Funding for small projects component – Enabling Accessibility Fund: Closed

From: Employment and Social Development Canada

The call for proposals is now closed

Applicants must not start their proposed projects until notified by Employment and Social Development Canada (ESDC) of approval and an agreement has been signed between the organization and a representative of ESDC.

Please note that not all applications submitted under this application process will be approved.

Funding is limited and subject to budget considerations of ESDC and allocation of funds by Parliament.

Decisions are final and there is no appeal process.

Learn more about other funding opportunities.

On this page

Application period Closed

You can apply between June 2, 2020 and July 13, 2020 at 3:00 pm Eastern daylight time (EDT). If you need accommodations, such as alternate format of documents, please email us before June 22, 2020 at 9:00 am (EDT).

Employment and Social Development Canada (ESDC) will inform applicants of decisions between September 2020 and December 2020.

If you submit an application early for ramps, accessible doors or accessible washrooms, your project could start as early as September 2020.

Description of the funding

The Enabling Accessibility Fund (EAF) provides funding for projects that make communities and workplaces more accessible for persons with disabilities. EAF creates more opportunities for persons with disabilities to:

  • take part in community activities, programs and services
  • access employment

Eligible organizations can apply for up to $100,000 for:

  • small construction, renovation or retrofit of existing spaces to improve accessibility
  • accessible information and communication technologies

We give priority to:

  • projects that improve the accessibility and safety of persons with disabilities in facilities where they work or could work
  • construction projects for ramps, accessible doors and accessible washrooms. Note: New to the EAF this year is the use of flat rates for determining the funding for these construction projects. Please read the information sheet for more information on how the flat rate costs work: Flat rate information

You will find instructions in the Applicant guide to help you complete your application for projects other than:

  • ramps
  • accessible doors
  • accessible washrooms

Note: You may also be eligible for other funding opportunities. You can consult the ESDC funding programs page for more details.

Objective

This process will provide funding for projects that improve accessibility and safety for persons with disabilities in:

  • a facility where persons with disabilities work or could work in the future (Workplace Accessibility Stream); or
  • a community space where programs or services are, or will be available for persons with disabilities (Community Accessibility Stream)

Note: You can submit only 1 application. Your project can either focus on workplace accessibility or community accessibility. The limit of 1 application is important to remember if you have:

  • multiple offices
  • departments or sectors under 1 Canada Revenue Agency (CRA) business or registration number

For multiple applications with a same CRA business or registration number, we will review only your first application.

Eligibility

To receive funding, your organization must be a:

  • not-for-profit (an organization that does not make money for itself)
  • business (with a maximum of 99 full-time equivalent employees)
  • small municipality (with population under 125,000 as per the 2016 Census data)
  • Indigenous organization (including band council, tribal council and self-governing organization)
  • territorial government

In addition:

  • you must submit a complete application package before 3:00 pm (EDT) on July 13, 2020
  • your funding request cannot exceed $100,000
  • your project cannot exceed 24 months
  • your project activities cannot be:
    • on a Government of Canada property
    • in a public hospital
    • in a public school (or on school grounds)
    • in a private home or dwelling
  • your organization must not have received funding from the 2018 EAF funding processes for small and mid-sized projects
  • your project must be in one of the following:
    • a facility where persons with disabilities work or could work in the future (Workplace Accessibility Stream), or
    • a community space where programs or services are, or will be available for persons with disabilities (Community Accessibility Stream)
  • for projects other than ramps, accessible doors and accessible washrooms, you must provide 1 external cost estimate. You must submit a rationale if you cannot provide an estimate and an explanation of how you calculated your project costs

For a small construction project, renovation or retrofit of an existing space:

  • you must submit a digital picture of the project space to improve (GIF, JPG, JPEG, PNG, TXT, PDF, DOC, DOCX)
    • Your picture must demonstrate the accessibility barriers for persons with disabilities
    • Please do not submit a picture for an accessible information and communication technology project

By completing and submitting the application form, you attest that:

  • you own the building or lease the space
  • if you lease the space, the property owner authorizes you to proceed with the construction, renovation or retrofit
  • your activities are not:
    • on a Government of Canada property
    • in a public hospital
    • in a public school
    • in a private home or dwelling

For the purpose of this funding process, these activities are not eligible:

  • retrofit of motor vehicles (for example, cars, vans, buses) used for community-based or individual transport
  • construction, renovation or retrofit activities that aim to decorate or improve esthetics of a building or its surroundings

How we assess your application

ESDC will use a first come, first served process for applications for:

  • ramps
  • accessible doors
  • accessible washrooms

We will consider other project activities for funding after the call closes on July 13, 2020. We will assess all applications.

If your application is eligible, we will assess it using the following criteria.

1. Project description

Your application:

  • describes the need for your project, including the current barriers to accessibility and safety for persons with disabilities in your workplace or community space
  • explains the support you have for your project in your community

2. Project impact

Your application explains how your project will increase or contribute to the overall accessibility of the space.

For projects other than ramps, accessible doors and accessible washrooms

Your application explains how your project will allow persons with disabilities to participate in and contribute to their workplace or community space.

3. Project costs

For projects other than ramps, accessible doors and accessible washrooms

Your project costs are reasonable and detailed, and support the project activities.

We will give priority to:

  • projects for ramps, accessible doors and accessible washrooms, and
  • organizations that offer or will offer employment opportunities for persons with disabilities

Steps to apply

Read the whole Applicant guide before filling out your application.

Application period

You have to apply by July 13, 2020 at 3:00 pm (EDT).

Gather your supporting documents and information

Read the Applicant guide and make sure you have all the required documents when you apply. If your application is incomplete, we can reject it as ineligible for funding.

Documents to send:

  • completed application form
  • a digital picture of the workplace or community space to improve
  • for projects other than ramps, accessible doors and accessible washrooms, you need to provide 1 external cost estimate

Apply by email Closed

  1. Read this Applicant guide to complete your Application for funding
  2. Complete the Application for Funding (EMP5670) online or by hand
  3. Add the following details in the subject line of your email(s):
    • name of your organization
    • if you have to send your application package in multiple emails, specify if it is part 1 or part 2
  4. Email the following documents to: NC-HIP-PIP-EAF_ODI-GD@hrsdc-rhdcc.gc.ca
    • application form
    • external cost estimate (if applicable)
    • digital picture (if applicable)

After you’ve applied

You will receive an automatic message after you email your application.

We will let you know if you will receive funding within 16 weeks, so by the end of December 2020.

Contact us

For questions, email us at NC-HIP-PIP-EAF_ODI-GD@hrsdc-rhdcc.gc.ca. We will answer any questions sent before July 13, 2020 at 12:00 pm (EDT).

We will hold information sessions. You can attend online or by teleconference. If you are interested, send an email to NC-HIP-PIP-EAF_ODI-GD@hrsdc-rhdcc.gc.ca. In your email, specify your preferred language (English or French) and if you need accommodations. We will provide you with the dates of the information sessions and the instructions on how to attend.

Frequently asked questions

Here are responses to some of the most frequently asked questions received to date for this call for proposals (CFP). This additional information could be useful as you prepare your application.

  • Flat rate funding option

    As outlined in the flat rate information page, this funding option is available to make it easier for applicants to apply for the 3 most commonly funded project activities:

    • ramps
    • accessible doors
    • accessible washrooms

    Applicants do not need to provide construction quotes for these activities.

    The flat rate information page also provides important information on universal accessibility standards and helps you plan and execute your project.

  • My project costs more than the amount provided by the flat rate

    Project costs above the amount provided through the flat rate allocation will have to be funded by other sources. This could include your own organization or partners. We recommend that you put money aside for unexpected costs related to your project.

  • My project costs less than the amount provided by the flat rate

    We will provide you with the amount determined by the flat rate. If the costs of your project are less than the amount you received, you will have to contact your project officer and discuss repayment options.

  • Flat rate and non flat rate activities in an application

    Applications can have both types of activities under the same application. For non flat rate activities, organizations must give 1 external cost estimate. The flat rate funding is for:

    • ramps
    • accessible doors
    • accessible washrooms
  • Assessing a certain number of applications as they come in before the close of the call for proposals

    The majority of the funding could be awarded before the end of the CFP on the following construction projects:

    • ramps
    • accessible doors
    • accessible washrooms

    Note that after the CFP closes, we will also prioritize projects that improve the accessibility and safety of persons with disabilities in facilities where they work or could work.
    All applications submitted will be reviewed by ESDC, and all organizations will be informed of the result.

  • Priorities this year

    As mentioned in the description, the following types of projects will be given priority:

    • projects that improve the accessibility and safety of persons with disabilities in facilities where they work or could work
    • construction projects for ramps, accessible doors and accessible washrooms

    These were decided after receiving feedback from consultations. The consultations identified that employment spaces and construction projects should be the top priority areas.

  • Public primary schools, public secondary schools and hospitals are no longer eligible

    EAF receives a high volume of project proposals from across the country each year. Project funds are limited. Therefore, all eligible proposals cannot be funded. To manage the demand, the program decided to limit funding to organizations that have programs and services for persons with disabilities as part of their core mandate. 

  • Organizations who received funding in the 2018 EAF process are not eligible

    EAF receives a high volume of project proposals from across the country each year. Project funds are limited. Therefore all eligible proposals cannot be funded. To manage the demand and to increase funding opportunities to a wider range of organizations, applications from recipients funded in 2018 and 2019 through the EAF will not be considered.

  • Application for organization that has multiple locations

    As mentioned in the objective, each organization can submit only 1 application. This is important to remember if you have:

    • multiple offices
    • departments or sectors under 1 Canada Revenue Agency (CRA) business or registration number

    If we receive multiple applications with the same CRA business or registration number, we will review only the first application received.
    Proposed activities (within the same 1 application) may be delivered at different locations. You have to indicate where the proposed project activities will take place (that is, at the organizations primary address or in a different location).

  • Signing the application form

    You do not have to sign the application form. In order for your application to be eligible, an official representative who has the capacity and the authority to submit proposals on behalf of your organization must attest that:

    • he/she has the capacity and authority to submit the proposal
    • certify that the information provided is true, and
    • he/she has read and understood the program's requirements

    In order to do this, the official representative must:

    • check the 3 boxes of the attestation (see Section C – Part 5, of the application form), and
    • provide his/her name, title and the date
  • Question 35 of the application form: the project category that best suits my application does not appear

    You need to select the category of your project in section B – Program Information, of the application form before completing question 35. Doing this will automatically prefill question 35 so you are able to select the appropriate options.

Glossary

Barrier:
A physical, architectural or technological obstacle that makes it difficult for persons with disabilities to access or circulate within community spaces and workplaces. Barriers prevent persons with disabilities to use public spaces on an equal basis with others.
First come, first served:
Applications that arrive earliest get processed before the applications that arrive later in the process. This only applies to projects for ramps, accessible doors, and accessible washrooms.
Funding stream:
There are 2 funding streams for the EAF small component. The community accessibility stream makes community programs and services more accessible to people with disabilities. The workplace accessibility stream improves accessibility in workplaces. It aims to create or maintain job opportunities for people with disabilities.
Hearing impairment:
Long-term condition or difficulty hearing. The impairment has lasted or may last for 6 months or more, even when using a hearing aid.
Learning/developmental impairment:

Long-term condition or difficulty:

  • learning
  • remembering or
  • concentrating

The impairment has lasted or may last for 6 months or more.

Mental health:
Long-term emotional, psychological or mental health condition. The condition has lasted or may last for 6 months or more.
Mobility/agility impairment:

Long-term condition or difficulty:

  • walking
  • using stairs
  • using your hands or fingers or
  • doing other physical activities

This impairment has lasted or may last for 6 months or more.

Renovation:
Create a new space to enhance accessibility, without adding additional square feet. For example, if you make an accessible washroom in what was previously a storage room.
Retrofit (upgrading an existing space):
Install (new or modified parts or equipment) in something previously constructed.  For example, to make upgrades to your existing washroom to include accessible features.
Visual impairment:
Long-term condition or difficulty seeing. The impairment has lasted or may last for 6 months or more, even when wearing glasses or contact lenses.
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