Boundaries Tab

The Boundaries tab allows you to edit different default ranges in HIFIS. These ranges affect whether HIFIS will allow data to be saved and how it treats age groups.

HIFIS Defaults details, with Boundaries tab shown

Defining Some of the Choices

Entries can be back-dated by: allows you to set how far in the past you can enter data. This could be 2 weeks or 20 years. For example, if your service provider has 10 years of records to enter into HIFIS, you can set this number to 3650 days to allow for dates from 10 years ago. If this number is 0, no one can enter dates before the current date.

Show Active Reservations: sets how many days in advance the user will see reservations.

Helpful Hint
Pressing on the underlined headings will open the Day Converter.

Day Converter showing that 10 years = 119.67 months = 521.42 weeks = 3650 days.

The Day Converter converts time in years, months or weeks into the appropriate number of days. To close the window, press Exit.

Minimum Age of Family Head: This will only affect shelters and other service providers who offer services to families. If you leave this number at 19, you will not be able to make any clients 18 years or younger a family head.

Did you know?
The last three choices are the maximum ages for childhood and youth, and the minimum age for seniors. If you are planning on using the Visibility features in HIFIS, it is important to set these based on the policy of your organization. These numbers are also used to define age groups in some reports. For example, the Shelter Occupancy report identifies the number of children, youth, adults and seniors who have stayed in your shelter during a particular period. The ages you define in these defaults will determine the group each of your clients will be placed in, based on their age.

Other reports use more comprehensive age bracket sets which can be defined through the Age Brackets feature in Administration. More information about this feature is available in the next Module.


References

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