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Appendix A: Statistical report

Statistical report on the Privacy Act

Name of institution: Environment and Climate Change Canada, ATIP Secretariat

Reporting period: 2017-04-01 to 2018-03-31

Part 1: Requests under the Privacy Act

1.1 Number of requests
Requests Number of requests
Received during reporting period 30
Outstanding from previous reporting period 4
Total 34
Closed during reporting period 24
Carried over to next reporting period 10

Part 2: Requests closed during the reporting period

2.1 Disposition and completion time
Disposition of requests Completion time
1 to 15 days		 Completion time
16 to 30 days		 Completion time
31 to 60 days		 Completion time
61 to 120 days		 Completion time
121 to 180 days		 Completion time
181 to 365 days		 Completion time
More than 365 days		 Total
All disclosed 0 1 1
 0 0 0 0 2
Disclosed in part 0 2 3
 4 1
 0
 0 10
All exempted 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0
No records exist 1 0 0 0 0
 0 0 1
Abandoned 9 0 0 0 0 0 0 9
Neither confirmed nor denied 0 2 0
 0 0 0 0 2
Total 10 5 4
 4 1
 0 0 24
2.2 Exemptions
Section Number of requests
18(2) 0
19(1)(a) 0
19(1)(b) 0
19(1)(c) 0
19(1)(d) 0
19(1)(e) 0
19(1)(f) 0
20 0
21 0
22(1)(a)(i) 0
22(1)(a)(ii) 0
22(1)(a)(iii) 0
22(1)(b) 0
22(1)(c) 0
22(2) 0
22.1 0
22.2 0
22.3 0
23(a) 0
23(b) 0
24(a) 0
24(b) 0
25 0
26 10
27 0
28 0
2.3  Exclusions
Section Number of requests
69(1)(a) 0
69(1)(b) 0
69.1 0
70(1) 0
70(1)(a) 0
70(1)(b) 0
70(1)(c) 0
70(1)(d) 0
70(1)(e) 0
70(1)(f) 0
70.1 0
2.4  Format of information released
Disposition Paper Electronic Other formats
All disclosed 1
 1 0
Disclosed in part 5 5 0
Total 6 6 0

2.5 Complexity

2.5.1 Relevant pages processed and disclosed
Disposition of requests Number of pages processed Number of pages disclosed Number of requests
All disclosed 58 50 2
Disclosed in part 3 227 991 10
All exempted 0 0 0
All excluded 0 0 0
Request abandoned 0 0 9
Neither confirmed nor denied 0 0 2
Total 3 285 1 041 23
2.5.2 Relevant pages processed and disclosed by size of requests
Disposition Less than 100
pages processed
number of requests		 Less than 100
pages processed
pages disclosed		 101-500
pages processed
number of requests		 101-500
pages processed
pages disclosed		 501-1000
pages processed
number of requests		 501-1000
pages processed
pages disclosed		 1001-5000
pages processed
number of requests		 1001-5000
pages processed
pages disclosed		 More than 5000
pages processed
number of requests		 More than 5000
pages processed
pages disclosed
All disclosed 2 50 0 0 0 0 0 0 0 0
Disclosed in part 6 127 1 147 2 547 1 170 0 0
All exempted 0 0 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0 0 0
Request abandoned 9 0 0 0 0 0 0 0 0 0
Neither confirmed nor denied 2 0 0 0 0 0 0 0 0 0
Total 19 177 1 147 2 547 1 170 0 0
2.5.3 Other complexities
Disposition Consultation required Assessment of fees Legal advice sought Other Total
All disclosed 1 0 0 0 1
Disclosed in part 0 0 6 0
 6
All exempted 0 0 0 0 0
All excluded 0 0 0 0 0
Request abandoned 0 0 4 0 4
Neither confirmed nor denied 0
 0 0 0 0
Total 1 0 10 0 11

2.6 Deemed refusals

2.6.1 Reasons for not meeting statutory deadline
Number of Requests Closed Past the Statutory Deadline Principal Reason
Workload		 Principal Reason
External Consultation		 Principal Reason
Internal Consultation		 Principal Reason
Other
3 2 0 0 1
2.6.2 Number of days past deadline
Number of days past deadline Number of requests past deadline where no extension was taken Number of requests past deadline where an extension was taken Total
1 to 15 days 0 0 0
16 to 30 days 0
 0 0
31 to 60 days 0
 2 2
61 to 120 days 0
 1 1
121  to 180 days 0 0 0
181 to 365 days 0
 0 0
More than 365 days 0
 0 0
Total 0 3 3
2.7  Requests for translation
Translation requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0

Part 3: Disclosures under subsection 8(2)

Disclosures
Paragraph 8(2)(e) Paragraph 8(2)(m) Paragraph 8(5) Total
0 0 0

Part 4: Requests for correction of personal information and notations

Disposition for correction requests received Number
Notations attached 0
Requests for correction accepted 0
Total 0

Part 5: Extensions

5.1  Reasons for extensions and disposition of requests
Disposition of requests where an extension was taken 15(a)(i)
Interference with operations		 15(a)(iii)
Consultation
Section 70		 15(a)(iii)
Consultation
Other		 15(b)
Translation or conversion
All disclosed 1 0 0 0
Disclosed in part 7 0 0 0
All exempted 0 0 0 0
All excluded 0 0 0 0
No records exist 0 0 0 0
Request abandoned 0 0 0 0
Total 8 0 0 0
5.2 Length of extensions
Length of extensions 15(a)(i)
Interference with operations		 15(a)(ii)
Consultation
Section 70		 15(a)(iii)
Consultation
Other		 15(b)
Translation or converion
1 to 15 days
 0 0 0 0
16 to 30 days 8 0 0 0
Total 8 0 0 0

Part 6: Consultations received from other institutions and organizations

6.1  Consultations received from other Government of Canada institutions and organizations
Consultations Other Government of Canada institutions Number of pages to review Other organizations Number of pages to review
Received during reporting period 8 591
 0
 0
Outstanding from the previous reporting period 1 0
 0
 0
Total 9
 591
 0
 0
Closed during the reporting period 7
 465 0
 0
Pending at the end of the reporting period 2 126 0
 0
6.2 Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendation Number of days required to complete consultation requests
1 to 15 days		 Number of days required to complete consultation requests
16 to 30 days		 Number of days required to complete consultation requests
31 to 60 days		 Number of days required to complete consultation requests
61 to 120 days		 Number of days required to complete consultation requests
121  to 180 days		 Number of days required to complete consultation requests
181 to 365 days		 Number of days required to complete consultation requests
More than 365 days		 Total
Disclose entirely 0
 2
 0
 0 0 0 0 2
Disclose in part 1
 3
 0 1 0 0 0 5
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0
 0 0 0 0 0 0
Total 1 5
 0
 1 0 0 0 7
6.3 Recommendations and completion time for consultations received from other organizations
Recommendation Number of days Required to complete consultation requests
1 to 15 days		 Number of days Required to complete consultation requests
16 to 30 days		 Number of days Required to complete consultation requests
31 to 60 days		 Number of days Required to complete consultation requests
61 to 120 days		 Number of days Required to complete consultation requests
121  to 180 days		 Number of days Required to complete consultation requests
181 to 365 days		 Number of days Required to complete consultation requests
More than 365 days		 Total
Disclose entirely 0 0 0 0 0 0 0 0
Disclose in part 0 0 0 0 0 0 0 0
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0

Part 7: Completion time of consultations on Cabinet confidences

7.1 Requests with Legal Services
Number of days Fewer than 100 pages processed
Number of
requests		 Fewer than 100 pages processed
pages Disclosed		 101-500 pages processed
Number of
requests		 101-500 pages processed
pages Disclosed		 501-1000
pages processed
Number of
requests		 501-1000
pages processed
pages Disclosed		 1001-5000
pages processed
Number of
requests		 1001-5000
pages processed
pages Disclosed		 More than 5000
pages processed
Number of
requests		 More than 5000
pages processed
pages Disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0
7.2 Requests with Privy Council Office
Number of days Fewer than 100 pages processed
Number of
requests		 Fewer than 100 pages processed
pages Disclosed		 101-500 pages processed
Number of
requests		 101-500 pages processed
pages Disclosed		 501-1000
pages processed
Number of
requests		 501-1000
pages processed
pages Disclosed		 1001-5000
pages processed
Number of
requests		 1001-5000
pages processed
pages Disclosed		 More than 5000
pages processed
Number of
requests		 More than 5000
pages processed
pages Disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0

Part 8: Complaints and investigations notices received

Complaints and investigations
Section 31 Section 33 Section 35 Court action Total
5 7 3 0 15

Part 9: Privacy impact statements (PIAs)

Number of PIAs completed 0

Part 10: Resources related to the Privacy Act

10.1 Costs
Expenditures Amount
Salaries $145 320
Overtime $0
Goods and Services
  • Professional services contracts: $25 000
  • Other: $0
 $25 000
Total $170 320
10.2  Human resources
Resources Person years dedicated to access to information activities
Full-time employees 1
Part-time and casual employees 1
Regional staff 0
Consultants and agency personnel 0
Students 0
Total 2

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