Appendix A: statistical report

Statistical report on the Access to Information Act

Name of institution: Environment and Climate Change Canada, ATIP Secretariat

Reporting period: 2017-04-01 to 2018-03-31

Part 1: Requests under the Access to Information Act

1.1 Number of requests
Requests	Number of requests
Received during reporting period	1 999
Outstanding from previous reporting period	472
Total	2 471
Closed during reporting period	2 022
Carried over to next reporting period	449

1.2 Sources of requests
Source	Number of requests
Media	219
Academia	13
Business (private sector)	1 423
Organization	81
Public	227
Decline to Identify	36
Total	1 999

1.3 Informal requests
Completion time 1 to 15 days	Completion time 16 to 30 days	Completion time 31 to 60 days	Completion time 61 to 120 days	Completion time 121 to 180 days	Completion time 181 to 365 days	Completion time More than 365 days	Total
20	55	131	35	0	0	0	241

Note: All requests previously recorded as “treated informally” will now be accounted for in this section only.

Part 2: Requests closed during the reporting period

2.1 Disposition and completion time
Disposition of requests	Completion time 1 to 15 days	Completion time 16 to 30 days	Completion time 31 to 60 days	Completion time 61 to 120 days	Completion time 121 to 180 days	Completion time 181 to 365 days	Completion time More than 365 days	Total
All disclosed	1	27	54	44	28	5	1	160
Disclosed in part	5	35	80	111	58	94	39	422
All exempted	0	2	4	3	0	3	0	12
All excluded	0	0	0	2	2	1	1	6
No records exist	460	738	32	6	2	0	0	1 238
Request transferred	17	2	0	0	0	0	0	19
Request abandoned	49	13	6	10	23	11	52	164
Neither confirmed nor denied	0	1	0	0	0	0	0	1
Total	532	818	176	176	113	114	93	2 022

2.2 Exemptions
Section	Number of requests
13(1) a)	13
13(1) b)	9
13(1) c)	15
13(1) d)	7
13(1) e)	0
14	23
14 a)	36
14 b)	6
15(1)	32
15(1) - A.I.*	2
15(1) - Déf.*	0
15(1) - A.S.*	0
16(1) a)(i)	0
16(1) a)(ii)	0
16(1) a)(iii)	0
16(1) b)	5
16(1) c)	18
16(1) d)	0
16(2)	69
16(2) a)	0
16(2) b)	0
16(2) c)	15
16(3)	0
16.1(1) a)	0
16.1(1) b)	0
16.1(1) c)	0
16.1(1) d)	0
16.2(1)	0
16.3	0
16.4(1) a)	0
16.4(1) b)	0
16.5	0
17	0
18 a)	0
18 b)	2
18 c)	0
18 d)	0
18.1(1) a)	0
18.1(1) b)	0
18.1(1) c)	0
18.1(1) d)	0
19(1)	351
20(1) a)	0
20(1) b)	156
20(1) b.1)	0
20(1) c)	50
20(1) d)	12
20.1	0
20.2	0
20.4	0
21(1) a)	171
21(1) b)	165
21(1) c)	28
21(1) d)	1
22	5
22.1(1)	0
23	57
24(1)	4
26	1

* I.A.: International Affairs; Def.: Defence of Canada; S.A.: Subversive Activities

2.3 Exclusions
Section	Number of requests
68 a)	7
68 b)	0
68 c)	0
68.1	0
68.2 a)	0
68.2 b)	0
69(1)	1
69(1) a)	3
69(1) b)	0
69(1) c)	3
69(1) d)	3
69(1) e)	19
69(1) f)	2
69(1) g) re a)	30
69(1) g) re b)	0
69(1) g) re c)	18
69(1) g) re d)	5
69(1) g) re e)	14
69(1) g) re f)	19
69.1(1)	0

2.4 Format of information released
Disposition	Paper	Electronic
All disclosed	69	91
Disclosed in part	127	295
Total	196	386

2.5 Complexity

2.5.1 Relevant pages processed and disclosed
Disposition of requests	Number of pages processed	Number of pages disclosed	Number of requests
All disclosed	15 576	7 147	160
Disclosed in part	76 218	46 131	422
All exempted	3 876	0	12
All excluded	133	0	6
Request abandoned	14 335	5 547	164
Neither confirmed nor denied	0	0	1
Total	110 138	58 825	759

2.5.2 Relevant pages processed and disclosed by size of requests
Disposition	Less than 100 pages processed number of requests	Less than 100 pages processed pages disclosed	101 to 500 pages processed number of requests	101 to 500 pages processed pages disclosed	501 to 1000 pages processed number of requests	501 to 1000 pages processed pages disclosed	1001 to 5000 pages processed number of requests	1001 to 5000 pages processed pages disclosed
All disclosed	130	1 546	25	5 092	3	494	2	15
Disclosed in part	276	7 382	107	15 729	23	9 941	16	13 079
All exempted	9	0	2	0	0	0	1	0
All excluded	6	0	0	0	0	0	0	0
Request abandoned	133	296	19	1 214	8	1 776	4	2 261
Neither confirmed nor denied	1	0	0	0	0	0	0	0
Total	555	9 224	153	22 035	34	12 211	23	15 355

2.5.3 Other complexities
Disposition	Consultation required	Assessment of fees	Legal advice sought	Other	Total
All disclosed	64	0	2	1	67
Disclosed in part	270	1	41	2	314
All exempted	5	0	2	0	7
All excluded	5	0	4	0	9
Abandoned	36	11	10	0	57
Neither confirmed nor denied	0	0	0	0	0
Total	380	12	59	3	454

2.6 Deemed refusals

2.6.1 Reasons for not meeting statutory deadline
Number of Requests Closed Past the Statutory Deadline	Principal Reason Workload	Principal Reason External Consultation	Principal Reason Internal Consultation	Principal Reason Other
279	181	70	17	11

2.6.2 Number of days past deadline
Number of days past deadline	Number of requests past deadline where no extension was taken	Number of requests past deadline where an extension was taken	Total
1 to 15 days	8	23	31
16 to 30 days	0	20	20
31 to 60 days	2	32	34
61 to 120 days	1	45	46
121 to 180 days	1	25	26
181 to 365 days	2	68	70
More than 365 days	1	51	52
Total	15	264	279

2.7 Requests for translation
Translation requests	Accepted	Refused	Total
English to French	0	0	0
French to English	0	0	0
Total	0	0	0

Part 3: Extensions

3.1 Reasons for extensions and disposition of requests
Disposition of requests where an extension was taken	9(1)(a) Interference with operations	9(1)(b) Consultation Section 69	9(1)(b) Consultation Other	9(1)(c) Third-party notice
All disclosed	95	0	55	13
Disclosed in part	218	5	240	141
All exempted	7	0	6	2
All excluded	5	1	5	0
No records exist	8	0	3	6
Request abandoned	84	3	80	52
Total	417	9	389	214

3.2 Length of extensions
Length of extensions	9(1)(a) Interference with operations	9(1)(b) Consultation Section 69	9(1)(b) Consultation Other	9(1)(c) Third-party notice
30 days or less	317	4	46	4
31 to 60 days	58	1	116	206
61 to 120 days	42	4	189	4
121 to 180 days	0	0	38	0
181 to 365 days	0	0	0	0
365 days or more	0	0	0	0
Total	417	9	389	214

Part 4: Fees

Fees
Fee type	Fee collected Number of requests	Fee collected amount	Fee waived or refunded Number of requests	Fee waived or refunded Amount
Application	1 816	$9 080	196	$980
Search	4	$308.75	1	$50
Production	0	$0	0	$0
Programming	0	$0	0	$0
Preparation	0	$0	0	$0
Alternative format	0	$0	0	$0
Reproduction	0	$0	0	$0
Total	1 820	$9 388.75	197	$1 030

Part 5: Consultations received from other institutions and organizations

5.1 Consultations received from other Government of Canada institutions and organizations
Consultations	Other Government of Canada institutions	Number of pages to review	Other organizations	Number of pages to review
Received during reporting period	199	6 695	19	1 252
Outstanding from the previous reporting period	21	3 007	5	204
Total	220	9 702	24	1 456
Closed during the reporting period	196	8 844	20	1 091
Pending at the end of the reporting period	24	858	4	365

5.2 Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendation	Number of days required to complete consultation requests 1 to 15 days	Number of days required to complete consultation requests 16 to 30 days	Number of days required to complete consultation requests 31 to 60 days	Number of days required to complete consultation requests 61 to 120 days	Number of days required to complete consultation requests 121 to 180 days	Number of days required to complete consultation requests More than 365 days	Total
Disclose entirely	36	52	30	7	0	0	125
Disclose in part	4	20	25	14	2	3	68
Exempt entirely	0	0	0	1	0	0	1
Exclude entirely	0	0	0	0	0	0	0
Consult other institution	0	0	0	0	0	0	0
Other	1	0	1	0	0	0	2
Total	41	72	56	22	2	3	196

5.3 Recommendations and completion time for consultations received from other organizations
Recommendation	Number of days Required to complete consultation requests 1 to 15 days	Number of days Required to complete consultation requests 16 to 30 days	Number of days Required to complete consultation requests 31 to 60 days	Number of days Required to complete consultation requests 61 to 120 days	Total
Disclose entirely	2	5	3	1	11
Disclose in part	0	4	1	0	5
Exempt entirely	0	2	1	0	3
Exclude entirely	0	0	0	0	0
Consult other institution	0	0	0	0	0
Other	1	0	0	0	1
Total	3	11	5	1	20

Part 6: Completion time of consultations on cabinet confidences

6.1 Requests with legal services
Number of days	Fewer than 100 pages processed Number of requests	Fewer than 100 pages processed pages Disclosed	101 to 500 pages processed Number of requests	101 to 500 pages processed pages Disclosed
1 to 15	1	15	1	107
16 to 30	1	29	0	0
31 to 60	0	0	0	0
61 to 120	1	26	1	54
121 to 180	0	0	0	0
181 to 365	0	0	0	0
More than 365	2	0	1	83
Total	5	70	3	244

6.2 Requests with Privy Council Office
Number of days	Fewer than 100 pages processed Number of requests	Fewer than 100 pages processed pages Disclosed	101 to 500 pages processed Number of requests	101 to 500 pages processed pages Disclosed	501 to 1000 pages processed Number of requests	501 to 1000 pages processed pages Disclosed	1001 to 5000 pages processed Number of requests	1001 to 5000 pages processed pages Disclosed	More than 5000 pages processed Number of requests	More than 5000 pages processed pages Disclosed
1 to 15	0	0	0	0	0	0	0	0	0	0
16 to 30	0	0	0	0	0	0	0	0	0	0
31 to 60	0	0	0	0	0	0	0	0	0	0
61 to 120	0	0	0	0	0	0	0	0	0	0
121 to 180	0	0	0	0	0	0	0	0	0	0
181 to 365	0	0	0	0	0	0	0	0	0	0
More than 365	0	0	0	0	0	0	0	0	0	0
Total	0	0	0	0	0	0	0	0	0	0

Part 7: Complaints and investigations

Complaints and investigations
Section 32	Section 35	Section 37	Total
40	42	17	99

Part 8: Court action

Court action
Section 41	Section 42	Section 44	Total
0	0	0	0

Part 9: Resources related to the Access to Information Act

9.1 Costs
Expenditures	Amount
Salaries	$1 363 308
Overtime	$5 755
Goods and Services Professional services contracts: $193 061 Other: $61 435	$254 496
Total	$1 623 559

9.2 Human resources
Resources	Person years dedicated to access to information activities
Full-time employees	19.30
Part-time and casual employees	0.20
Regional staff	0.00
Consultants and agency personnel	2.00
Students	0.00
Total	21.50

Note: Enter values to two decimal places.

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Date modified:: 2018-12-06