Funding for Youth Employment and Skills Strategy Program: National or Regional: Applicant guide

From: Employment and Social Development Canada

Part 1 - Organization

A - Organization identification

Question 1 - Legal name

Provide the legal name of your organization. This is usually:

  • the name associated with your registration with the Canada Revenue Agency (CRA); or,
  • the name that would appear on funding cheques.

Question 2 - Operating (common) name (if different from legal name)

Provide the operating (or common) name of your organization if it is different from the legal name.

Question 3 - Business or registration number

Indicate your 15-digit CRA business number or, for registered charities and not-for-profit organizations, your registration number (for example, 123456789 RR 0001).

Your CRA business number can be found on tax-related documents or CRA correspondence.

For more information, please visit CRA.

Question 4 - Organization type

Your answer to this question must be one of the following:

  • Not-for-Profit
  • Private (i.e. for-profit)
  • Public

Question 5 - Organization category

Select the most appropriate category from the following:

Not-for-Profit

  1. Indigenous Not-for-Profit Groups
  2. Associations of Workers and/or Employers
  3. International Non-governmental Organizations
  4. Local community, charitable, voluntary organizations
  5. Non-governmental Organizations with a focus to encourage employment
  6. National Non-governmental Organizations
  7. Not-for-Profit Band Councils
  8. Provincial Non-governmental Organizations
  9. Sector Councils
  10. Unions

Private

  1. Banks
  2. Businesses, bodies incorporated or unincorporated
  3. Indian Band Corporations (profit basis)
  4. Indigenous for-profit organizations with a focus to encourage employment
  5. International Sector
  6. Band Councils
  7. Private Universities and Colleges

Public

  1. Contributions to Provinces and Territories
  2. International Government Organizations
  3. Municipal Governments and Agencies
  4. Provincial Governments and Agencies
  5. Public Degree-Granting Colleges
  6. Public Degree-Granting Universities
  7. Public Community Colleges and vocational school
  8. Public Health
  9. School Board/Other Educational Institution not classified elsewhere
  10. Territorial Governments
  11. Indigenous Self Government Agreement holders

Question 6 - Year established

Indicate the year your organization was established.

Questions 7 to 11 - Organization address

Indicate the address of your organization. You must provide a complete address in a format recognized by Canada Post. Information is available on the Canada Post website.

Questions 12 to 14 - Telephone, fax and email

Indicate the telephone number, fax number (if applicable) and email address (mandatory) of your organization.

Questions 15 to 19 - Mailing address (if different from organization address)

Indicate your mailing address if different from your organization’s address.

Questions 20 and 21 - Telephone and fax

Indicate the telephone and fax numbers if the mailing address is different from your organization’s address.

Question 22 - Organization’s mandate

Describe the main activities of your organization, including your mission and objectives.

B - Organization contact

Please provide a main contact for the purposes of communicating with your organization about this project. This could be a project manager, an executive director or someone else. Typically, the person(s) responsible for the project and/or someone/some people with signing authority is identified here.

Question 23 - Given name and surname

Provide the name of the person in your organization who will be the main contact for the proposed project.

Note: ESDC must be informed if your main organizational contact changes.

Question 24 - Position title

Provide the title of the organization contact identified in Question 23 (e.g. Business Owner, President, Executive Director).

Question 25 - Preferred language of communication

Indicate the preferred language of the organization contact for both written and spoken communication:

  • English
    or
  • French

Question 26 - Organization contact - address

Indicate whether the address for the Organization Contact is the same as or is different from the Organization Address or the Organization Mailing Address in Section A.

Questions 27 to 31 - Contact address

If you selected “Different” in Question 26, provide the address for the Organization Contact.

Questions 32 and 33 - Telephone and fax

Indicate the telephone and fax numbers of the Organization Contact.

Question 34 - Email address

Indicate the email address of the Organization Contact. This is where all correspondence will be sent.

C - Organizational capacity

We use the information provided in this section to help assess your organization’s capacity to manage a project.

Question 35 - How many employees does your organization currently have?

Indicate the total number of people employed in your organization.

Question 36 - Has your organization undergone any important transformations in the past two years?

For the purpose of this funding process, the expression “important transformations” refers to events such as:

  • a change in leadership in the board of directors or at the executive level,
  • an important reduction, increase or turnover in staff,
  • a merger with or split from another organization,
  • a change in mandate or main activities, etc.

If you answer “yes” to this question, provide a description of the changes.

Question 37 - Describe how your organization has the experience and expertise to carry out the proposed project activities.

Describe how your organization has the experience and expertise to carry out the proposed project activities. If applicable, include any experience with ESDC and the results of the project(s).

Provide a description of your organization’s experience and expertise in administering projects. This information will help ESDC to assess the extent to which your organization is capable of undertaking the proposed project activities and achieving the expected results. You may wish to highlight related past achievements in addition to describing current expertise and activities or projects.

If relevant, please include a description of:

  • previous experience in delivering projects related to youth funded by ESDC (please include project numbers); and/or,
  • similar projects by other federal departments, municipal, provincial, or territorial governments (include department, responsible project officer, project name, length, funding, proposed targets and outcomes); and current contact information for verification.

Question 38 - Does your organization owe any amounts to the Government of Canada?

If yes, indicate the amounts owing in the spaces provided. See the following example:

Amount owing Nature of amount owing Department or agency to which money is owed
$10,000 Overpayment Employment and Social Development Canada

Question 39 - If an amount is owing, is a payment plan in place?

Indicate whether or not payment arrangements have been made.

Answering “yes” to this question will not invalidate your application. However, you must provide details as to the type of debt owed and the arrangements that have been made for repayment.

Part 2 - Project

A - Project identification

Question 40 - Project title

Provide a brief, descriptive project title.

Questions 41 and 42 - Planned project start date (yyyy/mm/dd) and end date (yyyy/mm/dd)

Please indicate the planned start and end dates of your proposed project.

Projects start date will vary, and we anticipate that they could start as early as April 1, 2020.

  • Projects resulting from this Call for Proposals can be from one to three years in duration (12 months to 36 months) starting as early as April 1, 2020.

Proposed activities cannot begin before your project is approved and a Funding Agreement has been signed by you and ESDC. Any activities that occur prior to the signing of the Funding Agreement by our department cannot be reimbursed.

You should not assume any commitment on our part until funding has been approved and a Funding Agreement has been signed by a representative of our department. You will be notified in writing of the outcome of the review of your application.

B - Project description

Question 43 - Project objectives (must be clearly linked to the YESS program objectives)

Applications should include clear and achievable objectives. The objectives should be described in terms of quantifiable and qualifiable goals to be achieved through this project.

Objectives are statements of desired change that describe what should be accomplished (e.g. participants secure employment), and provide a context in which progress can be monitored and success can be measured.

Project objectives must:

  • support the funding program’s objectives
  • identify a specific outcome(s) that the project is designed to support (e.g. participants secure employment) and how achieving the outcome will support the project’s objective
  • be measurable (i.e. targets for the number of participants completing the project and the number of participants achieving the key performance indicators) (see Question 45 Expected Results of the Project)
  • identify who will benefit from the project (e.g. youth at risk, youth with disabilities, Indigenous youth, females, recent immigrant youth)

Please provide any relevant information that supports the priorities of the Call for Proposals that has been incorporated into your project. This can include Labour Market information or demographic statistics for the locations of activities. In general, provide information on why there is a need for the project in the area that is being proposed and demonstrate that there is a reasonable expectation of success for any priorities being addressed.

Priority may be given to projects that:

  • are submitted by youth-led organizations (youth is defined between the ages of 15 and 30)
  • are submitted by Indigenous-led organizations
  • support First Nations (status and non-status), Metis, or Inuit youth and “unaffiliated Indigenous youth”
  • support youth with disabilities
  • support visible minority youth
  • support youth who are involuntary NEET (not in Education, Employment, Training) for at least 6 months
  • support youth in Official Languages Minority Communities
  • ensure regional coverage across Canada (rural, remote and urban settings)
  • create strategic collaborations model
  • test/scale social innovations

Question 44 - Project activities (must be broken down into clear steps)

Please describe the proposed project activities.

Project activities are the steps that will be taken to meet the objectives of the project. Activities should be specific, measurable, realistic and relevant to the project objectives and demonstrate how the project outcome(s) will be achieved and measured.

The project should be broken down into various steps (milestones) that reliably show the expected progress and plans to complete the project on time and within budget.

For example, provide a detailed breakdown of the timelines to indicate at what stage of the project the activities will occur throughout the duration of the project and how success will be measured at each milestone, as part of the reporting requirements. Please use the following example to show how activities are planned for the full duration of your proposed project.

Timelines can be broken down in weeks or in months – depending on the type of activities being offered and level of detail required to describe the project.

Please include details about how the project will be delivered. For example, will there be third-party agreements, or will the organization deliver all aspects of the project? Note: A fair and accountable process that includes the solicitation of a minimum of three bids or proposals is required when contracting for the purchase of project-related goods or services valued at $25,000 or over.

There should be a clear link between the project activities and the project costs outlined in the project budget. The information you provide here will have a significant bearing on the assessment of your project and of your organization’s ability to undertake the project successfully.

If applicable, participant information should describe the:

  • participants' recruitment method, (e.g. through interviews and/or information sessions, referrals from youth serving agencies, and other community organizations);
  • basis for selection of participants (e.g. eligibility criteria, interests, commitment, education and/or readiness for participation in a project);
  • participants targeted; (e.g. Indigenous youth, youth with disabilities, visible minority youth, recent immigrant youth, and refugee youth) means by which participants' eligibility will be verified; and,
  • fields or sectors in which participants will conduct their work experience.

Eligible activities

The Youth Employment and Skills Strategy Program does not prescribe the type and sequence of interventions required. Also, the YESS program encourages strategic collaborations and partnerships to increase capacity across the youth service provider network (e.g. employers, service delivery organizations and educational institutions), to better support youth, and to help employers hire and retain youth, in particular those who face barriers.  Activities may include:

  • Activities designed to enable stakeholders to develop and plan eligible projects
  • Activities that support the development and use of tools and products for learning, skills development, career planning and career development
  • Service activities, which include but are not limited to outreach, client assessment, case management, career development information, and job search and job retention assistance
  • Activities designed to enable youth to acquire and enhance skills, which include but are not limited to pre-employability skills, employability skills and advanced employability skills
  • Activities designed to provide work experiences
  • Activities designed to provide mentoring and coaching
  • Activities designed to support youth entrepreneurs gain self-employment
  • Activities that support youth in making informed career decisions, promote the value of education, and promote youth as the labour force of the future
  • Activities designed to support research and innovative projects to identify better ways of helping youth prepare for, return to, and keep employment and to be productive participants in the labour force
  • Activities related to measuring and articulating the impact of the program, including experimentation
  • Activities to support employers in hiring or retaining youth facing barriers
  • Activities designed to build better linkages between organizations (e.g., by linking employers, service providers, unions, industry associations, educational institutions, and other levels of government) for the benefit of youth
  • Culturally-appropriate Indigenous supports such as access and networks to Indigenous social services (e.g. healing centers, counselling, healthcare, shelters, resource centers, restorative justice)
  • Activities associated with meeting the reporting requirements of the YESS program
  • Other activities that support the objectives of the YESS program

Activities for youth can include income support, which is a means of financial support for the participants while they are taking steps to become employed. Support to participants should be determined and provided on a case-by-case basis. In determining additional supports, consideration must be given to financial support from other sources such as Social Assistance or Employment Insurance.

No maximum timeframe has been identified for participation in the YESS program interventions. A participant gets as much time as needed to complete their interventions and they can return to the program as many times as needed to complete another set of interventions. Interventions could include outreach, case management, mentorship, job coaching, individual skills enhancement, employment session, employability skills session, work experience session, employability through entrepreneurship session, work experience, strategic collaborations, and social innovation. Please see glossary for definitions of these interventions.

The maximum cost per participant in a lifetime is $50,000.

Projects can offer services on a one on one basis or in a group setting or a combination of the two. There is no minimum number of participants.

Ineligible projects and activities:

  • Projects consisting of activities that take place outside of Canada;
    • Partisan political activities;
    • Fundraising activities to cover salary costs for the youth participant; or
    • Projects or activities that:
      • restrict access to programs, services, or employment, or otherwise discriminate, contrary to applicable laws, on the basis of prohibited grounds, including sex, genetic characteristics, religion, race, national or ethnic origin, colour, mental or physical disability, sexual orientation, or gender identity or expression;
      • advocate intolerance, discrimination and/or prejudice; or
      • actively work to undermine or restrict a woman’s access to sexual and reproductive health services.

Question 45 - Expected results of the project (must be clearly linked to the project objectives and be specific, concrete and measurable)

Outcomes are the short-term and intermediate changes that are expected to occur as the result of the project (more than one outcome could be directly related to an objective).

Outputs are tangible products, including goods and services that will be produced to generate the desired outcomes; several activities could contribute to one output.

C. Project details

Question 46 - Does the project include Results Measurement Indicators?

The modernized Youth Employment and Skills Strategy is putting in place an enhanced results measurement framework to better capture outcomes for youth and improve the Government’s ability to measure the impact of the Strategy overall. Applicants will be asked to provide information on how they are planning to collect the data to ensure they can measure the following results:

Having a clear strategy to measure results is the best way to ensure that you know how your project is progressing towards meeting the expected results of the YESPP. ESDC uses the information you provide in this section to assess the quality of your application and your capacity to demonstrate results.

Provide a description of how each participant's progress, achievements and/or how the overall success of the project will be measured, monitored and reported during the project.

YESS results will be measured by:

  1. Number of youth served
  2. Number of youth employed/self-employed
  3. Number of youth returned to school

Applicants will need to outline how their proposals will be designed to achieve and measure at least two of the following results:

  1. Job readiness: Whether the youth has the gained skills, knowledge and supports necessary to get a job
    • Indicator 1: # of youth who have attained soft skills
    • Indicator 2: # of youth who attained certifications and training
    • Indicator 3: # of youth who experienced removal of barriers that prevented from achieving employment
  2. Sustained employment or return to further study: Whether the youth returns to school or attains and retains a quality job after participating in the project
    • Indicator #1: # of youth who accepted an offer of quality employment
    • Indicator 2: # of youth who completed a quality work placement
  3. Career advancement: Whether the youth has gained skills and experience to continue to advance in career of their choice
    • Indicator 1: # of youth who demonstrated job-related skills
  4. Employer readiness: Whether employers have improved their ability to hire and retain youth talent
    • Indicator 1: # of employersFootnote 1 that hire a greater proportion of youth facing barriers
    • Indicator 2: # of employersFootnote 2 that provide services and supports to hire and retain youth

One additional indicator will be added to track the number of youth served who are facing barriers to employment (a key objective of the new strategy):

  1. Number of youth served who are facing barriers to employmentFootnote 3
    • # of First Nations, Inuit, Métis and/or urban or non-affiliated youth
    • # of visible minority youth
    • # of youth with a disability
  2. If you are including partnerships in your project, please add how your partnerships will be measured through strengthened connections across the youth employment ecosystem such as:
    • Sharing strategic objectives
    • Sharing standards
    • Implementing cross-system training
    • Sharing data systems
    • Supporting cross-system referral networks
    • Sharing competency or skills taxonomies

Question 47 - Does this proposed project fit with your organization’s other activities?

Describe how your proposed project relates to the ongoing work of your organization.

Question 48 - Will any of the project activities be delivered in a different location than where your organization is located?

Indicate “yes” or “no”. If “yes”, please list the main address first, followed by each additional location.

If there are more than five locations, please include in Appendix A.

Question 49 - Is your project designed to benefit or involve people in English or French-language minority communities? If yes, please provide an explanation and any details on whether consultations will take place with these communities?

ESDC is committed to enhancing the vitality of the English and French linguistic minorities in Canada by supporting and assisting their development and fostering the full recognition and use of both English and French in Canadian society. Official language minority communities are English-speaking communities established within the province of Québec and French-speaking communities established outside the province of Québec.

If your proposed project will involve official language minority communities, you should answer ‘Yes’ to this question and ensure that this is listed and described in your answer to Question 43 - Project Objectives.

Please also identify the linguistic profile of the beneficiaries targeted by the project, document any special needs of the official language minority community and indicate whether or not they were consulted. The related budgetary items can be identified in Part 3 of the Application.

Answering “no” to this question will not result in your application being refused/dismissed.

Question 50 - Will any other organizations, networks or partners be involved in carrying out the project?

Applicants are encouraged to secure the involvement of other organizations, networks, or partners. Please describe the other group(s) or individual(s) as well as the role(s) and expertise they will bring to the project.

Partner Information

This section should specify details concerning the:

  • employers' participation and other partners (i.e. type of organization, location, experience dealing with the target group, etc.); and,
  • relationships between the various partners and the applicant, including monetary and/or in-kind contributions, and details concerning the specific involvement and relevant experience (if applicable) of each partner in the project.

Question 51 - Does the project address the program’s national, regional or local priorities?

If your project addresses one of the following priorities, please indicate ‘Yes’, otherwise indicate ‘No’.

Question 52 - Does your project include activities that are listed in the Canadian Environmental Assessment Agency’s (CEAA) Regulations Designating Physical Activities established under the Canadian Environmental Assessment Act, 2012?

Not applicable for the Call for Proposals

Part 3 - Funding

A - Anticipated sources of funding

These amounts must be outlined in this section and applicants should provide letters confirming financial support from contributors with their application, indicating the amount of the contributions, and confirming that it will be directly applied to project costs before funding can be provided. Contributions from the applicant are eligible.

Question 53 - Source name

If applicable, please include the name of the organization that will contribute cash and/or in-kind contributions to this project. ESDC should be listed as the first source name and any other sources listed below.

Cash and in-kind contributions must be committed to in writing by the contributing party through the provision of a letter containing the information identified as follows:

  • name and contact information of contributing partner organization; and,
  • confirmation of committed contribution to the project, including percentage of total project cost.

Question 54 - Source type

Use the following list to identify the type of anticipated contributor:

  • Crown Corporation
  • Federal Department or Agency
  • Not-for-Profit
  • Private sector
  • Provincial/Territorial government
  • Regional or Municipal government
  • Sponsor/organization/recipient
  • Other (please specify)

Question 55 - Cash

Please include the amount of funding that will be provided.

Question 56 - In-kind ($ value)

In-kind contributions are goods or services that may be contributed to the project (by your organization, other organizations or partners) for which you will not be requesting re-imbursement.

To be considered as valid, in-kind contributions must be eligible budget items that would have been necessary expenditures for the success of the project, and their monetary equivalent must be estimated at fair market value. (See question 58 for examples of eligible expenditures.)

Question 57 - Confirmed Cash and In-Kind

Please indicate if the contributions from other sources have been confirmed.

In-kind contributions are non-monetary goods or services that are contributed to the project by the contribution recipient or other organizations/partners for which the contribution recipient will not be requesting re-imbursement.

To be eligible as an in-kind contribution the contribution must be:

  • essential to the project's success
  • eligible costs under this Call for Proposals
  • supported by a commitment from the contributor
  • recorded in the recipient's contribution agreement at fair market value.

In-kind contributions will only be recognized when fair value can be reasonably estimated.

Cash contributions and in-kind contributions must be supported inwriting from the contributing source.

Leveraging Funds from Other Sources

Contributions from other partners may be in the form of cash or in-kind contributions, and must be in support of activities that are integral to the successful completion of the project (i.e. contribute to the coverage of total project costs). The monetary value of any contribution must be clearly indicated on the Application for Funding, Part 3- Funding Sections A and B. Please note that leveraging funds from other sources is not a mandatory eligibility criteria.

B - Budget

Applicants must provide an estimate of the project’s costs. ESDC uses the information provided in this section to assess the overall cost of the proposed project, as well as the general nature of the expenditures to be covered by all anticipated sources of funding.

Please use the Budget Detail Template which must be included as part of the application.

Budget Detail Template (Excel Format, 68 KB)

Budget Detail Template (PDF Format, 37 KB)

Question 58 - Cost category

Applicants shall not request the payment of any charge or fee from participants for their participation in the project.

If the project will involve subcontracting, the Budget Detail Template must include a rationale and describe the process to select the sub-contractors. If applicants intend to contract or subcontract for a value of $25,000 or more, a fair and accountable process that includes the solicitation of a minimum of three bids or proposals is required when contracting for the purchase of project-related goods or services. This includes anyone who is hired to deliver the project who is not an actual employee of the contribution recipient. Failure to comply with ESDC requirements may result in these expenditures being ineligible for reimbursement. In the situation where a contract for goods and services is below the $25,000 threshold, it must still demonstrate the principles of accountability, fairness, and best value for money.

Eligible costs

Where possible and appropriate, the costs of an eligible activity should be shared with the recipient and/or with government and/or the private sector. However, where the sharing of costs with the recipient and private sector is not feasible, total government funding (federal, provincial/territorial and/or municipal funding for the same eligible expenditures) must not exceed 100% of eligible expenditures. Reimbursement of Actual Costs: reimbursement is based on actual expenditures incurred. Flat rates is not eligible under this Call for Proposals.

Please itemize your project budget according to the Budget Detail Template attached in Appendix B.

Key elements to consider in determining the project budget are: contributions from other sources, duration of the project, occupations, prevailing wage rates and type of project activities. Please note that applicants must also detail monetary and/or in-kind contributions from other sources that reflect a commitment to the success of the project.

Contingency costs are not an eligible cost. Costs must be foreseeable to be negotiated in the original agreement and will otherwise require a negotiation and amendment of the contribution agreement.

Eligible expenditures are the expenses considered necessary to support the purpose of the funding. The following list of items consists of possible expenditures if they are related to the project’s activities and eligible under the program.

The Youth Employment and Skills Strategy Program provides increased flexibility regarding eligible costs (up to $50,000 per participant). Eligible activities and supports can be offered prior to, during and post employment. They include, but are not limited to:

  • overhead costs, including costs related to central administrative functions of the recipient organization that are drawn upon to support agreement activities (such as shared postage, telephones, IT maintenance, head office support, and the costs of materials and supplies)
  • wages and Mandatory Employment Related Costs (MERCS) for staff
  • wages and mandatory employment-related costs (MERCS) for participants, in the form of subsidies that are distributed through host employers (up to 100%)
  • staff training and professional development costs
  • honoraria and hospitality costs
  • printing and communication costs
  • travel costs (international travel must be specifically authorized)
  • professional fees (such as consultants, IT, technical expertise, facilitation, legal, research, audit, assessment and evaluation)
  • capital costs, including small repairs or renovations to support the participation of youth facing barriers. Capital costs for the construction of a building or the purchase of land or buildings are not eligible.
  • participant costs (such as living expenses, dependent care, scholarships/bursaries, transportation and accommodation)
  • cost that support the development and use of tools and products for learning, skills development, career planning and career development
  • costs that support service activities, which include but are not limited to outreach, client assessment, case management, career development information, job search, job retention assistance and post-employment supports
  • costs related to the coordination of services on behalf of an individual
  • costs associated with mentorship (e.g. activities eligible for funding that the mentor and mentee do together, materials required; includes honoraria and mentor wages on a case-by-case basis)
  • financial supports for dependent care
  • greater allowances for food
  • living expenses (including accommodation, food, laundry, and local transportation among others)
  • stipends for work appropriate clothing, uniforms, appropriate footwear
  • cost to support services for youth affected by substance abuse (e.g. individual and family counselling with a psychologist, day treatment programs, residential programs, rehabilitation programs, support groups or self-help groups);
  • counselling/psychologist for mental health
  • costs to support culturally-appropriate Indigenous supports include but are not limited to:
    • Access and networks to Indigenous social services (e.g. healing centers, counselling, healthcare, shelters, resource centers, restorative justice)
    • Indigenous skills development (e.g. drumming, weaving, beading, fishing, hunting, land-based learning, dancing, oral story telling)
    • Indigenous language training
    • Access to Indigenous Elders to perform ceremonies, cultural practices and to assist in the provision of eligible enhanced supports (e.g. honorariums, non-monetary gifts, hiring Elders as staff in service delivery to provide on-going support to Indigenous youth)
    • Indigenous skills development (drumming, weaving, beading, fishing, hunting, dancing, oral story telling and others)
  • coverage for benefits a participant had to forfeit (e.g. drug benefits provided through social assistance); and,

costs related to meeting new YES performance measurement requirements

Ineligible costs

The following are examples of costs that are not eligible:

  • entertainment costs (e.g. DJs, movies, etc.); club memberships; fines or penalties; depreciation of fixed assets; board membership fees; capital costs for the construction of a building (other than minor repairs or renovations) or the purchase of land or buildings; purchase of motor vehicles
  • costs associated with fundraising activities
  • Canada Revenue Agency or payroll penalties
  • parking tickets
  • legal fees and court awards for inappropriate dismissal or other inappropriate/illegal activity
  • membership fees for private clubs, etc. (golf clubs, gyms, etc.) unless part of existing (non-monetary) employment benefits package
  • staff salary bonuses if not originally negotiated into agreement
  • purchase of alcoholic beverages
  • purchase of recreational marijuana
  • purchase of any illegal substances
  • costs/wages paid to the employer related to the supervision of participants in a work experience
  • unreasonable gifts or unreasonable payments for recognition
  • costs incurred for ineligible participants

Questions 59 to 61 - Planned expenditures ($) - ESDC/Other - Cash/other - in-kind

Please provide the total planned expenditures.

‘Other’ includes funding from another source (not ESDC).

C - Budget details

Question 62 - Associated businesses or individuals

Please check all statements that apply to your planned expenditures of ESDC funding.

In carrying-out projects, contribution recipients may have to purchase various goods or services needed to perform the project from contractors.

Some recipients may also contract-out with third-parties (i.e. outside providers) to perform part of the project activities and aid the contribution recipient to achieve the objectives of the project.

‘Associated Businesses or Individuals’ means:

  • an officer, director or employee of your organization
  • a member of the immediate family of an officer, director or employee of your organization
  • a business in which an officer, director or employee of your Organization, or a member of their immediate family, has a financial interest
  • a business which is related to, or associated or affiliated with your organization

Project activities must go beyond your organization’s normal activities, as this program does not fund an organization’s core, existing or on-going activities.

Question 63 - Capital assets: Will capital assets be among your planned expenditures with ESDC funding?

Please indicate Yes or No.

If ‘yes’, explain how your project will benefit from the purchase of capital assets. A disposal plan for the capital assets should also be included.

A capital asset is any single or composite asset with a purchase value of more than $1,000 (before taxes) that is not physically incorporated into another product and that remains functional at the end of the project.

A composite asset is a collection of unique assets that form one identifiable functional unit, where all components are required for the asset to be functional. The collection of assets is treated as a single capital asset if the total cost of all individual items together is greater than $1,000 (before taxes).

For example, a personal computer composed of a hard-drive, a monitor, a keyboard, a mouse and cabling is a composite capital asset. Four $300 chairs are not capital assets because each chair is functional on its own and, as single units, fall below the established threshold of $1,000 (before taxes).

Question 64 – Further budget details

Further budget details should be provided in the Budget Detail Template as outlined in Question 58 – Cost Categories.

Part 4 - Declaration

If you are not submitting through GCOS, please ensure that your application is signed by an official, authorized representative of your organization. People with signing authority are normally one or more of the executive members of the board of directors (president, vice president, secretary or treasurer) and employees of the organization (chief executive officer, executive director, chiefs of finance or human resources).

The Application for Funding must be signed in accordance with the organization’s statutes, by-laws or other constituting documents. For example, the president and the chief financial officer may be required to sign all outgoing documents.

Appendix A

Use this section to complete questions from previous sections of the application for funding, and specify the question or section meant to be continued.

Notice to applicants

The information collected in your application will be used to assess its merits.

It may also be used and/or disclosed for policy analysis, research, and/or evaluation purposes. In order to conduct these activities, various sources of information under the custody and control of ESDC may be linked. However, these additional uses and/or disclosures of information will not impact your project.

In the event that the application contains personal information, such personal information will be administered in accordance with the Privacy Act and the provisions governing the protection of personal information that are set out in the Department of Employment and Social Development Act. The application is also subject to the Access to Information Act (“ATIA”). The ATIA provides every person with a right of access to information under the control of the department, subject to a limited set of exemptions. Instructions for obtaining access to this information are outlined in the government publication entitled Information about programs and information holdings, which may also be accessed online at any Service Canada Centre.

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