Applicant guide: Funding for small projects component – Enabling Accessibility Fund

From: Employment and Social Development Canada

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This guide tells you what information you have to write on the application form: Application for Funding (EMP5670).

As you prepare your application, you can consult the ESDC Accessibility Resource Centre and the EAF Program page. These resources provide all the necessary information on accessibility requirements and safety measures.

Section B – Program information

Select the funding stream to which you are applying: Community Accessibility or Workplace Accessibility.

Select the appropriate project category that best describes your project: Ramp, Accessible Washroom, Accessible Door or Other project. You may select 1 or more as applicable.

Section C – Part 1 – Organization

Organization identification

Question 1: Legal name

What is your organization’s legal name? The legal name is usually the name on your registration with the Canada Revenue Agency (CRA), and used on funding cheques.

Question 2: Operating name (if different from legal name)

What is the operating (or common) name of your organization (if it differs from the legal name)?

Question 3: Year established

Complete the question by following the instructions provided in the application form.

Question 4: Organization type

Choose 1 of the following:

  • not-for-profit organization
  • private sector
  • public sector

Question 5: Organization category

Indicate the proper category from the following options:

Not-for-profit
  1. Indigenous not-for-profit groups
  2. Associations of workers and/or employers
  3. International NGOs
  4. Local community, charitable, voluntary organizations
  5. Non-governmental organizations with a focus to encourage employment
  6. National non-governmental organizations
  7. Not-for-profit band councils
  8. Provincial or territorial non-governmental organizations
  9. Sector councils
  10. Unions
Public
  1. Municipal governments and agencies
  2. Territorial governments
Private
  1. Private sector
  2. Private band councils or corporations
  3. Businesses, bodies incorporated or unincorporated

Question 6: Canada Revenue Agency (CRA) business number

What is your 15-digit CRA business number? For registered charities and not-for-profit organizations, what is your registration number? (For example, 123456789 RR 0001).

You can find your CRA business number on tax-related documents or written communications from the CRA.

For more information, please visit the CRA website.

If you do not have a CRA business number or a charity or not-for-profit registration number, provide 1 of the following documents:

if incorporated:

  • a copy of letters of patents
  • articles of incorporation
  • certificate of incorporation
  • memorandum of association
  • your rules
  • by-laws
  • constitution

if not incorporated:

  • a copy of your rules
  • by-laws
  • council resolutions
  • constitution

Questions 7 and 8: Organization primary address and mailing address

Complete the questions by following the instructions in the application form.

Question 9: Organization’s primary activities

In about 500 words, describe your primary activities.

If you are a business, please indicate your number of full-time equivalent employees. For example, you could employ 1 person for 1 full year or employ 2 persons for 6 months each. Only a business with a maximum of 99 full-time equivalent employees can apply for funding.

Complete the rest of this question by following the instructions in the application form.

Organization contacts

Questions 10 to 17

Complete the questions by following the instructions in the application form.

Questions 18 and 19: Does your organization owe any amounts to the Government of Canada?

If “Yes”, complete the fields for each amount owing. We will not reject your application for this reason. However, you must provide details as to the type of debt you owe and the arrangements made for your repayment.

Section C – Part 2 – Project proposal

Project proposal identification

Question 20: Project title

Give a short title that describes your project.

Questions 21 and 22: Planned project start and end dates

When do you plan to start and end your project?

ESDC will inform applicants of decisions between September 2020 and December 2020. If you submit an application early for ramps, accessible doors or accessible washrooms, your project could start as early as September 2020.

You must complete your project within 24 months.

Your proposed activities must start after we approve your project and after we both sign a funding agreement. We can pay only for activities that take place after we sign the funding agreement.

Question 23: Amount requested from Employment and Social Development Canada

Provide the amount you are requesting for your proposed project. The amount requested from ESDC cannot exceed $100,000. For details on the flat rate costs, please consult the flat rate information sheet.

For projects other than ramps, accessible doors and accessible washrooms, use your external cost estimate. If you cannot provide an estimate, use your calculations to determine the amount you are requesting.

Note: You are responsible for ensuring your project meets the most recent National and/or local building codes. Your project must also meet the Canadian Standard Association’s “Accessible Design for the Built Environment

Question 24: Project summary

In 500 words or less, you must:

  • describe the need for your project
  • describe the current barriers to accessibility and safety for persons with disabilities in your workplace or community space
  • describe how your project will increase the overall accessibility of the space. Indicate if there are other accessible features in the space. You can consult the flowchart to ensure you are undertaking the best project
  • describe the programs and services persons with disabilities will have access to as a result of the project
  • indicate if your project will help persons with disabilities who have: 
    • visual impairment
    • hearing impairment
    • mobility/agility impairment
    • mental health issues
    • learning/developmental impairment
For projects other than ramps, accessible doors and accessible washrooms

Explain how your project will allow persons with disabilities to participate in and contribute to their community and the workplace.

Note: Your project activities must be transferable to other persons with disabilities who experience similar accessibility barriers within the:

  • workplace or
  • community space

Question 25: In 500 words or less, describe how the proposed project meets the objective(s) and/or priority of the funding program under which you are applying.

Please do not complete this question.

Question 26: Project activities and timelines (provide the activities and their timelines that will be taking place as part of this proposed project)

Please do not complete this question.

Question 27: Will any of the proposed project activities be delivered at your organization’s primary address? Will any of the proposed project activities be delivered in a different location from your organization’s primary address?

Complete the questions by following the instructions in the application form.

Question 28: Will the project or any of its activities involve or benefit people in English or French linguistic minority communities in Canada, in some way?

ESDC commits to enhancing the vitality of the English and French linguistic minorities in Canada. It supports and assists their development and fosters the full recognition and use of both English and French in Canadian society. Official language minority communities are:

  • English-speaking communities established within the province of Quebec; or
  • French-speaking communities established outside the province of Quebec

Answering “no” to this question will not invalidate your application.

If your proposed project involves official language minority communities, you should answer “yes” to this question. Then, complete the question by following the instructions in the application form.

Question 29: Is your project targeting vulnerable groups?

Complete the question by following the instructions in the application form.

Section C – Part 3 – Budget

Question 30: Project costs

If you want funding for ramps, accessible doors and accessible washrooms, please do not complete this question.

For other projects, list each activity or service and its associated cost.

Leveraging (project cost sharing) is not necessary under this call for proposals. Costs must be reasonable and support project activities.

Examples of eligible costs

  • Professional fees such as technical expertise and construction contractors
  • Costs of the construction or the renovation of a building, including materials, supplies and labour
  • Costs of the purchase or rental of tools, equipment or machinery necessary to complete the project
  • Costs related to information technology specific to the needs of persons with disabilities. It includes adapted computer software, screens, keyboards and mice, and costs related to the purchase of universal accessible equipment
  • Costs related to the purchase of universal accessible or ergonomic accessories and furniture
  • Other costs approved as part of the funding agreement with ESDC

Examples of ineligible costs (not limited to)

  • Costs incurred before the signing of the agreement
  • Costs for the purchase of furniture or equipment that does not include features to increase accessibility for persons with disabilities. For example:
    • lockers
    • refrigerators
    • Interac terminals
    • defibrillators
  • Costs linked to constructing, renovating, or retrofitting:
    • Government of Canada properties
    • publicly funded hospitals
    • publicly funded schools
    • private homes or dwellings
  • Costs linked to purchasing, retrofitting and modifying motor vehicles (for example cars, vans, buses)
  • Training costs associated with the project
  • Routine repairs and maintenance costs, or general costs (overhead, administrative and operating costs, etc.)
  • Costs related with the research and the development of a technology
  • Costs related with the commercialization, the marketing and the promotion of a product or a service
  • Employee salaries and benefits
  • Landscaping for esthetic purposes

Question 31: Funding sources (revenues) for the proposed project costs

Complete the question by following the instructions in the application form.

Your organization and your partners can donate (in-kind) for eligible project activities. If you are receiving cash contributions or donations from other sources, indicate each amount. Donations include equipment, services or labour that you receive for free.

Question 32: Additional budget details

You must submit 1 external cost estimate for project activities other than:

  • ramps
  • accessible doors
  • accessible washrooms

If you cannot provide a cost estimate, use this question to provide a rationale and explain how you calculated your project costs.

Section C – Part 4 – Program specific questions and checklists

Program specific questions – Enabling Accessibility Fund (EAF)

Question 33: Support for the project

In 250 words or less, describe the support your project will have in the community to ensure its success.

Support in the community can come from:

  • other groups or organizations
  • persons with disabilities in your community
  • organizations that serve persons with disabilities
  • community members
  • employees in your organization
  • other partners providing financial support or resources toward your project

Question 34: Priorities

Complete the questions by following the instructions in the application form.       

Question 35: Select the appropriate project category below that best describes your project. Note that you may select one component or more as applicable.

If your project activities are for ramps, accessible doors and accessible washrooms, select the project category below that best describes your project.

Note that you may select 1 or more component as applicable. Complete the question by following the instructions in the application form. Consult the flat rate information sheet if needed.

Ramps

Specify details in the additional information text box if you want funding for:

  • renovation of 1 or more existing interior or exterior ramp
  • more than 1 new exterior ramp
  • more than 1 new interior ramp

Refer to the checkboxes to specify the details. Select the proper material.

Important note: concrete or steel ramps are more expensive than wood or aluminum. ESDC can provide funding up to $100,000.

Accessible doors

Specify details in the additional information text box if you want funding for:

  • renovation of more than 1 existing door
  • more than 1 new accessible exterior door
  • more than 1 new accessible interior door

Please refer to the checkboxes in the form to specify the details. Automatic door operators include the installation of power supply.

Accessible washrooms

Specify details in the additional information text box if you want funding for:

  • renovation of more than 1 existing washroom
  • more than 1 new accessible single occupant washroom
  • more than 1 new accessible stall washroom

Refer to the checkboxes in the form to specify the details.

If you wish to:

  • include a bathtub in addition to an accessible shower
    • add the information in the text box
  • renovate an existing door to include power assisted operators to access the washroom
    • also select “Renovation of Existing Door” in the form
    • complete the proper section in the form
  • add a new accessible door to access the washroom
    • also select “New Accessible Interior Door” in the form
    • complete the appropriate section of the form

Program checklist: Enabling Accessibility Fund (EAF)

Ensure you have included the required documents before submitting your application.

Review the checklist carefully. If your application is incomplete, we could reject it.

Section C – Part 5 – Attestation

In order for your application to be eligible, an official representative who has the capacity and the authority to submit proposals on behalf of your organization must attest that:

  • he/she has the capacity and authority to submit the proposal
  • certify that the information provided is true, and
  • he/she has read and understood the program's requirements

In order to do this, the official representative must:

  • check the 3 boxes of the attestation, and
  • provide his/her name, title and the date

As this is an attestation, no signature is required

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