Localised Tables

Localised Tables, like Look-Up Tables, are used in drop-down menus throughout the software. Instead of drop-down menus with pre-determined values, Localised Tables are populated by you with values that reflect the specific needs of your particular service provider.

Selecting the Localised Tables button from the Administration menu brings up the following Localised Tables menu:

Localised Tables menu displaying all tables which can be localised.

The following is a list of Localised Tables which you can create for your organization:

Referrers: Organizations that either send clients to your service provider or receive clients from your service provider. The Referrers screen opens the list of Referrers available in the Referred From and Referred To drop-down menus found in several screens in HIFIS, such as Client Book-In. When adding a new record, it is mandatory to choose a Referring Category and an Organization name. Selecting Referrals From or Referrals To will ensure that the organization will appear in the appropriate list. If both Referrals From and Referrals To are selected, the organization will appear in both lists.

Funders: Organizations that provide payments for projects. The Funders screen opens the list of Funders available in the Funder drop-down list in HIFIS. When adding a new record to Funders, it is mandatory to choose the Funder Category and enter the Organization name.

Cities: List of all the Cities available for display in the Cities field found in many HIFIS screens. You can choose not to display all the cities in the drop-down list by editing the record and unchecking the Active box. To activate or deactivate an entire province, use the Activate/Deactivate button. If adding a new city, you must fill out the City, Province/Territory and Country fields. If you select the First Nation checkbox, the record will be saved in the First Nations list.

First Nations: List of all the First Nations available for display in the First Nations field found in many HIFIS screens. You can choose not to display all First Nations in the drop-down list by editing the record and unchecking the Active box. To activate or deactivate an entire province, use the Activate/Deactivate button. If adding a new community, the service provider must fill out the First Nation Community, Province/Territory and Country fields. If you deselect the First Nation checkbox, the record will be saved in the Cities list only.

Ports of Entry: List of all the Ports of Entry available for display in the Port of Entry field in the Refugees screen. If adding a new Port of Entry, it is mandatory to identify the Type of Port, the Province/Territory and the Canadian Community. With the exception of Sea Ports and Air Ports, you have the option to enter the State and US Community that the client is coming from.

Housing Continuum: A categorization of the values used in the Housing Type drop-down list found in several HIFIS screens. The continuum allows you to track a client’s progress out of homelessness based on the type of housing they report in HIFIS and is customizable based on the definitions used in your organization. The categories include Absolute Homelessness, Hidden Homelessness, Emergency Shelters, Transitional Housing, Supportive Housing, Subsidized Housing, Affordable Housing, Rental Housing, and Home Ownership. Each is given a rank based on risk of homelessness (with 01 indicating the highest risk of homelessness). The housing categories and their rank can be added to, edited or deactivated at any time in the Housing – Continuum drop-down list. The Housing Continuum is then reflected in the relevant HIFIS reports.

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