Appendix A: Statistical report

Statistical report on the Privacy Act

Name of institution: Environment and Climate Change Canada
Reporting period: 01/04/2016 to 31/03/2017

Part 1: Requests under the Privacy Act

Number of Requests
Received during reporting period 55
Outstanding from previous reporting period 10
Total 65
Closed during reporting period 60
Carried over to next reporting period 5

Part 2: Requests closed during the reporting period

2.1 Disposition and completion time
Disposition of Requests 1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
All disclosed 0 4 1 0 0 0 0 5
Disclosed in part 1 5 11 9 4 1 3 34
All exempted 0 1 3 0 0 0 0 4
All excluded 0 0 0 0 0 0 0 0
No records exist 3 5 0 0 0 0 0 8
Request abandoned 8 1 0 0 0 0 0 9
Neither confirmed nor denied 0 0 0 0 0 0 0 0
Total 12 16 15 9 4 1 3 60
2.2 Exemptions
Section Number of Requests
18(2) 0
19(1)(a) 1
19(1)(b) 0
19(1)(c) 0
19(1)(d) 0
19(1)(e) 0
19(1)(f) 0
20 0
21 1
22(1)(a)(i) 0
22(1)(a)(ii) 0
22(1)(a)(iii) 0
22(1)(b) 4
22(1)(c) 0
22(2) 0
22.1 0
22.2 0
22.3 1
23(a) 0
23(b) 0
24(a) 0
24(b) 0
25 0
26 37
27 7
28 0
2.3 Exclusions
Section Number of Requests
69(1)(a) 0
69(1)(b) 0
69.1 0
70(1) 0
70(1)(a) 0
70(1)(b) 0
70(1)(c) 0
70(1)(d) 0
70(1)(e) 0
70(1)(f) 0
70.1 0
2.4 Format of information released
Disposition Paper Electronic Other formats
All disclosed 5 0 0
Disclosed in part 23 11 0
Total 28 11 0

2.5 Complexity

2.5.1 Relevant pages processed and disclosed
Disposition of Requests Number of Pages Processed Number of Pages Disclosed Number of Requests
All disclosed 121 115 5
Disclosed in part 49840 8824 34
All exempted 0 0 4
All excluded 0 0 0
Request abandoned 0 0 9
Neither confirmed nor denied 0 0 0
Total 49961 8939 52
2.5.2 Relevant pages processed and disclosed by size of requests
Disposition Less Than 100
Pages Processed
Number of Requests
Less Than 100
Pages Processed
Pages Disclosed
101-500
Pages Processed Number of Requests
101-500
Pages Processed
Pages Disclosed
501-1000
Pages Processed
Number of Requests
501-1000
Pages Processed
Pages Disclosed
1001-5000
Pages Processed Number of Requests
1001-5000
Pages Processed Pages Disclosed
More Than 5000
Pages Processed Number of Requests
More than 5000
Pages Processed
Pages Disclosed
All disclosed 5 115 0 0 0 0 0 0 0 0
Disclosed in part 16 442 12 1755 1 132 3 2420 2 4075
All exempted 4 0 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0 0 0
Request abandoned 9 0 0 0 0 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0 0 0 0 0
Total 34 557 12 1755 1 132 3 2420 2 4075
2.5.3 Other complexities
Disposition Consultation Required Legal Advice Sought Interwoven Information Other Total
All disclosed 1 0 0 0 1
Disclosed in part 11 0 2 0 13
All exempted 0 2 2 0 4
All excluded 0 0 0 0 0
Request abandoned 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0
Total 12 2 4 0 18

2.6 Deemed refusals

2.6.1 Reasons for not meeting statutory deadline
Number of Requests Closed Past the Statutory Deadline Principal Reason Workload Principal Reason External Consultation Principal Reason Internal Consultation Principal Reason Other
13 10 1 1 1
2.6.2 Number of days past deadline
Number of Days Past Deadline Number of Requests Past Deadline Where No Extension Was Taken Number of Requests Past Deadline Where An Extension Was Taken Total
1 to 15 days 0 0 0
16 to 30 days 1 1 2
31 to 60 days 0 3 3
61 to 120 days 0 4 4
121 to 180 days 0 0 0
181 to 365 days 0 2 2
More than 365 days 0 2 2
Total 1 12 13
2.7 Requests for translation
Translation Requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0

Part 3: Disclosures under subsections 8(2) and 8(5)

Disclosures under subsections 8(2) and 8(5)
Paragraph 8(2)(e) Paragraph 8(2)(m) Subsection 8(5) Total
0 0 0 0

Part 4: Requests for correction of personal information and notations

Requests for correction of personal information and notations
Disposition for correction requests received Number
Notations attached 0
Requests for correction accepted 0
Total 0

Part 5: Extensions

5.1 Reasons for extensions and disposition of requests
Disposition of Requests Where an Extension Was Taken 15(a)(i)
Interference With Operations
15(a)(ii) Consultation Section 70 15(a)(ii) Consultation Other 15(b)
Translation or Conversion
All disclosed 0 0 0 0
Disclosed in part 29 0 0 0
All exempted 3 0 0 0
All excluded 0 0 0 0
No records exist 1 0 0 0
Request abandoned 0 0 0 0
Total 33 0 0 0
5.2 Length of extensions
Length of Extensions 15(a)(i)
Interference with operations
15(a)(ii) Consultation Section 70 15(a)(ii) Consultation Other 15(b)
Translation purposes
1 to 15 days 0 0 0 0
16 to 30 days 33 0 0 0
Total 33 0 0 0

Part 6: Consultations received from other institutions and organizations

6.1 Consultations received from other Government of Canada institutions and other organizations
Consultations Other Government of Canada Institutions Number of Pages to Review Other Organizations Number of Pages to Review
Received during the reporting period 12 1084 0 0
Outstanding from the previous reporting period 0 0 0 0
Total 12 1084 0 0
Closed during the reporting period 11 1084 0 0
Pending at the end of the reporting period 1 0 0 0
6.2 Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendation Number of Days Required to Complete Consultation Requests
1 to 15 Days
Number of Days Required to Complete Consultation Requests
16 to 30 Days
Number of Days Required to Complete Consultation Requests
31 to 60 Days
Number of Days Required to Complete Consultation Requests
61 to 120 Days
Number of Days Required to Complete Consultation Requests
121 to 180 Days
Number of Days Required to Complete Consultation Requests
181 to 365 Days
Number of Days Required to Complete Consultation Requests
More Than 365 Days
Total
All disclosed 0 2 1 0 0 0 0 3
Disclosed in part 4 3 1 0 0 0 0 8
All exempted 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 4 5 2 0 0 0 0 11
6.3 Recommendations and completion time for consultations received from other organizations
Recommendation Number of days required to complete consultation requests
1 to 15 Days
Number of days required to complete consultation requests
16 to 30 Days
Number of days required to complete consultation requests
31 to 60 Days
Number of days required to complete consultation requests
61 to 120 Days
Number of days required to complete consultation requests
121 to 180 Days
Number of days required to complete consultation requests
181 to 365 Ddays
Number of days required to complete consultation requests
More Than 365 Days
Total
All disclosed 0 0 0 0 0 0 0 0
Disclosed in part 0 0 0 0 0 0 0 0
All exempted 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0

Part 7: Completion time of consultations on cabinet confidences

7.1 Requests with legal services
Number of Days Fewer Than 100 Pages Processed
Number of
Requests
Fewer Than 100 Pages Processed
Pages Disclosed
101-500 Pages Processed
Number of
Requests
101-500 Pages Processed
Pages Disclosed
501-1000
Pages Processed
Number of
Requests
501-1000
Pages Processed
Pages Disclosed
1001-5000
Pages Processed
Number of
Requests
1001-5000
Pages Processed
Pages Disclosed
More than 5000
Pages Processed
Number of
Requests
More than 5000
Pages Processed
Pages Disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0
7.2 Requests with Privy Council Office
Number of Days Fewer Than 100 Pages Processed
Number of
Requests
Fewer Than 100 Pages Processed
Pages Disclosed
101-500 Pages Processed
Number of
Requests
101-500 Pages Processed
Pages Disclosed
501-1000
Pages Processed
Number of
Requests
501-1000
Pages Processed
Pages Disclosed
1001-5000
Pages Processed
Number of
Requests
1001-5000
Pages Processed
Pages Disclosed
More than 5000
Pages Processed
Number of
Requests
More than 5000
Pages Processed
Pages Disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0

Part 8: Complaints and investigations Notices received

Complaints and investigations Notices received
Section 31 Section 33 Section 35 Court action Total
6 5 1 0 12

Part 9: Privacy impact assessments (PIAs)

Privacy impact assessments (PIAs)
Number of PIA(s) completed 0

Part 10: Resources related to the Privacy Act

10.1 Costs
Expenditures Amount
Salaries $128,360
Overtime $0
Goods and Services $68,000
  • Professional services contracts
$68,000
  • Other
$0
Total $196,360
10.2 Human Resources
Resources Person years dedicated to privacy activities
Full-time employees 1.20
Part-time and casual employees 0.25
Regional staff 0.00
Consultants and agency personnel 0.50
Students 0.00
Total 1.95

Note: Enter values to two decimal places.

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