Processing facilities’ overview: getting started with the Canadian Notice and Movement Tracking System

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Canadian Notice and Movement Tracking System

Environment and Climate Change Canada’s (ECCC) secure web portal known as the Canadian Notice and Movement Tracking System (CNMTS) modernizes the way transboundary shipments of hazardous waste and hazardous recyclable material (HWHRM) are managed in Canada. Movement documents and confirmations of disposal or recycling can now be generated, submitted, tracked, reviewed, cloned, exported and printed online. The CNMTS also allows the printing of blank movement documents to facilitate interprovincial shipments of HWHRM in Canada.

This convenient online tool is designed to be intuitive and user-friendly. Its use for international movements could be mandatory as early as 2021.

Roles and responsibilities

The processing facility, also known as the authorized facility, is a site that is authorized by the competent authorities of the jurisdiction where it is located to dispose or recycle HWHRM using an operation set out in the Export and Import of Hazardous Waste and Hazardous Recyclable Material Regulations (the Regulations). The processing facility can also be the consignee, the importer or the permit holder. For international shipments of HWHRM, the processing facility must provide a confirmation of disposal or recycling for each HWHRM stream that is processed and listed in the movement document.

In order to process a specific HWHRM waste stream, the processing facility must be listed for that specific waste stream in a valid permit issued by ECCC. The operation used for disposal or recycling must match with the operations approved in the permit.

The processing facility is responsible for either interim or final treatment of HWHRM. Interim disposal operations bear codes D13 (blending or mixing), D14 (repackaging) and D17 (interim storage) in Schedule 1 of the Regulations. Interim recycling operations bear codes R12 (waste exchange), R13 (accumulation) and R16 (interim storage) in Schedule 2 of the Regulations.  All other operations in Schedule 1 and 2 of the Regulations are considered final disposal or recycling operations. A confirmation of disposal or recycling is required for both interim and final operations.

In the case of interim operations, the processing facility completes the disposal or recycling operation within 180 days after the date of the HWHRM delivery. The HWHRM must undergo final disposal or recycling at the same or a different processing facility within 365 days following an interim operation. In the case of HWHRM not requiring interim operations, the period of time allowed for completing the final disposal or recycling operation is 365 days after the HWHRM delivery. If the competent authorities of the jurisdiction require final disposal or recycling to be completed within a shorter time frame, the processing facility must comply with this requirement.

The processing facility must notify the permit holder or consignee, depending on agreed upon arrangements, when interim and final disposal or recycling operations are complete in order to meet regulatory timelines for submission of the confirmation of disposal or recycling in the CNMTS. The processing facility provides written confirmation of disposal or recycling to the permit holder or consignee for each HWHRM line of the movement document, ensuring it contains the original international movement document reference number and the waste line number of the applicable HWHRM.

The processing facility informs the permit holder of any issue with the processing. In cases where the processing facility cannot, or refuses to dispose of or recycle the HWHRM in accordance with the permit, then the processing facility must immediately notify the consignee and the permit holder.

Other resources

Find reliable and useful tools on our website to help determine if the Regulations apply and how to comply with them:

For more information, please contact us at: or 1-844-524-5295.


This material has been prepared for convenience of reference and accessibility. For all purposes of interpreting and applying the Regulations, users must consult the official version of the EIHWHRMR and seek their own legal advice as appropriate.

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