Funding under the Union Training and Innovation Program: Investments in Training Equipment : Applicant guide

From: Employment and Social Development Canada

Part 1 - Organization

A - Organization identification

Question 1 - Legal name

Provide the legal name of your organization. This is usually:

  • the name associated with your registration with the Canada Revenue Agency (CRA); or
  • the name that would appear on funding cheques.

Question 2 - Operating (common) name (if different from legal name)

Provide the operating (or common) name of your organization if it is different from the legal name.

Question 3 - Business or registration number

Indicate your 15-digit CRA business number or, for registered charities and not-for-profit organizations, your registration number (for example, 123456789 RR 0001).

Your CRA business number can be found on tax-related documents or CRA correspondence.

For more information, please visit CRA.

Question 4 - Organization type

Your answer to this question must be the following:

Non-profit organizations.

The funding process is open to all unions and organizations managing training trust funds representing workers in the Red Seal trades. Such organizations include those that do not provide training recognized by provinces and territories as apprenticeship technical training, and those that do not operate training facilities.

Please note that Québec organizations are not eligible to apply for funding.

Question 5 - Organization category

Select the most appropriate category from the following:

Not-for-Profit:

  1. Associations of Workers and/or Employers
  2. Unions

If you are a joint training trust fund (set up by a union or by a union and an employer association), please select “Associations of Workers and/or Employers” as your organization’s category.

Question 6 - Year established

Indicate the year your organization was established.

Questions 7 to 11 - Organization address

Indicate the address of your organization. You must provide a complete address in a format recognized by Canada Post. Information is available on the Canada Post website.

Questions 12 to 14 - Telephone, fax and email

Indicate the telephone number, fax number (if applicable) and email address of your organization.

Questions 15 to 19 - Mailing address (if different from organization address)

Indicate your mailing address if different from your organization’s address.

Questions 20 and 21 - Telephone and fax

Indicate the telephone and fax numbers if the mailing address is different from your organization’s address.

Question 22 - Organization’s mandate

Describe the main activities of your organization, including your mission and objectives.

B - Organization contact

Question 23 - Given name and surname

Provide the name of the person in your organization who will be the main contact for the proposed project.

Note:

We must be informed if your main organizational contact changes.

Question 24 - Position title

Provide the title of the organization contact identified in Question 23. This person can be a Business Owner, President, Executive Director, etc.

Question 25 - Preferred language of communication

Indicate the preferred language of the organization contact for both written and spoken communication.

Question 26 - Organization contact - Address

Indicate whether the address for the Organization Contact is the same or is different as the Organization Address or the Organization Mailing Address in Section A.

Questions 27 to 31 - Contact address

If you selected “Different” in Question 26, provide the address for the Organization Contact.

Questions 32 and 33 - Telephone and fax

Indicate the telephone and fax numbers of the Organization Contact.

Question 34 - Email address

Indicate the email address of the Organization Contact. This is where all correspondence will be sent.

C - Organizational capacity

We use the information provided in this section to help assess your organization’s capacity to manage a project.

Question 35 - How many employees does your organization currently have?

Indicate the total number of people employed in your organization.

Question 36 - Has your organization undergone any important transformations in the past two years?

For the purpose of this funding process, the expression “important transformations” refers to events such as:

  • a change in leadership in the board of directors or at the executive level
  • an important reduction, increase or turnover in staff
  • a merger with or split from another organization
  • a change in mandate or main activities, etc.

If you answer “yes” to this question, provide a description of the changes.

Question 37 - Describe how your organization has the experience and expertise to carry out the proposed project activities.

Include any relevant past experience.

Question 38 - Does your organization owe any amounts to the Government of Canada?

If yes, indicate the amounts owing in the spaces provided. See the following example:

Amount owing Nature of amount owing Department or agency to which money is owed
$10,000 Overpayment Employment and Social Development Canada

Question 39 - If an amount is owing, is a payment plan in place?

Indicate whether or not payment arrangements have been made.

Answering “yes” to this question will not invalidate your application. However, you must provide details as to the type of debt owed and the arrangements that have been made for repayment.

Part 2 - Project

A - Project identification

Question 40 - Project title

Provide a brief, descriptive project title.

Questions 41 and 42 - Planned project start (yyyy/mm/dd) and end dates (yyyy/mm/dd)

Indicate the planned start and end dates of your proposed project. The project must be a minimum of 36 months in duration and must not exceed 60 months.

Once the equipment and/or materials are available for training, a minimum of 24 months must be dedicated to data collection and reporting activities.

Projects start date will vary, and we anticipate that they could start as early as fall 2019.

Proposed activities cannot begin before your project is approved and a Funding Agreement has been signed by you and ESDC. Any activities that occur prior to the signing of the Funding Agreement by our department cannot be reimbursed.

You should not assume any commitment on our part until funding has been approved and a Funding Agreement has been signed by a representative of our department. We will notify you in writing of the outcome of the review of your application.

B - Project description

Example of a project

A union has determined that Mobile Crane Operator apprentices need to receive more hands-on training to improve their success rate in the trade. The union calculated the cost of purchasing a new crawler crane and secured the funds to contribute 50% of the total amount. The union is requesting the remaining 50% from the Government of Canada's UTIP program to fully fund the new crawler crane. The union has also requested funds to cover the remainder of the project costs (wages and mandatory employment-related costs or professional fees in lieu of wages), to support the reporting activities. With this funding, the organization can purchase a new crawler crane for their training facility, provide training (not eligible under this funding process) on the new equipment, and report on the impact of training. The union has set targets for the number of apprentices it will train, including those from key groups, and has included an amount in the budget to track the impact the new equipment will have on the skills development of apprentices. To increase participation of key groups, the union will conduct a call back for all women, Indigenous people, newcomers to Canada, persons with disabilities, and visible minorities who have received training over the last three years, but have not yet passed the Red Seal certification. They will be offered training on the new equipment.

Examples of eligible projects could include, but are not limited to, the purchase of:

  • simulators (for example tower crane, backhoe, etc.)
  • advanced trade-based technology
  • geothermal training systems
  • milling/beveling guns
  • electric hoists
  • sheet metal for use in training activities (for example, welding)

Question 43 - Project objectives (must be clearly linked to the objectives of the program to which you are applying).

Objectives are statements of desired change that describe what should be accomplished and provide a context in which progress can be monitored and success can be measured.

In this question, you must include clear and achievable objectives that are described in terms of quantifiable and measurable goals to be achieved through this project.

Specifically, your Application for funding must show how your organization will work towards achieving the following objectives:

  • To increase investment in training equipment and materials for higher quality training, leading to a more skilled and productive trades workforce;
  • Where applicable, to improve the participation and success of key groups in trades training and careers (including women, Indigenous people, newcomers, persons with disabilities, and visible minority); and
  • Where applicable, to enhance broad-based partnerships between organizations (e.g. with employers, community/non-profit groups, and educational institutions and other training providers).

Your application should clearly describe how the proposed project will strengthen training in the trades to better support a skilled, inclusive, certified and productive trades workforce.

It must also identify the need of the project and provide a solid rationale on how it will address the identified need.

Question 44 - Project activities (must be broken down into clear steps)

Activities are the steps that will be taken to meet the objectives of the project. Activities should be specific, measurable, realistic and relevant to the project objectives and demonstrate how the project outcome(s) will be achieved.

Your answer to this question must include the following details:

  • Project activities will support:
    • the purchase of up-to-date equipment and/or materials for the purpose of training in a Red Seal trade
    • the assessment and reporting on results.
  • A description of each activity and explanation of how each relates to the projects objective(s). There should always be a clear link between the activities and the objective(s) (see Question 43 above). Please list the activities in a logical sequence, and descriptions where needed. Timelines must be clearly established and feasible.
  • Milestones (milestones are significant events or points of progress during the project).
  • Clear linkages between the proposed activities and the costs outlined in the budget (see Questions 58 to 61 below). Costs associated with identified activities should be reflected in the Budget Detail Template.

In addition, projects must include the following items:

  • Activities that support assessment and reporting on results of the projects.
  • A description of the broad-based partnerships included in your project (if applicable).
  • An estimate of the total number of apprentices/journeypersons per year that will have access to and benefit from investments in training equipment/materials.
  • If you plan on targeting women, Indigenous people, newcomers, persons with disabilities, and/or visible minorities, please provide a description of how you propose to reach these groups.
  • Of the total number of apprentices/journeypersons per year that will benefit from the equipment, what percentage do you anticipate will be from key groups (women, Indigenous people, newcomers, persons with disabilities, and/or visible minorities)? (if applicable).
  • A description of the geographic reach of your project (for example, describe if the training equipment/materials will be accessible to apprentices/journeypersons in a particular city, region, or province).
  • A list of affiliated unions that will benefit from this project.

Priority will be given to projects that:

  • specifically target: women, Indigenous people, persons with disabilities, newcomers, and/or visible minorities
  • involve broad-based partnerships. Letters confirming the existence of a broad-based partnership, if applicable, must be provided with the application.

Please use the following example to show how activities are planned for the full duration of your proposed project. Timelines for your project may differ, but must include a duration of at least 36 months and must not exceed 60 months. Once the equipment and/or materials are available for training, a minimum of 24 months must be dedicated to data collection and reporting activities.

Activity timelines:

PART A of project

Months 1 to 12

  • Acquire competitive estimates/quotes for the equipment/material purchase
  • Order the equipment and/or materials
  • Receive the equipment and/or materials
  • Equipment and/or materials ready for training.

PART B of project

Months 12 to 35 (or more)

  • Collect data/information on apprentices/journeypersons trained on the equipment and/or materials, and prepare reports
  • Provide annual reports on Results Measurement Indicators to ESDC.

Month 36 (last month of the project)

  • Prepare and submit a final report to ESDC.

Question 45 - Expected results of the project (must be clearly linked to the project objectives and be specific, concrete and measurable).

Proposals must demonstrate how the project will contribute to, at minimum, the following outputs:

  • Equipment and materials acquired, for the purpose of training in a Red-Seal Trade; and
  • Quarterly reports.

Proposals must also demonstrate how the project will achieve the following expected results (outcomes) of the UTIP Program:

  • Individuals have the improved skills to succeed in the trades;
  • Individuals (including women, Indigenous people, persons with disabilities, newcomers, and visible minorities) progress through apprenticeship training;
  • Individuals experience improved labour market outcomes in the Red Seal Trades; and
  • Enhanced engagement of apprenticeship stakeholders and partners.

Outputs are direct products or services that are produced to generate the desired outcomes. Several activities could contribute to one output. They answer the question “What will the project produce?” (for example, an equipment purchase and reports, etc.). A good project proposal will clearly define project outputs and expected results.

Outcomes are the changes that are expected to occur as the result of the project (more than one outcome could be directly related to an objective). They answer the question “How will we know if the project has achieved its expected results, whether this is at a systems, community or individual level?”

Your application must clearly describe the expected outcomes and outputs of your proposed project. Describe how they are linked to the project objectives. It is important to set results that are specific, concrete, measurable and demonstrate the impact (qualitative and/or quantitative), so that you can track the success of your project.

Question 46 - Does the project include Results Measurement Indicators?

Your answer to this question must be “yes”.

Measuring results is a way to ensure that you know how your project is progressing towards meeting the expected results. It helps connect a project’s activities and outputs to its intended outcomes as well as the funding process’s overall outcomes.

In order to monitor progress achieved against the project’s expected results, funding recipients will be required to report annually on the Results Measurement Indicators listed below throughout the duration of the project. As noted in Question 44 above, projects must include a minimum of 24 months, after the training equipment and/or materials are available for training, for activities related to data collection and reporting. The project duration must be minimum 36 months and not exceed 60 months.

Describe how you plan to gather, measure, monitor and report on results achieved by your project.

Your proposed project must include all of the following Results Measurement Indicators:

  • Number of individuals (including women, Indigenous people, newcomers, persons with disabilities, and visible minorities) participating in the project;
  • Number of individuals participating in the project that are part of a key group (women, Indigenous people, newcomers, persons with disabilities, and visible minorities);
  • Number and type of partners (for example union, employers, etc.);
  • Percentage increase in investment by partners in training (from the year prior to the project);
  • Number of individuals participating in the project that report an increase in skills after the training;
  • Number of women, Indigenous people, newcomers, persons with disabilities, and visible minorities participating in the project continuing in apprenticeship (or obtaining certification) after the training;
  • Number of individuals participating in the project progressing to the next level of apprenticeship or to certification after the training; and
  • Number of individuals participating in the project who are employed in a skilled trade after the training.

Question 47 - Does this proposed project fit with your organization’s other activities?

Describe how your proposed project relates to the ongoing work of your organization.

Question 48 - Will any of the project activities be delivered in a different location than where your organization is located?

Indicate “yes” or “no”. If “yes”, please list the main address first, followed by each additional location.

If there are more than five locations, please include in Appendix A.

Question 49 - Is your project designed to benefit or involve people in English or French-language minority communities? If yes, please provide an explanation and any details on whether consultations will take place with these communities?

ESDC is committed to enhancing the vitality of the English and French linguistic minorities in Canada by supporting and assisting their development and fostering the full recognition and use of both English and French in Canadian society. Official language minority communities are English-speaking communities established within the province of Québec and French-speaking communities established outside the province of Québec.

If your project will involve official language minority communities, you should answer “yes” to this question and ensure that this is listed and described in your answer to Question 44 - Project Activities.

In addition, identify the linguistic profile of the beneficiaries targeted by your project, document any special needs of the official language minority communities, and indicate whether or not they were consulted. The related budgetary items can be identified in Part 3 of the Application for Funding.

Answering “no” to this question will not result in your application being refused/dismissed.

Question 50 - Will any other organizations, networks or partners be involved in carrying out the project?

Priority will be given to projects that include broad-based partnerships. Letters confirming the existence of a broad-based partnership, if applicable, must be provided with the application.

Note:

For the UTIP Program, broad-based partnerships (versus traditional partnerships) are relationships between organizations/stakeholders that lead to benefits that go beyond specific needs of partners and/or lead to long-term partnership agreements (for example between sectors, regions or trades, or with employers, community/non profit groups and educational institutions and other training providers).

If partners are involved with this project, you must provide the following information regarding the partner organization(s):

  • Name of the organization
  • Type of organization (for example not for profit, publicly funded, etc.)
  • Nature of partner’s involvement in the proposed project.

Question 51 - Does the project address the program’s national, regional or local priorities?

There are no national, regional or local priorities for this application process.

Answer “no” to this question. Answering “no” will not invalidate your application for funding.

Question 52 - Does your project include activities that are listed in the Canadian Environmental Assessment Agency’s (CEAA) Regulations Designating Physical Activities established under the Canadian Environmental Assessment Act, 2012?

Verify if your proposed activities are listed under the above Act – Please visit Act and List of Regulations to access the list of Regulations Designating Physical Activities.

Indicate “yes” or “no”.

If the answer is “no” - No Environmental Assessment (EA) will be required.

If the answer is “yes”, then, as per the Canadian Environmental Assessment Act, 2012, you must submit the project description electronically to the CEAA (Preparing a Project Description) for further review. The CEAA will determine if an Environmental Assessment is required based on the project description.

Important:

ESDC funding will be conditional upon receipt by ESDC of, as the case may be, CEAA confirmation that an EA is not required or a copy of the completed EA and confirmation that your organization is equipped to appropriately address the EA findings.

Part 3 - Funding

A - Anticipated sources of funding

ESDC will use the information provided in this section to verify that your funding request conforms to the requirement for funding from other sources. See instructions below.

For the purposes of this funding process, cash contributions equal to or greater than 50% the purchase of equipment/materials from sources other than the federal government must be provided (which can include the applicant’s own organization). A minimum of 30% cash contribution could be accepted in cases involving remote locations, lack of infrastructure, or limited partnership opportunities, as approved by ESDC. A rationale must be provided.

Each program has a “stacking limit”, in other words, a maximum permitted amount of combined funding from federal, provincial, territorial and municipal governments. If your proposed project is retained, contributions to the project cannot exceed 100% of eligible costs.

Question 53 - Source name

Include the names of the organizations that will contribute funds to this project. ESDC/GoC should be listed as the first source name and any other sources listed below.

Question 54 - Source type

Please identify the types of organizations that are contributing funds to this project from the following options:

  • Organization / Recipient
  • Union
  • Educational Institution
  • Non-profit
  • Private Sector
  • Federal Department or Agency
  • Crown Corporations
  • Foreign Government
  • Provincial Government
  • Regional or Municipal Government
  • Other

Question 55 - Cash

Please include the amount of funding that will be provided.

Question 56 - In-kind ($ value)

In addition to the mandatory cash contributions, applicants could obtain in-kind contributions from sources other than the Government of Canada. In that case, they should describe them and provide proof with their application.

In-kind contributions are non-monetary goods or services that may be contributed to the project by your organization or other organizations or partners for which your organization will not be requesting reimbursement. In-kind support may include donated equipment, services or labour necessary for the proposed project that would otherwise have to be purchased.

To be eligible as an in-kind contribution, the contribution must be:

  • essential to the project’s success;
  • reported by a commitment from the contributor; and
  • recorded in the contribution recipient’s contribution agreement at fair market value.

In-kind contributions will only be recognized when fair value can be reasonably estimated.

Question 57 - Confirmed Cash and In-Kind

Please indicate if the contributions from other sources have been confirmed.

B - Budget

You must provide an estimate of the project’s eligible costs. We use the information provided in this section to assess the overall cost of the proposed project, as well as the general nature of the costs to be covered by all anticipated sources of funding.

Please use the Budget Detail Template, which must be included as part of the application. It is important that you use the same amounts as in the actual Application for Funding (Part 3 - Funding).

Please provide a document demonstrating the purchase price of the equipment and/or materials for the purpose of training.

Below are examples of costs breakdown for various budget items.

  • Equipment
    • All-terrain crane: $1,300,000
  • Materials:
    • 200 sheets of metal at $100/each= $20,000
  • Wages:
    • Administrative Assistant: 20$/hour X [1 (number of hours) charged to the project per week) X (156 (number of weeks)]= $3,120
    • Mandatory Employment Related Costs (MERCs) at 15% (or other) of salary ($3,120)= $468
    • Benefits: $156
    • Total wages: $3,744
  • Or professional Fees:
    • Consultant (for data collection and reporting activities): $400/day X [1 (number of days) charged to the project X (156 (number of weeks)]= $46,800.

Question 58 - Cost category

Summarize your project budget using the Budget Detail Template. Here are some examples of eligible costs considered necessary to support the purpose of the funding:

  • Costs of the purchase of equipment and/or materials directly related to training in a Red Seal Trade
  • Wages and mandatory employment-related costs, to support reporting; and/or
  • Professional fees (in lieu of wages), to support reporting.

Applicants must provide cost estimates for their proposed purchase of training equipment and/or materials, as well as supporting information to demonstrate accuracy and reasonableness of their project costs.

Ineligible costs

Ineligible costs include, but are not limited to:

  • Costs related to travel, transportation, shipping and the delivery of the equipment/materials;
  • Costs for the installation of the equipment and/or materials purchased, including infrastructure spending;
  • Costs related to the delivery of training on the new equipment and/or materials;
  • Classroom setup and office supplies;
  • Operational costs; and
  • Communication and translation costs.
  • Financial audit costs; and
  • Other costs ineligible as per program terms and conditions.

Questions 59 to 61 - Planned expenditures ($) - ESDC/Other - Cash/Other - In-kind

Provide the total planned costs from all sources including ESDC, whether cash or in-kind.

“Other” includes funding from another source (not ESDC).

C - Budget details

Question 62 - Associated businesses or individuals.

Check all statements that apply to your planned costs of ESDC funding.

In carrying out the project, you may have to purchase various goods or services needed to perform the project from contractors. You may also contract-out to third parties (outside providers) to perform part of the project activities and to achieve the objectives of the project.

“Associated businesses or individuals” means:

  • an officer, director or employee of your organization
  • a member of the immediate family of an officer, director or employee of your organization
  • a business in which an officer, director or employee of your organization, or a member of their immediate family, has a financial interest, or
  • a business which is related to, or associated or affiliated with, your organization.

Project activities must go beyond your organization’s normal activities, as UTIP does not fund your organization’s core, existing or ongoing activities.

Question 63 - Capital assets: Will capital assets be among your planned expenditures with ESDC funding?

Not applicable for this funding process.

Question 64 – Further budget details.

Budget details are intended to capture a further breakdown of your total eligible project costs over the life of the project, by project activity and cost category.

Your Application for Funding must include:

  • a brief and clear justification of how you intend to use the funds. Costs must be reasonable and support the proposed project activities and scope of work;
  • a complete Budget Detail Template (PDF or Excel format).

Please provide a breakdown of total costs per fiscal year. Fiscal years start April 1 and end March 31.

For example, for a three year project worth $910,000 in eligible costs:

  • Fiscal year 2018 to 2019: $900,000
  • Fiscal year 2019 to 2020: $5,000
  • Fiscal year 2020 to 2021: $5,000

Part 4 - Declaration

In order for your application to be eligible for funding, it must be completed and signed.

If you are not submitting your application through the Grants and Contributions Online Services (GCOS), please ensure that your application is signed.

Appendix A

Use this section to complete questions from previous sections of the application for funding, and specify the question or section meant to be continued.

Notice to applicants

The information collected in your application will be used to assess its merits.

It may also be used and/or disclosed for policy analysis, research, and/or evaluation purposes. In order to conduct these activities, various sources of information under the custody and control of ESDC may be linked. However, these additional uses and/or disclosures of information will not impact your project.

In the event that the application contains personal information, such personal information will be administered in accordance with the Privacy Act and the provisions governing the protection of personal information that are set out in the Department of Employment and Social Development Act. The application is also subject to the Access to Information Act (“ATIA”). The ATIA provides every person with a right of access to information under the control of the department, subject to a limited set of exemptions. Instructions for obtaining access to this information are outlined in the government publication entitled Information about programs and information holdings, which may also be accessed online at any Service Canada Centre.

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