Funding: Canada Summer Jobs – Eligibility

From Employment and Social Development Canada

2. Eligibility

Please note that submitting a complete and eligible application is a requirement for funding, but is not a guarantee of funding.

Eligible employers

Employers from the not-for-profit, public and private sector may apply for wage contributions under the Canada Summer Jobs initiative.

Private sector employers must have 50 or fewer full-time employees across Canada to be eligible. Full-time employees are those working 30 hours or more per week.

To be eligible, the core mandate of the organization must respect individual human rights in Canada, including the values underlying the Canadian Charter of Rights and Freedoms (Charter) as well as other rights. These include reproductive rights and the right to be free from discrimination on the basis of sex, religion, race, national or ethnic origin, colour, mental or physical disability, sexual orientation or gender identity or expression.

The attestation is required for the application to be considered complete and eligible for assessment.

Note: That an organization is affiliated with a religion does not itself constitute ineligibility for this program.

Not-for-profit employers

Entities under the “not-for-profit” category are established for purposes other than financial gain for their members. This category includes:

  • Churches, religious and faith-based organizations
  • community, charitable or voluntary organizations
  • associations of workers or employers as well as professional and industrial organizations
  • Chambers of Commerce
  • labour management and adjustment committees
  • bands, tribal councils and other Indigenous organizations established on a “not-for-profit” basis
  • ad hoc groups established on a “not-for-profit” basis, including groups representing clients
  • cooperatives recognized by the Canada Revenue Agency (CRA) as registered charities and non-profit organizations pursuant to paragraph 149 (1) (f) and (l) of the Income Tax Act

Public sector employers

Public sector employers include public health and public educational institutions and municipal governments. This category includes:

  • public hospitals, nursing homes, senior citizen homes, rehabilitation homes, etc.
  • public community colleges and vocational schools
  • public degree-granting universities and colleges
  • school boards and their elementary and secondary institutions
  • band schools
  • municipal and regional legislative bodies and departments

Private sector employers

Private sector entities are established in order to generate a profit or to provide an economic advantage to their proprietors, members or shareholders. This category includes:

  • bodies, incorporated or unincorporated, including partnerships and sole proprietorships
  • cooperatives
  • self-employed persons
  • Indigenous organizations established on a “for-profit” basis
  • federal Crown corporations operating in a competitive environment and not ordinarily dependent on appropriations for operating purposes as indicated in Schedule III, Part II of the Financial Administration Act
  • provincial and territorial Crown corporations recognized as operating in a competitive environment and not ordinarily dependent on appropriations for operating purposes
  • private health and educational institutions
  • independent owners of franchisesFootnote 1

Ineligible employers

Members of the House of Commons and the Senate, federal government departments and agencies, and provincial and territorial departments and agencies are not eligible for funding under the Canada Summer Jobs initiative.

Note: That an organization is affiliated with a religion does not itself constitute ineligibility for this program.

Note: If an employer is deemed ineligible, their application will not be assessed.

Eligible participants

To be eligible, students must:

  • be between 15 and 30 years of age at the start of the employment
  • have been registered as full-time students in the previous academic year and intend to return to school on a full-time basis in the next academic year
  • be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection ActFootnote 2 for the duration of the employment
  • have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations

Students hired for a CSJ-funded job cannot displace or replace existing employees or volunteers, employees that have been laid-off and are awaiting recall, or employees absent due to a labour dispute, as per section 12.1(a) of the Articles of Agreement.

It is the employer’s responsibility to ensure that the students hired meet the eligibility criteria. If an employer hires an ineligible student, a letter of ineligibility of the student will be sent to the employer by email and the costs expended for the student will not be reimbursed.

An employer who has been approved for CSJ funding and has questions about student eligibility may contact Service Canada for more information.

Eligible costs

Wage contribution

Not-for-profit employers are eligible to receive funding for up to 100% of the provincial or territorial minimum hourly wage. Public and private sector employers are eligible to receive funding for up to 50% of the provincial or territorial minimum hourly wage. Refer to your provincial or territorial legislation to confirm the minimum wage.

An employer may choose to pay more than the minimum wage; however, the percentage reimbursed will apply only to the applicable provincial or territorial minimum hourly wage. For example, if a private sector employer pays a student $12.00 per hour in a province where the minimum hourly wage is $10.50, the contribution provided will be 50% of the minimum wage, i.e. $5.25.

Mandatory employment related costs

Employers are required by law to pay the Mandatory Employment Related Costs (MERCs) for their employees. These costs include Employment Insurance premiums, Canada or Quebec Pension Plan contributions, vacation pay, Workers’ Compensation premiums or equivalent liability insurance (if applicable), health insurance and parental insurance premiums in Quebec and Ontario, the Health and Post-Secondary Education Tax in Newfoundland and Labrador, and the Health and Education Levy in Manitoba.

For your information, payroll deductions tables can be found on the CRA website. Check with the appropriate provincial or territorial authorities to ensure that you have the most updated rate information.

Not-for-profit employers are eligible for reimbursement of Mandatory Employment Related Costs for up to 100% of the minimum hourly wage in the province or territory where the activities will take place. All other employers are not eligible for funding to cover Mandatory Employment Related Costs, in whole or in part.

Overhead costs - students with disabilities

All employers may be eligible for additional funding of up to $3,000 per student with disabilities to accommodate the student within the workplace. However, only personal tools and adaptations and professional support services (e.g. visual language interpreters) that the student requires to accomplish tasks covered under the agreement will be considered eligible.

Eligible activities

The job must provide meaningful work experience for the student. It must not contribute to the provision of a personal service to the employer (e.g. the job must not involve gardening, domestic services, child care services, etc., for the employer).

To be eligible, the job must respect individual human rights in Canada, including the values underlying the Canadian Charter of Rights and Freedoms (Charter) as well as other rights. These include reproductive rights and the right to be free from discrimination on the basis of sex, religion, race, national or ethnic origin, colour, mental or physical disability, sexual orientation, or gender identity or expression.

The students must work in Canada for the entire duration of the approved funding period; work that takes place outside of Canada is ineligible.

Duration and hours of work

The duration of the job must be between six and sixteen weeks. Normally, these weeks are consecutive.

The employer is expected to provide employment for the number of weeks approved. If employment is less than the minimum six weeks duration, the employment may be deemed ineligible (i.e. costs may not be reimbursed).

Jobs must be full-time (i.e. from a minimum of 30 to a maximum of 40 hours per week). Any weeks during which the employer provides fewer than the minimum 30 hours of work may be deemed ineligible.

Under exceptional circumstances, students with disabilities or with other barriers to full-time employment are eligible to work part-time. If applicable, this must be discussed with Service Canada once your application has been approved and the student selected.

Depending on the number of applications and available funding, the agreement may be for fewer jobs, weeks and hours per week than requested in the application.

Additional information

As in previous years, churches, religious and faith-based organizations are encouraged, welcome and eligible to apply. The application period runs from December 19, 2017, to February 2, 2018.

As stated in the Applicant Guide for CSJ 2018 (available online on Tuesday, December 19, 2017): “That an organization is affiliated with a religion does not itself constitute ineligibility for this program.”

Applicants are not asked to provide their views, beliefs or values as these are not taken into consideration during application for the program.

Faith-based groups are required to meet the same eligibility criteria as any applicant to CSJ 2018. CSJ applicants will be required to attest that both the job and the organization’s core mandate respect individual human rights in Canada, including the values underlying the Canadian Charter of Rights and Freedoms as well as other rights.

It is not a new requirement for applicants to outline their organization’s mandate and the key activities of the proposed job. Specifically, the core mandate is the main activities undertaken by the organization, including the provision of services in the community. Similarly, applicants have always been required to provide a description of the roles and the responsibilities of the job to be funded by the Canada Summer Jobs Program. As stated in the Applicant Guide, the job must be approved by Service Canada. This, too, is not a new requirement.

Through the attestation, we are ensuring that applicants are both aware of the new eligibility requirement for the CSJ program and comply with it.

This change helps to ensure that youth job opportunities funded by the Government of Canada take place in an environment that respects the rights of all Canadians. It also ensures that federal funding supports employment opportunities that respect existing laws, including human rights law and labour law, to which public, private and not-for-profit organizations are already subject.

The employer attestation for CSJ 2018 is consistent with individual human rights in Canada, Charter rights and case law and the Government of Canada’s commitment to human rights, which include women’s rights and women’s reproductive rights, and the rights of gender-diverse and transgender Canadians.

The Department will rely on applicants to attest their eligibility for the new requirement through the attestation contained in their application. The provision of false and/or misleading information would affect the eligibility and funding may be revoked.

Core mandate

An organization’s mandate is a statement of its main purpose or its reason for existence. The key activities undertaken by the organization, including services provided to the community outline how the mandate is fulfilled.

For many not-for-profits and religious organizations, their mandate may be similar to the description of “ongoing programs” that they provide to the Canada Revenue Agency at tax time.

Additional information

Private citizens and organizations have the right to express their opinions; however, the Charter does not guarantee a right to public funding to advocate their views or those of their organization. This was the finding of the Federal Court of Appeal in the case of the Canadian Arab Federation v. Canada (Citizenship and Immigration).

Again this year, Canada Summer Jobs welcomes applications from small businesses, not-for-profit employers, public-sector and faith-based organizations that provide quality summer jobs for students. That an organization is affiliated with a religion does not itself constitute ineligibility for the program.

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