Permit holders' overview: getting started with the Canadian Notice and Movement Tracking System

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Canadian Notice and Movement Tracking System

Environment and Climate Change Canada’s (ECCC) secure web portal known as the Canadian Notice and Movement Tracking System (CNMTS) modernizes the way transboundary shipments of hazardous waste and hazardous recyclable material (HWHRM) are managed in Canada. Movement documents and confirmations of disposal or recycling can now be generated, submitted, tracked, reviewed, cloned, exported and printed online. The CNMTS also allows the printing of blank movement documents to facilitate interprovincial shipments of HWHRM in Canada.

This convenient online tool is designed to be intuitive and user-friendly. Its use for international movements could be mandatory as early as 2021.

Roles and responsibilities

Permit holders must have a valid permit issued by ECCC to export, import or transit HWHRM from, into or through Canada. Permit holders may include Canadian exporters or importers, consignors, consignees, carriers (transits only), or their authorized representatives. Permit holders are responsible for any shipment made under their permits issued under the Export and Import of Hazardous Waste and Hazardous Recyclable Material Regulations (the Regulations).

Any user with a Government of Canada key (GC Key) and a profile connected to the permit holder’s organization in the ECCC Single Window Information Manager can create and submit movement documents on the organisation’s behalf in the CNMTS. All applicable provincial fees for movement documents must be paid.

Generation of the movement document

Permit holders must:

  1. Complete Part A of the movement document in the CNMTS to obtain a reference number. At this step, the quantity of each HWHRM listed could be unknown.
  2. Note: To enable quick data entry, information will be imported into the movement document according to the permits selected.

  3. Complete Part B of the movement document in the CNMTS if the information is known.  
  4. Print the movement documents and the permit(s).  

Note: At this time, Part A and Part B can be saved as a draft.

Distribution and collection of documents

There are many ways to distribute documents and permits for shipments of HWHRM. The scenario below presents one way to distribute this information. Permit holders can use contracts to support the collection of movement documents and confirmations of disposal or recycling from their business partners.

Example scenario

  1. The permit holder sends the movement document and the permit(s) to the consignor.
  2. The consignor completes the remainder of Part A on the physical copy of the movement document, signs it, and then provides it to the first carrier.
  3. The first carrier completes Part B on the physical copy of the movement document, signs it, and then returns it to the consignor. The carrier must keep a copy of the movement document that will travel with the shipment.
  4. The consignor sends a copy of the updated movement document, with Part A and Part B completed, to the permit holder.
  5. The shipment can now proceed.

  6. Each subsequent carrier completes a new Part B on the same physical copy of the movement document when taking possession of the shipment, signs it, then provides it to the next authorized carrier. All carriers must keep a copy of the movement document that will travel with the shipment.
  7. Note: During the shipment, the permit holder may also request a copy of the Part B information from each carrier to enter it in the CNMTS.

  8. Upon delivery at the receiving site, the consignee completes and signs Part C of the same physical copy of the movement document, then provides it to the permit holder, along with all Part B information. The consignee informs the permit holder of any issue with the shipment.
  9. The processing can begin.

  10. The processing facility provides at least one written confirmation of disposal or recycling to the permit holder for each HWHRM line listed in the movement document. The processing facility informs the permit holder of any issue with the processing.

Other possibilities to distribute HWHRM permits and documents are possible.

For example, if the permit holder knows the HWHRM quantity and carrier information in advance of shipment, a copy of the permits and movement document can immediately be sent to the consignor, all carriers, and consignee. Then, each of them can return their signed movement document directly to the permit holder after taking possession of the shipment.

It must still be ensured that a copy of the movement document also travels with the shipment.

Record submission and retention

Permit holders must:

  1. Enter and submit the updated Part A and any known Part B information in the CNMTS at the time of shipping.
  2. Enter and submit all Part B and Part C information in the CNMTS upon delivery of the shipment to the consignee.
  3. Enter and submit at least one confirmation of disposal or recycling for each HWHRM listed in the movement document in the CNMTS, except for transit through Canada.
    • for import and export:
      • Part A and the first Part B of the movement document must be submitted to ECCC within three (3) working days of the shipment start date
      • Part C of the movement document must be submitted to ECCC within three (3) working days of delivery of the shipment at the receiving site
      • A confirmation of disposal or recycling must be submitted to ECCC within thirty (30) days of completion of the disposal or recycling operation(s) specified on the permit
    • for transit through Canada
      • Part A and all Parts B of the movement document must be submitted to ECCC within three (3) working days of the shipment exiting Canada

Note: Authorities of the province or territory of import or export may require a copy of the movement document at the time of shipment and delivery.

The permit holder must keep a copy of the movement document at their principal place of business for a period of three years after the date of export, import, or transit.

Compliance monitoring

Permit holders are ultimately responsible for ensuring adherence of the movement document content to what has been authorized in the permit. Permit holders should investigate any warnings identified in the CNMTS, and take all possible means to comply.

Other resources

Find reliable and useful tools on our website to help determine if the Regulations apply and how to comply with them:

 

For more information, please contact us: ec.dm-md.ec@canada.ca or 1-844-524-5295.

Disclaimer

This material has been prepared for convenience of reference and accessibility. For all purposes of interpreting and applying the Regulations, users must consult the official version of the EIHWHRMR and seek their own legal advice as appropriate.

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