Funding: New Horizons for Seniors Program – Community-Based Projects – Applicant Guide 2017-2018

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Notice

The Standard Grant Application for Funding (Application for Funding) is used for several funding programs, including New Horizons for Seniors Program (NHSP). Therefore, we want to stress the importance of using the NSHP Applicant Guide 2017-2018 to complete your NSHP Application for Funding, as it provides detailed explanations to help you complete every section of your application, including required information about your project’s budget and contributors.

If you do not use the standard form your application cannot be considered complete and will be screened out.

Applicants in Quebec must also use the Standard Grant Application for Funding.

Notice to organizations in Quebec: The contractual clauses set out in the Articles of Agreement, with respect to grant agreements to be signed in 2017-2018 for projects that will be approved, remain subject to discussions to be completed with the government of Quebec in order to ensure the validity of those agreements under Quebec law. Should adjustments be required, they will be communicated in due time to applicants whose projects will have been approved.

Introduction

The New Horizons for Seniors Program (NHSP) helps to ensure that seniors can benefit from, and contribute to, the quality of life in their communities through active living and participation in social activities.

NHSP’s community-based projects support local initiatives across Canada. They are inspired or led by seniors, volunteer-based and supported by their communities. NHSP reinforces that seniors are valuable assets to communities. By empowering seniors and encouraging them to share their knowledge, skills and experience with others, NHSP enhances seniors’ social well-being and community vitality.

The Program provides funding for projects that encourage seniors to play an important role in their communities by volunteering, participating in and leading community activities. The program also provides funds to help organizations make necessary modifications or repairs to their existing facilities, or to purchase/replace equipment and furnishings to enable programs and activities for seniors.

The program objectives are the following:

  • promoting volunteerism among seniors and other generations;
  • engaging seniors in the community through mentoring of others;
  • expanding awareness of elder abuse, including financial abuse;
  • supporting social participation and inclusion of seniors;
  • providing capital assistance for new and existing community projects and/or programs for seniors.

Before You Apply

1. Eligible Applicants

  • not-for-profit organizationsFootnote 1;
  • coalitions, networks and ad hoc committees;
  • municipal governments;
  • research organizations and institutes;
  • educational institutions (e.g. universities, colleges, CEGEPs, school boards/school districts)Footnote 2;
  • public health and social service institutionsFootnote 2;
  • Indigenous organizations (including band councils, tribal councils and self-government entities);
  • for-profit enterprisesFootnote 3.

Organizations of the same name are eligible to submit applications in different communities, provinces and territories provided they have a separate board of directors and operate independently of one another. These organizations are considered separate organizations under the funding.

Organizations are allowed to submit multiple applications; however, the total of all applications combined must not exceed $25,000 including applicable taxes per year, per organization. Otherwise, the organization will have to withdraw an application to respect the funding limit.

Notice to organizations in Quebec: This Call for Proposals was discussed with Quebec’s Secrétariat aux aînés, consistent with the Protocol of Agreement which establishes the terms and conditions of cooperation between the government of Canada and the government of Quebec for implementation of the NHSP.

2. Ineligible Applicants

  • individuals
  • provincial/territorial departments and agencies

Note: Post-secondary institutions, as well as social service and public health institutions, are ineligible without the agreement of the provincial or territorial government.

3. Eligible Projects and Activities

General project eligibility

Applicants are encouraged to work with other partners in their community to identify local needs and to design projects that respond to these needs. The NHSP seeks to fund programs or projects that:

  • are led or inspired by seniors;
  • benefit a broad clientele;
  • propose activities that address an identified need or an area of concern within the community;
  • strive to have a lasting impact on communities;
  • involve collaboration and partnerships; and
  • use resources efficiently and effectively.

Funding is available for new activities, as well as for recurring activities that have a proven track record in meeting the needs of seniors.

Projects must:

  • be led or inspired by seniors;
    • If inspired by seniors, they must be involved in the project’s development and/or implementation in a meaningful way. The role of seniors is a key element when NHSP projects are being considered for funding. It is not enough that an organization proposes to carry out an activity and then recruits seniors to take part in it. Consulting with seniors to develop a project of benefit to them is also not sufficient.
  • occur within a 12-month (52-week) period. This Call for Proposals only funds projects that will be completed within this time frame;
  • support at least one of the program objectives.
    • For those projects that primarily meet the fifth objective (see Introduction of this guide), projects must involve programs or activities not already carried out by your organization or that are at risk of not continuing should the renovation and/or equipment purchase not be funded.

Eligible projects

In order to be eligible, project activities must be led by seniors, or seniors must play a meaningful role in the project (planning and/or delivery). Activities eligible for funding can include, but are not limited to, the following:

  • seniors coming up with ways to encourage new and emerging cohorts of seniors to be more actively involved in community activities;
  • doing things in a way to more effectively attract, recruit and retain diverse cohorts of volunteers, including other generations;
  • expanding and/or adapting successful way of doing things (programs and activities) to reach new group of seniors (e.g. a specific population of seniors, such as Indigenous seniors or seniors from a different geographical location). A project could include identifying target group(s); adapting programs and activities to meet needs, and/or overcoming barriers to participation and undertaking outreach to these seniors;
  • seniors sharing their knowledge, skills and experience with others;
  • promoting awareness of elder abuse, including financial abuse;
  • seniors reaching out to vulnerable seniors, such as those who are socially or geographically isolated;
  • volunteering, mentoring, leadership training and skill matching for seniors;
  • seniors’ intergenerational and intercultural learning and relationship building programs and activities;
  • seniors involved in developing / sharing tools and resource materials;
  • seniors sharing best practices;
  • equipment purchase or replacement for programs and activities for seniors; and
  • renovations and repairs to facilities for programs and activities for seniors.

Remember: When planning your project activities, your organization should look into whether or not they will need any special permits, insurance, waivers, or support from governing bodies, such as a Band Council Resolution, or any other permissions required.

4. Ineligible Projects and Activities

The following activities are not eligible for community-based funding:

  • core operational expenses of an organization, such as salary dollars unrelated to project activities, utilities, and day-to-day maintenance of facilities;
  • activities where the role of seniors is minimal or not clearly described;
  • projects to develop or deliver accredited primary, secondary, or post-secondary curricula;
  • fundraising activities, door prizes or gifts;
  • projects seeking funding to renovate and/or for the maintenance of an establishment not owned by the applicant that does not provide direct seniors’ programming (e.g. a theatre, seniors home, health and care establishments such as health and foot clinics);
  • projects to build or add a structure on a land that is not owned by the applicant (e.g. gazebo, greenhouse, pickleball court in municipal park);
  • projects which provide a core health or social service to individuals (e.g. one-on-one service or training, projects that deal primarily with healthFootnote 5 interventions, the creation or continuance of a meal delivery service to individuals); and,
  • programs or services that fall within the responsibility of other levels of government.

5. Maximum Funding Level

The maximum funding available is $25,000, including applicable taxes per year, per organization. Projects cannot exceed one year, and funding cannot be renewed. Funding requests for NHSP funding that exceed $25,000 will be screened-out.

6. Eligible Project Costs

Project costs must relate to the project and could include:

  • salaries, wages and mandatory employment-related costs (MERCs) for project staff (including administrative costs)Footnote 6;
  • professional services (e.g. presenters, trainers, facilitators, researchers, etc.);
  • trades/construction contractors, installers, technicians, etc.;
  • evaluation costs (e.g. surveys to be distributed to seniors at events);
  • honoraria and hospitality costs;
  • security checks for volunteers;
  • travel expenses within Canada (proposed costs must not exceed the rates prescribed in the Travel Directive) including transportation costs to assist seniors in participating in project activitiesFootnote 7;
  • purchase of materials and supplies;
  • printing and distributing project materials;
  • rental and maintenance of equipment;
  • rental of space or other facilities;
  • utilities;
  • delivery/shipping costs for material and equipment;
  • dumping and disposal fees;
  • renovations or repairs;
  • capital costs required to undertake the project (e.g. equipment for seniors, furnishings and fixtures); and,
  • any applicable taxes.

Note: Capital assets are non-consumable single items or (a) grouping(s) of similar items that cost $1,000 (before applicable taxes) or more. For example, a group of similar items could be a public address system for seniors events, composed of an amplifier ($600), two speakers ($150 a piece), a microphone ($150), stand and cables ($100), which equal $1,150 since they are a collection of items that are designed to function together. Non-consumable items are those that will continue to exist after the funding period ends, such as equipment, electronics, furniture and fixtures.

Costs Limit:

  • A computer (including monitor), a laptop, or other computing device (e.g. tablet) will be considered up to a maximum value of $750 (before applicable taxes). If your funding request exceeds this value, it will be reduced accordingly. For example, a laptop, and a computer with a monitor (i.e. two new computers) will be considered up to a maximum of $1,500 (before taxes). This does not include peripheral equipment such as scanners, printers, or computer software.

The current HST, GST and PST table rates for 2017 is available.

7. Ineligible Costs

Note that the proposed activities, including any purchases, cannot begin before the recipient receives a signed agreement by the Department. Until an agreement is signed by both parties, Canada is not legally bounded and the recipient is at risk of not being reimbursed for expenses incurred before the agreement date.

The following costs are not eligible for funding:

  • general operating costs of your organization that are not related to this project (i.e. regular telephone and heating costs, rent, utilities, property taxes, insurance, including vehicle insurance and maintenance, equipment for staffFootnote 8, audit costs, etc.);
  • costs incurred to prepare the Application for Funding. This could include costs used to pay for third parties assisting the applicant in obtaining Government of Canada funding (i.e. lobbyists);
  • items of a personal/medical nature such as wheelchairs/scooters, CPR/First Aid equipment, automated blood pressure monitor, defibrillator, hearing aids, as well as costs for a Snoezelen room, a pet-facilitated therapy (purchase of animals);
  • feasibility studies needed for physical work, including environmental assessments;
  • transportation to provide a personal service to seniors (e.g. training senior drivers and implementing a senior's transportation program, projects that focus on transporting seniors to personal appointments);
  • purchase of land or buildings, including new construction;
  • repairs or renovations to a building or the purchase of equipment for the new construction that your organization does not yet occupy;
  • decorating/beautification costs (i.e. painting or landscaping for aesthetics purposes);
  • cost over-runs (project costs that are higher in implementation than anticipated)Footnote 9; and,
  • unexpected costs or contingency costs which are costs added to a project over and above the actual estimated project value to cover unexpected costs. This could include costs used in planning for potential cost over-runs in renovation projects.

How to Apply

Before you get started, if you have any questions or would like to discuss your project idea with us, we invite you to look at the “Contact Us – If You Have a Question” at the end of this guide for direct contact information by province and territory.

You can also call 1-800-277-9914 and press “0”.

8. Steps to Apply:

  • Review the eligibility criteria for NHSP funding as listed in this document;
  • Know your application deadline. This information is available when a Call for Proposals is open on the NHSP website at Canada.ca/funding-new-horizons-seniors-community. Applications postmarked after the deadline will not be considered for funding;
  • Review this guide under the “How to fill out your Application for Funding” section;
  • Review the tips in the Fact Sheets and follow the Details of Supporting Documents under Section 9;
  • Complete and sign the Standard Grant Application for Funding (PDF version). When a Call for Proposals is open, the form is available on the NHSP website at Canada.ca/funding-new-horizons-seniors-community;
  • Retain a copy of your completed application for your records; and,
  • Mail your completed and signed form and attachments to your province or territory’s Service Canada Centre. The address for your center is listed in the Contact us section in the back of this guide (applications received before the opening date or postmarked after the closing date of the Call will not be accepted); and
  • Become familiar with the approval process as described at Section 12 of this Guide.

Note: You are encouraged to apply for funding through the Grants and Contributions Online Services (GCOS). GCOS is a secure web environment which allows stakeholders to apply for funding opportunities (grants and contributions) online and subsequently manage their Employment and Social Development Canada (ESDC)/Service Canada active projects. This includes including tracking the status of their application as well as submitting claims or supporting documents all within one online system.

If you are already have a Grants and Contributions Online Services (GCOS) account you are strongly encouraged to apply online now.   If you need help to retrieve your user name or password you may follow instructions in the Grants and Contributions Online Services - Account Registration User Guide (section 1.1.5), or contact the Employer Contact Centre for support at 1-800-367-5693.

Please Note: Organizations need to have a Canada Revenue Agency (CRA) business number as well as the legal and operating name and address of their organization, as registered with the Canada Revenue Agency (CRA), to create a GCOS account. It may take several business days to finalize your GCOS account; you are strongly encouraged to initiate the one time GCOS account creation process as soon as possible. The same GCOS account can also be used to apply for other funding opportunities available at ESDC.

Details about the complete registration process can be found on the Registering for GCOS page.

9. Details of Supporting Documents

In order for your Application for Funding to be eligible, you are required to submit your application in one complete package (postmarked) by the closing date of the Call for Proposals, including the required additional documents.

You are required to include:

  • A members list of your organization’s board of directors or governing body under Section B - Part 4 - Additional Information:
    • provide the names and phone numbers of your organization’s board of directors or governing body; or
    • if your organization is an ad-hoc committee, provide the names, phone numbers and addresses of all the committee members.
  • Proof of your organizations type, legal status and governance structure. Provide a document that clearly shows that your organization falls into the Organization Type that you have identified under Question 5 of the Application for Funding:
    • If your organization is incorporated, send a copy of one of the following: letters of patent, articles of incorporation, certificate of incorporation or memorandum of association, your rules, by-laws or constitution;
    • A document from the Canada Revenue Agency (CRA) that includes your organization’s business or registration number with the CRA (tax related document that includes your organization’s business or registration number);
    • If your organization is not incorporated, send a copy of your rules, by-laws, council resolutions or constitution;
    • Indigenous organizations that are part of a band must include a copy of a Band Council Resolution (BCR) or any other permission required. Note that the BCR must reflect knowledge and approval of the activities in your proposal.
  • one or more letters showing community support for your project (see Question 47);
  • letter(s) from your project partner(s) confirming their involvement, if applicable (e.g. a school supporting tutoring program) (see Question 47).

For activities that include renovation or retrofit of facilities:

If you are the owner of the premises or the land:

  • Provide proof of building ownership (e.g. property tax bill, property assessment notice, purchase agreement). Note that construction work for a private home or dwelling is not eligible.

If you are not the owner of the premises:

  • Provide a copy of your lease agreement or letter of understanding with at least a five-year lease period remaining, including details of the maintenance and upkeep agreement.
    • The lease needs to be between the applicant and the property owner.
    • If the lease stipulates that the lease improvements are the responsibility of the renter, a letter of consent is required for every application requesting capital improvement: you must provide a letter of consent from the landlord/lease provider confirming they agree with the proposed renovation or repair (see Question 45). Or else the owner should apply for funding.
  • At least three external estimates for each activity of the proposed project are required from three separate contractors (for projects with a total cost of less than $5,000, one external estimate is sufficient), or a rationale why three estimates cannot be provided and how project costs were calculated. In addition, discussing your project with vendors can also identify possible permits that may be required for your project and avoid possible cost over-runs. These quotes can be attached with your Application for Funding.
  • Guidance: Ensure project activities comply with laws and regulations. For example, does the building code require a permit or certified tradesperson to do plumbing renovations? If the work is completed by a plumber whose certification has expired, will insurance cover damages caused if a pipe bursts during the renovation?

Note: Should your organization be using the facility that is rented by another entity, the entity renting the facility must submit the Application for Funding. In this case, a partnership letter will be required to demonstrate how the entity is working with the seniors’ group to offer activities to seniors.

For example:

  • The Seniors Club is renting the community centre, which is owned by the municipality and also used by the Lions Club on occasion.
  • The Seniors Club asked the Lions Club to complete the Application for Funding on their behalf since the Lions Club has more experience to complete applications from funding programs.
  • In this case, the Application for Funding must be submitted in the name of the Seniors Club since they have the lease in their name and the proposed activities are mainly for their own benefit.

Important: All letters of support and partnership should include the name, position title and signature of the writer, the organization’s name, address, phone number and the date. The letters should be written on the organization’s letterhead, if applicable.

Before submitting your Application for Funding, we ask you to review the tip sheet titled Application Checklist available at Canada.ca/funding-new-horizons-seniors-community to ensure that your application is complete. It is also important to retain a copy of your completed application for your records.

Once submitted, your Application for Funding will be considered as final and changes to the project activities will not be allowed.

After You Apply

10. Application Review Process

Let us know immediately by communicating with the NHSP representative identified in the acknowledgement letter of any changes that occur in your organization or your Application for Funding, after you apply (e.g. mailing or email address, phone number, name of contact person, or sources of funding). However, no changes can be made to the project activities in the application itself once the Call for Proposals is closed.

There are three phases in the application review process:

Screening

Applications postmarked by the application deadline are reviewed for eligibility by the Department to ensure they meet the Program’s eligibility criteria. Applications will be rejected at the screening phase for any of the following reasons:

  • The application is late (i.e. postmarked after the deadline);
  • The Standard Grant Application for Funding is incomplete as any required attachments are missing (refer to Details of Supporting Documents);
  • The project does not meet any of the program objectives;
  • Proposed activities are your organization’s core activities; or
  • Budget costs exceed funding limits (i.e. single funding application that exceeds the $25,000 limit).

Assessment

After the screening process is complete, eligible applications are reviewed and assessed in collaboration with the Regional Committee in your province or territory. Committee members include people active in seniors’ and community issues. The committees also normally include representation from federal and provincial or territorial governments. In Quebec, a Joint Management Committee, made up of representatives from the Quebec government and Employment and Social Development Canada (ESDC), review and assess applications in accordance with the Canada-Quebec Protocol of Agreement concerning delivery of the New Horizons for Seniors Program.

If irregularities have been found in relation to projects previously funded by the department, ESDC reserves the right to reject your Application for Funding without assessing it until the irregularities have been remedied.

Applications are assessed on a number of criteria, including:

  • the importance of the seniors’ role in the implementation or development of the project (projects are led or inspired by seniors; active volunteerism)
    • Projects that include a meaningful role for seniors in their development and implementation (seniors’ advisory committee, etc.) could rank higher in the assessment process.
  • the project’s cost-effectiveness - includes in-kind and/or cash contributions with community partners;
    • Value for money (e.g. cost per participant);
    • Project costs will be assessed and certain items may not be accepted in funding applications if costs are deemed ineligible.
  • the anticipated positive impact on seniors and/or their communities (such as the increase of senior volunteers involved in strong leadership roles within their communities; communities impacted by a state of emergency);
  • the strength of the community support for the project and partnerships;
  • the potential for the activities to continue after the funding ends, if applicable; and
  • the results of any of your organization’s projects that were previously funded by ESDC.

In order to achieve the maximum possible impact for seniors and their communities, Regional Committees will consider the following types of elements when reviewing applications:

  • the degree to which projects engage seniors, including Indigenous seniors, in project design and delivery. Consulting with seniors to develop a project that will benefit them is not sufficient;
  • the degree to which projects capitalize on seniors’ leadership and abilities, and facilitate seniors’ contributions to their communities;
  • the location of proposed activities and in particular those that target isolated seniors living in rural and remote areas, including Northern regions;
  • the number of seniors to be impacted as well as their diversity. For example, projects that include seniors of all ages and sexual orientations, as well as seniors who are:
    • Newcomers or from ethno-cultural communities;
    • Indigenous;
    • Living with a physical or mental disability;
    • Providing caregiving;
    • Living with a low-income;
    • Homeless or near homeless; or
    • Living in an official language minority community.
  • the degree to which the projects reflect the cultural and linguistic sensitivities of the province or territory;
  • the degree to which the projects reflect community needs and use an evidence based approach to address these needs;
  • community groups that have not previously received grant funding from the New Horizons for Seniors Program. Communities could be geographic, cultural, linguistic, religious or could focus on new immigrants;
  • the degree to which community partnerships are fostered and used to meet project objectives;
  • a project’s lasting impact on, or enduring contribution to, a community; and
  • other New Horizons for Seniors funded projects in the same community.

To assist you, here are the assessment criteria:

Assessment Criteria

  • Seniors Involvement and Leadership
  • Volunteerism
  • Benefit to Seniors
  • Benefit to Communities
  • Community Support and Partnership
  • Cost Effectiveness
  • Organizational Management
  • Results

Funding decision

The regional committees across Canada or the Joint Management Committee in Quebec make recommendations to ESDC; the Department makes the final decision.

Applicants will be informed of the final decision in writing. Letters or emails will be sent by the Department in early 2018.

The Department must be able to communicate with you at that time because if your Application for Funding is approved, the grant agreement will be sent to you for your consent and signature. You are expected to use the grant funds expressly for the project as described in Schedule A of the grant agreement, and to abide by the Articles of Agreement.

Please note that funding decisions are final and there is no appeal process.

Direct deposit is the preferred payment method by the Department, and will become the only payment option in the future. If your Application for Funding is approved, the Department will provide you with the necessary information to proceed with the direct deposit.

11. Follow-up

Acknowledgment letter

You will be notified by email or by mail (only if you do not have an email address) that we have received your Application for Funding.

At the top of the acknowledgment letter, you will be provided with a project number, which you need to use as reference in any future communication with the Department regarding this application.

Acknowledgment letters will be sent within 21 calendar days of the closing date of the Call for Proposals. If you have not received an acknowledgement letter 5 weeks after the closing date of the Call, please Contact us. We will put you in touch with the appropriate NHSP representative who can discuss your application.

The submission of an application does not in itself constitute any commitment on the part of ESDC. The Department will notify you in writing of the outcome of the review of your Application for Funding.

12. Approved Projects

If your project is approved, certain conditions will apply such as the following:

12.1 Progress Calls

NHSP requires that at least one telephone call be made at the start of the project to recipients for the purpose of progress reporting.

For any changes that occur in your organization or your project after its approval, contact the NHSP representative indicated in your acknowledgement letter immediately (e.g. mailing or email address, phone number, name of contact person, activities or delays).

It is important to advise the department should you face delays in the implementation of your project. In such cases, you must advise your representative at least two months before the end of your project.

12.2 Final Report

Funded organizations must submit a final report within 30 days of the project completion date, as specified in the Schedule A (Grant Agreement), to the New Horizons for Seniors Program office in their province or territory. The final report template will be provided in the approval package notifying funded organizations of the Department’s decision.

Timely reporting shows good project management. Should your organization fail to submit a final report on time, it may impact your organization’s ability to obtain funding from the Department in the future.

12.3 Disposal of Capital Assets

When the project ends, organizations may either keep the capital items that were bought with NHSP’s funding and use them for other community-related activities or donate them to other not-for-profit organizations in the community, provided that the Department agrees. Organizations may not keep these items for personal use. Should your project be approved, organizations will be asked to inform the Department of their plan for the disposal of capital assets.

In cases where the purchase of capital assets is only partially funded by NHSP, the various funders will need to agree on the method of disposal.

12.4 Financial Records and Audit Requirements

During the course of the agreement and for a period of three (3) years thereafter, the Recipient shall make available the books of accounts and records at all times, for inspection and audit by representatives of Canada, in order to ensure compliance with the Articles of Agreement and verify eligible expenditures. The Recipient shall permit representatives of Canada to take copies and extracts from said books and records, and shall provide them with any additional information as representatives may require.

How to fill out your Application for Funding

If you do not use the Standard Grant Application for Funding, your application cannot be considered complete and will be screened out.

The Application for Funding has five sections:

Section A – Notice to Applicants

Section B – Application

Part 1 – Organization

Part 2 – Project

Part 3 – Funding

Part 4 – Additional Information (Optional)

Part 5 - Signatures

Section C - Articles of Agreement

Section C - Schedule A- Project Description and Signatures

Read this section carefully before completing your Application for Funding. Write your answers on the application form template and attach only the documents requested.

All of the questions in the Application for Funding must be answered and are subject to assessment. All required documents must be attached; otherwise your application will be considered incomplete and may be screened out. You are required to submit your Application for Funding in one complete package (postmarked) by the closing date of the Call for Proposals.

Note: When completing your form electronically should you go over the available space you will see a plus sign (+) in the right bottom corner of the box. If you need additional space to answer any of the questions, please use the space provided in Section B – Part 4 - Additional Information.

Section A – Notice to Applicants

Please read this section carefully.

This section states that:

  • the application is a combined Application for Funding and Articles of Agreement;
  • the information collected in this Application for Funding will be used, and may be disclosed, for the purposes of assessing the merits of your application;
  • personal information will be administered in accordance with the Privacy Act and the provisions governing the protection of personal information; and,
  • the Application for Funding is also subject to the Access to Information Act (“ATIA”).

Section B – Part 1 – Organization

It is important to note that an asterisk (*) before a question denotes that it is a mandatory field.

A. Organization Identification

ESDC uses the information you provide in this section to establish your organization’s identity.

*Question 1 - Legal Name

Please provide the legal name of your organization. Usually, this is the name associated with your registration with the Canada Revenue Agency (CRA), or the name that would appear on funding instalment. It may differ from the name you commonly used for your organization. In the event that your Application for Funding is approved for funding, the instalment will be addressed to the legal name of your organization.

Note: The organization must have an active bank account under its legal name when submitting its Application for Funding.

*Question 2 - Operating (Common) Name (if different from legal name)

Please provide the operating (or common) name of your organization if it is different from the legal name.

*Question 3 - CRA Business Number

Please provide your 15-digit CRA business number or, for registered charities and not-for-profit organizations, your registration number (e.g. 123456789RP0001). If you have a CRA business number, you must provide a document that includes your business or registration number (e.g. tax related documents, CRA correspondence, etc.).

For more information, please visit the CRA website.

Not-for-profit organizations are not required to have a Business Number to be eligible for NHSP funding. Therefore, you may leave this box empty.

As per the Canada Business Network, a sole proprietorship needs to register a business name provincially, except in Newfoundland and Labrador: Canada Business Network. If the applicant is unable to produce paperwork demonstrating any registration or legitimacy as a private organization, the applicant will be considered as an individual; therefore, the applicant will be deemed ineligible.

*Question 4 – Other Registration Number (specify from where)

This could be your provincial/territorial corporation number (e.g. number found on your Letters Patent) or your federal corporation number with Industry Canada.

Your organization is not required to be incorporated for New Horizons for Seniors Program funding. If it is, please tell us.

*Question 5 - Organization Type

Your organization should fall under one of the following types:

  • Not-For-Profit Sector
  • Private Sector
  • Public Sector

*Question 6 - Organization Category

Not-For-Profit Sector:

  • Local community, charitable, or voluntary
  • Provincial Non-Governmental Organizations
  • National Non-Governmental Organizations
  • Not-for-profit Band Councils
  • Non-Governmental Organizations (NGO) with a focus on encouraging employment
  • Unions
  • Associations of workers and/or of employers
  • Indigenous not-for-profit groups
  • International NGOs
  • Sector Councils

Private Sector:

  • Businesses, bodies incorporated or unincorporated
  • Banks
  • Private universities or colleges
  • Indian Band Corporations (profit basis)
  • International Sector
  • Private Band Councils

Public SectorFootnote 10 and Footnote 11;

  • School Boards / School Districts
  • Public Health
  • Municipal governments and agencies
  • Provincial governments and agencies
  • Territorial governments
  • International governmental organizations
  • Public community colleges and vocational schools
  • Public degree-granting universities
  • Public degree-granting colleges

*Question 7 - Year Established

Please indicate the year your organization was established.

*Question 8 to 12 - Organization address

Please indicate the physical address of your organization - Applicants must provide a complete address in a format recognized by Canada Post (not just the postal box number). Information is available on the Canada Post website.

*Questions 13 - Telephone

Please indicate the telephone number of the organization (mandatory).

Questions 14 - Fax

Please indicate the fax number of the organization (if applicable).

*Question 15 - Email Address

It is mandatory to include an email address if one exists. The inbox of this email address should be checked regularly as it will be used to send you information about your Application for Funding such as a request for clarifications and funding decision for your project.

*Question 16 to 20 - Mailing address (if different from Organization Address)

Please indicate the mailing address if different from your organization’s address.

*Questions 21 – Telephone Number

If more than one telephone number exists for your organization, please include it (mandatory). Otherwise, repeat the organization’s telephone number from question 13.

Questions 22 – Fax Number

Optional.

*Question 23 - Organization’s Mandate

  • If you have a website, please provide internet address here.
  • Include your Mission Statement, Vision and Objective.
  • Identify how your organization is directed at serving seniors (if applicable).

If there are any specific groups that use the same facility, please identify them (e.g. seniors club, Royal Canadian Legion, FADOC Club, etc.). Please also identify if your organization offers, for example, the only meeting place, and/or accessible communication/information technology in your community. Please also indicate whether there are other organizations using the facility regularly. This helps to demonstrate the impact of your proposed project within your community.

B. Organization Contact

You will need to identify a main contact for your organization. The contact person should be someone with whom Service Canada can easily communicate regarding your Application for Funding, or any consequent agreement. This individual should be fully informed on both the application and the proposed activities.

We also require the name and coordinates of the Executive Director or President. Please provide this information under Section B – Part 4 - Additional Information.

*Question 24 - Given Name and Surname

Please provide the name of the person in your organization who will be ESDC’s main contact for the project.

*Question 25 - Position Title

Please provide the title of the organization contact identified in Question 24.

Example: President, Executive Director.

*Question 26 - Preferred Language of Communication

Please indicate the preferred language of the organization’s main contact for both written and spoken communication.

*Question 27 - Organization Contact – Address (this is a mandatory field)

Please indicate whether the address for the Organization Contact is the same address as the Organization Address or the Organization Mailing Address given Question 16. If different, please indicate in the box.

Questions 28 to 32 - Contact Address (this is a mandatory field)

If you have selected “Different” in Question 27, please provide the address for the Organization’s Contact Person here.

*Questions 33 - Telephone Number (this is a mandatory field)

Please indicate the telephone number of the Organization Contact Person, if different from the Organization’s telephone number (mandatory).

Questions 34 – Fax Number

Please indicate the fax number of the Organization Contact Person, if different from the Organization’s fax number.

*Question 35 - Email Address (this is a mandatory field)

It is mandatory to include an email address if one exists. If a different email address exists for your Organization Contact, please include. However, please note that the email address identified in Question 15 will have priority.

Please indicate if the email address of the Organization Contact is the main email address for your organization. Should this be the case, the inbox should be monitored regularly, as this is where all correspondence will be sent.

Important: Service Canada must be able to communicate with the Executive Director, President or the contact person during regular business hours via telephone or the email addresses provided. Should there be changes during the course of the application process, you must inform Service Canada immediately. Only the names identified in the Application for Funding can be contacted, or are authorized to follow up with Service Canada.

C. Organizational Capacity

ESDC uses the information provided in this section to help assess the organization’s capacity to manage a project.

Question 36 – How many employees does your organization currently have?

Not applicable for this call for proposals.

*Question 37 - Does your organization owe any amounts to the Government of Canada?

If ‘Yes’, please complete the fields for each amounts owing in the spaces provided. See the following example:

Amount owing Nature of amount owing Department or agency to which money is owed
$3,000 Overpayment Employment and Social Development Canada

Question 38 - If an amount is owing, is a payment plan in place?

Please indicate whether or not payment arrangements have been made.

Answering ‘Yes’ to this question will not invalidate/discredit your Application for Funding. However, you must provide details as to the type of debt owed and the arrangements that have been made for repayment. Please provide this information in Section B – Part 4 – Additional Information.

Section B – Part 2 – Project

A. Project Identification

*Question 39 - Project Title

Please provide a brief, descriptive project title.

Your project title should relate to your project activity. It may reflect the group or community that would benefit from your project, such as “Footprints of Okanagan Elders” or “Sharing Ideas Between Seniors and Youth”. Do not use “New Horizons for Seniors”, or your organization’s name as your project title, or include the year of the project. Otherwise, the title will be revised by Service Canada.

*Questions 40 and 41 - Planned Project Start Date and Planned Project End Date

Please indicate the planned start and end dates of your project.

Your project must have a start date in the current fiscal year. However, please note that proposed activities including any purchases cannot begin before the NHSP funding decisions have been made, typically in early 2018. Therefore, your planned start date should be between mid-January and March 31.

Project activities must be completed within a 12-month period. For the purposes of the Call for Proposals, the activities of the project should begin in early 2018 (before the end of March). Ensure that your dates are within the maximum period of one-year (52-week).

B. Project Description

*Question 42 - Project Summary (Please provide a short description of the proposed project including its main objective).

Describe what should be accomplished and provide a context in which progress can be monitored and success can be measured. Describe what you aim to accomplish with this funding. For example, if bridging the gap between seniors and youth is a concern in your community, your project objective might be to promote social interaction between seniors and students. Senior volunteers could share their life experiences, wisdom and knowledge with students. Specifically, your project might include interaction between seniors and youth through activities such as reading, tutoring and crafts. Be sure you explain how the goal of your project meets the main NHSP objective that applies to your project.

If you are proposing a large-scale project, where the total cost of the project is more than $25,000, please clearly indicate for which part of the project NHSP funding is requested. NHSP funding requests must not exceed $25,000 per project, including applicable taxes.

Note: If the goal of your project is to maintain programs and activities for seniors (by doing renovations, repairs and equipment purchase/replacement), you must specify by describing in detail how your regular activities for seniors will be at risk of not continuing should the Application for Funding not be approved. In addition, please make sure you explain how the goal of your project meets one of the first four NHSP objectives (see the Introduction of the NHSP Applicant Guide). For example: Your organization is requesting funding to replace their dishwasher. You have been told by an inspector that it needs to be replaced because it is not meeting sanitation standards. As a result, your current programs and activities for seniors are at risk of not continuing due to safety issues until a new dishwasher can be purchased and installed. A new industrial dishwasher would allow you to continue your existing workshops and social activities for seniors.

*Question 43 - Project Activities (Please provide details on the activities that will be taking place).

For this question you must describe each of the following aspects of your project, in detail:

  1. The primary activities of your project;
  2. The role of seniors in, and their contribution to, your project;
  3. How many people are volunteering or actively involved in the planning or execution of the project

a) Provide details about your project’s primary activities, including the main activities (i.e. steps to complete your project, timeframes, people involved, etc.).

  • What specific actions will you take?
  • How long will each step/action take? (See examples below)
  • How will your actions and steps address the issue/need and come together in an effective solution?
  • Who will be involved at each step?

Applicants must:

  • Include a description of each activity and an explanation of how each relates to the goals of the project;
  • Include a list of activities in a logical sequence, including milestones, timelines and/or duration of the various activities. Your project should be broken down into various milestones (significant events or points of progress in the project) that show your expected progress and plans to complete the project on time and within budget, and specific series of measurable events that will lead you to meet your objectives (see examples provided below).
  • Clearly link the project activities and the project objectives (Question 44) (e.g. demonstrate how the project activities increase social participation and inclusion of seniors); and
  • Clearly link the project activities and the project costs outlined in the project budget (Questions 53 to 63).

Example of project steps: Showcasing the local history and heritage of the area

  • First month – Community consultation meetings with input from seniors, community members, local schools and students, including project staff.
  • Second to fifth month – Meeting with seniors to collect the local history and heritage of the area.
  • Sixth month and ongoing:
    • Talks at local schools - Seniors would give either formal or informal talks to students.
    • Workshops - Skills workshops for youth in particular and the general public, such as craft traditions like knitting and quilting, baking local and historical recipes, with seniors as the workshop leaders teaching their skills.
    • Storytelling nights - Informal and formal nights, arranged at local places where seniors tell stories, real and created, as well as life experiences to eager audiences.
  • Eleventh month - Heritage Fair: Showcasing and displaying artifacts, photos and interview excerpts, as well as local foods and recipes. Seniors would give speeches, tell stories and talk about their past or the area's past.
  • Send final report to the respective Service Canada Center (see Contact us section in the guide) no more than 30 days after the end of the project.

b) The role of seniors in, and their contributions to, your project;

For example, in the seniors’ co-operative community garden project;

  • A seniors advisory committee will be created to manage the project (estimated 7 seniors);
  • A volunteer building crew to build the 5 large raised garden beds  – (estimated 3 seniors and 3 youth helpers);
  • Senior gardeners leading knowledge sharing workshops (15 estimated seniors and 5 others);
  • Senior photographers and writing team to develop the garden book (7 seniors); and
  • Volunteers to provide transportation or help other seniors needing assistance to attend activities (3 seniors estimated and 5 others).

C. Please give an estimate as to how many people (seniors and non-seniors) are volunteering or are actively involved in the planning or execution of the project.

  • Provide number of seniors contributing to project
  • Provide number of non-seniors contributing to project

From the example above the estimates would then be:

  • Provide number of seniors contributing to project: 35
  • Provide number of non-seniors contributing to project: 13

Note: “Elder” does not specifically represent an age-group, but rather represents a position held within a communityFootnote *. In order to respect the intent behind the inclusion of the term “Elder”, and to ensure clarity of the intent of a given funding priority, committee members are invited to replace any instance of the term “senior” or “seniors” in the document with any of the options below, if appropriate:

  • Indigenous seniors
  • Seniors, including (or especially, or particularly, etc.) Indigenous seniors,
  • Seniors of all cultures (or seniors of all communities, or seniors of all backgrounds)
  • All seniors

For NHSP, “young Elders” can play an active role in the project; however, in order to be eligible, the project will need to be seniors led and/or inspired.

*Question 44 – Please describe how the proposed project addresses the program objectives, and please identify the Call for Proposals’ priority under which you are applying (if applicable).

You must describe clearly and in detail how your project objectives are linked to the NHSP program objective for which you are applying. To complete this section, please answer the following three questions:

  1. Identify the main NHSP objective;
  2. If you have selected the fifth NHSP objective, select a secondary objective from one of the first four NHSP objectives;
  3. Describe how your project meets the main program objective selected.

A. Objective

a) Identify the main NHSP objective

The complete descriptions of the NHSP objectives are listed in the Introduction section of this guide:

    • Volunteerism
    • Mentoring
    • Elder abuse awareness
    • Social participation and inclusion
    • Capital assistance

ESDC will consider your project eligible for funding only if it is clearly linked to a NHSP program objective.

If your project meets more than one of the first four objectives, indicate only the primary objective.

Examples:

  • If your application is for a project that is primarily to offer new activities of computer training to seniors for seniors; therefore, requiring the purchase of new technology equipment, indicate “Supporting social participation and inclusion of seniors” as your project objective.
  • If your application is for a project that primarily involves seniors providing peer support and counselling, indicate “Engaging seniors in the community through mentoring of others”.
  • If your application is for a project that is primarily to offer new elder abuse awareness sessions, including the purchase of new equipment, indicate “Expanding awareness of elder abuse, including financial abuse.”
  • If your application is for a project that primarily engages seniors from the organization in planning, organizing and hosting a monthly educational seminar for seniors, baby boomers and others focusing on aging and living well later in life, indicate “Supporting social participation and inclusion of seniors”.

b) If you have selected the fifth NHSP objective, select a secondary objective

Projects for which capital assistance is being requested are eligible as long as the capital assistance will support new or existing community programs and activities for seniors. Therefore, in addition to having capital assistance as an objective, the project must also meet one of the first four program objectives. It is mandatory that you select one (and only one) of the first four program objectives listed if your project primarily meets the capital assistance objective.

Therefore, is your project for:

  • new and existing activities/programs in the same application = capital assistance + one of the first four program objectives;
  • existing activities/programs at risk if not receiving funding = capital assistance + one of the first four program objectives;
  • only new activities, new equipment and no renovation/retrofit (with purchase under $1,000 per unit is not a capital asset project) = you must select one of the first four program objectives.

Examples:

  • If your application is for a project that is primarily to renovate a room into a training classroom so that your organization can offer new intergenerational activities, indicate “Providing capital assistance for new and existing community projects and/or programs for seniors.” (The following two objectives would be selected: Capital Assistance / mentoring).
  • If your application is for a project that is primarily to replace old furniture and equipment that are putting your regular activities at risk of being discontinued, so that your organization can continue to offer its programs and activities to seniors, indicate “Providing capital assistance for new and existing community projects and/or programs for seniors.” (The following two objectives would be selected: Capital Assistance / Social Participation and Inclusion of seniors.

c) Describe how your project meets the main program objective selected.

Your project objective should be described in terms of quantifiable and measurable goals to be achieved. Your response to this question should also demonstrate the need for your proposed project and how it is linked to the program objective you have selected.

B. Expected Results

a) Describe the expected results of your project.

For this question you must describe each of the following aspects of your project, in detail:

  • The expected results (outputs and outcomes) of your project;
  • Who will benefit from this project and how?
  • Beneficiaries: How many people will benefit from the activities of the project?

For more information, we invite you to read the tip sheets titled Developing, Measuring and Reporting Project Results available at Canada.ca/funding-new-horizons-seniors-community.

Definitions:

  • Outputs are direct products or services that will be produced to generate the desired outcomes; several activities could contribute to one output. They answer the question “What will the project produce or help change in the short-term?”
  • Outcomes are the short-term and intermediate changes that are expected to occur as the result of the project (more than one outcome could be directly related to an objective). They answer the questions “How do we know the project is successful?” and “How do the activities lead to improvements for the beneficiaries?
  • Impact is the improvement attributable to project activities. How are outcomes improved as a result of the project?

Here are examples of Results Measurement Indicators:

  • The number of seniors using your facility, program and/or services before and after your project;
  • The number of programs and/or activities provided at your facility before and after your project; and
  • The number of people who have benefited from the programs and/or activities of the project in your community.

*Question 45 – If the proposed project involves construction or renovation activities, does your organization own the building?

If ‘Yes’, please provide proof of building ownership (i.e. property tax bill, property assessment notice, purchase agreement).

If ‘No’, please provide a copy of your lease, indicating that you are responsible for capital improvements as well as a letter from the landlord stating that he/she is agreeable to these improvements.

Make sure the right entity is submitting the Application for Funding. Please see the requirements under under Section 9 - Details of Supporting Documents.

For projects with renovations/repairs and/or purchase/replacement of equipment:

  • Please provide a brief list of your current and proposed programs and activities for seniors that require the renovation/repair and/or equipment.
  • Indicate if your organization owns the building or if you rent.

If your project involves renovation or repair work, and your organization is renting the space for which you are proposing renovations or repairs, you must submit:

  • a copy of your lease agreement (with at least a five-year lease period remaining), and details of the maintenance and upkeep agreement if it is not specified in the lease; and
  • a letter from the property owner confirming that they agree with the proposed renovation or repair.

These documents are not required for the purchase/replacement of equipment.

*Question 46 – Approximately, how many individuals will benefit from the proposed project activities, and how?

a) Who will this project benefit, and how will it benefit them?

Your project should benefit your community, or communities in the area. For example, seniors can mobilize community members to clean up a local park and organize community activities. This will not only result in a more inviting park for social gatherings, but will also lead to increased cooperation to further improve the community through the partnerships that are developed.

If a specific group will benefit from this funding, please include this information. Remember that, although this program focuses on seniors helping their communities, the people who benefit most from the project can include people in the community who are not seniors.

b) How many people will benefit from the activities of the project?

This includes information such as the anticipated number of users of a renovated facility, or the projected number of people who will read a new publication. These are not the project leaders or volunteers (identified in Question 43, if applicable).

For example:

  • The number of people attending an informative play on seniors issues could be the number of people benefiting from the activities of that project; or
  • In the case of a seniors group that is proposing to replace their furnace in order to do new activities, or to be able to continue their current activities, list the approximate number of people that use that facility as the number of people benefiting from the activities of the project.

Please give an estimate of how many people (seniors and non-seniors) will benefit from the activities of the project.

  • Provide number of seniors who will benefit.
    • How will they benefit?
  • Provide number of non-seniors who will benefit.
    • How will they benefit?

*Question 47 – Please describe the community support for this project.

Applicants must demonstrate community support for the proposed project through the existence of a partnership whereby their proposed project is supported by at least one of the following organizations:

  • an organization whose mandate is dedicated to breaking isolation and relieving depression of seniors, and that encourages seniors to share their knowledge, skills and resources with each other and the community;
  • an organization that provides a meeting locale, promotes the quality of life of its senior members, offers social, recreational and cultural programs and establishes partnerships in the community;
  • a community-based organization with whom the applicant organization is collaborating or to whom it is referring clients/patrons for programs/services;
  • a municipal, provincial or government agency.

NHSP encourages partnerships among all kinds of groups, including those who are not generally associated with seniors’ issues. Having partnerships will be considered as an asset when your Application for Funding is assessed. Remember that partners can provide resources other than funding, such as advice, volunteers and free meeting space. In addition to providing a general community support letter, partners should also provide a letter indicating how they are supporting the project activities.

For more information, we invite you to read the tip sheet titled Gaining Community Support available at Canada.ca/funding-new-horizons-seniors-community.

In order to demonstrate community support in your Application for Funding, you must:

a) Provide one or more letters from organizations or groups in your community that support your project.

It is mandatory that you submit at least one community support letter. For more information on the requirements for the community support letter, we invite you to read the tip sheet titled Gaining Community Support available at Canada.ca/funding-new-horizons-seniors-community.

Letters could be from a local church, your financial institution, a local golden-age club, etc. Do not use form/template letters.

Letters must be current and include:

  • the name and description of the organization offering support;
  • address and phone number of the organization offering support;
  • the name, position title, signature of the writer, and the date; and
  • where possible:
    • be written on the organization’s letterhead;
    • include the website address and email address.

Letters must clearly endorse the project and clearly demonstrate the following:

  • knowledge and support of your organization;
  • knowledge and support of the proposed project;
  • the need for the proposed project in your community; and
  • a sentence or two on how the project is likely to benefit the community.

Note: Letters from project partners or members of your group are helpful; however, they are not considered letters of community support.

b) Will any other organizations, networks or partners be involved in carrying out the project? Please clearly identify the role(s) and expertise they will bring to the project.

If your project involves other organizations, networks or partners, please explain their role in the project and describe the nature of the partnership with the organizations that support the proposed project.

Describe the involvement and contributions (either in-kind or in cash, including the contributions of volunteers) of other organizations, networks, partners or community members to your project.

If the focus of your activities involves other organizations (e.g. school, youth group), and the participation of a partner is essential to your project’s success, a letter from the other organization confirming their participation in your project is also required. If the participation of a partner is not essential to your project’s success, you are not required to submit a letter.

For more information, we invite you to read the tip sheets titled Building a Project Team and Building a Partnership both available at Canada.ca/funding-new-horizons-seniors-community.

For example, if your project involves seniors tutoring school-aged children in a school program, you would need a letter from the school explaining their support of this initiative.

Question 48 – Please indicate how the proposed project will increase opportunities for the target group (Seniors for New Horizons for Seniors Program, persons with disabilities for Enabling Accessibility Fund) to participate in and contribute to community events and programs.

Not applicable for this Call for Proposals.

*Question 49 – If applicable, please indicate how the target group (seniors for New Horizons for Seniors Program, persons with disabilities for Enabling Accessibility Fund) will be involved in the design and/or realization of the project.

It is a mandatory question under the NHSP to describe the role of seniors.

These numbers help us to understand your project. Please give an estimate of how many people (seniors and non-seniors) are volunteering, participating or actively involved in planning or executing the project. This number should not include the number of project beneficiaries, nor people being paid or compensated to deliver or participate in the project.

For example:

  • A group of 75 people are writing, planning and performing an informative play on seniors’ issues for the public. The listed number of 75 should indicate the overall number of people involved in all aspects of the play, from its creation to its performance, excluding project beneficiaries or people being paid to deliver or participate in the project. Their application lists a breakdown of both seniors and non-seniors contributing in the project (i.e. 15 senior actors, 50 senior volunteers, 8 non-senior volunteers, 2 non-senior stage hands and 1 paid coordinator). In this case, the number of seniors contributing would be 65; the number of non-seniors involved would be 10; the co-ordinator is paid staff and therefore cannot be included, thus confirming the overall number of 75 individuals involved in the project; or
  • A seniors group composed of 55 members is proposing to replace their dishwasher in order to be able to continue their current seniors’ activities. A paid staff person is coordinating the replacement; therefore, they may not have listed any senior or non-senior contributors for this project on their application; or
  • A seniors group is proposing to replace their front entrance door and purchase computer equipment in order to offer new computer classes. A paid staff person is coordinating the replacement of the entrance door; however, seniors are involved in selecting the new computer equipment and the planning and delivering of the new computer classes. Their application lists a breakdown of both seniors and non-seniors contributing in the project (i.e. 5 senior facilitators/trainers, zero non-seniors) excluding project beneficiaries (other senior members) and people being paid (1 paid coordinator) to deliver or participate in the project.

How will seniors contribute to the project?

Seniors must be involved in, and contribute to, the project in a meaningful way. Clearly demonstrate the role of seniors and their contribution as volunteers. Describe how seniors will be actively involved in the planning and/or running of the project. Provide clear and specific examples.

Please give an estimate of how many people (seniors and non-seniors) will be volunteering, participating or actively involved in planning or running the project:

  • Provide number of seniors who will contribute.
    • How will they contribute?
  • Provide number of non-seniors who will contribute.
    • How will they contribute?

For capital assistance projects, clearly demonstrate the role of seniors for those activities at risk.

*Question 50 – Will this project allow your organization to offer/introduce new activities and/or programs? If so, please explain how.

If ‘Yes’, explain what aspect(s) of your project is (are) new activities in relation to your current activities, and explain how your proposed project fits with your organization’s other activities. This could include adding new or different activities, reaching out to a new client base such as isolated seniors, youth or recent immigrants, or adapting activities to meet the needs of a new community.

Services to individuals are not eligible under the NHSP.

If your Application for Funding proposes project activities that primarily meet the following objective:

  • providing capital assistance for new and existing community projects and/or programs for seniors.

Your proposed project activities (replacing equipment, doing renovations or repair work) must support either new or existing programs/activities for seniors. If the proposed activities are in fact to support existing seniors programs/activities already in place that would otherwise be at risk of being discontinued (i.e. without funding to replace equipment, or renovate or repair existing facilities), you must indicate this clearly with a detailed description.

NHSP does not support capital projects that maintain or increase your organization’s core administration (activities regularly/normally carried out by your organization).

If you plan to continue your activities after the NHSP funding ends, please explain how you will fund the continuing activities (such as through partnerships, volunteerism, or fund raising).

You are encouraged to develop a viable sustainability plan for when NHSP funding ends. Please note that NHSP does not provide ongoing funding.

You should have a strategy, and not depend on government funding that has not been pre-arranged.

*Question 51 – Will the proposed project or any of its activities involve or benefit to people in English or French-language minority communities?

If ‘Yes', please provide an explanation and any details on the measures taken to communicate with the targeted audience of your proposed project.

ESDC is committed to enhancing the vitality of the English and French linguistic minorities in Canada by supporting and assisting their development and fostering the full recognition and use of both English and French in Canadian society. Official language minority communities are English-speaking communities within the Province of Quebec and French-speaking communities outside the Province of Quebec.

If your project will involve official language minority communities, you should answer "Yes" to this question. Please also identify the linguistic profile of the beneficiaries targeted by the project, document any special needs of the official language minority communities and indicate whether or not they were consulted. The related budgetary items can be identified in Part 3 of the Application for Funding.

If your project is designed to benefit or involve people in other minority communities or will target a specific group, please indicate this.

Examples include, but are not limited to:

  • English or French-language minority communities
  • Indigenous persons, including First Nations, Métis and Inuit
  • Low income persons
  • Homeless or near homeless
  • Members of visible minority groups
  • Persons with physical or mental disabilities
  • Newcomers or ethno-cultural communities
  • Isolated men or women
  • Rural and remote areas, including Northern regions
  • Other (please specify)

Answering ‘No’ to this question will not invalidate your Application for Funding.

*Question 52 – Will any of the proposed project activities be delivered in a different location than where the head office of your organization is located?

If ‘Yes’, please include your main address and an address for every other location where project activities will occur.

List the main address first, followed by each additional location. If there is no main address, please specify this.

If there are more than five locations, please include in Section B- Part 4- Additional Information. Also, you must demonstrate that your organization either owns the facility in each location or has consent to undertake proposed activities from the owner if the location is leased.

Applications are assessed and funding is provided by location of activities. For example, if your organization’s head office is located in Manitoba but the activities are to be delivered in Ontario then you must send your Application for Funding to the Processing Centre for Ontario applications. In this example, a supporting letter must be provided by an Ontario organization to demonstrate that the project meets the needs of the targeted community. A second supporting letter would be provided from an organization in the home province (in this example, Manitoba) to demonstrate knowledge of your organization.

Note: Please indicate the physical address for each location - Applicants must provide a complete address in a format recognized by Canada Post (not just the postal box number).

Section B – Part 3 – Funding

A. Anticipated Sources of Funding

Although having funds from another source is not a requirement to receive New Horizons for Seniors Program funding, it can help demonstrate community support for your project.

ESDC will use the information provided in this section to verify that your funding request conforms to the requirement for funding from other sources. “Other sources of funding” includes any source of funding (including from your organization) other than any federal government programs/sources.

Definitions:

Anticipated funding is the amount of money or in-kind contributions that your organization has requested, but which you are unsure of receiving.

Confirmed funding is the amount of money or other in-kind materials or services that an individual or organization guarantees for your project.

*Question 53 - Source Name

Please include the name of the organization(s) that will contribute funds and/or in-kind contributions to this project (including ESDC as listed in the table).

*Question 54 - Source Type

Use the following list to identify the type of anticipated contributor:

  • not-for-profit
  • private sector
  • chamber of commerce or business improvement association
  • provincial/Territorial government
  • regional or municipal government
  • sponsor/organization/recipient
  • other (please specify, if an individual, do not write the individual’s name)

Question 55 – Cash

Please include the amount of funding that will be provided.

Question 56 - In-kind ($ value)

In-kind contributions are non-monetary goods or services that may be contributed to the project by your organization or other organizations or partners for which re-imbursement will not be requested. In-kind support may include donated equipment, services or labour necessary for the proposed project that would otherwise have to be purchased. Indicate approximately how much would have to be paid if these items or services. Identify only those in-kind costs related to your proposed project.

Examples of in-kind contributions:

  • A recreational centre provides its sports equipment free of charge for use for project activities.
  • A local art store donates art supplies for the project activities.
  • A town centre offers a piece of land for use to grow the project’s garden.
  • A financial consultant offers free sessions to seniors.

*Question 57 - Confirmed Cash and In-Kind

Please check (x) the appropriate box if this contribution has been confirmed and included with your Application for Funding, letters from each contributing partner confirming cash and in-kind contributions.

Confirmed funding is the amount of money or other in-kind materials or services that an individual or organization guarantees for your project. Indicate the amount of cash or in-kind funding you know to be confirmed that your organization will receive towards this project.

Any amount that has not been confirmed at the time of your application should still be listed as anticipated funding. For example, if you have asked an organization to donate office supplies for your project, but you are still waiting for their answer, this amount should be listed under Question 56. Or, if a local organization has promised you funding but only if you also receive funding from other sources (such as the NSHP), this should also be listed under Question 55.

Note: If you have already, or if you are planning to submit an Application for Funding through The Enabling Accessibility Fund (EAF), please let us know and include it in the budget of your application.

B. Budget

ESDC uses the information provided in this section to assess the overall cost of the proposed project, as well as the general nature of the expenditures to be covered by all anticipated sources of funding.

Applicants must provide an estimate of the project’s costs.

*Questions 58 - Cost Category

Please breakdown your project costs into cost categories reflecting the steps involved to accomplish your project activities. Consider the most cost-effective ways to administer and run your project. If purchasing equipment, base your budget on the reasonable cost of the item in your community.

At least three external estimates for each activity of the proposed project from three separate contractors (for projects with a total cost of less than $5,000, one external estimate is sufficient), or a rationale why three estimates cannot be provided and how project costs were calculated. External cost estimates for renovations or repairs to your facility are mandatory. They are helpful in understanding the scope of your project. In addition, discussing your project with vendors can also identify possible permits that may be required for your project and avoid possible cost over-runs. These quotes must be attached with your Application for Funding.

Questions 59 to 61 - Planned Expenditures: ESDC/Other – Cash Contributions /Other - In-kind Contributions

Please provide the total planned expenditures.

“Other” includes funding from another source (not ESDC).

Important: The total amount requested from NHSP must not exceed $25,000, including applicable taxes; otherwise your Application for Funding will be screened out. For example, if the total costs for your project will be more than $50,000 the maximum amount that can be request from the NHSP is $25,000. Funds must be in Canadian dollars only.

Facilities - Capital expenditures (building renovation and repair): These are all of the costs related to building renovation or building repair projects and include items such as lumber, building materials and supplies, windows, fixtures, and labour (contactors, trades people, etc.).

Note: Please ensure compliance with laws and regulations. For example, does the building code require a permit or certified tradesperson to renovate the plumbing? If the work is completed by a plumber whose certification has expired, will insurance cover damages caused if a pipe bursts during the renovation?

Capital assets (equipment purchase and replacement): Capital costs are non-consumable single items or a grouping of similar items which form one identifiable functional unit, that is not physically incorporated into another product or not fully consumed by the end of the project and has a purchase or lease value of more than $1,000 before taxes, but does not include constructions or renovations by the recipient in connection with the implementation of the project. For example, a group of similar items could be a public address system for seniors events, composed of an amplifier ($600), two speakers ($150 apiece), a microphone ($150), stand and cables ($100), that equal $1,150 in total since they are a collection of items designed to work together. Non-consumable items are those that will continue to exist after the funding period ends, such as equipment, electronics, furniture, kitchen appliances etc.

Important: A single computer (including monitor), a laptop, or other computing devise (e.g. tablet) will be considered up to a maximum value of $750 (before applicable taxes). If your funding request exceeds this value, it will be reduced accordingly. For example, a laptop, and a computer with a monitor (i.e. two new computers) will be considered up to a maximum of $1,500 (before taxes). This does not include peripheral equipment such as scanners, printers, or computer software.

Staff Wages: Staff Wages & Mandatory Employment Related Costs (MERCs) – maximum of up to 25% of the funding request: These are wages and mandatory employment-related costs for staff of your organization. For example, wages for a coordinator or project manager who is presently, or will be, employed by your organization to conduct the project activities. However, please note that the purpose of the program is not to create employment opportunities or wage subsidies.

Staff wages and MERCs must be less or no more than 25% of the total amount requested from the NHSP which reflects the program’s focus on volunteerism. For example, an application for $25,000 can include a maximum of $6,250 in staff wages.

You can use the following calculation:

Requested funding ($) x 25% (0.25) = Maximum amount for staff wages

$24,000 x 0.25 = $6,000

The department will verify that the staff wages and MERCs are within the 25% threshold and, where necessary, will adjust those requests that exceed it to bring them to the 25% maximum.

General Project Costs: Include items such as:

  • materials and supplies such as chairs and tables (non-consumable single items or a grouping of similar items that cost less than $1,000);
  • transportation or travel (e.g. costs to transport seniors to activities, speaker’s travel expenses, etc. Remember, costs to provide personal transportation services to seniors are ineligible.);
  • equipment or facility rental necessary to conduct a new activity such as rental costs for premises for new music classes (not to include any portion of current rent);
  • hospitality/honorariaFootnote 12 (monetary compensation) – must not include staff wages or professional fees;
  • printing, publishing or advertising costs.

Professional fees: Relates to services provided by someone who is not an employee of your organization, often associated with a service contract or external consultant. Some examples include fees paid to outside facilitators, presenters, trainers, researchers, etc. Do not include staff wages, mandatory employment related costs (MERCs) or honoraria costs12 in this category, nor should you include under professional fees costs to administer the project.

Note: The purpose of NHSP’s funding is to enable you to carry out the project with the sole purpose of paying the eligible expenditures. You may not have another entity take over the day-to-day management of the project for your organization; otherwise your application becomes ineligible. By signing this Application for Funding you declare that you have read, understood and agree with the Articles of Agreement. Therefore, should you be found at fault, after having received NHSP funding, as of the date that you (applicant organization/Recipient) no longer meet the eligibility requirements of the Program, the grant payment shall be considered a debt owed to Canada (and the grant payment will need to be reimbursed).

Management costs should be under Staff and Wages, limited to 25% of the eligible requested amount. Also, applicants must confirm in writing if they are, or are not, responsible for the management/administration of the project.

Please see the chart below to guide you in completing your budget:

B. Budget

*58. Cost Category Planned Expenditures ($)
*59. ESDC *60. Other - Cash *61. Other – In-kind
Facilities - Capital Expenditures
(building renovations and/or repairs)
     
Capital Assets $1,100 $500  
Staff Wages & MERCs $1,344   $200
General Project Costs - Project Costs $5,820 $2,500  
General Project Costs - Professional Fees   $200  
Total Planned Expenditures $8,264 $3,200 $200

Reminder: Costs incurred before the approved project start date will not be reimbursed. Therefore, activities that have started before approval, and all costs associated with those activities, are ineligible. Costs associated with ongoing operations or general operating costs are not eligible.

*Question 62 - Capital Assets: Will capital assets be among your planned expenditures with ESDC funding? If ‘Yes’, please explain how the purchases are necessary to carry out the project activities.

If you have included capital assets in your budget, please explain how your project will benefit from the purchase of these capital assets. Please be sure you explain how these expenditures relate to the proposed project activities. There needs to be a direct link between the items purchased and the activities.

A disposal plan for the capital assets should also be included (see Section 12 – Approved Projects).

*Question 63 – Further Budget Details:

Provide further budget details using the format described below. The budget details are a detailed breakdown of the costs by project activity. The NHSP will fund only those expenses and activities directly related to your project.

Please include the name of the organization(s) that will contribute funds and/or in-kind contributions to this project (including ESDC as listed in the table at Question 53).

Here is an example of a community garden project budget:

Capital Assets: The shed will be used to store the garden tools and equipment to keep them safe. Three estimates were submitted and we have chosen the one from the ABC Company because the size is adequate, it is of good quality and the price was guaranteed for the next year.

Storage shed (10’x8’): $1,600

$1,100 requested from NHSP and $500 represents the organization‘s contribution.

Staff Wages & MERCs: Project coordinator will have the responsibility to create the seniors committee; assist the seniors in planning the workshops; planning the work schedule and the advertising campaign, as wells as manage the budget, etc.

Project Coordinator: ($20/hour x 15 hours/month x 4 months= $1,200 + MERC = $1,344.

In-kind contribution of $200 confirmed from a retired gardener who will assist the instructor.

General Project Costs:

Project Costs: Seniors will be involved in obtaining the estimates and choosing the best one. They will also purchase the necessary equipment.

Soil: $435; Mats: $775; Benches: $800; Tables: $400; Seeds: $297; Hoses: $113 = $2,820 requested from NHSP

Gardening tools (10 spades, 40 trowels, 10 rakes, 10 garden forks): $3,000 requested from NHSP.

Gravel: $350; Advertising: $260); Workshop supplies: $1,890 = $2,500 anticipated in-cash contribution from Club Y.

Professional Fees:

Workshop Instructor: two workshops at $100/each = $200

Section B – Part 4 – Additional Information (Optional)

Please use this section if there is any additional information you would like to add to your Application for Funding. For each block of text you include (if any), please specify the section it is meant to continue (e.g. Question 44: insert the rest/continuation of your answer).

How did you find out about this Call for Proposals? (Optional)

  • Word of mouth
  • NHSP website
  • Info package received in mail
  • Member of Parliament
  • Public notice/newspaper
  • A partner orgs newsletter
  • Email
  • Previous grant experience
  • Presentation by NHSP officer
  • Brochure or poster
  • Fax, Internet, website
  • Another org/ seniors org
  • Other:

Please ensure that you have included all of the required documents, without which your funding request cannot be considered complete. Please see Section 8 - Steps to Apply.

Section B – Part 5 – Signatures

Carefully read your Application for Funding before signing.

Ensure you have reviewed all the clauses contained in the Articles of Agreement portion of the Application for Funding, as if approved they will become an integral part of your Grant Agreement.

Please ensure that your Application for Funding is signed by an official, authorized representative of your organization. People with signing authority are normally one or more of the executive members of the board of directors (president, vice president, secretary or treasurer) and employees of the organization (chief executive officer, executive director, chiefs of finance or human resources).

The Application for Funding must be signed in accordance with the organization’s statutes, by-laws or other constituting documents or as established at your financial institution. For example, the president and the chief financial officer may be required to sign all outgoing documents. Ad-hoc organizations will need to establish this prior to applying for funding.

Consult Section 9 - Details of Supporting Documents in this Guide, to make sure you have included all of the required attachments. Applications for funding cannot be considered without them. An Applicant Checklist is also available at the end of the Guide to assist with the submission of your application.

Section C - Articles of Agreement

Please ensure you have reviewed all the clauses contained in the Articles of Agreement portion of the document.

Section C – Schedule A - Project Description and Signatures

Do not complete this section when filling out your Application for Funding.

The submission of an Application for Funding does not in itself constitute any commitment on the part of ESDC. The Department will notify you in writing of the outcome of the review of your Application for Funding.

Should modifications be made to your Application for Funding after NHSP’s review (i.e. reduction of requested amount because of ineligible costs), you will be advised of the changes when receiving departmental decision.

If your Application for Funding is approved, Section C - Schedule A signed by the Department and will be sent to you for your consent and signature. Once it has been signed by both parties (authorized signatories for the organization and Service Canada), it becomes the Grant Agreement. You are expected to use the grant funds expressly for the project as described in Section C - Schedule A, and to abide by the Articles of Agreement.

Application Checklist

To assist with the submission of your application, you may want to complete and submit this list with your application.

All Applications must include:

  • Governance information
    • Provide the names and phones numbers of the organization’s board of directors or governing body; or
    • Provide the names, phone numbers, and addresses of committee members if the organization is an ad-hoc committee
  • Letters
    • One or more letters showing community support for the project
    • Letter(s) from project partner(s) confirming their involvement, if application (e.g. school supporting tutoring program)
  • Proof of organization’s type, legal status, and governance structure
    • A document from the Canada Revenue Agency (CRA) that includes your organization’s business or registration number with the CRA (e.g. tax-related document, CRA correspondence)
    • If incorporated: a copy of one of the following: letters of patent, articles of incorporation, certificate of incorporation, memorandum of association, your rules, by-laws, or constitution
    • If not incorporated: a copy of your rules, by-laws, council resolutions, or constitution
    • Indigenous organizations: include a copy of a Band Council Resolution (BCR) or any other permission required

Applications for renovations or retrofit activities must include:

  • Owner of premises, or land, where organization operates
    • Provide proof of building ownership (i.e. property tax bill, property assessment notice, purchase agreement)
  • Renter of premises
    • A copy of lease agreement or letter of understanding with at least a five-year lease period reminding, including details of the maintenance and upkeep agreement
    • A letter of consent from the owner confirming their agreement with the proposed renovation or repair
  • External cost estimates (3 per activity)
    • Provide at least three external estimates for each activity.

Contact Us - If You Have a Question

If you need help, we invite you to send your request to the general delivery email box indicated below, as per your respective provincial/territory, or call our toll-free number.

1-800-277-9914 and select "0". For people using a teletypewriter device (TTY) call.

1-800-255-4786. We will put you in touch with the appropriate NHSP representative who can discuss your application.

For the following provinces: New Brunswick, Newfoundland and Labrador, Nova Scotia and Prince Edward Island, you may submit your questions to the following General Delivery Email Box: ATL-NHSP-PNHA-GD@servicecanada.gc.ca.

Quebec
General Delivery Email Box:
QC-PNHA-NHSP@servicecanada.gc.ca
1 866 233-3194 (TTY: 1 800 255-4786)

Ontario
General Delivery Email Box:
ON-TORONTO_RHQ_AR-NHSP_NHPA@hrsdc-rhdcc.gc.ca
1-866-945-7342

For the following Western provinces and territories, you may submit your questions to the following General Delivery Box:

Alberta
General Delivery Email Box:
W-T-CSPD-SCEP-NHSP-PNHA-ABT-GD@servicecanada.gc.ca

British Columbia
General Delivery Email Box:
W-T-CSPD-SCEP-NHSP-PNHA-BC-GD@servicecanada.gc.ca

Manitoba
General Delivery Email Box:
W-T-CSPD-SCEP-NHSP-PNHA-MB-GD@servicecanada.gc.ca

Nunavut
General Delivery Email Box:
W-T-NUNHSP-PNHA-GD@servicecanada.gc.ca

Saskatchewan
General Delivery Email Box:
W-T-CSPD-SCEP-NHSP-PNHA-SK-GD@servicecanada.gc.ca

Territoires du Nord-Ouest
General Delivery Email Box:
W-T-NWTNHSP-PNHA-GD@servicecanada.gc.ca

Yukon
General Delivery Email Box:
W-T-YKNHSP-PNHA-GD@servicecanada.gc.ca

Important: To ensure the protection of personal information, applications must not be sent by email.

Contact Us – Where to Mail Your Application

Below is a list of addresses where you should mail your New Horizons for Seniors Program Application for Funding.

New Brunswick
New Horizons for Seniors Program
Government of Canada
P.O. Box 12000
633 Queen Street
Fredericton, NB E3B 5G4

Newfoundland and Labrador
New Horizons for Seniors Program
Government of Canada
P.O. Box 12999, Station Main
St. John's, NL A1B 0S5

Nova Scotia
New Horizons for Seniors Program
Government of Canada
P.O. Box 8000
Charlottetown, PE C1A 8K1

Prince Edward Island
New Horizons for Seniors Program
Government of Canada
P.O. Box 8000
Charlottetown, PE C1A 8K1

Quebec
New Horizons for Seniors Program
Government of Canada - Service Canada
400-1001 de Maisonneuve Blvd East, 4th Floor
Montreal, QC H2L 4P9

Ontario
New Horizons for Seniors Program
Government of Canada
430 Courtneypark Drive East, 2nd floor
Mississauga, ON L5T 2S5

For the following provinces and territories: Alberta, British Columbia, Manitoba, Northwest Territories, Nunavut, Saskatchewan and Yukon, please submit your application to the following address:

New Horizons for Seniors Program
Government of Canada
100-6712 Fisher Street SE
Fisher Park II, First floor
Calgary, AB  T2H 2A7

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