Existing Records

You may have existing records that you want to enter into HIFIS. This will help you to identify trends in your homeless population over time. Clients who have moved on or passed away can be entered into HIFIS and then be deactivated or marked as deceased. Although they will still appear in your client list (greyed out), they will not appear in the Reception screen.

If your service provider is a large organization with a long history of electronic records, you may want to explore the possibility of transferring the records directly from your existing system to HIFIS. Consult the HIFIS Support Desk prior to activating HIFIS 3.8 to determine whether it will be possible to transfer your files to HIFIS. If you are upgrading from a previous version of HIFIS, it may be possible to have your files transferred automatically. Please refer to the Switching to HIFIS 3 page on the HIFIS website or contact the HIFIS Support Desk for more information about this option.

If you are going to enter historical records manually, they can be entered the same way you enter current information. If the information is about shelter stays, it can also be entered through Historical Stays in the Special menu above the control panel. If you choose this method, you must enter the book-in and book-out dates at the same time. This process can be time-consuming; some organizations choose to hire an extra person to do the data entry. To limit access to the rest of the software, you can give the user rights to this feature by selecting Pull-Down Menus – Special – Historical Stays in the User Rights screen.

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