Hazardous wastes or recyclables contracts

This is one of several fact sheets that provide guidance on shipping hazardous waste (HW) and hazardous recyclable material (HRM) across international borders.  Check out other Fact Sheets at Canada.ca.

Why contracts are required

Contracts between Canadian exporters/importers, facilities, and foreign partners are required to ensure that roles and responsibilities for handling and managing hazardous shipment are clearly set out, and address what needs to be done if the HW or HRM cannot be disposed of or recycled as indicated in the Notice and Permit.  Refer to the Regulations for the specific items to be addressed in the contracts:

  • For Exports from Canada: subsection 9(f)                                            
  • For Imports to Canada:  subsection 16(e)

Check list to avoid delays

Administrative Check:  all information contained in the contract, the Canadian notice, and the foreign notice match identically, including:

  • Legal names of all parties to the contract
  • Description of the waste or recyclable material
  • Quantity of the waste or recyclable material
  • Description of the operation(s)

Make sure that all documents are signed and dated by an appropriate representative.

Regulatory Check:  the contract commits parties to the following, as applicable:

  • Complete the Movement Document and provide a copy of it and the Permit to the Carrier and to the Canadian importer/exporter.
  • The foreign receiver or Canadian importer to:
    • Dispose of the waste, or recycle the material in accordance with the Permit.
    • Carryout disposal or recycling within the timeframes set out in the Regulations; and
    • Notify the Canadian exporter of the disposal or recycling within 30 days of its completion.
  • Where a shipment cannot be completed in accordance with the Permit as planned, requires:
    • The Canadian importer/exporter to notify the Minister, and within 90 days (or date agreed to by the Minister) send the shipment to an alternate authorized facility for disposal or recycling, or return it to the facility of origin.
    • The foreign receivers/exporter to take all practicable measures to fulfill the Canadian permit holder’s obligations under the Regulations.
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