the Canada Student Financial Assistance Act 705,088 51,170 51,170 658,646 48,089 48,089
(S) Allowance Payments (Old Age Security Act) 515,878 131,455 131,455 545,938 127,764 127,764
(S) Canada Disability Savings Grant payments to Registered Disability Savings Plan (RDSP) issuers on behalf of RDSP beneficiaries to encourage long-term financial security of eligible individuals with disabilities 322,900 80,885 80,885 266,900 68,836 68,836
(S) Canada Disability Savings Bond payments to Registered Disability Savings Plan (RDSP) issuers on behalf of RDSP beneficiaries to encourage long-term financial security of eligible individuals with disabilities 142,200 29,292 29,292 131,000 19,643 19,643
(S) Canada Learning Bond payments to Registered Education Savings Plan (RESP) trustees on behalf of RESP beneficiaries to support access to post-secondary education for children from low-income families 133,000 19,863 19,863 130,000 17,783 17,783
(S) Wage Earner Protection Program payments to eligible applicants owed wages and vacation pay, severance pay and termination pay from employers who are either bankrupt or in receivership as well as payments to trustees and receivers who will provide the necessary information to determine eligibility 49,250 5,731 5,731 49,250 7,361 7,361
(S) Payments of compensation respecting government employees (Government Employees Compensation Act) and merchant seamen (Merchant Seamen Compensation Act) 44,000 13,574 13,574 44,000 21,493 21,493
(S) The provision of funds for interest and other payments to lending institutions and liabilities under the Canada Student Financial Assistance Act 6,892 640 640 7,871 2,109 2,109
(S) Payment related to direct financing arrangement under the Apprentice Loans Act 4,273 425 425 1,459 - -
(S) Civil Service Insurance actuarial liability adjustments 145 - - 145 - -
(S) Supplementary Retirement Benefits—Annuities agents' pensions 35 - - 35 - -
(S) The provision of funds for interest payments to lending institutions under the Canada Student Loans Act 1 - - 3 - -
(S) The provision of funds for liabilities including liabilities in the form of guaranteed loans under the Canada Student Loans Act (4,080) (386) (386) (5,333) 184 184
(S) Spending of proceeds from the disposal of surplus Crown assets 220 1 1 295 - -
(S) Refunds of amounts credited to revenues in previous years 38 38 38 160 160 160
Sub-total—Statutory items
Total budgetary
Non-Budgetary
(S) Loans disbursed under the Canada Student Financial Assistance Act 861,806 (240,891) (240,891) 916,224 (244,695) (244,695)
(S) Loans disbursed under the Apprentice Loans Act
Total Non-Budgetary

Table 2: Departmental budgetary expenditures by standard object (unaudited)

(in thousands of dollars) Fiscal year 2016–17 Fiscal year 2015–16
Planned expenditures for the year ending

March 31, 2017 Footnote 1
Expended during the quarter ended June 30, 2016 Year to date used at quarter-end Planned expenditures for the year ending

March 31, 2016 Footnote 1
Expended during the quarter ended June 30, 2015 Year to date used at quarter-end
Expenditures
(01) Personnel 1,918,024 442,792 442,792 1,739,397 430,907 430,907
(02) Transportation and communications 57,606 10,005 10,005 63,198 9,574 9,574
(03) Information 56,361 9,488 9,488 63,260 826 826
(04) Professional and special services 646,804 108,420 108,420 624,372 95,724 95,724
(05) Rentals 266,027 8,629 8,629 251,651 54,085 54,085
(06) Repair and maintenance 11,365 616 616 12,913 199 199
(07) Utilities, materials and supplies 9,367 1,035 1,035 8,980 1,148 1,148
(09) Acquisition of machinery and equipment 30,290 973 973 26,910 460 460
(10) Transfer payments 55,133,095 14,903,942 14,903,942 53,330,079 13,197,579 13,197,579
(12) Other subsidies and payments
Total gross budgetary expenditures
Less: Revenues netted

against expenditures
Recoverable expenditures on behalf of the Employment Insurance Operating Account (1,344,722) (295,423) (295,423) (1,242,195) (300,045) (300,045)
Recoverable expenditures on behalf of the Canada Pension Plan (299,443) (58,870) (58,870) (289,786) (69,952) (69,952)
Amounts recoverable from Crown agencies and other government departments regarding payments of injury compensation benefits (114,566) (15,177) (15,177) (128,334) (440) (440)
Other amounts recoverable from provincial and territorial governments, other departments or other programs within a department
Total revenues netted against expenditures
Total net budgetary expenditures
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