2016 Info Source: Sources of Federal Government and Employee Information

Table of Contents

Info Source: Sources of Federal Government and Employee Information provides information about the functions, programs, activities and related information holdings of government institutions subject to the Access to Information Act and the Privacy Act. It provides individuals and employees of the government (current and former) with relevant information to access personal information about themselves held by government institutions subject to the Privacy Act and to exercise their rights under the Privacy Act.

The Introduction and an index of institutions subject to the Access to Information Act and the Privacy Act are available centrally.

The Access to Information Act and the Privacy Act assign overall responsibility to the President of Treasury Board (as the designated Minister) for the government-wide administration of the legislation.

General Information

Background

Health Canada was established in 1996 through the Department of Health Act. It is the federal department responsible for helping Canadians maintain and improve their health. Health Canada is committed to improving the lives of all Canadians and to making this country's population among the healthiest in the world as measured by longevity, lifestyle and effective use of the public health care system.

On an annual basis, the federal Minister of Health is required to report to Parliament on the administration and operation of the Canada Health Act, as set out in section 23 of the Act. The vehicle for so doing is the Canada Health Act Annual Report. While the principal and intended audience for the Report is Parliamentarians, it is a public document that offers a comprehensive report on insured services in each of the provinces and territories. The Annual Report is structured to address the mandated reporting requirements of the Act; as such, its scope does not extend to commenting on the status of the Canadian health care system as a whole (Source: Health Canada's Website).

For more information, please consult About Health Canada.

Responsibilities

Health Canada has many roles and responsibilities that help Canadians maintain and improve their health. Health Canada's mandate is to improve the lives of all Canada's people and to make the country's population among the healthiest in the world as measured by longevity, lifestyle and effective use of the public health care system.

First, as a regulator, Health Canada is responsible for the regulatory regime governing the safety of products including food, pharmaceuticals, medical devices, natural health products, consumer products, chemicals, radiation emitting devices, cosmetics and pesticides. It also regulates tobacco products and controlled substances, public health on aircraft, ships and other passenger conveyances, and helps manage the health risks posed by environmental factors such as air, water, radiation and contaminants.

The Department is also a service provider. The federal government has provided basic health services to First Nations since 1904. Today, Health Canada provides basic primary care services in approximately 200 remote First Nations communities, home and community care in 600 First Nations communities, support for health promotion programs in Inuit communities across four regions and a limited range of medically-necessary health-related goods and services not insured by private or other public health insurance plans to eligible First Nations and Inuit. The Department also funds or delivers community-based health programs and public health activities to First Nations and Inuit. These activities promote health, prevent chronic disease and address issues such as substance abuse and the spread of infectious diseases.

Health Canada is a catalyst for innovation, a funder, and an information provider in Canada's health system. It works closely with provincial and territorial governments to develop national approaches on health system issues and promotes the pan-Canadian adoption of best practices. It administers the Canada Health Act, which embodies national principles to ensure a universal and equitable publicly-funded health care system. It provides policy support for the federal government's Canada Health Transfer to provinces and territories, and provides funding through grants and contributions to various organizations to help meet Health Canada's objectives. Lastly, the Department draws on leading-edge science and policy research to generate and share knowledge and information to support decision-making by Canadians, development and implementation of regulations and standards, and health innovation.

Institutional Functions, Programs and Activities

Standard Classes of Records and Related Standard Personal Information Banks

Canadian Health System Policy

The Canadian Health System Policy program provides strategic policy advice, research, and analysis to support decision-making on health care system issues, as well as program support to provinces and territories, partners, and stakeholders on health care system priorities. Mindful of equity, sustainability, and affordability Health Canada collaborates and targets its efforts in order to support improvements to the health care system such as improved access, quality, and integration of health care services. Through the management of grants and contributions agreements with key pan-Canadian health partners, the Canadian Health System Policy program contributes to priority health issues requiring national leadership and strong partnership. The program objective is to support improvement in the health care system to help Canadians maintain and improve their health.

Health System Priorities

Through the Health System Priorities program, Health Canada works closely with provincial and territorial governments, domestic and international organizations, health care providers, and other stakeholders to develop and implement innovative approaches, improve accountability, and responses to meet the health priorities and health services needs of Canadians. Key activities include aligning the health workforce to meet the needs of Canadians, timely access to quality health care services, and accelerating the development and implementation of electronic health technologies. This program uses funding from the following transfer payments: Brain Canada Foundation, Canadian Agency for Drugs and Technologies in Health, Canadian Institute for Health Information (CIHI), Canadian Partnership Against Cancer, Canadian Patient Safety Institute, Health Care Policy Contribution Program, Mental Health Commission of Canada, Mood Disorders Society of Canada, Canada Health Infoway, Pallium Foundation of Canada, and Canadian Foundation for Health Care Improvement. The program objective is to use program funding to strengthen and support policy advice, research, programs, practices, services, and knowledge translation and exchange, to address federal health care system priorities across Canada.

Health System Priorities

Description: Includes records related to policy and program leadership for health system priorities, particularly collaboration with provincial and territorial governments, health care providers and other stakeholders. Includes research grants and contributions; and federal investments in national shared-governance entities and targeted federal programs, including health information, accountability, cost-effectiveness of drugs, patient safety, cancer and mental health.

Document Types: draft policies, correspondence, memoranda, public relations materials, presentations, contracts with collaborators, grants and contribution proposals, agreements and documentation, information sharing agreements, research proposals, analysis and reports, funding agreements, and evaluations from conferences and/or meetings with provincial and territorial governments, meeting agenda, minutes and reports, briefing notes, public opinion research.

Record Number: HC CHS 005

  • Post-graduate Medical Training in the United States
    • Description: This bank describes information that is related to Canadian medical graduates and students applying for a Statement of Need, which is a document required to obtain a J-1 Visa to enter the United States to pursue post-graduate medical training in the United States. The personal information may include name, contact information, biographical information, citizenship status, date of birth, educational information, other identification numbers, signature and Educational Commission for Foreign Medical Graduates (ECFMG) number, fellowship status and details, date(s) of previous application, letter of support from a post-graduate medical education institution, a letter of approval from a provincial ministry of health, and witness information.
    • Class of Individuals: Medical graduates and final year medical students who are Canadian citizens or permanent residents seeking post-graduate training in the United States
    • Purpose: The personal information is used to issue a Statements of Need, which is a document required to obtain a J-1 Visa to enter the United States to pursue post-graduate medical training in the United States. The personal information and Statement of Need is then given to the Educational Commission for Foreign Medical Graduates (ECFMG) to assist with the evaluation of an application and/or to ensure the Statement of Need is correctly matched with the applicant's visa application. Personal information is collected pursuant to section 4(2)(i) of the Department of Health Act.
    • Consistent Uses: The information may be used or disclosed for evaluation and other purposes: When consent is obtained, personal information is disclosed to provincial and territorial governments for recruitment purposes and to the Canadian Post-M.D. Education Registry (CAPER) on an annual basis for the purpose of research on physician resources. With consent, information may be shared with provincial and territorial Ministries/Departments of Health for recruitment purposes.
    • Retention and Disposal Standards: Under development
    • RDA Number: Under development
    • Related Record Number: HC CHS 005
    • TBS Registration: 20120404
    • Bank Number: HC PPU 421
Emergent Health Issues

Description: Includes records relating to transformative and emerging technologies in the area of nanotechnology, assisted human reproduction, genetics, general medicine, and health and food innovation including global supply chains, among other emergent health issues. Records will include strategic policy documents detailing legislative and regulatory frameworks, tools or other approaches as well as documentation in support of collaboration with stakeholders.

Document Types: award applications and supporting documentation, curriculum vitae, research proposals, analysis and reports, correspondence, memoranda, public relations materials, draft policies, presentations, contracts with collaborators, information sharing agreements, research files of published and unpublished data, strategic policy advice, draft legislation and regulatory frameworks, outreach and engagement materials, submissions from third parties, committee agenda, minutes and reports.

Record Number: HC CHS 015

  • Personnel Award Application Files
    • Description: This bank contains the address, marital status, health-related employment history, educational background, publications, research and career plans, confidential assessments of candidates and letters of reference, and review committee members' comments on the application.
    • Class of Individuals: Health researchers - Canadian or landed immigrant, university graduates or applicants for graduate studies planning to begin or continue careers in health research are included in this bank.
    • Purpose: The purpose of this bank is to administer the review of applications for funds from the National Health Research and Development Program for training, career development, and career support and to administer the approved funds. In future it may be used in the internal evaluation of the awards program.
    • Consistent Uses: The information gathered in this bank is used only for the assessment of candidates in carrying out their proposals under the National Health Research and Development Program (NHRDP).
    • Retention and Disposal Standards: Non-funded applications are held for 3 yrs, funded applications for 6 yrs before disposal; final reports are retained 50 yrs then transferred to Library and Archives Canada.
    • RDA Number: 74/007
    • Related Record Number: HC CHS 015
    • TBS Registration: 004090
    • Bank Number: HC PPU 100
  • Committee Files - National Health Research and Development Program (NHRDP) and Health Policy Research Program (HPRP)
    • Description: This bank contains the curriculum vitae, education, address, employment and publications of each member of the advisory and review committees.
    • Note: The National Health Research and Development Program (NHRDP) and Health Policy Research Program (HPRP) were discontinued in 2006. Over the next few years, the records described in Committee Files - NHRDP and HPRP will be transferred to Library and Archives Canada.
    • Class of Individuals: Canadian health researchers, health professionals and some representatives of interest groups promoting health research are included in this bank.
    • Purpose: The purpose of this bank is to record the background of each member of the advisory and review committees for the purpose of verifying, if requested, that the membership is representative of the health research community.
    • Consistent Uses: The information gathered is used only for obtaining internal departmental approval of committees' memberships.
    • Retention and Disposal Standards: Retained 6 years, then transferred to Library and Archives Canada.
    • RDA Number: 74/007
    • Related Record Number: HC CHS 015
    • TBS Registration: 004088
    • Bank Number: HC PPU 110
  • Applications for Contributions Files - National Health Research and Development Program (NHRDP) and Health Policy Research Program (HPRP)
    • Description: This bank contains a full description of the research to be undertaken as well as the curriculum vitae of each person responsible for the management of research projects, partnerships, conferences, etc., approved under the NHRDP and/or the HPRP. Includes the assessment made by members of the Review Committee and the external reviewers and the internal evaluation by departmental officers.
    • Class of Individuals: Persons involved in health research.
    • Purpose: The purpose of the bank is to administer the review of applications for funds from the NHRDP and the HPRP and to administer the approved funds. In future, it may be used in the internal evaluation of NHRDP and HPRP activities.
    • Consistent Uses: The information gathered in this bank is used only for the assessment of the scientific quality and policy priority of the research proposals, and the suitability of research personnel to carry out proposals. Program information is shared with the Medical Research Council.
    • Retention and Disposal Standards: Non-funded applications are held for 3 yrs, funded applications for 6 yrs before disposal; final reports are retained 50 yrs then transferred to Library and Archives Canada.
    • RDA Number: 74/007
    • Related Record Number: HC CHS 015
    • TBS Registration: 004087
    • Bank Number: HC PPU 105

Canada Health Act Administration

The administration of the Canada Health Act involves monitoring a broad range of sources to assess the compliance of provincial and territorial health insurance plans with the criteria and conditions of the Act, working in partnership with provincial and territorial governments to investigate and resolve concerns which may arise, providing policy advice and informing the Minister of possible non-compliance with the Act, recommending appropriate action when required, and reporting to Parliament on the administration of the Act. The program objective is to facilitate reasonable access to insured health care services without financial or other barriers.

Canada Health Act Administration

Description: Includes records related to the administration of the Canada Health Act, involving monitoring to assess compliance; collaboration with provincial and territorial governments; development of policy advice; and reporting to Parliament via that Canada Health Act Annual Report (CHAAR) on the administration of the Act.

Document Types: correspondence, memoranda, complaints, consultation, outreach and public relations materials, reports, briefing notes, policies, presentations, contracts with collaborators, grants and contribution proposal documentation, information sharing agreements.

Record Number: HC CHS 010

  • Consultation on Health Protection Legislation
    • Description: This bank contains the names and addresses of persons to whom documents are mailed from time to time for consultations purposes or of persons who have provided their views and opinions on the renewal of federal health protection legislation.
    • Class of Individuals: Private citizens with an interest in health protection, public interest groups, health institutions, health professionals, representatives of all levels of government, members of federal departments, members of the industry, Canadian corporations and other interested parties.
    • Purpose: To create a mailing list and tracking system for consultation and follow-up purposes in the process of renewing Canada's health protection legislation, and for other consultations relating to the health protection program.
    • Consistent Uses: None
    • Retention and Disposal Standards: The retention period is being re-negotiated with Library and Archives Canada. Until a new agreement is reached, the current agreement remains: Records of individual replies will be retained for 10 years then Library and Archives Canada will review for archival interest.
    • RDA Number: 78/010
    • Related Record Number: HC CHS 010
    • TBS Registration: 004115
    • Bank Number: HC PPU 051

Specialized Health Services

The Specialized Health Services program supports the Government of Canada's obligation to protect the health and safety of its employees and the health of visiting dignitaries. Health Canada delivers counselling, organizational development and critical incident support services to federal government departments through a network of contracted mental health professionals and also provides immediate response to employees following traumatic incidents in the workplace. Health Canada delivers occupational health and occupational hygiene consultative services to ensure that public servants meet medical requirements to safely and effectively perform their duties and to prevent work-related illness and injury. Health Canada pro-actively contributes to reducing the number of work days lost to illness across the federal government through the provision of the occupational and psycho-social health services to federal public servants. Health Canada also arranges for the provision of health services for Internationally Protected Persons (IPP) who have come to Canada for international events, such as meetings or official visits by government leaders or the Royal Family. An IPP is a representative of a State, usually Heads of State and/or Government, members of the Royal Family, or officials of an international organisation of an intergovernmental character. The program objective is to ensure continuity of services and the occupational health of federal public servants who can deliver results to Canadians in all circumstances and to arrange health services for IPPs.

Specialized Health Services Directorate

Description: Includes records relating to the promotion of a healthy working environment for federal employees, including provision of individual counselling preventative measures and occupational health and safety support. Records relate to the Employee Assistance Services (EAS) Program and its delivery of confidential counselling services and the Public Service Occupational Health Program (PSOHP), which includes the provision of occupational health evaluations, communicable disease-related services, and the maintenance of the Occupational Health Assessment Guide.

Note: The title of this COR used to be Public Service Occupational Health and Safety.

Document Types: applications, medical records including assessments, x-rays, hearing and lab tests and results, consultation reports, treatment plans and recommendations, medical assessments for pre-placement, pre-posting, cross-posting, and returns from-posting, periodic health evaluations, fitness-to-work evaluations, reports, correspondence, memoranda, requests for evaluations and for access to records, public relations materials, presentations, contracts with collaborators/ service providers, information sharing agreements, strategic policy advice, briefing notes, committee agendas and minutes of meetings.

Record Number: HC SHS 005

  • Health Unit Files
    • Description: This bank contains some or all of the following types of information: emergency treatment, return to work visits, examinations, counselling, troubled employee counselling, referral and audiogram reports. Persons seeking access to this bank must supply their full name, date of birth and location of the record sought.
    • Class of Individuals: Federal public servants.
    • Purpose: The purpose of this bank is to maintain records of all health unit consultations including emergency treatment, return to work visits, counselling and referrals, examinations and troubled employee referrals. The information is also used to perform occupational health monitoring.
    • Consistent Uses: Information may be used internally for program management purposes and for purposes of research, planning, evaluation, statistics and for internal audit purposes. Information also related to HC PCE 701.
    • Retention and Disposal Standards: Retained for 30 years after last activity on file and then destroyed. Files which do not contain any occupational exposures, pre-placement, periodic, and/or fitness to work medical assessments are retained for 10 years and then destroyed.
    • RDA Number: 99/022
    • Related Record Number: HC SHS 005
    • TBS Registration: 005077
    • Bank Number: HC PCE 703
  • Occupational Health Medical Records
    • Description: This bank contains some or all of the following types of information: medical, psychiatric, psychological and consultant's reports, findings and assessments, laboratory tests and reports, immunization records, x ray reports and films, other specialized diagnostic procedure reports, and treatment and counselling reports. Workplace hazards and overexposure records may also be recorded. Persons seeking access to this information must supply their full name, date of birth and location of the record sought.
    • Class of Individuals: Federal public servants, former public servants, prospective public servants, and in some locations may include employees of federally regulated industries who have contracted Public Service Occupational Health Program.
    • Purpose: The purpose of this bank is to maintain occupational health records for federal public servants and prospective public servants including surveillance and maintenance of occupational and environmental health factors, pre-employment, periodic medical, mental health assessments, and counselling. The information is used to support fitness to work assessments, medical, mental health, and employment and pension decisions/entitlements.
    • Consistent Uses: Information may be used internally for program management purposes and for purposes of research, planning, evaluation, statistics and for internal audit purposes. Interpretations of evaluations may be shared, with consent, with other federal departments.
    • Retention and Disposal Standards: Retained for 30 years after last activity on file and then destroyed. Files which do not contain any occupational exposures, pre-placement, periodic, immunization records, and/or fitness to work medical assessments are retained for 10 years and then destroyed.
    • RDA Number: 99/022
    • Related Record Number: HC SHS 005
    • TBS Registration: 005087
    • Bank Number: HC PCE 701
  • Public Service Health Medical Advisory Committee
    • Description: This bank contains some or all of the following types of information: applications, medical reports, medical examination findings, medical and psychological assessments, laboratory reports or X-rays. Persons seeking access to this information bank must supply their full name, date of birth and case file number.
    • Class of Individuals: Federal public servants.
    • Purpose: The purpose of this bank is to maintain a record of decisions/recommendations on contentious medical cases assessed by the Public Service Occupational Health Program Medical Advisory Committee.
    • Consistent Uses: Information may be used internally for program management purposes and for purposes of research, planning, evaluation, statistics and for internal audit purposes. Information in the bank is also used in response to legal actions and complaints to the Canadian Human Rights Commission about the outcomes of occupational health medical assessments and the response of the employing departments to accommodate a specific case. Information also related to HC PCE 701.
    • Retention and Disposal Standards: Retained for 30 years after last activity on file and then destroyed. Files which do not contain any occupational exposures, pre-placement, periodic, and/or fitness to work medical assessments are retained for 10 years and then destroyed.
    • RDA Number: 99/022
    • Related Record Number: HC SHS 005
    • TBS Registration: 005086
    • Bank Number: HC PCE 702
Emergency Management

Description: Includes records relating to emergency management coordination, expertise and technical advice (e.g., radio-nuclear, chemical, and disease outbreaks such as avian-flu). Specific records will include research, planning for general and specific emergency preparedness such as nuclear or radiological emergencies, chemical emergencies; and health plans and food surveillance for visiting foreign dignitaries. Records will include documentation to assist in collaboration with other federal departments, provincial/territorial governments as well as international governments for emergency preparedness.

Note: Emergency Management responsibilities and the program records have been transferred to the Public Health Agency of Canada as of fiscal year 2013-2014

Document Types: logs of training plans, post-emergency evaluations, staff qualification and immunization documentation, emergency management plans, research proposals, analysis, and reports, correspondence, memoranda, requests for assistance, public relations materials, presentations, contracts with collaborators, information sharing agreements, research files of published and unpublished data, strategic policy advice, draft legislation and regulatory frameworks, after action assessment reports, emergency plans, medical questionnaires, health plans, briefing notes, and committee meeting agendas and minutes.

Record Number: HC SHS 010

  • Canadian Accident Injury Reporting and Evaluation
    • Description: This bank includes the chart number, institution, age of victim, admittance date, number of days hospitalized, injury nature and cause, place of occurrence, disposition and product involved".
    • Class of Individuals: General public.
    • Purpose: The bank was established to assist in setting of priorities and is used for internal and external data retrievals and regular publications.
    • Consistent Uses: None
    • Retention and Disposal Standards: Under development.
    • RDA Number: Under development
    • Related Record Number: HC SHS 010
    • Note: Emergency Management responsibilities and the program records have been transferred to the Public Health Agency of Canada as of fiscal year 2013-2014
    • TBS Registration: 002110
    • Bank Number: HC PPU 025
  • Emergency Preparedness and Conveyance Response Personnel
    • Description: This bank describes information that is related to the qualifications and training of personnel, who conduct inspections, respond to emergency situations and to public health events on conveyances. The personal information may include name, home and work contact information, biographical information, educational information, employee identification number, employment status, emergency contact, qualifications, designation, immunization, and medical information.
    • Class of Individuals: Current and former Health Canada employees who perform inspections and respond to emergencies and other public health events.
    • Purpose: The personal information is used to ensure that emergency response personnel have the necessary immunization, specialized training, personal medical and security clearance, necessary credentials and delegation of authority to respond to a given outbreak or other emergency situation. Personal information is collected pursuant to Department of Health Act and Quarantine Act.
    • Consistent Uses: The information may be used or disclosed for the following purposes: reporting to senior management and to establish an inventory of employees qualified to conduct inspections, respond to emergencies and to public health events on conveyances. During emergency situations personal information may be shared with other federal institutions, provincial or territorial governments and with other branches within Health Canada for response purposes.
    • Retention and Disposal Standards: Under development
    • RDA Number: Under development
    • Related Record Number: HC SHS 010
    • Note: Emergency Management responsibilities and the program records have been transferred to the Public Health Agency of Canada as of fiscal year 2013-2014
    • TBS Registration: 20110543
    • Bank Number: HC PPU 303

Official Language Minority Community Development

The Official Language Minority Community Development program involves the administration of Health Canada's responsibilities under Section 41 of the Official Languages Act. This Act commits the federal government to enhance the vitality of official language minority communities and foster the full recognition and use of English and French in Canadian society. This program includes: consulting with Canada's official language minority communities on a regular basis; supporting and enabling the delivery of contribution programs and services for official language minority communities; reporting to Parliament and Canadians on Health Canada's achievements under Section 41; and, coordinating Health Canada's activities and awareness in engaging and responding to the health needs of official language minority communities. The program objectives are to improve access to health services in official language minority communities and to increase the use of both official languages in the provision of health care services. This program uses funding from the following transfer payment: Official Languages Health Contribution Program.

Official Language Minority Community Development

Description: Includes records relating to improving health and health services for official language minority communities across Canada and promoting increased use of both official languages in the provision of these health services Specific records will include research, planning and evaluation techniques.

Document Types: research proposals, analysis, and reports, performance frameworks, evaluation reports, logs of training plans, draft legislations/policies, correspondence, memoranda, public relations materials, presentations, contracts with collaborators, grants and contribution proposals, agreements and documentation, information sharing agreements, research files of published and unpublished data, strategic policy advice, briefing notes, meeting agendas and minutes.

Record Number: HC OLM 015

Health Products

The Department of Health Act, and the Food and Drugs Act and Regulations provide the authority for Health Canada to develop, maintain, and implement a regulatory framework associated with a broad range of health products that affect the everyday lives of Canadians, including pharmaceutical drugs, biologics and radiopharmaceuticals, medical devices, and natural health products. Health Canada verifies that the regulatory requirements for the safety, quality, and efficacy of health products are met through risk assessments, including monitoring and surveillance, compliance, and enforcement activities. In addition, Health Canada provides evidence-based, authoritative information to Canadians and key stakeholders, including health professionals such as physicians, pharmacists and natural health practitioners, to enable them to make informed decisions. The program objective is to ensure that health products are safe, effective, and of high quality for Canadians.

Consumer and Public Involvement

Description: Includes records related to outreach activities, communications with program clients, stakeholders and the public on issues relating to health products, food safety, and nutrition.

Document Types: correspondence and invitations for consultations.

Record Number: HC DSS 015

  • Patient and Consumer Participation
    • Description: This bank describes information that is used in support of establishing a pool of individuals whose input will be solicited by departmental programs on a range of health product, food and drug related consultations and outreach activities. The personal information includes name, contact information, gender, ethnic origins, household income, biographical information, educational information, interests in food safety, nutrition, health products, drugs and health conditions, professional or volunteer experience related to health products and/or food, and funding affiliation.
    • Class of Individuals: General public, applicants to the Patient and Consumer pool.
    • Purpose: The personal information is used to determine eligibility for a Patient and Consumer pool. Application information will be used to match pool members to specific program criteria for specific consultations and or outreach activities. Contact information will be used to determine availability and schedule participation of pool members. Personal information is collected pursuant to the Department of Health Act, the Food and Drugs Act, and the Food and Drugs Regulations.
    • Consistent Uses: The information may be used or disclosed for the following purposes: applicant contact information and interests will be disclosed to programs conducting specific consultations and or outreach activities, aggregate information will be used for reporting to senior management and evaluation.
    • Retention and Disposal Standards: Under development.
    • RDA Number: Under development.
    • Related Class of Record Number: HC DSS 015
    • TBS Registration: 20110565
    • Bank Number: HC PPU 413

Pharmaceutical Drugs

The Food and Drug Regulations provide the regulatory framework to develop, maintain and implement the Pharmaceutical Drugs program, which includes pharmaceutical drugs for human and animal use, including prescription and non-prescription drugs, disinfectants, and sanitizers with disinfectant claims. Health Canada verifies that regulatory requirements for the safety, quality, and efficacy of pharmaceutical drugs are met through risk assessments, including monitoring and surveillance, compliance, and enforcement activities. In addition, the program provides information to Canadians and key stakeholders, including health professionals, such as physicians and pharmacists, to enable them to make informed decisions about the use of pharmaceutical drugs. The program objective is to ensure that pharmaceutical drugs in Canada are safe, effective and of high quality.

Pharmaceuticals for Human Use

Description: Includes records relating to the process of federal regulation of pharmaceutical drugs and therapeutic health products, including pre-market submissions, clinical trials and the Special Access Programme. Records also relate to adverse drug reactions, identification and assessment of human therapeutic products' safety risks.

Document Types: problem and adverse reaction reports, health hazard assessments and evaluations, public opinion research, applications for special access to drugs, applications and submissions for drug approvals, research proposals, analysis, and reports, correspondence, presentations, contracts with collaborators, research files of published and unpublished data, strategic policy advice, regulatory frameworks, risk assessments, standard therapeutic product submissions from manufacturers, fact sheets, committee agenda, reports and minutes, advisories, warnings and recalls, agendas, terms of reference, notices, notices of early consultation, consultation reports, notices of intent, standard operating procedures, strategic planning framework, Summary Basis of Decision, briefing notes, educational and outreach materials.

Record Number: HC HP 005

  • Special Access Programme - Pharmaceuticals, Biologic and Radio-Pharmaceuticals
    • Description: This bank describes information that is related to Health Canada's Special Access Programme which provides access to non-marketed drugs for practitioners treating patients with serious or life-threatening conditions when conventional therapies have failed, are unsuitable, or unavailable. Under the Food and Drug Regulations Section C.08.010, the Special Access Programme authorizes a manufacturer to sell drugs including pharmaceutical, biologic, and radio-pharmaceutical products not approved for sale in Canada. The personal information may include doctor name and contact information, signature, practitioner licence number, patient initials, date of birth, physical attributes, description of and response to treatment, and unexpected adverse reactions, and other medical information.
    • Note: A practitioner must initiate a request on behalf of a patient. Requests that are denied authorization are returned by fax to the practitioner with an explanation. In all cases, the manufacturer has the final say as to whether or not they will respond to the authorization and supply the drug.
    • Class of Individuals: Special Access Programme participants including doctors and patients.
    • Purpose: The personal information is used to administer the Special Access Programme, to determine if the sale of a non-marketed drug will be authorized for the practitioner's patient and to monitor the use of drugs in a given circumstance. Personal information is collected pursuant to the Food and Drug Regulations.
    • Consistent Uses: Limited personal information including physician contact information (name, address, phone, and fax), patient date of birth, and patient gender may be shared with drug manufactures as necessitated by the requirements of the program.
    • Retention and Disposal Standards: Under development
    • RDA Number: 98/019
    • Related Class of Record Number: HC HP 005 and HC HP 025
    • TBS Registration: 20110560
    • Bank Number: HC PPU 414
Veterinary Drugs

Description: Includes records related to adverse drug reactions to veterinary drugs; public consultations and policies/programs including antimicrobial resistance through the Canadian Integrated Program for Antimicrobial Resistance Surveillance (managed in partnership with PHAC); off label drug use (using a drug for a purpose other than its original intention); requests for emergency drug use (for drugs not yet approved for use in Canada); and maximum residue limits. Records may be related to the process of regulating veterinary drugs including pre-market submissions and clinical trials. Records relate to the monitoring (through inspections), identification and assessment of pharmaceuticals designed for veterinary use. Licence application and evaluation records may be held in the Drug Submission Tracking System.

Document Types: inspection notes, incident reports, adverse reaction reports, health hazard assessments and evaluations, public opinion research, surveillance and monitoring documentation, license applications and submissions, requests for emergency drug use, research proposals, analysis, and reports, correspondence, presentations, contracts with service providers/collaborators, research files of published and unpublished data, strategic policy advice, briefing documents for senior management, standard pharmaceutical product submissions from manufacturers, product monographs, fact sheets (Good Manufacturing Processes and Good Clinical Practices), committee reports and minutes, advisories, warnings and recalls, establishment licensing documentation, educational and outreach materials.

Record Number: HC HP 010

Marketed Health Products for Pharmaceutical Drugs

Description: Includes records related to the post-market safety of federally regulated and marketed pharmaceutical drugs.

Document Types: surveillance and monitoring documentation, research proposals, analysis and reports, correspondence, memoranda, public relations materials, presentations, product monographs, research files of published and unpublished data, strategic policy advice, draft regulatory frameworks, product monographs, product advisories, warnings and recalls, briefing notes, risks assessments and standards, educational and outreach materials.

Record Number: HC HP 015

Inspectorate - Pharmaceutical Drugs

Description: Includes records related to compliance and enforcement activities for pharmaceutical drugs. Records include documentation used for compliance monitoring, and compliance verification and investigation, including establishment licensing of pharmaceutical drugs, and laboratory analysis.

Document Types: inspection and investigation documentation and reports, correspondence, memoranda, public relations materials, presentations, contracts with collaborators, information sharing agreements, strategic policy advice, licences, compliance reports, report of examination for customs entries, briefing notes, risks assessments, standards, product evaluations, monitoring logs, laboratory data, purchasing orders and sales receipts.

Record Number: HC HP 020

  • Inspectorate - Pharmaceutical Drugs
    • Description: This bank describes information that is used in support of compliance monitoring and enforcement activities related to pharmaceutical human and veterinary drugs as defined under the Food and Drugs Act and the Food and Drugs Regulations. Potential non-compliance may be identified by consumer complaints, industry complaints, referrals from other provincial and federal regulatory agencies, international partners or the Inspectorate's compliance monitoring activities. The personal information may include name, contact information, biographical information, date of death, educational information, medical information, physical attributes, place of death and written details associated with complaints submitted by the public (what, when, where, who and how something happened) purchasing orders, sales receipts.
    • Class of Individuals: General public, industry employees (manufacturers, importers & distributors), and healthcare facility employees/professionals.
    • Purpose: The personal information is used to support the inspectorate's compliance and enforcement activities, including inspections and investigations, related to human or veterinary drugs. Personal information is collected pursuant to section 23(1)(c) of the Food and Drugs Act and Food and Drug Regulations.
    • Consistent Uses: The information may be used or disclosed for the following purposes: compliance and enforcement, safety and Other: Personal information may be used to inform the Canada Border Services Agency (CBSA) [CBSA PPU 035] to target a specific individual who has been identified as having potential for non-compliance with the Food and Drugs Act and its associated Regulations. Personal information collected during inspections and investigations may be shared with law enforcement agencies for law enforcement and criminal investigation purposes, with other branches or directorates of Health Canada [HC PPU 088, HC PPU 415 and HC PPU 045] for the administration of other acts under which the human or veterinary drug is regulated, with provincial (or territorial) health professional regulatory bodies when the health and safety of Canadians may be impacted due to non-compliance under a different regulatory jurisdiction, and/or with Health Canada's foreign regulatory counterparts which have similar mandates for the consistent regulation of health products on the international stage.
    • Retention and Disposal Standards: Under development
    • RDA Number: Under development
    • Related Class of Record Number: HC HP 020
    • TBS Registration: 20110499
    • Bank Number: HC PPU 407

Biologics and Radiopharmaceuticals

The Food and Drug Regulations, Safety of Human Cells, Tissues and Organs for Transplantation Regulations, and the Processing and Distribution of Semen for Assisted Conception Regulations provide the regulatory framework to develop, maintain, and implement the Biologics and Radiopharmaceuticals program, which includes blood and blood products, viral and bacterial vaccines, gene therapy products, tissues, organs, and xenografts, which are manufactured in Canada or elsewhere. Health Canada verifies that regulatory requirements for the safety, quality, and efficacy of biologics and radiopharmaceuticals are met through risk assessments, including monitoring and surveillance, compliance, and enforcement activities. In addition, the program provides information to Canadians and key stakeholders, including health professionals such as physicians and pharmacists, to enable them to make informed decisions about the use of biologics and radiopharmaceuticals. The program objective is to ensure that biologics and radiopharmaceuticals in Canada are safe, effective and of high quality. This program uses funding from the following transfer payments: Canadian Blood Services: Blood Safety and Effectiveness Research and Development, and Contribution to Strengthen Canada's Organs and Tissues Donation and Transplantation System.

Biologics and Genetic Therapies

Description: Includes records relating to the development of new policies or regulations, and the updating of existing policies related to biologics, radiopharmaceuticals, genetic therapies, and of tissues, cells, and organs for transplantation. Includes records related to the process of regulating biologics and genetic therapies including pre-market submissions, and clinical trials. Records may include third party or internal research. Records also include documentation in support of three advisory committees (the Expert Advisory Committee on Blood Regulation; the Expert Advisory Committee on Cells, Tissues and Organs; the Expert Advisory Committee on Xenograft Regulation); and three centres (the Centre for Blood and Tissues Evaluation, Centre for Vaccine Evaluation, the Centre for Evaluation of Radiopharmaceuticals and Biotherapeutics).

Document Types: Adverse reaction reports for clinical trials, health hazard assessments and evaluations, research proposals, analysis, and reports (including pre-clinical and clinical studies), correspondence, memoranda, public relations materials, presentations, contracts with collaborators, information sharing agreements, research files of published and unpublished data, strategic policy advice, draft legislation and regulatory frameworks, risk assessments, standards, product evaluations, drug approval submissions from manufacturers, establishment licensing documents, briefing notes, committee meeting agendas, terms of reference and minutes, notices of compliance, standard operating procedures, strategic planning documents, and summary basis of decision educational and outreach documentation.

Record Number: HC HP 025

  • Special Access Programme - Pharmaceuticals, Biologic and Radio-Pharmaceuticals
    • Description: This bank describes information that is related to Health Canada's Special Access Programme which provides access to non-marketed drugs for practitioners treating patients with serious or life-threatening conditions when conventional therapies have failed, are unsuitable, or unavailable. Under the Food and Drug Regulations Section C.08.010, the Special Access Programme authorizes a manufacturer to sell drugs including pharmaceutical, biologic, and radio-pharmaceutical products not approved for sale in Canada. The personal information may include doctor name and contact information, signature, practitioner licence number, patient initials, date of birth, physical attributes, description of and response to treatment, and unexpected adverse reactions, and other medical information.
    • Note: A practitioner must initiate a request on behalf of a patient. Requests that are denied authorization are returned by fax to the practitioner with an explanation. In all cases, the manufacturer has the final say as to whether or not they will respond to the authorization and supply the drug.
    • Class of Individuals: Special Access Programme participants including doctors and patients.
    • Purpose: The personal information is used to administer the Special Access Programme, to determine if the sale of a non-marketed drug will be authorized for the practitioner's patient and to monitor the use of drugs in a given circumstance. Personal information is collected pursuant to the Food and Drug Regulations.
    • Consistent Uses: Limited personal information including physician contact information (name, address, phone, and fax), patient date of birth, and patient gender may be shared with drug manufacturers as necessitated by the requirements of the program.
    • Retention and Disposal Standards: Under development
    • RDA Number: 98/019
    • Related Class of Record Number: HC HP 005 and HC HP 025
    • TBS Registration: 20110560
    • Bank Number: HC PPU 414
Marketed Health Products - Biologics and Radiopharmaceuticals

Description: Includes records related to the post-market safety of federally regulated and marketed biologics and genetic therapies health products. Records include information about the Canada Vigilance Program (which collects, processes and monitors adverse reactions), the MedEffect™ Canada Web site, the Canadian Medication Incident Reporting and Prevention program (managed in partnership with the Canadian Institute for Health Information, the Institute for Safe Medication Practices and the Canadian Patient Safety Institute), and documentation supporting the Expert Advisory Committee on the Vigilance of Health Products.

Document Types: public opinion research, surveillance and monitoring documentation, analysis reports (including clinical studies), correspondence, memoranda, public relations materials, presentations, briefing notes, contracts with collaborators, information sharing agreements, research proposals, analysis and reports, adverse reaction reports, research files of published and unpublished data, strategic policy advice, draft legislation and regulatory frameworks, risks assessments, standards, product evaluations, submissions from manufacturers, terms of reference, committee agenda items, minutes and reports, product monographs, product advisories, warnings, and recalls, educational and outreach materials.

Record Number: HC HP 030

Inspectorate - Biologics and Radiopharmaceuticals

Description: Includes records related to compliance and enforcement activities for biologics and radiopharmaceutical therapies. Records include documentation used for compliance monitoring, and compliance verification and investigation, including establishment licensing of Biologics and Radiopharmaceuticals drugs and laboratory analysis.

Document Types: inspection and investigation documentation and reports, correspondence, memoranda, public relations materials, presentations, contracts with collaborators, information sharing agreements, strategic policy advice, licences, compliance reports, report of examination for customs entries, briefing notes, risks assessments, standards, product evaluations, monitoring logs, laboratory data, purchasing orders and sales receipts.

Record Number: HC HP 035

  • Inspectorate - Biologics & Radiopharmaceuticals
    • Description: This bank describes information that is used in support of compliance monitoring and enforcement activities related to biologics and radiopharmaceuticals. Regulated products include blood and blood products, semen and semenal products, viral and bacterial vaccines, gene therapy products, cells, tissues, organs and xenographs, which are manufactured in Canada or elsewhere. Potential non-compliance may be identified by consumer complaints, industry complaints, referrals from other provincial and federal regulatory agencies, international partners or the Inspectorate's compliance monitoring activities. The personal information may include name, contact information, biographical information, educational information, other identification numbers and written details associated with complaints submitted by the public (what, when, where, who and how something happened) purchasing orders, and sales receipts.
    • Class of Individuals: General public, industry employees (manufacturers, importers & distributors), and healthcare facility employees/professionals who are regulated under the Food and Drugs Act and associated Regulations.
    • Purpose: The personal information is used to support the inspectorate's compliance and enforcement activities, including inspections and investigations, related to biologics and radiopharmaceuticals. Personal information is collected pursuant to 23(1)(c) of the Food and Drugs Act; Food and Drugs Regulations; Safety of Human Cells, Tissues and Organs for Transplantation Regulations; Processing and Distribution of Semen for Assisted Conception Regulations.
    • Consistent Uses: The information may be used or disclosed for the following purposes: compliance and enforcement, safety and Other: Personal information may be disclosed to the Canada Border Services Agency (CBSA) [CBSA PPU 035] to target a specific individual who has been identified as having potential for non-compliance with the Food and Drugs Act and its associated Regulations. Personal information collected during inspections and investigations may be shared with law enforcement agencies for law enforcement and criminal investigation purposes, with other branches or directorates of Health Canada for the administration of other acts under which the biologic or radiopharmaceutical is regulated, with provincial (or territorial) health professional regulatory bodies when the health and safety of Canadians may be impacted due to non-compliance under a different regulatory jurisdiction, and/or with Health Canada's foreign regulatory counterparts which have similar mandates for the consistent regulation of health products on the international stage.
    • Retention and Disposal Standards: Under development
    • RDA Number: Under development
    • Related Class of Record Number: HC HP 035
    • TBS Registration: 20110562
    • Bank Number: HC PPU 408

Medical Devices

The Medical Devices Regulations provide the regulatory framework to develop, maintain, and implement the Medical Devices program, which includes medical devices used in the treatment, mitigation, diagnosis, or prevention of a disease or an abnormal physical condition in humans. Health Canada verifies that regulatory requirements for the safety, quality, and efficacy of medical devices are met through risk assessments, including monitoring and surveillance, compliance, and enforcement activities. In addition, the program provides information to Canadians and key stakeholders, including health professionals, such as physicians and pharmacists, to enable them to make informed decisions about the use of medical devices. The program objective is to ensure that medical devices in Canada are safe, effective and of high quality.

Medical Devices for Human Use

Description: Includes records relating to the process of federal regulation of therapeutic health products including pre-market submissions, clinical trials and the special access programme. Records relate to the identification and assessment of human health therapeutic product safety risks.

Document Types: application forms, incident and adverse reaction reports, health hazard assessments and evaluations, public opinion research, research proposals, analysis, and reports, correspondence, presentations, contracts with collaborators, research files of published and unpublished data, strategic policy advice, draft legislation and regulatory frameworks, risk assessments, standard medical device submissions from manufacturers, fact sheets, committee agendas, terms of reference, reports and minutes, notices, notices of early consultation, consultation reports, notices of intent, standard operating procedures, strategic planning framework, Summary Basis of Decision, briefing notes, educational and outreach materials.

Record Number: HC HP 040

  • Scientific Review and Evaluation Experts
    • Description: This bank describes information that is related to individuals who have an interest in becoming part of Health Canada's inventory list of qualified external scientific experts. These individuals provide scientific evaluation and advisory services to the Department and/or participate as volunteers on Scientific Advisory Committees and/or Panels. The personal information may include name, contact information, biographical information, educational information and language, emergency contacts, professional affiliations, publications, area of scientific expertise.
    • Note: Information may be stored in the following internal systems/databases: Scientific Experts Database.
    • Class of Individuals: Individuals that deal in health and/or medical sciences, scientists, researchers and academics, who have indicated an interest in working with Health Canada on a contractual or volunteer basis, and their emergency contacts.
    • Purpose: The personal information is used to establish an inventory of experts to provide scientific evaluation and advisory services to the department and/or participate as a volunteer on scientific advisory committees and/or panels. Personal information is collected pursuant to Section 4 of the Department of Health Act.
    • Consistent Uses: Personal information may be shared with programs within Health Canada to enhance the Department's ability to access external scientific expertise on an as required basis.
    • Retention and Disposal Standards: Under development
    • RDA Number: Under development
    • Related Record Number: HC HP 040
    • TBS Registration: 20110541
    • Bank Number: HC PPU 409
  • Medical Devices Problem Reporting Program
    • Description: This bank describes information that is collected by Health Canada regarding adverse events related to medical device incidents. The personal information that is collected may include the name, title, mailing address, email address, telephone and fax number of the incident reporter or complainant and information regarding the individual who has experienced the incident including their detailed medical information, for example, including the date and location of the incident, description of the incident, date of implantation or explanation, patient consequences and open-ended health information about the incident/problem/adverse event.
    • Note: In addition to the requirements specified on the Treasury Board of Canada Secretariat Personal Information Request Form, an individual requesting access to information described in this bank is encouraged to provide sufficient information to locate the requested data (for example; initials, the incident ID number, type of device, date and place of the incident).
    • Class of Individuals: General public, industry employees (manufacturers, importers, distributors), investigational testing organizations, special access users, health care facility employees and professionals.
    • Purpose: Personal information collected from the medical device incident reports by the Department may be used to follow-up with reporters of a medical device related incident for compliance and enforcement activities; to request safety and efficacy information from the manufacturers, health care professionals / practitioners / facilities and other users of marketed medical devices for the purpose of post-market surveillance of medical devices; reporting to senior management; complete trend analysis. Personal Information is collected pursuant to the Department of Health Act, Section 4(h), and the Food and Drugs Act, Section23 (1) (c) and the Medical Devices Regulations, Section(s) 59 (1) (a) (b) (2), 60, 61.1 (1), 63, 64 and 65, 77, 81 (k) (v) (2) and 88.
    • Consistent Uses: Collecting and monitoring these medical device problem reports enables the program to complete safety signal assessments and trend analysis. The program compiles trend and safety data and utilizes it in a de-identified format to identify emerging safety signals/issues and trends, mitigating the risks and improving the safe use and efficacy of medical devices. Trend and safety data in a de-identified format may be communicated by a variety of risk communication tools and / or responses to inquiries. With written consent, personal information of an individual who has reported a problem voluntarily may be disclosed to the legal agent, manufacturer, and/or fabricator.
    • Retention and Disposal Standards: Under development
    • RDA Number: Under development
    • Related Class of Record Number: HC HP 040
    • TBS Registration Number: 20150036
    • Bank Number: HC PPU 415
Marketed Health Products - Medical Devices

Description: Includes records related to the post-market safety of federally regulated and marketed therapeutic health products. Records include information about the Canada Vigilance Program (which collects, processes and monitors adverse reactions), the MedEffect™ Canada Web site, the Canadian Medication Incident Reporting and Prevention program (managed in partnership with the Canadian Institute for Health Information, the Institute for Safe Medication Practices and the Canadian Patient Safety Institute), and documentation supporting the Expert Advisory Committee on the Vigilance of Health Products. Records may be shared with the International Conference on Harmonisation of Technical Requirements for Registration of Pharmaceuticals for Human Use (ICH).

Document Types: surveillance and monitoring documentation, research proposals, analysis, and reports, product advisories, warnings and recalls, incident and adverse reaction reports, correspondence, memoranda, public relations materials, presentations, research files of published and unpublished data, strategic policy advice, draft regulatory frameworks, risks assessments, briefing notes, information sharing agreements, standards, terms of reference, committee agendas, minutes and reports, educational and outreach materials.

Record Number: HC HP 045

  • Special Access Programme - Medical Devices
    • Description: This bank describes information that is related to Health Canada's Special Access Programme which provides access to non-marketed medical devices for practitioners to use on patients for emergency use or if conventional therapies have failed, are unavailable or unsuitable. The Special Access Programme authorizes a manufacturer to sell medical devices not approved for sale in Canada. The personal information may include doctor name and contact information, signature, practitioner licence number, patient initials, description of and response to previous treatments, and unexpected adverse reactions, and other medical information.
    • Note: A practitioner must initiate a request on behalf of a patient. Requests that are denied authorization are returned by fax to the practitioner with an explanation. In all cases, the manufacturer has the final say as to whether or not they will respond to the authorization and supply the device.
    • Class of Individuals: Special Access Programme participants including doctors and patients.
    • Purpose: The personal information is used to administer the Special Access Programme, to determine if the sale of a non-marketed device will be authorized for the practitioner's patient. Personal information is collected pursuant to Part II of the Medical Devices Regulations
    • Consistent Uses: Limited personal information including physician contact information (name, address, phone, and fax) may be shared with medical device manufacturers as necessitated by the requirements of the program.
    • Retention and Disposal Standards: Under development
    • RDA Number: Under development
    • Related Class of Record Number: HC HP 045
    • TBS Registration: 20130063
    • Bank Number: HC PPU 430
Inspectorate - Medical Devices

Description: Includes records related to compliance and enforcement activities for medical devices. Records include documentation used for compliance monitoring, and compliance verification and investigation, supported by establishment licensing of medical devices, and laboratory analysis.

Document Types: inspection and investigation documentation and reports, correspondence, memoranda, public relations materials, presentations, contracts with collaborators, information sharing agreements, strategic policy advice, licences, report of examination for customs entries, briefing notes, risks assessments, laboratory data, purchasing orders and sales receipts and reports.

Record Number: HC HP 050

  • Inspectorate - Medical Devices
    • Description: This bank describes information that is used in support of compliance monitoring and enforcement activities related to medical devices. Medical devices cover a wide range of health or medical instruments used in the treatment, mitigation, diagnosis or prevention of a disease or abnormal physical conditions. Potential non-compliance may be identified by consumer complaints, industry complaints, referrals from other provincial and federal regulatory agencies, international partners or the Inspectorate's compliance monitoring activities. The personal information may include name, contact information, biographical information, date of birth, date of death, medical information, other identification numbers, physical attributes, purchasing orders, sales receipts, place of death and hospital where patient was treated and their doctor's name.
    • Note: In addition to the requirements specified on the Treasury Board Secretariat Personal Information Request form, individuals requesting information described by this bank must provide the incident ID number, device name or company name.
    • Class of Individuals: General public, industry employees (manufacturers, importers & distributors), and healthcare facility employees/professionals.
    • Purpose: The personal information is used in support of the Iinspectorate's compliance and enforcement activities related to medical devices. Personal information is collected pursuant to section 23(1)(c) of the Food and Drugs Act and Medical Device Regulations.
    • Consistent Uses: The information may be used or disclosed for the following purposes: enforcement, safety and Other: Personal information may be shared with the Canada Border Services Agency (CBSA) [CBSA PPU 035] or the Royal Canadian Mounted Police (RCMP) [RCMP PPU 005] for a specific individual who has been identified as having potential for non-compliance with the Food and Drugs Act and its associated Regulations. Personal information collected during inspections and investigations may be shared with law enforcement agencies for law enforcement and criminal investigation purposes, with other areas of Health Canada [HC PPU 088, HC PPU 415 and HC PPU 045] for the administration of other acts under which the medical device is regulated, with provincial (or territorial) health professional regulatory bodies for follow-up, and/ or with foreign regulatory counterparts for the consistent regulation of health products on the international stage.
    • Retention and Disposal Standards: Under development
    • RDA Number: Under development
    • Related Class of Record Number: HC HP 050
    • TBS Registration: 20110501
    • Bank Number: HC PPU 405

Natural Health Products

The Natural Health Product Regulations provide the regulatory framework to develop, maintain and implement the Natural Health Products program, which includes herbal remedies, homeopathic medicines, vitamins, minerals, traditional medicines, probiotics, amino acids, and essential fatty acids. Health Canada verifies that regulatory requirements for the safety, quality, and efficacy of natural health products are met through risk assessments, including monitoring and surveillance, compliance, and enforcement activities. In addition, the program provides information to Canadians and key stakeholders, including health professionals such as pharmacists, traditional Chinese medicine practitioners, herbalists and naturopathic doctors, to enable them to make informed decisions about the use of natural health products. The program objective is to ensure that natural health products in Canada are safe, effective and of high quality.

Natural Health Products

Description: Includes records related to the regulation of natural health products available to Canadians for human use, including the process to obtain approval to sell natural health products under the Natural Health Products Regulations, product and site licences, as well as clinical trial applications. Records include documentation created in support of the Natural Health Products Program Advisory Committee regarding the safety, quality and efficacy of natural health products for sale in Canada.

Document Types: public opinion research, incident and adverse reaction reports, health hazard assessments and evaluations, product approval applications and submissions, research proposals, analysis and reports, correspondence, presentations, contracts with collaborators, research files of published and unpublished data, strategic policy advice, draft legislation and regulatory frameworks, risk assessments, standard natural health product submissions from manufacturers, product and site licenses, fact sheets, committee reports and minutes, product advisories, warnings and recalls, education and outreach documentation.

Record Number: HC HP 055

Marketed Health Products - Natural Health Products

Description: Includes records related to the post-market safety of federally regulated and marketed natural health products. Records include information about the Canada Vigilance Program, the MedEffect™ Canada Web site, the Canadian Medication Incident Reporting and Prevention Program, and documentation supporting the Expert Advisory Committee on the Vigilance of Health Products.

Document Types: public opinion research, surveillance and monitoring documentation, research proposals, analysis and reports (including pre-clinical and clinical studies), correspondence, memoranda, public relations materials, presentations, contracts with collaborators, information sharing agreements, lab test results, briefing notes, patents, research files of published and unpublished data, strategic policy advice, draft legislation and regulatory frameworks, risks assessments, standards, product evaluations, submissions from manufacturers, establishment licensing, educational and outreach materials.

Record Number: HC HP 060

Inspectorate - Natural Health Products

Description: Includes records related to compliance and enforcement activities for Natural Health Products. Records include documentation used for compliance monitoring, and compliance verification and investigation, supported by site licensing of Natural Health Products, and laboratory analysis.

Document Types: inspection and investigation documentation and reports, correspondence, memoranda, public relations materials, presentations, contracts with collaborators, information sharing agreements, strategic policy advice, licences, report of examination for customs entries, briefing notes, risks assessments, laboratory data, purchasing orders and sales receipts and reports.

Record Number: HC HP 065

  • Inspectorate - Natural Health Products
    • Description: This bank describes information that is used in support of compliance monitoring and enforcement activities related to natural health products as defined under the Food and Drugs Act and the Natural Health Products Regulations. Potential non-compliance may be identified by consumer complaints, industry complaints, referrals from other provincial and federal regulatory agencies, international partners or the Inspectorate's compliance monitoring activities. The personal information may include name, contact information, date of death, medical information, physical attributes, purchasing orders, sales receipts, and written details associated with complaints submitted by the public (what, when, where, who and how something happened) purchasing orders, and sales receipts.
    • Class of Individuals: General public, regulated parties under the Food and Drugs Act and the Natural Health Products Regulations (for example, manufacturers submitting trade complaints).
    • Purpose: The personal information is used to support the inspectorate's compliance and enforcement activities, including inspections and investigations, related to natural health products. Personal information is collected pursuant to section 23(1)(c) of the Food and Drugs Act and Natural Health Products Regulations.
    • Consistent Uses: The information may be used or disclosed for the following purposes: compliance and enforcement, safety and Other: Personal information may be used to inform the Canada Border Services Agency (CBSA) [CBSA PPU 035] to target a specific individual who has been identified as having potential for non-compliance with the Food and Drugs Act and Natural Health Products Regulations. Personal information collected during inspections and investigations may be shared with law enforcement agencies for law enforcement and criminal investigation purposes, with other branches or directorates of Health Canada [HC PPU 088, HC PPU 415 and HC PPU 045] for the administration of other acts under which the natural health product is regulated, with provincial (or territorial) health professional regulatory bodies when the health and safety of Canadians may be impacted due to a non-compliance under a different regulatory jurisdiction, and/or with Health Canada's foreign regulatory counterparts which have similar mandates for the consistent regulation of health products on the international stage.
    • Retention and Disposal Standards: Under development
    • RDA Number: Under development
    • Related Class of Record Number: HC HP 065
    • TBS Registration: 20110500
    • Bank Number: HC PPU 406

Food Safety and Nutrition

The Department of Health Act and the Food and Drugs Act provide the authority for Health Canada to develop, maintain, and implement a regulatory framework associated with the safety and nutritional quality of food. Food safety standards are enforced by the Canadian Food Inspection Agency. Health Canada develops and promotes evidence-based, national healthy eating policies and standards for Canadians and key stakeholders, including non-governmental organizations, health professionals, and industry associations to enable all stakeholders to make informed decisions about food and nutrition safety as well as healthy eating. The program objectives are to manage risks to the health and safety of Canadians associated with food and its consumption, and to enable Canadians to make informed decisions about healthy eating.

Food Safety

The Food and Drug Regulations provide the regulatory framework to develop, maintain, and implement the Food and Nutrition Safety program. The program is the federal health authority responsible for establishing standards, policies, and regulations pertaining to food and nutrition safety; as well as for conducting reviews and for assessing the safety of food ingredients, veterinary drugs for food producing animals, food processes, and final foods. The program conducts risk assessments pertaining to the chemical, microbiological, and nutritional safety of foods. In addition, the program plans and implements food and nutrition safety surveillance and research initiatives in support of the Department's food standard setting mandate. The program objective is to plan and implement food and nutrition safety standards to enable Canadians to make informed decisions about food and nutrition.

Food Safety

Description: Includes records related to the standards, policies and regulations regarding food safety and nutritional risks. Records include risk assessments pertaining to chemical and microbiological safety and nutritional quality of foods as well as the pre-market submission process for the evaluation of food additives, infant formula and novel foods. Records include assessments of the effectiveness of the Canadian Food Inspection Agency's activities related to food safety.

Document Types: public opinion research, compliance monitoring and enforcement documentation and reports, inspection notes, incident and adverse reaction reports, health hazard assessments and evaluations, applications and submissions for food additive approvals, research proposals, analysis, and reports, correspondence, presentations, contracts with collaborators, research files of published and unpublished data, strategic policy advice, draft legislation and regulatory frameworks, risk assessments, submissions from manufacturers, fact sheets, briefing notes, committee reports and minutes, product advisories, warnings and recalls, educational and outreach documentation, guidance documents, international standards and guidelines, stakeholder and public inquiries and responses.

Record Number: HC FSN 005

Nutrition Policy and Promotion

The Department of Health Act provides the authority to develop, maintain and implement the Nutrition Policy and Promotion program. The program develops, implements, and promotes evidence-based nutrition policies and standards, and undertakes surveillance and monitoring activities. It anticipates and responds to public health issues associated with nutrition and contributes to broader national and international strategies. The program works collaboratively with other federal departments/agencies and provincial/territorial governments, and engages stakeholders such as non-government organizations, health professionals, and industry associations to support a coordinated approach to nutrition issues. The program objective is to target both Canadian intermediaries and consumers to increase knowledge, understanding, and action on healthy eating.

Nutrition and Healthy Eating

Description: Includes records related to the development and promotion of policies, standards and guidelines regarding nutrition and healthy eating. Includes records relating to collaboration with stakeholders on public health issues associated with nutrition and healthy eating, and includes research, surveillance and evaluation to support these activities.

Document Types: public opinion research, surveillance and monitoring documentation, research proposals, analysis, and reports, correspondence, presentations, contracts with collaborators, briefing notes, research files of published and unpublished data, strategic policy advice, policies, fact sheets, committee agendas, reports and minutes, educational and promotional materials, outreach documentation, food and nutrition guidelines.

Record Number: HC FSN 010

  • Great Lakes Health Effects Cohort Study
    • Description: This bank contains basic personal information, fish consumption patterns, household income, current employment information (kind of work, exposures in the workplace), and medical history data on a sample of Ontario Sport Fish License holders (1988) and their families.
    • Class of Individuals: Phase I: 1988 Ontario Sport Fish License holders (approximately 1,000,000). Phase II: A sub-sample of Phase I, plus adult and child members of their household (approximately 100,000 records). Phase III: Further data on a sub-sample of Phase II.
    • Purpose: The data were collected for research and statistical purposes as part of a study designed to investigate the adverse health effects of Great Lakes water pollution as bio-concentrated by fish.
    • Consistent Uses: The data collected were intended to be used to determine the risk of cancer, adverse reproductive outcomes (for example, birth defects) and mortality from certain causes associated with consumption of fish caught in the Great Lakes Basin. The individuals identified in the data bank may be followed up over time by linkage to cancer incidence, congenial anomaly or mortality registries. However, do to budgetary and other constraints this, may not be done.
    • Retention and Disposal Standards: Retained a minimum of 10 yrs, and then reviewed for possible transfer to Library and Archives Canada (excluding questionnaires which may be destroyed after 2 yrs).
    • RDA Number: 61/3215
    • Related Record Number: HC FSN 010
    • TBS Registration: 004100
    • Bank Number: HC PPU 076
  • Fish & Wildlife Nutrition Project in Areas of Concern
    • Description: This bank contains information about Ontario anglers and consumers of aquatic wildlife in areas of concern. These groups may not be licensed or may otherwise be outside the mainstream due to language or ethnicity. Information includes name, address, telephone number, gender, marital status, country of birth, fish and aquatic wildlife consumption patterns, household income and language spoken in the home.
    • Class of Individuals: Ontario anglers and consumers of fish and aquatic wildlife in selected geographic locations.
    • Purpose: The purpose of this bank is to conduct research into fish and aquatic wildlife consumption patterns among high-risk Ontario anglers and consumers.
    • Consistent Uses: Information may be used to contact these individuals in follow-up surveys.
    • Retention and Disposal Standards: Retained a minimum of 10 years, and then reviewed for possible transfer to Library and Archives Canada (excluding questionnaires which may be destroyed after 2 years).
    • RDA Number: 61/3215
    • Related Record Number: HC FSN 010
    • TBS Registration: 004099
    • Bank Number: HC PPU 079

Environmental Risks to Health

The Canadian Environmental Protection Act (1999), and the Department of Health Act provide the authorities for the Environmental Risks to Health program to assess and manage the health risks associated with climate change, air quality, drinking water quality, and new and existing substances. This program activity links closely with Health Canada's Health Products, Food Safety and Nutrition, Consumer Product Safety and Pesticides program activities, as the Food and Drugs Act, the Pest Control Products Act, and the Canada Consumer Product Safety Act provide the authority to manage the health risks associated with substances in products in the purview of these program activities. Key activities include: risk assessment and management as well as research and bio-monitoring of substances; provision of technical support for chemical emergencies that require a coordinated federal response; development of guidelines on indoor and outdoor air quality; development and dissemination of water quality guidelines; and, provision of expert support related to environmental assessments and contaminated sites. The program objective is to protect the health of Canadians through the assessment and management of health risks associated with environmental contaminants, particularly substances and to provide expert advice and guidelines to Canadians and government partners on the health impacts of environmental factors such as air and water contaminants and a changing climate.

Air Quality

The Air Quality program assesses the health risks of indoor and outdoor pollutants, and develops guidelines and standards under the Canadian Environmental Protection Act (1999). These efforts support the Government of Canada's Clean Air Regulatory Agenda, implemented in partnership with Environment Canada, to manage the potential risks to the environment and to the health of Canadians associated with air quality. The program provides health-based science and policy advice that supports actions by all levels of government to improve air quality and the health of Canadians. Key activities include: carrying out health risk assessments of air pollution; leading the development of health-based air quality standards and guidelines for indoor and outdoor air; determining the health benefits of proposed actions to reduce air pollution; conducting research on the levels of exposure and health effects of indoor and outdoor air pollutants to inform the development of standards, guidelines, regulations and other actions; and, implementing the Air Quality Health Index (a public information tool providing local air quality levels and health messaging) in partnership with Environment Canada, and delivering the Heat Resiliency and Climate Change program, including the associated tool of community based heat alert and response systems. The program objective is to assess the impacts of air pollution on health;to provide guidance to governments, health professionals and the general public on how to minimize those risks; and to help Canadians adapt to a changing climate through measures intended to manage potential risks to health associated with extreme temperatures.

Safe Environments / Environmental and Radiation Health Sciences - Air Quality

Description: Includes records related to research regarding the health impacts of indoor and outdoor air quality. Research supports the development of indoor air quality guidelines and mitigation strategies to protect human health, assessments of contaminants, development of outdoor air quality standards, and outreach initiatives such as the Air Quality Health Index.

Document Types: public opinion research, health hazard assessments and evaluations, surveillance and monitoring documentation, research proposals, analysis, and reports, exposure monitoring results, lab test results, correspondence, presentations, questionnaires, briefing notes, contracts with collaborators, research files of published and unpublished data, strategic policy advice, draft legislation and regulatory frameworks, risk assessments, fact sheets, committee agendas, reports and minutes, guidelines and standards, educational and outreach bulletins and other documentation.

Record Number: HC ERH 015

  • Child Acute Respiratory Effects Study
    • Description: This bank contains information on the respiratory illnesses and pulmonary function measures and the ages of 100 females aged 7 to 15 years attending a Girl Guide camp (Camp Kiawa) in July and August of 1986. Data on parental smoking habits, education and other home characteristics were collected. Allergy test and heart rate monitoring results are also recorded.
    • Class of Individuals: Girls aged 7 to 15 years who attended Camp Kiawa from July 1 to August 10, 1986.
    • Purpose: The purpose of this bank is to examine the relationship between transported air pollution and respiratory health in children.
    • Consistent Uses: There will be no disclosure of any personal information from this data bank. Only summary statistics and conclusions drawn from the study will be publicly disclosed. There will be no linking and matching of information in this data bank with any other information or data bank presently existing.
    • Retention and Disposal Standards: Retained a minimum of 10 yrs, and then reviewed for possible transfer to Library and Archives Canada (excluding questionnaires which may be destroyed after two years).
    • RDA Number: 613215
    • Related Record Number: HC ERH 015
    • TBS Registration: 004096
    • Bank Number: HC PPU 036
  • Children's Respiratory Health Study
    • Description: This bank contains information about children and adolescents currently residing in Saint John, New Brunswick. The data consists of questionnaires completed by parents for grade five students and self-completed by grade twelve students. In addition, students will have height, weight and their lung capacity measured. The information collected includes name, address, telephone number of the students and parent or legal guardian and the gender of the child/adolescent.
    • Class of Individuals: Grade five children, ages nine to eleven and grade twelve students, ages sixteen to eighteen, residing in Saint John, New Brunswick.
    • Purpose: To assess the longer term effects of exposure to air pollution in children and adolescents.
    • Consistent Uses: Information may be used to contact these individuals in follow-up survey.
    • Retention and Disposal Standards: Retained a minimum of 10 yrs and then reviewed for possible transfer to Library and Archives Canada (excluding questionnaires which may be destroyed after 2 yrs).
    • RDA Number: 61/3215
    • Related Record Number: HC ERH 015
    • TBS Registration: 004097
    • Bank Number: HC PPU 089
  • Indoor Air Quality in the Health of Infants: a birth cohort study focusing on indoor microbials
    • Description: This bank contains information about Canadian children from birth to two years of age. Data will be collected by: questionnaire, blood samples and an instrument which records from the home. It will also contain information on the indoor environment (irritants and allergens) and healthy information on the child and the family. Blood tests will be taken for evidence of allergy and lymphocyte activation. Information will include name, address and telephone numbers of the child and the family. The Child will be followed up at two week intervals for incidence of illnesses up until the age of two years. The children are not selected based on illness.
    • Class of Individuals: Children born to mothers living in Prince Edward Island will be recruited from physician's offices.
    • Purpose: To determine the environmental factors which increase the incidence of illness in infants.
    • Consistent Uses: None. Information may be used to contact these individuals for follow-up surveys.
    • Retention and Disposal Standards: Retained a minimum of 10 yrs, and then reviewed for possible transfer to Library and Archives Canada (excluding questionnaires which may be destroyed after 2 yrs).
    • RDA Number: 61/3215
    • Related Record Number: HC ERH 015
    • TBS Registration: 004103
    • Bank Number: HC PPU 285
  • Health Effects of Molds in Homes
    • Description: This bank contains information collected since 1991 about adults and children resident in approximately 500 dwellings in Wallaceburg, Ontario, including name, address, telephone number, age, sex, general health data of the child, blood and mucous samples, audio recordings of nocturnal coughing, dust, mould and mildew samples and general description of the home itself.
    • Class of Individuals: Residents of selected Wallaceburg, Ontario households who agree to participate in the study.
    • Purpose: To conduct research into indoor air quality and moulds and their impact on childhood illness.
    • Consistent Uses: Non-personal information will be shared with Canada Mortgage and Housing Corporation, co-sponsors of the study. Information may be used to contact these individuals in follow-up surveys.
    • Retention and Disposal Standards: Retained a minimum of 10 yrs, and then reviewed for possible transfer to Library and Archives Canada (excluding questionnaires which may be destroyed after 2 yrs).
    • RDA Number: 61/3215
    • Related Record Number: HC ERH 015
    • TBS Registration: 004101
    • Bank Number: HC PPU 083
  • Research into the Health Effects of Air Pollution
    • Description: This bank describes information that is used in support of research into the health effects of air pollution, under the Clean Air Regulatory Agenda. The personal information may include name, contact information, date of birth, medical information, physical attributes, signature and biological samples, clinical tests, home air samples and consent forms.
    • Note: In addition to the requirements specified on the Treasury Board of Canada Secretariat Personal Information Request form, individuals requesting information described by this bank must provide the name, location, and year of the study.
    • Class of Individuals: General public.
    • Purpose: The personal information is used to perform research into the health effects of air pollution. Personal information is collected pursuant to Canadian Environmental Protection Act and the Department of Health Act.
    • Consistent Uses: The information may be used or disclosed for the following purposes: aggregated data is published in final study reports and peer review journals.
    • Retention and Disposal Standards: Under development
    • RDA Number: Under development
    • Related Class of Record Number: HC ERH 015
    • TBS Registration: 20110504
    • Bank Number: HC PPU 314

Water Quality

The Water Quality program works with key stakeholders and partners, such as the provinces and territories, under the authority of the Department of Health Act, to establish the Guidelines for Canadian Drinking Water Quality (GCDWQ). These guidelines are approved through a Federal, Provincial and Territorial (FPT) collaborative process, and used by all FPT jurisdictions in Canada as the basis for establishing their drinking water quality requirements to manage risks to the health of Canadians. Health Canada's leadership in the development of drinking water quality guidelines meets the needs of all provinces, territories and federal departments to support their drinking water regulatory regimes. It provides national consistency and economy of scale, and reduces duplication. The GCDWQ are the cornerstone of all federal, provincial, territorial drinking water programs in Canada. The program also works with national and international standard-setting organizations to develop health-based standards for materials that come into contact with drinking water. In the delivery of this program, key activities include the development and dissemination of drinking water quality guidelines, guidance documents, strategies and other tools. The program objective is to help manage potential risks to the health of Canadians associated with water quality.

Safe Environments - Water Quality

Description: Includes records related to water quality and potential health effects associated with specific drinking water contaminants; scientific studies and summaries regarding health effects, exposure, and treatment of water contaminants; guidelines for drinking water quality (Guidelines for Canadian Drinking Water Quality), recreational water quality (Guidelines for Canadian Recreational Water Quality) and grey water re-use (Canadian Guidelines for Domestic Reclaimed Water for Use in Toilet and Urinal Flushing); federal guidance on meeting drinking water guidelines; documents associated with the Federal-Provincial-Territorial Committee on Drinking Water and development of national and international standards related to water quality.

Document Types: health risk assessments, exposure and monitoring information, research proposals, analysis, reports and summaries, correspondence, presentations, research files of published and unpublished data, contracts with collaborators, strategic policy advice, fact sheets, questionnaires, briefing notes, committee agendas, minutes, and technical documents.

Record Number: HC ERH 025

Health Impacts of Chemicals

The Canadian Environmental Protection Act (1999)provides the authority for the Health Impact of Chemicals program to assess the impact of new and existing substances that are manufactured, imported, or used in Canada and manage the potential health risks posed by these substances. This program activity links closely with Health Canada's Health Products, Food Safety and Nutrition, Consumer Product Safety and Pesticides program activities, as the Food and Drugs Act, the Pest Control Products Act, and the Canada Consumer Product Safety Act provide the authority to manage the health risks associated with substances in products under the purview of these program activities. The Chemicals Management Plan, implemented in partnership with Environment Canada, sets priorities and timelines for risk assessment and management for chemicals of concern, as well as the supporting research and bio-monitoring initiatives. In addition to the above risk assessment and management activities, this program provides expert health-based advice and support to other federal departments in carrying out their mandates and provides technical support for chemical emergencies that require a coordinated federal response. The program also works with international organizations to advance risk assessment methodologies and activities related to the assessment of both existing and new substances. This program provides expert support, guidance and training to adequately assess risks to human health and the environment posed by chemical contaminants at legacy federal contaminated sites. It also provides activities under Health Canada's Environmental Assessment Program, including expertise and advice on the potential health effects from the environmental impacts project related to air and water pollution, and the contamination of country foods. The program objective is to assess health risks to Canadians posed by substances of concern.

Safe Environments and Environmental and Radiation Health Sciences - Chemicals

Description: Includes records related to research, regarding potential risks to human health posed by existing substances in Canada, under the Canadian Environmental Protection Act and the Chemicals Management Plan. Records relate to the maintenance of the www.chemicalsubstances.gc.ca website and the Federal Contaminated Sites Action Plan.

Document Types: public opinion research, health hazard assessments and evaluations, surveillance and monitoring documentation, research proposals, analysis, and reports, lab test results, correspondence, presentations, contracts with collaborators, research files of published and unpublished data, strategic policy advice, draft legislation and regulatory frameworks, risk assessments, fact sheets, questionnaires, briefing notes, summaries, committee agendas, reports and minutes, advisories, educational and outreach bulletins and documentation.

Record Number: HC ERH 035

  • Ontario Farm Family Health Study
    • Description: Information collected from 2000 farm families, including name, address, religion, age, sex, and country of birth, farm characteristics, chronic disease and accident histories of farm families participating in this study.
    • Class of Individuals: Ontario Farm Families.
    • Purpose: Information is collected for use in a study designed to assess potential exposures on the farm and health effects.
    • Consistent Uses: Research and Statistical Purposes.
    • Retention and Disposal Standards: Retained a minimum of 10 yrs, and then reviewed for possible transfer to Library and Archives Canada.
    • RDA Number: 61/3215
    • Related Record Number: HC ERH 035
    • TBS Registration: 004104
    • Bank Number: HC PPU 037
  • Pesticide Exposure Assessment Pilot Study
    • Description: Contains the name, address, sex, sample date, sample type (urine, semen, and drinking water), pesticide handling practices of applicator, and pesticides used for farm families participating in this study.
    • Class of Individuals: Ontario farm families selected from the previous Ontario Farm Family Health Study (Personal Information Bank HC PPU037).
    • Purpose: Measure the extent to which applicators and family members are exposed to herbicides during normal handling activities on Ontario farms.
    • Consistent Uses: Research and statistical purposes. Data is linked to HC PPU 037 Ontario Farm Family Health Study.
    • Retention and Disposal Standards: Retained a minimum of 10 yrs, and then reviewed for possible transfer to Library and Archives Canada (excluding questionnaires which may be destroyed after 2 yrs).
    • RDA Number: 61/3215
    • Related Record Number: HC ERH 035
    • TBS Registration: 004105
    • Bank Number: HC PPU 035
  • St. Lawrence Vision 2000 Health Components Project
    • Description: Contains information about persons tested or interviewed pursuant to a number of research projects in the Health Component of the St. Lawrence Vision 2000 program. May include name, address, marital status, sex, language, date of birth, education, income and employment data, food and nutritional profiles, immigration data, health data, alcohol and cigarette consumption, reproductive and fertility histories, and certain very specific recreational activities. Samples may include hair, blood, urine, semen and placental tissue.
    • Class of Individuals: Only contains information about persons residing in the immediate vicinity of the St. Lawrence River in Quebec who have been interviewed by investigators.
    • Purpose: To conduct epidemiological research; to assess health risks associated with certain behaviours and environmental agents; to contribute to future health promotion activities.
    • Consistent Uses: None. There may be longitudinal surveys of some respondents.
    • Retention and Disposal Standards: Retained a minimum of 10 yrs, and then reviewed for possible transfer to Library and Archives Canada (excluding questionnaires which may be destroyed after 2 yrs).
    • RDA Number: 61/3215
    • Related Record Number: HC ERH 035
    • TBS Registration: 004109
    • Bank Number: HC PPU 084
  • Technical Support Files
    • Description: This bank contains environmental health surveillance reports, as well as results of tests performed on biological samples (blood, hair, urine) of individuals. Persons seeking access to this bank must supply their full name, the date the sample was submitted and the community where tested. Aboriginals should provide their Band Number.
    • Class of Individuals: Exposed Aboriginal populations and federal government employees.
    • Purpose: This bank is used to monitor the health of individuals exposed to a wide variety of environmental and occupational hazards such as dust, mercury, PCB's, arsenic and lead.
    • Consistent Uses: Information may be used internally for program management purposes and for purposes of research, planning, evaluation, statistics and for internal audit purposes. Information may also be shared with provincial/territorial departments of health.
    • Retention and Disposal Standards: Under development.
    • RDA Number: Under development
    • Related Record Number: HC ERH 035
    • TBS Registration: 002722
    • Bank Number: HC PPU 005
  • Research into the Effects of Chemicals on Humans
    • Description: This bank describes information that is about individuals who have participated in research concerning the health impact of chemicals and monitoring and/ or surveillance activities that identify and track exposure to chemical hazards in the environment. The personal information may include name, contact information, biographical information, educational information, financial information, medical information, physical attributes and age, ethnicity, personal views or opinions, tobacco use, personal product use, dietary information, participant identification number and consent forms.
    • Note: In addition to the requirements specified on the Treasury Board of Canada Secretariat Personal Information Request form, individuals requesting information described by this bank must provide the name, date and location of the research, monitoring or surveillance activity in which they participated.
    • Class of Individuals: General public, individuals who volunteer or who are solicited to participate in a particular research, monitoring or surveillance activity.
    • Purpose: The personal information is used to determine the effects of chemical substances on individuals and to identify and track exposure to chemical hazards. Personal information is collected pursuant to Canadian Environmental Protection Act and the Department of Health Act.
    • Consistent Uses: In certain circumstances, limited amounts of personal information may be shared with research monitoring or surveillance partners.
    • Retention and Disposal Standards: Under development
    • RDA Number: Under development
    • Related Class of Record Number: HC ERH 035
    • TBS Registration: 20110506
    • Bank Number: HC PPU 200
Environmental and Radiation Health Sciences - Passenger Conveyances

Description: Includes records related to research on environmental and radiation safety on public conveyances; draft regulations and guidelines to reduce radiation risks personnel and the general public; records related to collaboration with other government departments and agencies, industry, and the general public.

Document Types: public opinion research, health hazard assessments and evaluations, surveillance and monitoring documentation, research proposals, analysis, and reports, lab test results, correspondence, presentations, contracts with collaborators, research files of published and unpublished data, strategic policy advice, guidelines, draft legislation and regulatory frameworks, risk assessments, fact sheets, questionnaires, briefing notes, summaries, committee agendas, reports and minutes, advisories, educational and outreach documents.

Record Number: HC ERH 050

Consumer Product and Workplace Hazardous Materials

The Consumer Product Safety and Workplace Hazardous Materials programs support efforts to protect Canadians from unsafe products and chemicals. The Consumer Product Safety program supports industry's responsibility for the safety of their products under the authorities of the Canada Consumer Product Safety Act (CCPSA) and the Food and Drugs Act (F&DA) and its Cosmetic Regulations. In addition, the program supports consumers' responsibility to make informed decisions about product purchase and use. Health Canada's efforts are focussed in three areas: active prevention; targeted oversight; and, rapid response.

The Hazardous Products Act and the Hazardous Materials Information Review Act provide the authorities for the Workplace Hazardous Materials program to maintain a national hazard communication standard of cautionary labelling and safety data sheets for hazardous chemicals supplied for use in Canadian workplaces and to protect related confidential business information. The objectives of the programs are to identify, assess, manage and communicate health or safety risks to Canadians associated with consumer products and cosmetics, as well as to communicate the hazards of workplace chemicals.

Consumer Product Safety

The Canada Consumer Product Safety Act (CCPSA) and the Food and Drugs Act (F&DA) and its Cosmetics Regulations provide the authorities for this program to support industry's responsibility for the safety of their products and consumers' responsibility to make informed decisions about product purchase and use. Health Canada's efforts are focussed in three areas: active prevention; targeted oversight; and, rapid response. Through active prevention, the program works with industry, standard setting bodies and international counterparts to develop standards and guidelines and share best practices as appropriate. The program also promotes consumer awareness of the safe use of certain consumer products to support informed decision-making. Through targeted oversight, the program undertakes regular cycles of compliance and enforcement in selected product categories, and analyses and responds to issues identified through mandatory reporting, market surveys, lab results and other means. Under rapid response, when an unacceptable risk from consumer products is identified, the program can act quickly to protect the public and take appropriate enforcement actions - including issuing consumer advisories, working with industry to negotiate recalls, or other corrective measures. The Program's objective is to manage the potential health and safety risks posed by consumer products and cosmetics in the Canadian marketplace.

Consumer Product Safety

Description: Includes records related to the assessment of safety risks associated with consumer products including cosmetics.

Document Types: public opinion research, surveillance and monitoring documentation (includes research proposals, data analysis, and reports), correspondence, briefing notes, complaints, incident reports, presentations, contracts, strategic policy advice, draft legislation and regulatory frameworks, risk assessments, laboratory reports, committee documentation (including agendas, reports and minutes), consumer product advisories, warnings and recall notices, input related to product standards, educational and outreach documentation (including interpretive guidance).

Record Number: HC CPS 005

  • Branch Incident Reporting
    • Description: This bank contains information about complaints, incidents or queries received in regard to actual or perceived problems or concerns with medical devices, pharmaceutical products, food and other items that are regulated by Health Canada. Information may include name, address, telephone number of the contact person, product description such as make, model, serial or other identifying number, location of incident, any follow-up action taken and other details required for any necessary intervention by Health Canada or other authorities.
    • Class of Individuals: Canadians or visitors to Canada, medical practitioners and hospital authorities, police and customs agents, coroners and provincial medical officers of health and representatives of manufacturers or trade who may be involved with the reporting or investigation of a complaint or incident.
    • Purpose: To investigate and track complaints and incident reports received by the Department.
    • Consistent Uses: Information may be used to follow-up with complainants. It may be shared with other agencies including Agriculture and Agri-Food Canada, provincial regulatory bodies, provincial Medical Officers of Health and individual practitioners.
    • Retention and Disposal Standards: Retained for 25 years, and then transferred to Library and Archives Canada.
    • RDA Number: 98/019
    • Related Record Number: HC CPS 005
    • TBS Registration: 004102
    • Bank Number: HC PPU 088

Workplace Hazardous Materials

The Hazardous Products Act and the Hazardous Materials Information Review Act provide the authorities for this program. Under the Hazardous Products Act, Health Canada regulates the sale and importation of hazardous chemicals used in Canadian workplaces by specifying the requirements for hazard classification and hazard communication through cautionary labelling and safety data sheets. Under the Hazardous Materials Information Review Act, Health Canada administers a mechanism to allow companies to protect confidential business information, while requiring that all critical hazard information is disclosed to workers. This program sets the hazard communication standards for the Workplace Hazardous Materials Information System (WHMIS) - a system based on interlocking federal, provincial, and territorial legislation that sets out the requirements for comprehensive and accessible labels and safety data sheets, the consistent application of classification and labelling criteria, and the alignment across Canada of compliance and enforcement activities. The program objective is to ensure that suppliers provide critical health and safety information on hazardous materials to Canadian workers.

WHMIS Confidential Business Information

Description: Includes records related to the hazard assessment and validity of claims for exemption from the disclosure of Confidential Business Information.

Document Types: applications for claims for exemption, health and safety hazard assessments and evaluations, toxicological studies, safety data sheets, statements of decisions and orders including compliance undertakings, product formulations, attestation forms, substantiating information and correspondence.

Record Number: HC WCS 001

Workplace Hazardous Materials

Description: Includes records related to the Workplace Hazardous Materials Information System (WHIMS) committees, legislation, regulations/amendments, policy development, stakeholder engagement.

Document Types: memoranda, Regulatory Impact Analysis Statement (RIAS), comments on regulations, minutes, ministerial dockets, Treasury Board submissions.

Record Number: HC WCS 002

Substance Use and Abuse

Under the authority of several Acts, the Substance Use and Abuse program regulates tobacco products and controlled substances. Through the Tobacco Act and its regulations the program regulates the manufacture, sale, labelling and promotion of tobacco products. The program leads the Federal Tobacco Control Strategy, the goal of which is to further reduce the prevalence of smoking through regulatory, programming, educational and enforcement activities. Through the Controlled Drugs and Substances Act and its regulations, the program regulates access to controlled substances and precursor chemicals to support their legitimate use and minimize the risk of diversion for illicit use. As a partner department under the National Anti-Drug Strategy (NADS), the program supports prevention, health promotion, treatment initiatives, and enforcement with the goal of reducing substance use and abuse, including prescription drug abuse. In addition, the program provides timely, evidence-based information to key stakeholders including, but not limited to, law enforcement agencies, health professionals, provincial and territorial governments and Canadians. The program objective is to manage risks to the health of Canadians associated with the use of tobacco products, and the illicit use of controlled substances and precursor chemicals.

Tobacco Control

The Tobacco Act provides the authority for the Tobacco Control program to regulate the manufacture, sale, labelling, and promotion of tobacco products. The Tobacco Control program also leads the Federal Tobacco Control Strategy, in collaboration with federal partners as well as provincial and territorial governments, which supports regulatory, programming, educational and enforcement activities. Key activities under the Strategy include: compliance monitoring and enforcement of the Tobacco Act and associated regulations; monitoring tobacco consumption and smoking behaviours; and, working with national and international partners to ensure that Canada meets its obligations under the World Health Organization Framework Convention on Tobacco Control. The program objective is to prevent the uptake of tobacco use, particularly among youth, help those who currently use tobacco to quit; protect Canadians from exposure to tobacco smoke and regulate the manufacture, sale, labelling and promotion of tobacco products by administering the Tobacco Act.

Tobacco

Description: Includes records related to Health Canada activities designed to reduce death and disease associated with tobacco use in Canada, including the regulation of manufacturing, sale, labelling, and promotion of tobacco products. Records relate to the Federal Tobacco Control Strategy, compliance to the federal Tobacco Act, including site inspection documentation; cigarette ignition propensity regulations, reports filed by industry under the tobacco reporting regulations and research concerning prohibited additives; documentation to support the development of health warning messages; next generation tobacco control policies.

Document Types: public opinion research, health hazard assessments and evaluations, surveillance and monitoring documentation, applications and submissions, research proposals, analysis, and reports, correspondence, presentations, contracts with collaborators, license agreements, site inspection documentation, research files of published and unpublished data, strategic policy advice, policies, draft legislation and regulatory frameworks, risk assessments, product submissions from manufacturers, fact sheets, questionnaires, briefing notes, committee agendas, reports and minutes, advisories, tobacco warnings, educational and outreach documentation.

Record Number: HC SUA 005

  • Case-Control Study on Passive Smoking and Lung Cancer
    • Description: This bank contains demographic information, and information on exposure to passive smoking, familial history of cancer, personal history of respiratory illness, occupational history, diet, environmental exposures, residential history, and radon exposure for about 735 non-smoking lung cancer cases and about 735 controls, across Canada. This bank also contains demographic information on personal smoking history, and a brief occupational history for about 38,000 smoking lung cancer cases across Canada.
    • Class of Individuals: Individuals diagnosed with primary lung cancer between January 1, 1995 and December 31, 1996 (approx.). Controls matched to non-smoking lung cancer cases.
    • Purpose: To examine the relationship between exposure to environmental tobacco smoke and the incidence of lung cancer, adjusting for the effects of other potential risk factors including occupation, diet, and environmental radon; to estimate incidence of smoking among lung cancer cases in Canada.
    • Consistent Uses: None.
    • Retention and Disposal Standards: Retained a minimum of 10 years, and then reviewed for possible transfer to Library and Archives Canada (excluding questionnaires which may be destroyed after two years).
    • RDA Number: 613215
    • Related Record Number: HC SUA 005
    • TBS Registration: 004095
    • Bank Number: HC PPU 038
  • Outreach Activities Related to Tobacco
    • Description: This bank describes information that is related to individuals who participate in Health Canada sponsored outreach activities related to tobacco use and tobacco regulations. Activities may involve consultations through various means, including hard-copy correspondence, e-mail, or the use of social media sites including wikis, blogs, and other collaborative Internet technologies that are used or hosted by the institution; contests, competitions, and success stories; and may involve the need for license agreements. In some cases, consultations will be recorded. The personal information may include name, contact information, biographical information, date of birth, date of death, medical information, activities related to tobacco, photographs, and views and opinions of or about tobacco.
    • Note: In addition to the requirements specified on the Treasury Board of Canada Secretariat Personal Information Request form, individuals requesting information described by this bank must provide the title and date of the outreach activity, wherever possible.
    • Class of Individuals: General public, representatives of the academic and medical community.
    • Purpose: The personal information is used to fulfill Health Canada outreach activities related to tobacco use and tobacco regulations. Personal information is collected pursuant to Tobacco Act and Tobacco Products Information Regulations and Tobacco Products Labelling Regulations.
    • Consistent Uses: The information may be used or disclosed for the following purposes: program evaluation and Other: with notification, the proceedings of some tobacco outreach activities that are recorded may be made publicly available, including on the Internet. With consent, the contact information may be used to establish mailing lists to inform participants of future events, to contact individuals to seek views on issues of mutual interest.
    • Retention and Disposal Standards: Under development
    • RDA Number: Under development
    • Related Class of Record Number: HC SUA 005
    • TBS Registration: 20110498
    • Bank Number: HC PPU 410
  • Tobacco Labelling Licenses Agreements, Authorization and Consent Forms
    • Description: This bank describes information that is related to individuals who have signed license agreements, authorization and consent forms allowing Health Canada to use their photograph, tobacco related illness and story on its health warning messages or health information messages displayed on tobacco product packages or used in tobacco related outreach activities (e.g., such as announcements, upcoming social marketing campaign and public opinion research). The personal information may include name, contact information, biographical information, date of birth, date of death, financial information, medical information, activities related to tobacco, photographs, and opinions and views of, or about, tobacco.
    • Class of Individuals: General public, individuals who sign an authorization form or licence agreement with Health Canada.
    • Purpose: The personal information is used to ensure licensing rights and consent to display messages on tobacco product packaging and outreach activities that inform individuals of the health risks associated with using tobacco products. Personal information is collected pursuant to Tobacco Act, Tobacco Products Information Regulations and Tobacco Products Labelling Regulations.
    • Consistent Uses: The information may be used or disclosed for the following purposes: compliance and enforcement, safety and Other: Personal information may be used to inform the Canada Border Services Agency (CBSA) [CBSA PPU 035] to target a specific individual who has been identified as having potential for non-compliance with the Food and Drugs Act and Natural Health Products Regulations. Personal information collected during inspections and investigations may be shared with law enforcement agencies for law enforcement and criminal investigation purposes, with other branches or directorates of Health Canada [HC PPU 088, HC PPU 415 and HC PPU 045] for the administration of other acts under which the natural health product is regulated, with provincial (or territorial) health professional regulatory bodies when the health and safety of Canadians may be impacted due to a non-compliance under a different regulatory jurisdiction, and/or with Health Canada's foreign regulatory counterparts which have similar mandates for the consistent regulation of health products on the international stage. 
    • Retention and Disposal Standards: Under development
    • RDA Number: Under development
    • Related Record Number: HC SUA 005
    • TBS Registration: 20110544
    • Bank Number: HC PPU 305

Controlled Substances

Through the administration of the Controlled Drugs and Substances Act (CDSA) and its regulations, the program regulates the possession, production, provision and disposition of controlled substances and precursor chemicals. Key activities include: reviewing and updating the regulatory framework and Schedules for controlled substances and precursor chemicals as required; administering regulations for licensing and compliance monitoring activities; analyzing seized materials (Drug Analysis Services); providing training as well as scientific knowledge on illicit drugs and precursor chemicals; providing assistance in investigating and dismantling clandestine laboratories; monitoring the use of drugs through surveys; and working with national and international partners for the recommendation of appropriate and scientifically sound drug analysis procedures. As a partner in the National Anti-Drug Strategy, Health Canada supports initiatives to address illicit drug use and prescription drug abuse, including: education; prevention; health promotion; and treatment for Canadians, as well as compliance and enforcement initiatives. The program objective is to authorize legitimate activities with controlled substances and precursor chemicals, while managing the risks of diversion, abuse and associated harms. This program uses funding from the following transfer payments: Drug Strategy Community Initiatives Fund, Drug Treatment Funding Program, and Grant to the Canadian Centre of Substance Abuse.

Controlled Substances

Description: Includes records related to the administration of the Controlled Drugs and Substances Act (CDSA) and its regulations. Records may include guidance documents, issue analysis summaries, risk assessments, research and surveillance reports and other documents used to develop substance abuse related policies in Canada; planning and evaluation documentation in support of community interventions, media and public awareness campaigns; records related to the National Anti-Drug Strategy, Drug Treatment Funding Program and Drug Strategy Community Initiatives Fund, and the Anti-Drug Strategy Initiatives Fund.

Document Types: public opinion research, health hazard assessments, surveillance and monitoring documentation, application forms and supporting documentation, research proposals, analysis, and reports, correspondence, presentations, contracts with collaborators, authorizations to prescribe, dispense, or possess controlled substances, drug analysis reports, research files of published and unpublished data, strategic policy advice, briefing notes, draft legislation and regulatory frameworks, risk assessments, licenses, fact sheets, committee agendas, reports and minutes, sales records, advisories, educational and outreach documentation.

Record Number: HC SUA 010

  • Methadone Program
    • Description: This bank contains the names and addresses of practitioners authorized to purchase, prescribe or dispense methadone.
    • Class of Individuals: Practitioners.
    • Purpose: To keep records for practitioners authorized to purchase, prescribe or dispense methadone.
    • Consistent Uses: Information from this bank may be released to provincial licensing authorities of the health professions.
    • Retention and Disposal Standards: Practitioner files are kept two years after the death of a doctor, five years after the last correspondence or last record of registration if there is no history of drug-related problems, and ten years after the last correspondence or last record of registration if there is a history of drug-related problems.
    • RDA Number: 98/019
    • Related Record Number: HC SUA 010
    • TBS Registration: 002730
    • Bank Number: HC PPU 060
  • Sales Records of Licensed Dealers
    • Description: This bank contains sales records of narcotics and controlled drugs made by licensed dealers who are entitled to import, export, manufacture and distribute narcotic and controlled drugs under the Controlled Drugs and Substances Act and Regulations.
    • Class of Individuals: Pharmacists, physicians, dentists, veterinarians, hospitals and licensed pharmaceutical companies.
    • Purpose: This bank is used to ensure that licensed narcotic and controlled drugs dealers supply narcotic and controlled drugs only to authorized persons.
    • Consistent Uses: It is also used to monitor and assess purchases of narcotics and controlled drugs made by pharmacists, physicians, dentists, veterinarians, hospitals and licensed pharmaceutical companies. Information from this bank may be released to provincial licensing authorities of the health professions.
    • Retention and Disposal Standards: Records on individual cases are held for three years for licensed dealers' sales reports and then reviewed for possible transfer to Library and Archives Canada.
    • RDA Number: 98/019
    • Related Record Number: HC SUA 010
    • TBS Registration: 004107
    • Bank Number: HC PPU 045
  • Authorizations for marihuana for medical purposes
    • Description: This bank describes information that is related to applications for authorization to possess and / or produce marihuana and to purchase dried marihuana and / or marihuana seeds, for medical purposes under the Marihuana Medical Access Program. The personal information may include name, contact information, biometric information, credit information, criminal checks/history, date of birth, date of death, medical information, other identification numbers, physical attributes, signature and physician's support of the application, consent of the property owner for marihuana production, consent of the applicant to disclose to an authorized individual, photograph of the applicant and power of attorney.

      Note: The Marihuana Medical Access Regulations were repealed on March 31, 2014. New applications are no longer being accepted under these regulations.

    • Class of Individuals: Applicants to the Marihuana Medical Access Program, physicians who support medial marihuana access applicants, property owners who allow marihuana production, individuals given permission to act on behalf of applicants, complainants.
    • Purpose: The personal information is used to determine eligibility to produce and/ or possess marihuana, to provide dry marihuana or seeds, and to process payments for purchase of marihuana and seeds. Personal information is collected pursuant to section 56 of the Controlled Drugs and Substances Act and under the Marihuana Medical Access Regulations (MMAR).
    • Consistent Uses: The information may be used or disclosed for the following purposes: may use applicant information to contact a supporting physician in order to verify medical information on the application form, and contact information for consultations on new regulations; may disclose contact and order information to a contracted product supplier, contact and overdue accounts receivable information to a collection agency, may use personal information collected under MMAR to inform the Marihuana for Medical Purposes Regulations (MMPR) security clearance process for those individuals who have applied for licenses under the MMPR. Health Canada discloses personal information and the terms and conditions of the authorization to law enforcement agencies.
    • Retention and Disposal Standards: Under development
    • RDA Number: Under development
    • Related Class of Record Number: HC SUA 010
    • TBS Registration: 005331
    • Bank Number: HC PPU 073
    • Last Updated: 2016
  • Record of Researchers
    • Description: This bank provides a list of persons authorized to use, and who are using narcotic, controlled and restricted drugs in research work.
    • Class of Individuals: It is primarily concerned with scientists and medical and paramedical professionals.
    • Purpose: The bank is used to ensure that persons using narcotic, controlled and restricted drugs for research purposes have been authorized to do so.
    • Consistent Uses: None
    • Retention and Disposal Standards: Under development.
    • RDA Number: Under development
    • Related Record Number: HC SUA 010
    • TBS Registration: 002726
    • Bank Number: HC PPU 040

Radiation Protection

The Department of Health Act, the Radiation Emitting Devices Act, and the Comprehensive Nuclear-Test-Ban Treaty Implementation Act provide the authority for the Radiation Protection program to monitor, regulate, advise, and report on exposure to radiation that occurs both naturally and from man-made sources. In addition, the program is licensed under the Nuclear Safety and Control Act to deliver the National Dosimetry Service, which provides occupational radiation monitoring services.

The key components of the program are environmental and occupational radiation monitoring, management of inter organisational plans, procedures, capabilities and committees for a nuclear emergency that requires a coordinated federal response, delivering a national radon outreach program, and regulation of radiation emitting devices. The program objective is to inform and advise other Canadian government departments, collaborate with international partners, and inform Canadians about the health risks associated with radiation, and strategies to manage associated risks.

Environmental Radiation Monitoring and Protection

The Environmental and Radiation Monitoring and Protection program conducts research,monitoring and risk management activities under the authority of the Department of Health Act and the Comprehensive Nuclear-Test-Ban Treaty Implementation Act. The program covers both naturally occurring forms of radioactivity and radiation, such as radon, and man-made sources of radiation, such as nuclear power. In the delivery of this program, key activities include: delivering in collaboration with targeted partners an education and awareness program on the health risks posed by radon in indoor air and how to reduce those risks; conducting risk assessments on the health effects of radiation; installing, operating and maintaining monitoring stations and reporting environmental radiation monitoring data; and fulfilling the requirements under the Comprehensive Nuclear-Test-Ban Treaty Implementation Act in support of nuclear non-proliferation. This program is also responsible for coordinating the Federal Nuclear Emergency Plan. In the case of a nuclear emergency that requires a coordinated federal response, Health Canada coordinates the federal technical/scientific support to provinces/territories and provides key technical response capabilities. The program objectives are to ensure that Health Canada is prepared to respond to a nuclear emergency and to help inform Canadians of potential harm to their health and safety associated with environmental radiation.

Environmental Radiation Monitoring and Protection

Description: Includes records related to radon, and other naturally occurring sources of radiation as well as technological sources of radioactivity. Records may include assessments of 'priority' government buildings for adherence to guideline radiation limits; monitoring documentation for environmental radiation for evidence of any nuclear explosion; and regulatory documentation that addresses environmental radiation that poses a risk to public health.

Document Types: public opinion research, health hazard assessments and evaluations, surveillance and monitoring documentation, research proposals, analysis, and reports, radiation readings, lab test reports, questionnaires, correspondence, presentations, contracts with service providers and collaborators, research files of published and unpublished data, strategic policy advice, briefing notes, risk assessments, fact sheets, memorandum of understanding, committee agenda, reports and minutes, advisories, educational and outreach documentation.

Record Number: HC RP 005

  • Biological Dosimetry Service
    • Description: This bank describes information that is related to laboratory testing and reporting performed by Health Canada in assessing suspected occupational and or accidental overexposure to radiation. This activity is undertaken in circumstances identified by the Canadian Nuclear Safety Commission, Canadian Space Agency, physicians and, on occasion, the general public. The personal information may include name, contact information, biometric information, date of birth, medical information, physical attributes, signature and smoking and radiation exposure history, consent forms and blood samples.
    • Class of Individuals: General public, nuclear energy workers and astronauts.
    • Purpose: The personal information is used to assess individuals who require testing for overexposure to radiation and to report back the results to the requester; all other personal information is used to assist in the interpretation of results of dose assessments. Personal information is collected pursuant to the Department of Health Act.
    • Consistent Uses: The information may be used or disclosed for the following purposes: Other: With consent, to report back to Canadian Nuclear Safety Commission, Canadian Space Agency or the requesting physician.
    • Retention and Disposal Standards: Records will be retained for 80 yrs after the report of the results has been completed and then are transferred to Library and Archives Canada (LAC) as archival records.
    • RDA Number: 77/027-2
    • Related Class of Record Number: HC RP 005
    • TBS Registration: 20110505
    • Bank Number: HC PPU 312

Radiation Emitting Devices

Under the authority of the Radiation Emitting Devices Act, this program regulates radiation emitting devices, such as equipment for clinical/analytical purposes (X-rays, mammography, ultrasound), microwaves, lasers, and tanning equipment. In the delivery of this program, key activities include: compliance assessment of radiation emitting devices, research into the health effects of radiation (including noise, ultraviolet, and radio frequencies); and, development of standards and guidelines for the safe use of radiation emitting devices. The program objective is to provide expert advice and information to Canadians, as well as to other Health Canada programs, federal departments, and provincial authorities so that they may fulfill their legislative mandates.

Radiation Emitting Devices

Description: Includes records relating to the administration and enforcement of the Radiation Emitting Devices Act, including hazard and health risk assessments and measurements to support management of the risks associated with radiation-emitting devices (e.g., X-rays, microwaves, lasers). Records also include research into the biological effects of radiation, inspection notes, guidelines, standards and safety codes. Records include documents that detail collaboration with other Health Canada programs, federal departments and provincial authorities.

Document Types: public opinion research, health hazard assessments and evaluations, surveillance and monitoring documentation, research proposals, analysis, and reports, correspondence, radiation readings, lab test results, medical files, presentations, contracts with service providers and collaborators, research files of published and unpublished data, strategic policy advice, briefing notes, regulatory frameworks, risk assessments, fact sheets, guidelines, standards, committee reports and minutes, advisories, educational and outreach documentation.

Record Number: HC RP 010

  • Biological and Other Research Related to Radiation
    • Description: This bank describes information that is related to research or studies undertaken to determine the biological and other effects of radiation. The personal information may include name, contact information, biographical information, biometric information, date of birth, educational information, financial information, medical information, physical attributes, place of birth, signature, smoking and radiation history, medical history, behaviours, habits and mood information, consent forms, and blood, urine, saliva and hair samples.
    • Note: In addition to the requirements specified on the Treasury Board of Canada Secretariat Personal Information Request form, individuals requesting information described by this bank must provide the name, location and year of research or study.
    • Class of Individuals: General public, students and other individuals who volunteer or who come forward from recruitment programs.
    • Purpose: The personal information is used to assess the biological health effects caused by radiation, develop new methods/techniques for biologically based dose assessments and determine short and long term health effects of various radiation emitting devices. Personal information is collected pursuant to sections 4(2)(c) Department of Health Act and sections 4 and 6 Radiation Emitting Devices Act.
    • Consistent Uses: The information may be used or disclosed for the following purposes:Contacting participants: With consent, personal information is used to re-contact individuals for follow-up if necessary; de-identified biological samples may be shared with partners outside of HC with only age and gender information attached if necessary; aggregate data is used for program evaluation and published reports. Blood samples connected to age and gender information may be shared with research partners.
    • Retention and Disposal Standards: Under Development
    • RDA Number: 2015/022
    • Related Class of Record Number: HC RP 010
    • TBS Registration: 20110507
    • Bank Number: HC PPU 310

Dosimetry Services

The Dosimetry Services program monitors, collects information, and reports on occupational exposure to radiation by radiation workers and their employers, to dosimetry service providers and to regulatory authorities. Dosimetry is the act of measuring or estimating radiation doses and assigning those doses to individuals. Under the program, the National Dosimetry Services provides radiation monitoring services on a cost-recovery basis to workers occupationally exposed to radiation, and, the National Dose Registry provides a centralized radiation dose record system. The program objective is to ensure that Canadians exposed to radiation in their places of work who are monitored by the Dosimetry Services program are informed of their radiation exposure levels.

Dosimetry Services

Description: Includes records that relate to monitoring and reporting on occupational radiation exposure; research data to help improve workplace practices and safety standards and to educate Canadians on issues of exposure to radiation in the workplace; dosage records for all monitored radiation workers in Canada; evaluations of dose trends and statistical analysis. This information may be shared with regulatory authorities to notify them of overexposures within their jurisdiction

Document Types: public opinion research, health hazard assessments and evaluations, research proposals, analysis, and reports, correspondence, medical files, radiation exposure reports, presentations, contracts with service providers and collaborators, research files of published and unpublished data, strategic policy advice, statistical data and analysis reports, regulatory frameworks, risk assessments, fact sheets, committee agenda, reports and minutes, briefing notes, educational and outreach documentation.

Record Number: HC RP 015

  • National Dose Registry (NDR) for Occupational Exposures
    • Description: This bank describes information that is related to individuals who may have occupational exposures to ionizing radiation. The personal information is collected from third party dosimetry service providers. Personal information includes the worker's given names, surname and any previous surname; Social Insurance Number (SIN); gender; job category; work history; the date, province and country of birth; whether or not the worker is pregnant and the pregnancy start date; the amount of exposure to radon progeny; and the effective dose and equivalent dose received by and committed to the worker, the name and contact information of the worker's current employer.
    • Class of Individuals: -Workers exposed to ionizing radiation in the workplace - either nuclear energy workers (Canadian Nuclear Safety Commission (CNSC) regulated) or non-nuclear energy workers who fall under federal or provincial/territorial jurisdiction.
    • Purpose: To support the regulatory control of workers to radiation exposures; to assess whether radiation exposure is within regulatory dose limits; to advise employers and the appropriate regulatory authorities that a maximum permissible dose has been exceeded. Personal information is collected under the authority of section (19) of the Radiation Protection Regulations and the Department of Health Act, paragraphs 4(2)(a.1), (b), (c), (d) and (i). The authority for the collection of the SIN can be found under section 19 of the Radiation Protection Regulations and the use by NDR is listed in the TBS Directive on Social Insurance Number.
    • Consistent Uses: Personal information may be shared with the CNSC (refer to CNSC PPE 802 Radiation Exposure Records: CNSC Staff and CNSC PPU 050 Miner Exposure Database) or Federal or Provincial/Territorial Regulatory Authority for their investigation on the worker's radiation dose exposure. With written consent from the worker, personal information may be disclosed to employers and provincial Worker Compensation Boards (WCBs).
    • Retention and Disposal Standards: Under review
    • RDA Number: Under review
    • Related Record Number: HC RP 015
    • TBS Registration: 000038
    • Last Updated: 2014
    • Bank Number: HC PPU 080

Pesticides

The Pest Control Products Act provides Health Canada with the authority to regulate and register pesticides, under the Pesticides program. In the delivery of this program, Health Canada conducts activities that span the lifecycle of a pesticide, including: product assessment for health and environmental risks and product value; risk management; post market surveillance; compliance and enforcement; changes in use, cancellation, or phase out of products that do not meet current standards; and, consultations and public awareness building. Health Canada is also an active partner in international efforts (e.g., North American Free Trade Agreement; Organization for Economic Cooperation and Development, Regulatory Cooperation Council) to align regulatory approaches. These engagements provide access to the best science available to support regulatory decisions and promote consistency in the assessment of pesticides. The program objective is to protect the health and safety of Canadians and the environment relating to the use of pesticides.

Pesticides

Description: Includes records related to pest management regulation, science-based evaluations of risks, product reviews and registration decisions, research about sustainable pest management solutions, documentation in support of compliance and enforcement activities, regulatory processes and control strategies. Also includes records related to collaboration with territorial, provincial, federal and international partners; supporting tools and information for the management of the Public Registry, the repository of non-confidential information on registered and proposed pesticides.

Document Types: public opinion research, product reviews, medical research records, incident reports, compliance and enforcement inspection and investigation reports and related documentation, applications and product registrations, research proposals, analysis, and reports, correspondence, complaints, presentations, contracts with collaborators, research files of published and unpublished data, strategic policy advice, draft legislation and regulatory frameworks, risk assessments, fact sheets, briefing notes, committee agenda, reports and minutes, pesticide advisories, educational and outreach documentation.

Record Number: HC PS 005

  • Pesticide Incident Reporting
    • Description: This bank describes information that is related to reportable pesticide incidents. A pesticide incident is any unintended or unexpected effect to human health, domestic animal health or the environment, resulting from exposure to, or use of, a pesticide. Incidents must be reported by pesticide company representatives and may be reported by the general public. The personal information may include name and contact information of the incident reporter, medical information, physical attributes, exposure scenario, symptoms, location of incident, and other unsolicited personal information.
    • Note: Information may be stored in the following internal systems / databases: Electronic Pesticide Regulatory System (e-PRS). Unsolicited personal information is destroyed within one year.
    • Class of Individuals: General public and pesticide company representatives.
    • Purpose: The personal information is used in support of the pesticide incident reporting program and incident reporter contact information is used for administrative follow up, when necessary. Health Canada evaluates the incident information in conjunction with scientific literature. Evaluation reports summarizing reviews are posted on the Health Canada website. Personal information is collected pursuant to Section 3 of the Pest Control Products Incident Reporting Regulations.
    • Consistent Uses: The information may be used or disclosed for the following purposes: reporting to senior management and name and contact information of the pesticide company representative may be used for enforcing compliance with the Pest Control Products Incident Reporting Regulations.
    • Retention and Disposal Standards: Under development
    • RDA Number: Under development
    • Related Class of Record Number: HC PS 005
    • TBS Registration: 20110503
    • Bank Number: HC PPU 315

First Nations and Inuit Primary Health Care

The Department of Health Act (1996) and the Indian Health Policy (1979) provide the authority for the delivery of the First Nations and Inuit Primary Health Care program to First Nations and Inuit in Canada. Primary health care includes health promotion and disease prevention, public health protection (including surveillance), and primary care (where individuals are provided diagnostic, curative, rehabilitative, supportive, palliative/end-of-life care, and referral services). The department administers contribution agreements and direct departmental spending related to child development, mental wellness and healthy living, communicable disease control and management, environmental health, clinical and client care, as well as home and community care. The program objective is to improve the health and safety of First Nations and Inuit individuals, families, and communities.

First Nations and Inuit Health Promotion and Disease Prevention

The First Nations and Inuit Health Promotion and Disease Prevention program delivers health promotion and disease prevention services to First Nations and Inuit in Canada. The program administers contribution agreements and direct departmental spending for culturally appropriate community-based programs, services, initiatives, and strategies. In the delivery of this program, the following three key areas are targeted: healthy child development; mental wellness; and healthy living. The program objective is to address the healthy development of children and families, to improve mental wellness, and to reduce the impacts of chronic disease on First Nations and Inuit individuals, families, and communities.

Healthy Child Development

The Healthy Child Development program administers contribution agreements and direct departmental spending to support culturally appropriate community based programs, services, initiatives, and strategies related to maternal, infant, child, and family health. The range of services includes prevention and health promotion, outreach and home visiting, and early childhood development programming. Targeted areas in the delivery of this program include: prenatal health, nutrition, early literacy and learning, and physical and children's oral health. The program objective is to address the greater risks and lower health outhcomes associated with First Nations and Inuit Primary Health Care.

First Nations and Inuit Healthy Child Development

Description: Includes records relating to community-based programs, services, initiatives and strategies that address greater risks and poorer health outcomes associated with First Nations and Inuit maternal, infant, child, and family health, including prenatal health, nutrition, early literacy and learning, and physical and children's oral health, and the promotion of First Nations and Inuit culture.

Document Types: public opinion research, surveillance and monitoring documentation, research proposals, analysis and reports, correspondence, presentations, contracts with collaborators, grants and contribution proposals, agreements and report submissions, research files of published and unpublished data, dental records, x-rays, treatment plans, strategic policy advice, information sharing agreements, risk assessments, briefing notes, fact sheets, committee agenda, reports and minutes, advisories, educational and outreach documentation, service delivery forms, dental charts.

Record Number: HC FNI 005

  • Children's Oral Health Initiative (COHI) Services
    • Description: This bank describes information related to oral health promotion, prevention and treatment of oral disease for First Nations and Inuit that is provided on reserve and in Inuit communities through the Children's Oral Health Initiative. Personal information may include name, contact information, date of birth, gender, identification numbers (e.g. provincial health number, band number, provider number etc.), medical and dental information, signature, parent/guardian information, profession, and service delivery location.
    • Note: In addition to the requirements specified on the Treasury Board of Canada Secretariat Personal Information Request form, individuals requesting information described by this bank must provide their name, date of birth, band number and the community where the services were provided.
    • Personal information is also stored in the following internal systems / databases: Dental Database.
    • Class of Individuals: Pregnant women, primary caregivers, and children under the age of eight years, who obtain oral health services on reserve and in Inuit communities, as well as oral health care providers who provide the oral health care services.
    • Purpose: The personal information is used to deliver oral health services including prevention of dental disease and promotion of good oral health practices under the Children's Oral Health Initiative. Provider related personal information may be used for follow-up and accountability purposes. Personal information is collected pursuant to section 4 of the Department of Health Act.
    • Consistent Uses: Personal information is used for planning, audit, quality assurance, program evaluation, monitoring, health surveillance, statistical analysis, reporting to senior management, and to determine completion rates. Personal information may be disclosed to interpreters while providing services, to other oral health/health providers for referrals for treatment outside the initial provider's scope of practice and to provincial licensing bodies for quality assurance purposes. Some information may be compared with information in the Status Verification System (refer to HC PPU 017 Status Verification) to verify identity for statistical purposes. Personal information may be matched with dental claim information in the Health Information and Claims Processing System for program evaluation purposes (refer to HC PPU 016 Health Information and Claims Processing).
    • Retention and Disposal Standards: Under development
    • RDA Number: 2015/022
    • Related Class of Record Number: HC FNI 005 and HC FNI 030
    • TBS Registration: 20160026
    • Bank Number: HC PPU 008
Mental Wellness

The Mental Wellness Program administers contribution agreements and direct departmental spending that supports culturally appropriate community based programs, services and initiatives and strategies related to the mental wellness of First Nations and Inuit. The range of services includes prevention, early intervention, treatment, and aftercare. Key services supporting program delivery include: substance abuse prevention and treatment (part of National Anti-Drug Strategy), mental health promotion, suicide prevention, and health supports for participants of the Indian Residential Schools Settlement Agreement. The program objective is to address the greater risks and lower health outcomes associated with the mental wellness of First Nations and Inuit individuals, families and communities. This program uses funding from the following transfer payment: First Nations and Inuit Primary Health Care.

First Nations and Inuit Mental Wellness

Description: Includes records related to community-based programs, services, initiatives and strategies that address greater risks and poorer health outcomes associated with the mental wellness of First Nations and Inuit. Records may include supporting documentation for a range of culturally appropriate mental health and addictions programs and services, including substance abuse prevention and treatment (part of National Anti-drug Strategy), mental health promotion, suicide prevention, and health supports for participants of the Indian Residential Schools Settlement Agreement (IRSSA).

Document Types: public opinion research, surveillance and monitoring documentation, research proposals, analysis and reports, correspondence, treatment plans, presentations, contracts with collaborators, grants and contribution proposals, agreements and report submissions, research files of published and unpublished data, strategic policy advice, risk assessments, briefing notes, fact sheets, committee agenda, reports and minutes, advisories, educational and outreach documentation.

Record Number: HC FNI 010

Healthy Living

The Healthy Living program administers contribution agreements and direct departmental spending that supports culturally appropriate community based programs, services, initiatives, and strategies related to chronic disease and injuries among First Nations and Inuit. This program aims to promote healthy behaviours and supportive environments in the areas of healthy eating, physical acitivity, food security, chronic disease prevention, management and screening, and injury prevention policy. Key activities supporting program delivery include: chronic disease prevention and management, injury prevention, the Nutrition North Canada - Nutrition Education Initiative, and the First Nations and Inuit component of the Federal Tobacco Control Strategy. The program objective is to address the greater risks and lower health outcomes associate with chronic diseases and injuries among First Nations and Inuit individuals, families, and communities. This program uses funding from the following transfer payment: First Nations and Inuit Primary Health Care.

First Nations and Inuit Healthy Living

Description: Includes records related to community-based programs, services, initiatives and strategies that address greater risks and poorer health outcomes associated with chronic diseases and injuries among First Nations and Inuit individuals, families and communities. Records relate to subjects such as healthy behaviours and supportive environments through healthy eating, physical activity, food security, tobacco prevention and cessation, chronic disease prevention, management and screening, dental therapy services and injury prevention policy.

Document Types: public opinion research, surveillance and monitoring documentation, research proposals, analysis, and reports, correspondence, presentations, contracts with collaborators, grants and contribution proposals, agreements and report submissions, research files of published and unpublished data, medical/dental records, x-rays, treatment plans, strategic policy advice, risk assessments, briefing notes, fact sheets, committee agenda, reports and minutes, advisories, educational and outreach documentation.

Record Number: HC FNI 015

  • Dental Therapy
    • Description: This bank describes information related to dental therapy services for First Nations and Inuit that is provided on reserve and in Inuit communities. Personal information may include name, contact information, date of birth, gender, identification numbers (e.g. provincial health number, band number, provider number etc.), parent/guardian information, signature, medical and dental information, and service delivery location.
    • Note: In addition to the requirements specified on the Treasury Board of Canada Secretariat Personal Information Request form, individuals requesting information described by this bank must provide their name, date of birth, band number and the community where the services were provided.
    • Personal information is also stored in the following internal systems / databases: Dental Database.
    • As of October 1, 2013, residents of British Columbia seeking information related to this bank should contact the First Nations Health Authority.
    • Class of Individuals: First Nations, Inuit and other individuals, who obtain oral health services on reserve and in Inuit communities; and dental therapists who provide the oral health care services.
    • Purpose: The personal information is used to deliver dental therapy services, including diagnosis, prevention, treatment and follow-up. Provider related personal information may be used for follow-up and accountability purposes. Personal information is collected pursuant to section 4 of the Department of Health Act.
    • Consistent Uses: Personal information is used for planning, audit, quality assurance, program evaluation, monitoring, health surveillance, statistical analysis, reporting to senior management, and to determine completion rates. Personal information may be disclosed to interpreters while providing services, to other oral health/health providers for referrals for treatment outside the initial provider's scope of practice and to provincial licensing bodies for quality assurance purposes. Some information may be compared with information in the Status Verification System (refer to HC PPU 017 Status Verification) to verify identity for statistical purposes. Personal information may be shared with the Children's Oral Health Initiative (refer to HC PPU 008 Children's Oral Health Initiative (COHI) Services) for program evaluation.
    • Retention and Disposal Standards: Under development
    • RDA Number: 2015/022
    • Related Class of Record Number: HC FNI 005 and HC FNI 030
    • TBS Registration: 20160027
    • Bank Number: HC PPU 009

First Nations and Inuit Public Health Protection

The First Nations and Inuit Public Health Protection program delivers public health protection services to First Nations and Inuit in Canada. In the delivery of this program, the key areas of focus are communicable disease control and management, and environmental public health. The First Nations and Inuit Public Health Protection program administers contribution agreements and direct departmental spending to support initiatives related to communicable disease control and environmental public health service delivery including public health surveillance, research, and risk analysis. Communicable disease control and environmental public health services targeted to on-reserve First Nations, with some support provided in specific instances, (e.g., to address tuberculosis), in Inuit communities south of the 60th parallel. Environmental public health research, surveillance, and risk analysis are directed to on-reserve First Nations, and in some cases, (e.g., climate change and health adaptation, and biomonitoring), also to Inuit and First Nations living north of the 60th parallel. Surveillance data underpins these public health activities and all are conducted with the understanding that social determinants play a crucial role. To mitigate impacts from factors beyond the public health system, the program works with First Nations, Inuit, and other organizations. The program objective is to address human health risks for First Nations and Inuit communities associated with communicable diseases and exposure to hazards within the natural and built environments by increasing community capacity to respond to these risks.

Communicable Disease Control and Management

The Communicable Disease Control and Management program administers contribution agreements and direct departmental spending to support initiatives related to vaccine preventable diseases, blood borne diseases and sexually transmitted infections, respiratory infections, and communicable disease emergencies. In collaboration with other jurisdictions communicable disease control and management activities are targeted to on reserve First Nations, with support provided to specific instances, (such as to address tuberculosis), in Inuit communities south of the 60th parallel. Communicable Disease Control and Management activities are founded on public health surveillance and evidence based approaches and reflective of the fact that all provincial and territorial governments have public health legislation. Key activities supporting program delivery include: prevention, treatment and control case and outbreaks of communicable diseases; and, public education and awareness to encourage healthy practices. A number of these activities are closely linked with those undertaken in the Environmental Public Health program, as they relate to waterborne, foodborne and zoonotic infectious diseases. The program objective is to reduce the incidence, spread and human health effects of communicable diseases for First Nations and Inuit communities. This program uses funding from the following transfer payment: First Nations and Inuit Primary Health Care.

First Nations and Inuit Communicable Disease Control and Management

Description: Includes records related to communicable disease control and management (CDCM) in First Nations on-reserve, including immunization, vaccine preventable diseases, sexually-transmitted and blood-borne infections (STBBIs), tuberculosis, and communicable disease emergencies such as pandemic influenza and selected tuberculosis-related support provided to Inuit living in Nunatsiavut. Records include information about a range of programs and initiatives aimed at reducing the incidence, spread and human health effects of communicable diseases in First Nations communities. Specific activities include public health measures to: identify risks (e.g., surveillance, reporting); prevent, treat and control cases and outbreaks of communicable diseases (e.g., immunization, screening, directly observed therapy); promote public education and awareness to encourage healthy practices; and strengthen community capacity (e.g., pandemic plans).

Document Types: medical records, X-rays and other diagnostic imaging, test results, treatment plans, incident reports, public opinion research, health hazard assessments and evaluations, surveillance and monitoring documentation, grants and contribution proposals, agreements and report submissions, research proposals, analysis, and reports, correspondence, presentations, information sharing agreements, contracts with collaborators, research files of published and unpublished data, strategic policy advice, risk assessments, fact sheets, professional practice guidelines, briefing notes, committee agenda, reports and minutes, training materials, educational and outreach documentation.

Record Number: HC FNI 020

  • Communicable Disease Control and Management
    • Description: This bank describes information that is related to an individual's history of encounters with First Nations and Inuit Health Branch's public health services and the measures taken to prevent, manage and control communicable diseases including, but not limited to childhood diseases, blood borne and sexually transmitted infections, tuberculosis, and pandemic influenza. The personal information may include name, contact, biographical, and biometric information, physical attributes, date and place of birth and death, vaccination/immunization history, treatment details, including observations, views and opinions, other medical information, identification numbers (e.g. provincial health number, band number, etc.), parental/guardian consent, and physical/health care provider information.
    • Note: Some communicable disease control and management services are provided by First Nations communities and are not included in this bank description. In instances where Health Canada provides these services, in addition to the requirements specified on the Treasury Board of Canada Secretariat Personal Information Request form, individuals requesting information described by the bank must provide their name, date of birth, band number and location of service provider.
    • As of October 1, 2013, residents of British Columbia seeking information related to this bank should contact the First Nations Health Authority.
    • Class of Individuals: First Nations, Inuit and other individuals who obtain health services from Health Canada; health care providers who provide the services.
    • Purpose: The personal information is used in the provision of routine childhood, young adult and adult vaccination; screening, testing and therapy to prevent, treat, monitor and control cases and outbreaks of communicable disease; and to record and audit the steps taken by health care professionals in the provision of these services. Personal information is collected pursuant to section 4 of the Department of Health Act.
    • Consistent Uses: The information may be used or disclosed for the following purposes: Information on vaccination and immunization may be disclosed to provincial and municipal public health bodies and associations for public health purposes. Information may be disclosed between nursing stations, hospitals, and health centres in which Health Canada provides health services, to health facilities, health centres and treatment centres providing health services to clients, to clients' physicians or primary care providers for continuity of care; to social agencies and child welfare authorities for the individual's protection; to the coroner in matters related to the cause of death; and to provincial medical insurance plans for payment of services. For the purposes of communicable disease control and/or outbreak management, information from individual cases may be disclosed at the discretion of the Medical Officer of health to those engaged in the management of the case or the outbreak. Personal information may be disclosed to health professional regulatory bodies for quality assurance purposes. Information relating to audit and quality assurance may be described in Healthcare Practitioner Practice Reviews (HC PPU 022), Clinical and Client Care (HC PPU 014) and Home and Community Care (HC PPU 019). Aggregate data may be used for program management including surveillance, statistical reporting, quality assurance, planning and evaluation.
    • Retention and Disposal Standards: Under development
    • RDA Number: 2005/009
    • Related Class of Record Number: HC FNI 020
    • TBS Registration: 20150220
    • Bank Number: HC PPU 023
Environmental Public Health

The Environmental Public Health program administers contribution agreements and direct departmental spending for environmental public health service delivery. Environmental public health services are directed to First Nations communities south of the 60th parallel and address areas such as: drinking water; wastewater; solid waste disposal; food safety; health and housing; facilities inspections; environmental public health aspects of emergency preparedness response; and, communicable disease control. Environmental public health surveillance and risk analysis programming is directed to First Nations communities south of the 60th parallel, and in some cases, also to Inuit and First Nations north of the 60th parallel. It includes community based and participatory research on trends and impacts of environmental factors such as chemical contaminants and climate change on the determinants of health (e.g., biophysical, social, cultural, and spiritual). Key activities supporting program delivery include: public health; surveillance, monitoring and assessments; public education; training; and, community capacity building. The program objective is to identify, address, and/or prevent human health risks to First Nations and Inuit communities associated with exposure to hazards within the natural and built environments. This program uses funding for the following transfer payment: First Nations and Inuit Primary Health Care.

First Nations and Inuit Environmental Health

Description: Includes records related to First Nations and Inuit health initiatives that identify, mitigate and/or prevent human health risks associated with exposure to hazards within the natural and built environments. Records relate to environmental public health services; community capacity building activities; surveillance and research; and collaboration with partners to address the determinants of health. Records relate to such issues as drinking water, wastewater, solid waste disposal, food safety, public health in housing and public facilities, and facilities inspections. Specific activities include public health surveillance, monitoring and assessments, public education, training, and community capacity building.

Document Types: medical records, public opinion research, health hazard assessments and evaluations, surveillance and monitoring documentation, grants and contributions proposals, agreements and report submissions, research proposals, analysis, and reports, correspondence, presentations, contracts with collaborators, research files of published and unpublished data, strategic policy advice, risk assessments, lab test results, building inspection reports, fact sheets, committee agenda, reports and minutes, training materials, educational and outreach documentation.

Record Number: HC FNI 025

  • Methylmercury Levels in Canadian First Nations and Inuit Peoples
    • Description: Contains the name, Band number, family number, sex, birth date, region, community, sample date, sample type (blood, hair, etc.), contaminant type and level, school achievement and teachers' evaluation, neurological test, pregnancy.
    • Class of Individuals: First Nations and Inuit peoples residing in communities, especially fish eaters, women of childbearing age, school children and fishing guides. The testing is done on a voluntary basis.
    • Purpose: Monitoring of Mercury levels in First Nations/Inuit people to assess exposure.
    • Consistent Uses: Information may be shared with native communities and N.W.T. public health authorities, in regard to their residents only, for the administration of their environmental health programs. The provinces do not have access to the data file.
    • Retention and Disposal Standards: Retained a minimum of 10 years, and then reviewed for possible transfer to Library and Archives Canada.
    • RDA Number: 61/6777
    • Related Record Number: HC FNI 025
    • TBS Registration: 004114
    • Bank Number: HC PPU 021
  • Environmental Public Health Program
    • Description: This bank describes information that is related to an individual's residence or facility that has been inspected for environmental public health issues. It also describes complaints from individuals concerning environmental health public health issues leading to inspections and investigations of facilities or residences on-reserve in First Nations communities south of 60 degrees, the delivery of training by Environmental Health Officers (EHOs), and the education/certification of EHOs. The personal information may include name, contact information, educational information and investigations and inspections which prompt observations about medical conditions; training records.
    • Note: In addition to the requirements specified on the Treasury Board of Canada Secretariat Personal Information Request form, individuals requesting information described by this bank must provide the location and date (if possible) of the inspection or investigation. Information may be stored in the following internal systems / databases: Environmental Health Information System (EHIS), Hedgehog, Canadian Network for Public Health Intelligence (CNPHI), Environmental Public Health Information Suite (ELPHIS), WaterTrax and Eau-water.
    • Class of Individuals: First Nations / Inuit, owners or employees of public facilities on-reserve, owners or occupants of residences on-reserve, and individuals who receive training through the environmental public health program.
    • Purpose: The personal information is used to administer the activities of the environmental public health program such as environmental assessment, inspections, training sessions and public education program or activity. Personal information is collected pursuant to subsection 4(1) of the Department of Health Act and the Appropriations Act.
    • Consistent Uses: The information may be used or disclosed for the following purposes: reporting to senior management, evaluation and Other: Reports are analyzed to determine environmental public health and training needs. Inspection/investigation reports may be shared with Chief and Council, Health Units, building owner and residents.
    • Retention and Disposal Standards: Records will be retained for 10 years after the research conducted for reporting is complete and then are transferred to Library and Archives Canada (LAC) as archival records.
    • RDA Number: 2005/009
    • Related Class of Record Number: HC FNI 025
    • TBS Registration: 20110502
    • Bank Number: HC PPU 400

First Nations and Inuit Primary Care

The First Nations and Inuit Primary Care program administers contribution agreements and direct departmental spending. These funds are used to support the staffing and operation of nursing stations on-reserve, dental therapy services and home and community care programs in First Nation and Inuit communities, and on-reserve hospitals in Manitoba, where services are not provided by provincial/territorial health systems. Care is delivered by a collaborative health care team, predominantly nurse-led, providing integrated and accessible health care services that include: assessment; diagnostic; curative; case-management; rehabilitative; supportive; respite; and, palliative/end-of-life care. Key activities supporting program delivery include Clinical and Client Care in addition to Home and Community Care. The program objective is to provide primary care services to First Nations and Inuit communities.

Clinical and Client Care

The Clinical and Client Care program is delivered by a collaborative health care team, predominantly nurse led, providing integrated and accessible health and oral health care services that include assessment, diagnostic, curative, and rehabilitative services for urgent and non-urgent care. Key services supporting program delivery include: triage, emergency resuscitation and stabilization, emergency ambulatory care, and outpatient non urgent services; coordinated and integrated care and referral to appropriate provincial secondary and tertiary levels of care outside the community; and, in some communities, physician visits and hospital in patient, ambulatory, and emergency services. The program objective is to provide clinical and client care services to First Nations individuals, families and communities. This program uses funding from the following transfer payment: First Nations and Inuit Primary Health Care.

First Nations and Inuit Clinical and Client Care

Description: Includes records related to essential health and dental care services directed towards First Nations and Inuit individuals, families and communities living primarily in remote and isolated communities. Clinical and Client care services include assessment, diagnostic, curative, and rehabilitative services for urgent and non-urgent care. The continuum of Clinical and Client care is inclusive of health promotion and disease prevention services at the individual and family level. Records may include documentation related to triage, emergency resuscitation and stabilization, emergency ambulatory care, and out-patient non-urgent services; coordinated and integrated care and referral to appropriate provincial secondary and tertiary levels of care outside the community; and, in some First Nations communities, physician visits and hospital in-patient care, ambulatory and emergency services.

Document Types: medical records, admission and discharge records, immunization records, dental records, lab and other test results, diagnostic service reports, requisitions, physician and/or nursing notes, patient orders, counselling notes, x-rays, photos, operating room reports, treatment plans, health assessments, social service records, reports, grants and contribution proposals, agreements and report submissions, correspondence, presentations, briefing notes, contracts with collaborators, strategic policy advice, information sharing agreements, fact sheets, professional practice guidelines, committee agenda, minutes, educational and outreach documentation.

Record Number: HC FNI 030

  • Clinical and Client Care
    • Description: This bank describes information that is related to individuals who receive and provide primary care and treatment (assessment, diagnostic, curative and rehabilitative services) through Health Canada. The personal information may include name, contact, biographical, and biometric information, date and place of birth, date and place of death, identification numbers (e.g. provincial health number, band number, etc.), physical attributes and detailed medical and treatment information including: observations, views and opinions, diagnosis, prescriptions, immunizations, metrics such as heart rate and blood pressure.
    • Note: Some clinical and client care services are provided by the First Nations communities and are not included in this bank description. In instances where Health Canada provides these services, in addition to the requirements specified on the Treasury Board of Canada Secretariat Personal Information Request form, individuals requesting information described by this bank must provide their name, date of birth, band number and the community where the services were provided.
    • As of October 1, 2013, residents of British Columbia seeking information related to this bank should contact the First Nations Health Authority.
    • Class of Individuals: First Nations, Inuit and other individuals who obtain health services from Health Canada on reserve or at a health facility for First Nations or Inuit; health care providers who provide the services.
    • Purpose: The personal information is used in the provision of urgent and non-urgent health services including treatment, laboratory and other investigations, referrals and consultations with other health care providers, and to record and audit the steps taken by health care providers for the provision of care and treatment to patients. Personal information is collected pursuant to section 4 of the Department of Health Act.
    • Consistent Uses: The information may be used or disclosed for the following purposes: Information may be disclosed between nursing stations, hospitals, and health centres in which Health Canada provides health services, to health facilities, health centres and treatment centres providing health services to clients, to clients' physicians or primary care providers for continuity of care; to provincial, territorial and municipal public health bodies and associations for public health purposes; to social agencies and child welfare authorities for the individual's protection; to the coroner when certain information relating to a deceased is necessary for the purposes of investigating a cause of death; and to provincial medical insurance plans for payment of services. Personal information may be disclosed to health professional regulatory bodies, regional health authorities under a contribution agreement, and healthcare placement agencies under contract with Health Canada, for quality assurance purposes. Information relating to audit and quality assurance may be described in Healthcare Practitioner Practice Reviews (HC PPU 022), Communicable Disease Control and Management (HC PPU 023) and Home and Community Care (HC PPU 019). Aggregate data may be used for program management including surveillance, statistical reporting, quality assurance, planning and evaluation.
    • Retention and Disposal Standards: Under development
    • RDA Number: 2015/022
    • Related Record Number: HC FNI 030
    • TBS Registration: 20150222
    • Bank Number: HC PPU 014
  • Children's Oral Health Initiative (COHI) Services
    • Description: This bank describes information related to oral health promotion, prevention and treatment of oral disease for First Nations and Inuit that is provided on reserve and in Inuit communities through the Children's Oral Health Initiative. Personal information may include name, contact information, date of birth, gender, identification numbers (e.g. provincial health number, band number, provider number etc.), medical and dental information, signature, parent/guardian information, profession, and service delivery location.
    • Note: In addition to the requirements specified on the Treasury Board of Canada Secretariat Personal Information Request form, individuals requesting information described by this bank must provide their name, date of birth, band number and the community where the services were provided.
    • Personal information is also stored in the following internal systems / databases: Dental Database.
    • Class of Individuals: Pregnant women, primary caregivers, and children under the age of eight years, who obtain oral health services on reserve and in Inuit communities, as well as oral health care providers who provide the oral health care services.
    • Purpose: The personal information is used to deliver oral health services including prevention of dental disease and promotion of good oral health practices under the Children's Oral Health Initiative. Provider related personal information may be used for follow-up and accountability purposes. Personal information is collected pursuant to section 4 of the Department of Health Act.
    • Consistent Uses: Personal information is used for planning, audit, quality assurance, program evaluation, monitoring, health surveillance, statistical analysis, reporting to senior management, and to determine completion rates. Personal information may be disclosed to interpreters while providing services, to other oral health/health providers for referrals for treatment outside the initial provider's scope of practice and to provincial licensing bodies for quality assurance purposes. Some information may be compared with information in the Status Verification System (refer to HC PPU 017 Status Verification) to verify identity for statistical purposes. Personal information may be matched with dental claim information in the Health Information and Claims Processing System for program evaluation purposes (refer to HC PPU 016 Health Information and Claims Processing).
    • Retention and Disposal Standards: Under development
    • RDA Number: 2015/022
    • Related Class of Record Number: HC FNI 005 and HC FNI 030
    • TBS Registration: 20160026
    • Bank Number: HC PPU 008
  • Dental Therapy
    • Description: This bank describes information related to dental therapy services for First Nations and Inuit that is provided on reserve and in Inuit communities. Personal information may include name, contact information, date of birth, gender, identification numbers (e.g. provincial health number, band number, provider number etc.), parent/guardian information, signature, medical and dental information, and service delivery location.
    • Note: In addition to the requirements specified on the Treasury Board of Canada Secretariat Personal Information Request form, individuals requesting information described by this bank must provide their name, date of birth, band number and the community where the services were provided.
    • Personal information is also stored in the following internal systems / databases: Dental Database.
    • As of October 1, 2013, residents of British Columbia seeking information related to this bank should contact the First Nations Health Authority.
    • Class of Individuals: First Nations, Inuit and other individuals, who obtain oral health services on reserve and in Inuit communities; and dental therapists who provide the oral health care services.
    • Purpose: The personal information is used to deliver dental therapy services, including diagnosis, prevention, treatment and follow-up. Provider related personal information may be used for follow-up and accountability purposes. Personal information is collected pursuant to section 4 of the Department of Health Act.
    • Consistent Uses: Personal information is used for planning, audit, quality assurance, program evaluation, monitoring, health surveillance, statistical analysis, reporting to senior management, and to determine completion rates. Personal information may be disclosed to interpreters while providing services, to other oral health/health providers for referrals for treatment outside the initial provider's scope of practice and to provincial licensing bodies for quality assurance purposes. Some information may be compared with information in the Status Verification System (refer to HC PPU 017 Status Verification) to verify identity for statistical purposes. Personal information may be shared with the Children's Oral Health Initiative (refer to HC PPU 008 Children's Oral Health Initiative (COHI) Services) for program evaluation.
    • Retention and Disposal Standards: Under development
    • RDA Number: 2015/022
    • Related Class of Record Number: HC FNI 015 and HC FNI 030
    • TBS Registration: 20160027
    • Bank Number: HC PPU 009
  • Federal Hospital Files
    • Description: This bank contains some or all of the following types of information: admission and separation records, medical history, laboratory tests and reports, diagnostic services reports, requisitions, doctor's orders, nursing notes, counselling notes, accounting statements, x rays, operating room reports, pharmacy, social services and other patient, treatment and services records. The records are accessible through the hospital administrator or superintendent. Persons seeking access to this bank must supply their full name, date of birth and location of the record sought.
    • Class of Individuals: Status Indians.
    • Purpose: The purpose of this bank is to maintain records for departmentally operated hospitals for inpatients and outpatients.
    • Consistent Uses: Information may be used internally for program management purposes and for purposes of research, planning, evaluation, statistics and for internal audit purposes. Information may also be exchanged with federal nursing stations and health centers, provincial health facilities, provincial and private medical insurance plans, provincial and municipal health agencies, and child welfare authorities. Information may be shared with provincial health professional regulatory bodies for quality assurance purposes.
    • Retention and Disposal Standards: Records will beretained indefinitely.
    • RDA Number: 2005/009
    • Related Record Number: HC FNI 030
    • TBS Registration: 002724
    • Bank Number: HC PPU 015
  • Federal Nursing Stations and Health Centres Files
    • Description: This bank contains treatment and preventative nursing services records.
    • Class of Individuals: Status Indians.
    • Purpose: The purpose of this bank is to maintain records for departmentally operated nursing stations and health centers files.
    • Consistent Uses: Information may be used internally for program management purposes and for purposes of research, planning, evaluation, statistics and for internal audit purposes. Information may also be exchanged with federal hospitals, provincial health facilities, provincial and private medical insurance plans, provincial and municipal health agencies and child welfare authorities. Information may be shared with health professional regulatory bodies for quality assurance purposes.
    • Retention and Disposal Standards: Records will beretained indefinitely.
    • RDA Number: 2005/009
    • Related Record Number: HC FNI 030
    • TBS Registration: 002725
    • Bank Number: HC PPU 020
  • First Nations and Inuit Health Information
    • Description: This bank contains information about Status and non-Status First Nations and Inuit residents of all FNIHB regions that access health services on-reserve and / or at FNIHB health facilities off-reserve. Information includes name, address, gender, marital status, date of birth, Band registration number, resident status, provincial health card number, immunization status as well as data pertaining to reportable and chronic diseases, mortality, medication, medication allergy and adverse reaction, test and exams, maternal, psycho-social and environmental health. Information is maintained in a highly secure Intranet environment.
    • Class of Individuals: Status and non-Status First Nation people living on-reserve, and those who live off-reserve but access health services on-reserve.
    • Purpose: The purpose of this bank is to standardize and increase the reliability of collected information, facilitates case management, program planning and health surveillance.
    • Consistent Uses: Information used for service delivery, reporting requirements, health program planning, evaluation, research and surveillance. Where permitted by legislation and / or community consent, non-nominal information may be exchanged with the provincial ministries of health for compilation of statistics.
    • Retention and Disposal Standards: Under development.
    • RDA Number: 2005/009
    • Related Record Number: HC FNI 030
    • TBS Registration: 003675
    • Bank Number: HC PPU 007
Home and Community Care

The Home and Community Care program administers contribution agreements with First Nation and Inuit communities and territorial governments to enable First Nations and Inuit individuals with disabilities, chronic or acute illnesses, and the elderly to receive the care they need in their homes and communities. Care is delivered primarily by home care registered nurse and trained certified personal care workers. In the delivery of this program First Nations and Inuit Health Branch provides funding through contribution agreements and direct departmental spending for continuum of basic essential services such as: client assessment and case management; home care nursing, personal care and home support as well as in home respite; and, linkages and referral, as needed, to other health and social services. Based on community needs and priorities, existing infrastructure, and availability of resources, the Home and Community Care program may be expanded to include supportive services. These services may include: rehabilitation and other therapies; adult day programs; meal programs; in home mental health; in home palliative care; and, specialized health promotion, wellness and fitness services. The program objective is to provide home and community care services to First Nations and Inuit individuals, families and communities. This program uses funding from the following transfer payment: First Nations and Inuit Primary Health Care.

First Nations and Inuit Home and Community Care

Description: Includes records related to a community based, coordinated system of home and community care services that enable First Nations and Inuit of all ages with disabilities, chronic or acute illnesses and the elderly to receive the care they need in their homes and communities. Records relate to a continuum of basic essential services such as: client assessment and case management; home care nursing; personal care and home support as well as in-home respite; and, linkages and referral, as needed, to other health and social services. Records may include expanded services, such as: rehabilitation and other therapies; adult day programs; meal programs; in-home mental health; in-home palliative care; and, specialized health promotion, wellness, and fitness services.

Note: Most information regarding home and community care services on reserve is the responsibility of First Nations communities.

Document Types: assessments, medical records, X-rays and, test results, treatment plans, surveillance and monitoring documentation, grants and contributions proposals, agreements and report submissions, correspondence, information sharing agreements, presentations, briefing notes, contracts with collaborators, risk assessments, fact sheets, professional practice guidelines, spreadsheets, reports, committee agendas, minutes, educational and outreach documentation.

Record Number: HC FNI 035

  • Home and Community Care
    • Description: This bank describes information that is related to a coordinated system of home and community based health related services which enable people of all ages with disabilities, chronic and acute illnesses and the elderly to receive care they need. The personal information may include name, contact, biographical, and biometric information, date and place of birth and death, physical attributes, referrals to social and other services, supportive services information, treatment details, including observations, views and opinions, medical and mental health information, identification numbers (e.g. provincial health number, band number, etc.), education, certification and licensing information.
    • Note: Information may be stored in the following internal systems/databases: electronic-Service Delivery Reporting Template (eSDRT) and the Employee Human Resources Tracking Tool (EHRTT).
    • Most information regarding home and community care services on reserve is the responsibility of First Nation communities. In the occasional instances where Health Canada provides these services, in addition to the requirements specified on the Treasury Board of Canada Secretariat Personal Information Request form, individuals requesting information described by this bank must provide their name, date of birth, band number and the community where the services were provided.
    • As of October 1, 2013, residents of British Columbia seeking information related to this bank should contact the First Nations Health Authority.
    • Class of Individuals: First Nations, Inuit and other individuals of all ages with disabilities, chronic or acute illnesses, and the elderly who receive home and community care services on reserve or Inuit communities south of 60 degrees parallel; health care providers who provide the services.
    • Purpose: The personal information is used in the provision of home nursing, case management, home support, in-home respite, referrals, and to record and audit the steps taken by health care professionals for the provision of these in home and community services. Personal information is collected pursuant to section 4 of the Department of Health Act.
    • Consistent Uses: The information may be used or disclosed for the following purposes: Information may be disclosed between nursing stations, hospitals, and health centres in which Health Canada provides health services, to health facilities, health centres and treatment centres providing health services to clients, to clients' physicians or primary care providers for continuity of care; to provincial, territorial and municipal public health bodies and associations for public health purposes; to social agencies and child welfare authorities for the individual's protection; to the coroner when certain information relating to a deceased is necessary for the purposes of investigating a cause of death; and to provincial medical insurance plans for payment of services. Personal information may also be disclosed to health professional regulatory bodies for quality assurance purposes. Information relating to audit and quality assurance may be described in Healthcare Practitioner Practice Reviews (HC PPU 022), Clinical and Client Care (HC PPU 014) and Communicable Disease Control and Management (HC PPU 023). Aggregate data may be used for program management including surveillance, statistical reporting, quality assurance, planning, and evaluation.
    • Retention and Disposal Standards: Under development.
    • RDA Number: 2005/009
    • Related Record Number: HC FNI 035
    • TBS Registration: 20150221
    • Bank Number: HC PPU 019

Supplementary Health Benefits for First Nations and Inuit

Under the Supplementary Health Benefits for First Nations and Inuit program, the Non-Insured Health Benefits (NIHB) Program provides registered First Nations and recognized Inuit residents in Canada with a specified range of medically necessary health-related goods and services, which are not otherwise provided to eligible clients through other private or provincial/territorial programs. NIHB include: pharmaceuticals; medical supplies and equipment; dental care; vision care; short-term crisis intervention mental health counselling; and, medical transportation to access medically required health services not available on-reserve or in the community of residence. The NIHB Program also pays health premiums on behalf of eligible clients in British Columbia (as of July 2013, NIHB will no longer pay premiums for FN residents of BC, who will become clients of the FN Health Authority in accordance with the BC Tripartite Health Agreement and sub agreements). Benefits are delivered through registered, private sector health benefits providers (e.g., pharmacists and dentists) and funded through NIHB's electronic claims processing system or through regional offices. Some benefits are also delivered via contribution agreements with First Nations and Inuit organizations and the territorial governments in Nunavut and the Northwest Territories. The program objective is to provide benefits in a manner that contributes to the improved health status of First Nations and Inuit. This program uses funding from the following transfer payment: First Nations and Inuit Supplementary Health Benefits.

First Nations and Inuit Supplementary Health Benefits

Description: Includes records related to the provision of health care benefits for registered First Nations and Inuit populations. Records relate to pharmacy benefits, medical supplies and equipment, dental care, vision care, short term crisis intervention mental health counselling, and medical transportation benefits.

Document Types: applications for benefits; grants and contribution proposals, agreements and report submissions, correspondence, presentations, contracts with service providers / collaborators, prescriptions, receipts, treatment plans, medical consultation reports, payment claims, statistical data and analysis reports, program directives, risk assessments, fact sheets, committee agenda, reports and minutes, briefing notes, educational and outreach documentation, and medical and dental records.

Record Number: HC OF5

  • Health Information and Claims Processing
    • Description: This bank contains information recorded manually by regional offices and electronically in the Health Information Claims Processing System about registered Indians, Innu and recognized Inuit eligible for non-insured health benefits, including name, address, date of birth and registration numbers, information relating to payment claims and payments for non-insured health benefits including dental services, drugs, medical supplies and medical equipment; and information relating to prescriber, practitioner, provider and prescription details.
    • Class of Individuals: Registered Indians, Innu and recognized Inuit currently enrolled in a provincial or territorial health insurance plan and who continue to meet residency requirements for provincial/ territorial Medicare coverage.
    • Purpose: The purpose of this bank is to maintain a record of all individuals eligible to receive non-insured health benefits; to facilitate client access to benefits to which they may be entitled; to facilitate claims processing and payment process; and to provide statistical information such as benefit utilization, and to ensure utilization is in compliance with program directives.
    • Consistent Uses: Information is used internally for program management purposes including research, statistics, planning and evaluation; information is collected by the contractor who administers the claims system for audit purposes; information may also be exchanged with goods and services providers to verify eligibility; information may be exchanged with provincially registered practitioners, pharmacists, and their respective health professional licensing bodies, and with the Therapeutic Products Program, to ensure compliance with program management policies on medical necessity.
    • Retention and Disposal Standards: Under development.
    • RDA Number: Under development
    • Related Record Number: HC OF5
    • TBS Registration: 003219
    • Bank Number: HC PPU 016
  • Status Verification
    • Description: This bank contains information about registered Indians and recognized Inuit eligible for non-insured health benefits, including client consent, name, address, gender, date of birth, registration numbers, residence status, health-care number (where available) and eligibility for non-insured health benefits.
    • Class of Individuals: Registered Indians and recognized Inuit currently enrolled in a provincial or territorial health insurance plan and who continue to meet residency requirements for provincial/territorial Medicare coverage.
    • Purpose: The purpose of this bank is to maintain a record of all individuals who are or have been eligible to receive non-insured health benefits; to facilitate client access to benefits to which they may be entitled and to facilitate claims and payment process.
    • Consistent Uses: Information is used internally for program management purposes including benefit eligibility and claims research, statistics, planning and evaluation; information may be provided to the contractor administering the claims system for payment and audit purposes; information may also be exchanged with goods and services providers to verify eligibility; information may be exchanged with provincial health facilities, Indigenous and Northern Affairs Canada, provincial medical insurance plans, and provincial or municipal welfare agencies to verify eligibility and compile statistics. Information may be used by an approved third party for data-matching purposes relating to administration and management, planning accountability, data analysis and health surveillance (e.g., vital statistics, diabetes information, morbidity rates, drug safety, cancer surveillance, immunization and public health). An approved third party is defined as an organization or individual outside the Non-Insured Health Benefits Program whose request for information has been reviewed by a First Nations and Inuit Health Branch committee and is subject to a Data Sharing Agreement signed and approved by the Assistant Deputy Minister of First Nations and Inuit Health Branch.
    • Retention and Disposal Standards: Records will be retained for 90 years after last entry on the file and then are destroyed.
    • RDA Number: 2005/009
    • Related Record Number: HC OF5
    • TBS Registration: 003220
    • Bank Number: HC PPU 017
  • Medical Transportation Benefits
    • Description: This bank describes information that is about individuals who are eligible for transportation to medically required services that are not available in their community. Eligible benefits include land and water transportation, scheduled and chartered flights, road and air ambulance, escort and/or interpreter services. The personal information may include name, contact information, biographical information, date of birth, medical information, physical attributes and client ID, band name, Indian status, next of kin, medical transportation details (including: origin, destination, date of departure, date of return, and invoice information), and appointment details (including: provider speciality and other appointment related information).
    • Note: In addition to the requirements specified on the Treasury Board of Canada Secretariat Personal Information Request form, individuals requesting information described by this bank must provide the region where the service was provided. Information may be stored in the following internal systems / databases: Medical Transportation Record System, Medical Transport System (Alberta System).
    • Class of Individuals: First Nations / Inuit patient, health service providers; accommodations and meal service providers; patient escorts, interpreters and drivers.
    • Purpose: The personal information is used to administer the Medical Transportation component of the Non-Insured Health Benefits Program, to make travel arrangements, verify eligibility for non-insured benefits, conduct appeals, and process payments. Personal information is collected pursuant to Department of Health Act.
    • Consistent Uses: The information may be used or disclosed for the following purposes: reporting to senior management, evaluation and Other: conduct audit. Personal information may be shared with a third party health authority for processing claims and payments to preapproved service providers for medical transportation; First Nations and Inuit or Third Party Health Authorities, such as Band or Tribal Council employees, can access their respective Band information in order to determine eligibility for non-insured health benefits.
    • Retention and Disposal Standards: Retained a minimum of 11 years, and then reviewed for possible transfer to Library and Archives Canada.
    • RDA Number: 2005/009
    • Related Class of Record Number: HC OF5
    • TBS Registration: 20110566
    • Bank Number: HC PPU 401

Health Infrastructure Support for First Nations and Inuit

The Department of Health Act (1996)and the Indian Health Policy (1979) provide the authority for the Health Infrastructure Support for First Nations and Inuit program to administer contribution agreements and direct departmental spending to support the delivery of health programs and services. The program promotes First Nation and Inuit capacity to design, manage, deliver, and evaluate health programs and services. To better meet the unique health needs of First Nations and Inuit individuals, families, and communities this program also supports: innovation in health program and service delivery; health governance partnerships between Health Canada, the provinces, and First Nation and provincial health services; and, improved integration of First Nation and provincial health services. The program objective is to help improve the health status of First Nations and Inuit people, to become comparable to that of the Canadian population over the long-term. The program objective is to help improve First Nations and Inuit capacity to influence and/or control the delivery of health programs and services to First Nations and Inuit individuals, families and communities.

First Nations and Inuit Health System Capacity

The First Nations and Inuit Health System Capacity program administers contribution agreements and direct departmental spending focussing on the overall management and implementation of health programs and services. This program supports the promotion of First Nations and Inuit participation in: health careers including education bursaries and scholarships; the development of, and access to health research; information and knowledge to inform all aspects of health programs and services; and, the construction and maintenance of health facilities. This program also supports efforts to develop new health governance structures with increased First Nations participation. Program engagement includes a diverse group of partners, stakeholders, and clients including: First Nations and Inuit communities, district and tribal councils; national Aboriginal organizations and non-governmental organizations; health organizations; provincial and regional health departments and authorities; post-secondary educational institutions and associations; and, health professionals and program administrators. The program objective is to improve the delivery of health programs and services to First Nations and Inuit by enhancing First Nations and Inuit capacity to plan and manage their programs and infrastructure.

Health Planning and Quality Management

The Health Planning and Quality Management program administers contribution agreements and direct departmental spending to support capacity development for First Nations and Inuit communities. Key services supporting program delivery include: the development and delivery of health programs and services through program planning and management, ongoing health system improvement via accreditation, the evaluation of health programs, and, support of community development activities. The program objective is to increase the capacity of First Nations and Inuit to design, manage, evaluate, and deliver health programs and services. This program uses funding from the following transfer payment: First Nations and Inuit Health Infrastructure Support.

First Nations and Inuit Health Planning and Quality Management

Description: Includes records related to programs and activities that support the enhancement of capacity for First Nations and Inuit in order to engage in, and control the design of, management and delivery of their health programs and services. Specific records will relate to health planning and management and quality improvement, such as accreditation and the evaluation of health programs for the delivery of quality health services.

Document Types: grants and contributions proposals, agreements and report submissions, research proposals, analysis, and reports, correspondence, presentations, research files of published and unpublished data, strategic policy advice, briefing notes, application forms and questionnaires, financial claims, conference materials, draft legislation and regulatory frameworks, fact sheets, committee agenda, reports and minutes, educational and outreach documentation.

Record Number: HC HIS 005

  • Conference and Forum Nominees
    • Description: Contains recommendations, applications (includes demographic information), references, curriculum vitae and/or financial claims of persons applying or selected to participate in Health Canada organized conferences and fora where registration is limited or selective.
    • Class of Individuals: Persons who have applied for or been nominated to participate in Health Canada organized conferences or fora, including those who are selected. Does not include persons who attend conferences or fora where registration and selection are unlimited or by lottery.
    • Purpose: To evaluate and select delegates to conferences and fora from applications received on the basis of criteria established by the organizing program area; to maintain an inventory of selected delegates and the activities they participate in; to process any travel claims or honorariums for selected delegates; to maintain an inventory of interested persons.
    • Consistent Uses: None.
    • Retention and Disposal Standards: Under development.
    • RDA Number: Under development
    • Related Record Number: HC HIS 005
    • TBS Registration: 003887
    • Bank Number: HC PPU 265
Health Human Resources

The Health Human Resources program administers contribution agreements and direct departmental spending to promote and support competent health services at the community level by increasing the number of First Nations and Inuit individuals entering into and working in health services at the community level by increasing the number of First Nations and Inuit individuals entering into and working in health careers and ensuring that community based workers have skills and certification comparable to workers in the provincial/territorial health care system. This program engages many stakeholders, including: federal, provincial and territorial governments and health professional organizations; national Aboriginal organizations, non-governmental organizations and associations, and, educational institutions. Key activities supporting program delivery include: health education bursaries and scholarships, health career promotion activities, internships and summer student work opportunities, knowledge translation activities, training for community based health care workers and health managers, and, development and implementation of health human resources planning for Aboriginal, federal, provincial, territorial, health professional associations, educational institutions, and other stakeholders. The program objective is to increase the number of qualified First Nations and Inuit individuals working in health care delivery. This program uses funding from the following transfer payment: First Nations and Inuit Health Infrastructure Support.

First Nations and Inuit Health Human Resources

Description: Includes records that relate to the promotion of Aboriginal participation in health human resources management and career development best practices, to promote and support competent health services at the community level. Specific records will relate to training and educational supports and activities; health education bursaries and scholarships; health career promotion activities, internship and summer student work opportunities.

Document Types: grants and contribution proposals, agreements and report submissions, reports of projects, bursaries and scholarships reports, monitoring, applications and submissions for bursaries and scholarships, research proposals, analysis, and reports, correspondence, presentations, contracts with service providers / collaborators, strategic policy advice, regulatory frameworks, risk assessments, fact sheets, briefing notes, committee agenda, reports and minutes, training materials, educational and outreach documentation.

Record Number: HC HIS 010

Health Facilities

The Health Facilities program administers contribution agreements and direct departmental spending that provide communities and/or health care providers with the facilities required to safely and efficiently deliver health programs and services. Direct departmental spending addresses the working conditions of Health Canada staff engaged in the direct delivery of health programs and services to First Nations. Key activities supporting program delivery include: investment in infrastructure that can include the construction, acquisition, leasing, operation, maintenance, expansion and/or renovation of health facilities and security services, preventative and corrective measures relating to infrastructure, and, improving the working conditions for Health Canada staff so as to maintain or restore compliance with building codes, environmental legislation, and occupational health and safety standards. The program objective is to enhance the capacity of First Nations recipients in capital planning and management, in order to support safe health facilities. This program uses funding from the following transfer payment: First Nations and Inuit Health Infrastructure Support.

First Nations and Inuit Health Facilities

Description: Includes records related to the development of the infrastructure required to deliver health programs and services. Records will include applications for recipient funding for the construction, acquisition, leasing, expansion and/or renovation of health facilities; as well as funding for the integration of health services with, or support the transfer of health services to, provincial or local health authorities. Records will include funding compliance evaluations as well as site evaluations for compliance regarding building codes, environmental legislation, and occupational health and safety standards.

Document Types: integrated facility audits, operating and maintenance management plans, site inspections, surveillance and monitoring documentation, grants and contributions proposals, agreements and report submissions, correspondence, presentations, contracts with collaborators, committee agenda, reports and minutes, information sharing agreements, educational and outreach documentation.

Record Number: HC HIS 015

First Nations and Inuit Health System Transformation

The First Nations and Inuit Health System Transformation program integrates, coordinates, and develops innovative publicly funded health systems serving First Nations and Inuit individuals, families, and communities through the administration of contribution agreements and direct departmental spending. This program includes the development of innovative approaches to primary health care, sustainable investment in appropriate technologies that enhance health service delivery, and support for the development of new governance structures and initiatives to increase First Nations and Inuit participation in, and control over, the design and delivery of health programs and services in their communities. Through this program, Health Canada engages and works with a diverse group of partners, stakeholders, and clients including: First Nations and Inuit communities, tribal councils, Aboriginal organizations, provincial and regional health departments and authorities, post-secondary educational institutions and associations, health professionals and program administrators. The program objective is to support integration and/or innovation of First Nations and Inuit health systems, which will result in increased access to care for First Nations and Inuit individuals, families and communities.

Health Systems Integration

The Health Systems Integration program administers contribution agreements and direct departmental spending to better integrate health programs and services funded by the federal government with those funded by provincial/territorial governments. This program supports the efforts of partners in health services, including: First Nations and Inuit, tribal councils, regional/district health authorities, regions, national Aboriginal organizations, and provincial/territorial organizations to integrate health systems, services, and programs so they are more coordinated and better suited to the needs of First Nations and Inuit. This program also promotes and encourages emerging tripartite agreements. Two key activities supporting program delivery include: development of multi-party structures to jointly identify integration priorities; and, implementation of multi-year, large scale health service integration projects consistent with agreed upon priorities (i.e., a province wide public health framework or integrated health system for First Nations and Inuit individuals, families and communities that results in increased access to care and improved health outcomes. This Program uses funding from the following transfer payment: First Nations and Inuit Health Infrastructure Support.

First Nations and Inuit Systems Integration

Description: Records relate to systems integration support for partners in Aboriginal health (e.g., First Nations/Inuit communities, tribal councils, and regional/district health authorities). Records relate to emerging tripartite (federal-provincial-First Nations) work; policy approaches to integrate health services and programs; the development of multi-party governance structures to jointly identify integration priorities and plans for further integrating health services in a given province/territory; projects funded under the Health Services Integration Fund contribution program.

Document Types: correspondence with various stakeholders, presentations, grants and contribution proposals, agreements and report submissions, contracts with service providers, collaborators, and consultants, consultant reports and related products, provincial/territorial health services integration plans, project files, funding agreements, strategic policy advice, risk assessments, briefing notes, fact sheets, committee agendas, reports and minutes, educational and outreach documentation.

Record Number: HC HST 005

eHealth Infostructure

The eHealth Infostructure program administers contribution agreements and direct departmental spending to support and sustain the use and adoption of appropriate health technologies the enable front line care providers to better deliver health services in First Nations and Inuit communities through eHealth partnerships, technologies, tools, and services. Direct departmental spending also supports national projects that examine innovative information systems and communications technologies and that have potential national implications. Key activities supporting program delivery include: public health surveillance, health services delivery (primary and community care included), health reporting, planning and decision making; and, integration/compatibility with other health service delivery partners. The program objective is to improve the efficiency of health care delivery to First Nations and Inuit individuals, families, and communities through the use of eHealth technologies for the purpose of defining, collection, communicating, managing, disseminating, and using data. This program uses funding from the following transfer payment: First Nations and Inuit Health Infrastructure Support.

First Nations and Inuit eHealth Infostructure

Description: Includes records related to the eHealth Infostructure program including e-Health partnerships, technologies, tools, services and records related to the enhancement of modern systems of information and communications technologies.

Document Types: ehealth infostructure plans, policies, analyses reports, grants and contributions proposals, agreements and report submissions, correspondence, presentations, contracts with service providers and collaborators, strategic policy advice, risk assessments, briefing notes, fact sheets, committee agenda, reports and minutes, program evaluation, educational and outreach documentation.

Record Number: HC HST 010

First Nations and Inuit Nursing Innovation

Description: Includes records related to investments in innovative nursing projects in specific remote and isolated FN communities that test new collaborative health care teams, integration of technology and nurses, new hours of operation in target nursing stations and enhanced educational opportunities for nurses to obtain advanced primary care nurse competencies.

Document Types: policies, application forms, analyses and evaluation reports, grants and contributions proposals, agreements and reports, correspondence, presentations, contracts with collaborators, strategic policy advice, risk assessments, briefing notes, committee agenda, reports and minutes, training plans, educational and outreach documentation.

Record Number: HC HST 015

Tripartite Health Governance

FNIHB's longer term policy approach aims to achieve closer integration of federal and provincial health programming provided to First Nations, as well as to improve access to health programming, reduce instances of service overlap and duplication, and increase efficiency where possible. The British Columbia (BC) Tripartite Initiative consists of an arrangement among the Government of Canada, the Government of British Columbia, and BC First Nations. Since 2006, the parties have negotiated and implemented a series of tripartite agreements to facilitate the implementation of health projects, as well as the development of a new First Nations health governance structure. In 2011, the federal and provincial Ministers of Health and BC First Nations signed the legally-binding British Columbia Tripartite Framework Agreement on First Nation Health Governance. This BC Tripartite Framework Agreement commits to the creation of a new province-wide First Nations Health Authority (FNHA) to assume the responsibility for design, management, and delivery/funding of First Nations health programming in BC. The FNHA will be controlled by First Nations and will work with the province to coordinate health programming. It may design or redesign health programs according to its health plans. Health Canada will remain a funder and governance partner but will no longer have any role in program design/delivery. Funding under this program is limited to the FNHA for the implementation of the BC Tripartite Framework Agreement. The program objective is to enable the FNHA to develop and deliver quality health services that feature closer collaboration and integration with provincial health services. This program uses funding from the following transfer payment: First Nations and Inuit Health Infrastructure Support.

British Columbia Tripartite Health Governance

Description: Records relate to reports submitted by the FNHA to Health Canada in their role as governance partner and funder as set out in the Framework Agreement. Financial reports are required to ensure accountability to Canada for the funding transferred to the FNHA. As a governance partner, Health Canada is committed to a number of meetings that ensure ongoing support of the partnership and the successful implementation of the initiative.

Document Types: reports, plans, financial statements, evaluation reports. Records of Decision, minutes, agendas.

Record Number: HC FNI 040

Departmental Specific Services

Health Canada provides institution specific services that support the specific needs of the Department. These services include: an internal ombudsman for work-related conflict resolution, a liaison office for receiving and resolving complaints related to the Food and Drugs Act, and reviews of practices of health care professionals who are employed by the department.

Internal Ombusman Services

Health Canada provides a confidential, neutral and informal resource to facilitate the resolution of work-related concerns and fosters an ethically sound and vibrant culture that best embodies Health Canada and the Public Service values and ethics. The Internal Ombudsman Service provides a safe environment to all employees across the country, at all levels regardless of their employment status.

Internal Ombudsman Services

Description: Includes records related to prevention, management and resolution of work-related conflict.

Document Types: case studies, presentations, policies and procedures, correspondence, memoranda, briefing notes, consultation, educational and outreach documentation.

Record Number: HC DSS 005

Food and Drugs Act Liaison Office

Health Canada receives complaints, concerns and enquiries about alleged acts, omissions, improprieties and/or broader systemic problems on matters pertaining to the Food and Drugs Act. The Food and Drugs Act Liaison Office examines the issues impartially as well as listens to complaints, offers options, facilitates resolution, and makes recommendations.

Food and Drugs Act Liaison

Description: Includes records related to complaints, concerns or enquiries pertaining to the Food and Drugs Act. These records assist the department to communicate with stakeholders, facilitate resolutions, and prepare reports.

Document Types: correspondence, memoranda, reports, public relations materials, presentations, questionnaires, briefing notes, consultation and outreach documentation.

Record Number: HC DSS 010

  • Food and Drugs Act Liaison Office
    • Description: This bank describes information that is used in support of the Food and Drugs Act Liaison Office's activities. Activities may include interactions with external stakeholders and Health Canada staff regarding regulatory process, as well as receiving and responding to complaints, concerns or enquiries about alleged acts, omissions, improprieties and broader systemic problems on matters pertaining to the Food and Drugs Act. The personal information may include name, contact information, biographical information, medical information, physical attributes, signature, complaint, and official language of preference.
    • Note: Information may be stored in the following internal systems / databases: Food and Drug Act Liaison Office Case Tracking System.
    • Class of Individuals: General public, government employees, business contacts, and academia.
    • Purpose: The personal information is used to communicate with stakeholders, to respond to complaints and enquiries by facilitating the resolution of issues concerning the Food and Drugs Act. Personal information is collected pursuant to Food and Drugs Act.
    • Consistent Uses: The information may be used or disclosed for the following purposes: reporting to senior management, evaluation and Other: Information may be released in aggregate format in an annual report. With consent, personal information may be disclosed to Health Canada staff, for resolving complaints. Within consent, personal information may be shared with Canada Food Inspection Agency employees to resolve complaints.
    • Retention and Disposal Standards: Under development
    • RDA Number: Under development
    • Related Class of Record Number: HC DSS 010
    • TBS Registration: 20110561
    • Bank Number: HC PPU 411

Healthcare Practitioner Regulated Practice

Health Canada reviews the regulated practices of health care professionals who are employed by the department. These reviews are done to verify that the health care professional is following the requirements of their regulatory body.

Healthcare Practitioner Regulated Practice

Description: Includes records related to professionals practices, standards and other regulatory requirements; commendations and reprimands; internal and external complaints; views and opinions of colleagues, managers and auditors relating to the healthcare practitioner's professional practices; and general records related to how a practitioner complies with the expectations of their regulatory body. Some records may include patient medical information.

Document Types: reports, chart audits, audit reports, staff reports, correspondence, complaints, practice assessments, professional practice guidelines and standards, performance agreements, learning and development plans, talent management plans, investigation reports, actions plan reports, and medical records including medical assessments.

Record Number: HC DSS 020

  • Healthcare Practitioner Practice Reviews
    • Description: This bank describes information that is related to nurses and other healthcare practitioners' professional practice and standards while working for Health Canada in any capacity. The personal information may include name, contact information, complaints concerning the health care practitioner, biographical information, employee personnel information, employee and other identification numbers, educational and certification information, employee practice as a registered professional, medical information, observations, views and opinions of, and about an individual.
    • Class of Individuals: Employees of Health Canada and individuals who file complaints concerning an employee's professional practices.
    • Purpose: The personal information is used to evaluate and monitor health care professionals against the requirements of their professional regulatory body and other regulatory requirements to which they are subject in the course of their work and in response to complaints, deaths of patients or regulatory investigations or reviews; to determine their level of skill in fulfilling those requirements including the identification of training and development needs. Personal information is collected pursuant to section 12 of the Financial Administration Act.
    • Consistent Uses: To support decisions regarding promotions, transfers, demotion, employee assistance, discipline, termination of employment and administrative investigations. The information may be shared with/described in Standard Personal Information Banks the Employee Performance Management Program PSE 912, Internal Audit PSU 941, and Discipline PSE 911. Information may be disclosed to the employee's professional regulatory body.
    • Retention and Disposal Standards: Under development
    • RDA Number: Under development
    • Related Class of Record Number: HC DSS 020
    • TBS Registration: 20150219
    • Bank Number: HC PPU 022

Internal Services

Internal Services are groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of an organization. These groups are: Acquisitions; Communications Services; Financial Management; Human Resources Management; Information Management; Information Technology; Legal Services; Management and Oversight Services; Material; Real Property; Travel and Other Administrative Services. Internal Services include only those activities and resources that apply across an organization and not to those provided specifically to a program.

Acquisitions

Acquisition Services involve activities undertaken to acquire a good or service to fulfil a properly completed request (including a complete and accurate definition of requirements and certification that funds are available) until entering into or amending a contract.

Communications Services

Communications Services involve activities undertaken to ensure that Government of Canada communications are effectively managed, well coordinated and responsive to the diverse information needs of the public. The communications management function ensures that the public - internal or external - receives government information, and that the views and concerns of the public are taken into account in the planning, management and evaluation of policies, programs, services and initiatives.

Financial Management

Financial Management Services involve activities undertaken to ensure the prudent use of public resources, including planning, budgeting, accounting, reporting, control and oversight, analysis, decision support and advice, and financial systems.

Human Resources Management

Human Resources Management Services involve activities undertaken for determining strategic direction, allocating resources among services and processes, as well as activities relating to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies, and/or plans.

Information Management

Information Management Services involve activities undertaken to achieve efficient and effective information management to support program and service delivery; foster informed decision making; facilitate accountability, transparency, and collaboration; and preserve and ensure access to information and records for the benefit of present and future generations.

Information Technology

Information Technology Services involve activities undertaken to achieve efficient and effective use of information technology to support government priorities and program delivery, to increase productivity, and to enhance services to the public.

Legal services

Legal services involve activities undertaken to enable government departments and agencies to pursue policy, program and service delivery priorities and objectives within a legally sound framework.

Management and Oversight Services

Management and Oversight Services involve activities undertaken for determining strategic direction, and allocating resources among services and processes, as well as those activities related to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies, and/or plans.

Materiel Services

Materiel Services involve activities undertaken to ensure that materiel can be managed by departments in a sustainable and financially responsible manner that supports the cost-effective and efficient delivery of government programs.

Real Property

Real Property Services involve activities undertaken to ensure real property is managed in a sustainable and financially responsible manner, throughout its life cycle, to support the cost-effective and efficient delivery of government programs.

Travel and Other Administrative Services

Travel and Other Administrative Services include Government of Canada travel services, as well as those other internal services that do not smoothly fit with any of the internal services categories.

Classes of Personal Information

Clinical Trials

This is a class of personal information collected by or provided to departmental officials who review clinical trials in connection to Health Products, Food Safety and Nutrition, Environmental Risks to Health, Substance Abuse, Radiation Protection and Pesticide Safety, and other topics related to the mandate and mission of Health Canada. Retrievable records consist of data gathering instruments, including questionnaires that may contain personal information and de-identified data sets. Individuals seeking access to these records must provide the title of the research project in which they participated, the location and date, and any other data that may help to identify and locate the personal information they are seeking. The retention periods for these research projects are controlled by the record schedules of the subject area that is responsible for the activity.

Health Related Research

This is a class of personal information collected by or provided to departmental officials who facilitate research and perform statistical analysis in connection to Health Products, Food Safety and Nutrition, Environmental Risks to Health, Substance Abuse, Radiation Protection and Pesticide Safety and other topics related to the mandate and mission of Health Canada. Retrievable records consist of data gathering instruments, including questionnaires that may contain personal information and de-identified data sets. Individuals seeking access to these records must provide the title of the research project in which they participated, the location and date, and any other data that may help to identify and locate the personal information they are seeking. The retention periods for these research projects are controlled by the record schedules of the subject area that is responsible for the activity.

Subject Files

In the course of conducting the programs and activities of Health Canada, personal information may be accumulated that is not described by any specific information bank described in this Chapter. This personal information exists in a fragmented form throughout the subject files of the Department. This form of information is retrievable only if specifics are provided concerning the details of the subject matter and related departmental activity, as well as the region responsible for the activity and timeframe in which it took place. The personal information contained in the subject files is retained for the same period of time as the related subject information and disposed of according to the appropriate record schedules.

Manuals

  • 2008 NNADAP Manual Atlantic Region
  • 2008-2009 Community-Based Reporting Template FNIHB
  • A Curriculum for Training Family Home Visitors (Invest in Kids)
  • A Guide for the Evaluation Report March 2005
  • A Guide to Developing a Multi-Year Work Plan
  • A Guide to Green Government
  • Aboriginal Head Start on Reserve Principles and Guidelines
  • Above Ground Diesel Storage & Distribution System
  • Above Ground Fuel Oil Storage and Distribution Systems, 4,000 Litres and Smaller Training Manual
  • Addition of Vitamins and Minerals to Foods, 2005
  • Additional Donor Exclusion Measures to Address the Potential Risk of Transmission of variant CJD through the blood supply
  • Administrative Process for a Change in a Registrant's Name or a Change in Registrant for Pest Control Products [DIR2005-02]
  • Advanced Treatment Centre
  • Advertising Standards Canada and Health Canada's Role and Consultation Related to Advertising Review and Complaint Adjudication
  • Alternate Sample Retention for Packaged Drugs
  • American Conference of Governmental Industrial Hygienists, Threshold Limit Values and Biological Exposure Indices
  • Analyse d'une évaluation quinquennale
  • Analytical Methods and Techniques for Colours in Foods
  • Analytical Methods for Pesticide Residues in Foods
  • Analytical Methods for the Regulatory Analysis of Foods
  • Annex 1 to the Current Edition of the Good Manufacturing Practices Guidelines - Selected Category IV Monograph Drugs
  • Annex 13 to the Current Edition of the Good Manufacturing Practices Guidelines-Drugs Used in Clinical Trials
  • Annex 2 to the Current Edition of the Good Manufacturing Practices Guidelines - Schedule D Drugs (Biological Drugs)
  • Annex 3 to the Current Edition of the Good Manufacturing Practices Guidelines - Schedule C Drugs
  • Annex 4 to the Current Edition of the Good Manufacturing Practices Guidelines - Veterinary Drugs
  • Annex B - Influenza Pandemic Planning Considerations for On-Reserve First Nation Communities - of the Canadian Pandemic Influenza Plan for the Health Sector (CPIP)
  • Annex to GMP Guidelines - GMP for Positron Emitting Radiopharmaceuticals
  • Annex to the GMP Guideline Schedule D drugs part II: Human Blood and Blood Components
  • Annex to the Good Manufacturing Practices Guidelines-Good Manufacturing Practices (GPM) for Positron Emitting Radiopharmaceuticals
  • Annex to the Good Manufacturing Practices Guidelines-Good Manufacturing Practices (GPM) for Positron Emitting Radiopharmaceuticals
  • Annex to the Natural Health Products (NHPs) Compliance and Enforcement Policy for Exempt NHPs under the Natural Health Products (Unprocessed Product Licence Applications) Regulations (UPLAR) (POL-0093)
  • Application for a Manufacturer's Certificate to Cover Export of Medical Devices
  • Application for Alternate Sample Retention
  • Approach to Special Review [DIR2014-01]
  • ASIST Trainers Manual Ed 1.6x
  • Assainissement et hygiène du milieu (Available in French Only)
  • Assessing the Development of a Health Plan
  • Assessment of GMP Compliance for Foreign Sites
  • Assessment of Mutagenicity Health Protection Branch Mutagenicity Guidelines (The)
  • Assessment of the Economic Benefits of Pesticides [DIR93-17]
  • Authorities Renewal for FNIHB
  • BC First Nations Environmental Contaminants Program Guidelines for Proposals
  • BC Food Lab Standard Operating Procedures, Analytical Methods, Policies and Work Instructions
  • BC Food Laboratory Quality Manual
  • BC region Business Continuity Planning Manual
  • BC Region Drinking Water Safety Program Funding Guidelines 2011-12 (DRAFT)
  • BC region HIV Reportability Manual
  • BCCDC Communicable Disease Control Manuals - Chapter 1, 2, 3, 4 and 5
  • Benzene Guideline Technical Document: Guidelines for Canadian Drinking Water Quality
  • Blood donation and preparation of blood components (available in French only)
  • Blood Establishment Licence Amendment Requirements for Information Technology Submission
  • Blood Lead Intervention Levels and Strategies
  • Border Integrity Approach
  • Brighter Futures Framework
  • Building Healthy Babies: A Prenatal Nutrition Resource Manual for Community Health Workers in First Nation Communities
  • Building Public Confidence in Pesticide Regulation and Improving Access to Pest Management Products Horizontal Initiative (BPC Initiative)
  • Bureau of Biologics and Radiopharmaceuticals, Guidance to Industry Product-Specific Facility information
  • Canada Labour Code, Part II, Occupational Health and Safety Regulations
  • Canadian Drinking Water Guidelines, Sixth Edition
  • Canadian Drug Identification Code
  • Canadian Environmental Protection Act Human Health Risk Assessment for Priority Substance
  • Canadian Guidelines for Domestic Reclaimed Water for Use in Toilet and Urinal Flushing
  • Canadian Label Improvement Program for Pesticides Used on Companion Animals [DIR2002-01]
  • Canadian Nutrient File Compilation of Canadian Food Composition Database Structure
  • Canadian Prenatal Nutrition Program First Nations and Inuit Component (CPNP-FNIC)-The CPNP Guidebook A CPNP Worker's Guide to Running a Great Community Program
  • Canadian Prenatal Nutrition Program First Nations and Inuit Component (CPNP-FNIC): How to Have a Program in Your Community: A guide to work plan (proposal) writing and planning for CPNP-FNIC
  • Canadian recommendations for water
  • Canadian Self-Assessment
  • Canadian Tuberculosis Standards 6th Edition (2007)
  • Canadian Water Guidelines
  • Carcinogens and other chemicals in tobacco smoke
  • CEPA - Mental Illness and Addiction
  • CEPA - Chronic Diseases and Injuries
  • Chemical/Commodity/Pest-Based Strategy for Addressing Trade Irritants and Risk Reduction for Avocados [FR10-07-1009]
  • Chemical Pesticide Research Permit Guidelines [DIR98-05]
  • Chemigation [DIR93-13]
  • Chemistry Requirements for the Registration of a Manufacturing Concentrate or an End-Use Product Formulated from Registered Technical Grade of Active Ingredients or Integrated System Products [DIR98-03]
  • Chemistry Requirements for the Registration of a Technical Grade of Active Ingredient or an Integrated System Product [DIR98-04]
  • Chlorofluorocarbons in Pesticides Products [DIR93-11]
  • Chronic Disease and Injury Prevention RMAF
  • Classification of Beans on Labels and Research Requirements [DIR93-14]
  • Classification of Observations Made in the Conduct of Inspections of Clinical Trials
  • Cleaning Validation Guidelines
  • Collecte du sang et préparation des composés sanguins (Available in French Only)
  • Colour Standards for Seed Treatment Products and Labelling of Treated Seed [DIR94-06]
  • Communicating the Health Risks of Extreme Heat Events: Toolkit for Public Health and Emergency Management Officials
  • Community Based Drinking Water Quality Monitors Manual
  • Community Based Water Monitor Water Trax Data Base Training Manual
  • Community Health Nursing Manual
  • Compendium des méthodes d'analyse Vol. 3 - Techniques de laboratoire et analyse microbiologique des aliments (Available in French Only)
  • Compendium des méthodes d'analyse Vol. 4 - Détection des matières étrangères dans les aliments (Available in French Only)
  • Compendium of Analytical Methods
  • Compliance and Enforcement Policy
  • Compliance and Enforcement Strategy for the safety of cells tissues and organs intended for transplantation
  • Compliance Policy [DIR2007-02]
  • Compliance Verification Involving Blood and Blood Components
  • Compliance Verification Involving Clinical Trials
  • Compliance Verification involving Human Cells and Tissues and Organs for Transplantation
  • Compliance Verification of Incidents Involving the Possible Transmission of an Infectious Agent through Processing and Distribution of Semen for Assisted Conception
  • Compliance Verifications and Investigations Relating to the Importation or Sale of Active Pharmaceutical Ingredients for Veterinary Use
  • Comprehensive Data Summaries [DIR97-01]
  • Conditions for provision of packaging-labelling services for drugs under foreign ownership
  • Conducting Blood Establishment Inspections
  • Conducting Cells and Tissues and Organs Establishments Inspections
  • Confidential Business Information Designation and Segregation Part 1: Submission of Test Data [DIR2006-03]
  • Confidential Business Information Designation and Segregation Part 2: Previously Provided Test Data [DIR2006-04]
  • Consolidated Contribution Agreement Template
  • Consumer Advertising Guidelines for Marketed Health Products (for non-prescription drugs and natural health products)
  • Consumer Drug Advertising
  • Containment Standards for Veterinary Facilities
  • Contribution Agreement Guide
  • Contribution Funding Framework Overview
  • Contribution Funding Framework User Manual
  • Co-operative Re-evaluation/Re-registration of the Heavy Duty Wood Preservatives (HDWP) Pentachlorophenol, Creosote and Chromated Copper Arsenate (CCA) [JR06-94-1008]
  • Coordination of Regulatory Review and Re-evaluation [JR05-98-0909]
  • Course Manual - Special Care Facility Emergency Planning
  • CPS Compendium of Pharmaceuticals and Specialties (current edition 2011)
  • DAS British Columbia Region Analytical Methods
  • DAS British Columbia Region Standard Operating Procedures
  • DAS Drug Analysis Service (DAS) National Analytical Methods
  • DAS National Standard Operating Procedures
  • DAS Ontario Region Analytical Methods
  • DAS Ontario Region Standard Operating Procedures
  • Déclaration sur le mal des transports (RMTC 1996; 22 : 101-111) (Available in French Only)
  • Design Guidelines - Part 1, Space and Furnishings
  • Designing Marketplace Labels of Domestic Class Pest Control Products [LPS2011-03]
  • Developing and Implementing a Health Plan
  • Development of Guidance for Evaluating and Calculating Degradation Kinetics in Environmental Media [RC12-06-0808]
  • Diagnostic x-ray equipment compliance and facility survey
  • Direction for Use of Estrogen-Progestin Combination Oral Contraceptives (OCs)
  • Directive 99-01: Donor Exclusion to Address Theoretical Risk of Transmission of Variant CJD through the Blood Supply
  • Directive D2000-01 - Donor Exclusion to Address Theoretical Risk of Transmission of Variant CJD through the Blood Supply
  • Directive 101-Funding Approaches
  • Directive 102-Funding Arrangement Management
  • Directive 103-Notice of Budget Adjustments (NOBA)
  • Directive 104-Text Deviation (formerly Change Request)
  • Directive 105-Pre-Arrangement and Pre-Fiscal Year Expenses
  • Directive 121-Financial Reporting
  • Directive 123-Reporting Management
  • Directive: Implementation of Pre-storage Leukoreduction of Cellular Blood Components
  • Directives d'exploitation et entretien d'établissements : Établissement exploité par Santé Canada - Guide de contribution au plan d'immobilisations à long terme (Available in French Only)
  • Directives relatives aux monographies de produit et aux prospectus de conditionnement des drogues de l'annexe (Available in French Only)
  • Discount cigarettes
  • Disinfectants: Preparation of Application for Drug Identification Number
  • Disposal Statements for Control Product Labels [DIR99-04]
  • Drug Analysis Service Quality Manuals
  • Drug Distribution Manual
  • Drug Identification Number (DIN) Enforcement Policy
  • Drug Treatment Funding Program Results-Based management Accountability Framework
  • Efficacy Data for Antimicrobial Products [T-1-215]
  • Efficacy Guidelines for Plant Protection Products [DIR2003-04]
  • eHealth: "Digitizing First Nations Health Care": National Policy and Program Development: Lessons Learned working with First Nations and other Partners on the eHealth Journey (2002-2012) November 2012
  • eHealth Future Evaluation Framework: 2013-18
  • eHealth Infostructure Program (eHIP): "From Business Needs to Future Action" An Operational Plan for Supporting Health Services Delivery, Health Information Management, Program Reporting and Accountability January 2013
  • eHIP Readiness Assessment Model Report April 2013
  • Electronic Service Delivery Reporting Tool (eSDRT)
  • Emergency Lodging Manual
  • Emergency Preparedness Plan
  • Environment (CCME), 1992
  • Environmental Contaminants Manual
  • Environment Label Claims and Advertising of Pest Control Products [DIR96-02]
  • Establishment Licensing registration process for cells tissues and organs for transplantation
  • Establishment Licensing registration renewal process for cells tissues and organs for transplantation
  • Estimating Percent Crop Treated and Projected Percent of Crop Treated for Pesticides [RC18-07-0808]
  • Expansion, Development and Harmonization of Crop Groupings with Specified Representative Crops for Field Crop Residue Studies [FR09-06-0909]
  • Exposure Guidelines for Residential Indoor Air Quality
  • Fabrication et vérification des anticorps monoclonaux et de leurs conjugués (Available in French Only)
  • Facility Operations and Maintenance Guidelines: Health Canada Operated Facility Guide to Providing Input to the Long-Term Capital Plan
  • Fiches maîtresses des produits (Available in French Only)
  • First Aid Labelling Statements [DIR2007-01]
  • First Nations and Inuit Health Branch Ontario Region Immunization Protocol
  • First Nations and Inuit Health Branch Ontario Region Tuberculosis Policy Manual
  • First Nations and Inuit Health Branch Ontario Region Directly Observed Therapy Manual
  • First Nations and Inuit Health Branch Ontario Region Envrionmental Cleaning Procedure Manual
  • First Nations and Inuit Health Information System
  • First Nations and Inuit Health Program Compendium
  • First Nations and Inuit Home and Community Care Policies Template Manual, Developed by Saint Elizabeth Health Care for the Working Group for Standards, Scope of Practice, Liability and Training, 2002
  • First Nations Head Start Standards Guide
  • FNIH BC region Nursing OPS Community Pandemic Plans
  • FNIH BC region Nursing OPS H1N1 Pandemic information Manual for nursing stations, November 2009
  • FNIH BC region Nursing OPS Nursing Documentation and Charting Guidelines Manual
  • FNIH BC region Nursing OPS Policy and Procedures on Controlled Drugs and Substances in FNIH facilities
  • FNIH BC region OTC Medical Policy for Health Centres
  • FNIH BC region Pandemic Preparedness and response for Remote First Nation Communities in BC - Action Plan - 2010
  • FNIH BC region Pharmacy Policies and Procedures Manual
  • FNIH BC region Regional Nursing Directorate Influenza Pandemic Plans - 2009
  • FNIH Clinical Practice Guidelines for Nurses in Primary Care - Adult and Paed Manuals
  • FNIH, Atlantic Regions Best Practices for Childcare
  • FNIHB Audit Procedures
  • FNIHB Evaluation Policy
  • FNIHB Health Facilities Classification Policy
  • FNIHB Nursing Station Formulary
  • FNIHB Quality Assurance and Audit Framework
  • FNIHB Renewal of Authorities - Terms and Conditions
  • FNIHB's Results-Based Management and Accountability Frameworks (RMAFs)
  • FNIHB's Risk - Based Audit Frameworks (RBAFs)
  • FNIHCC Quality Education Kit
  • FNIHCC Quality Resource Kit
  • FNIHCC Planning Kit
  • FNIHCC Program Standards
  • FNIHCCP Diabetes Manual, April 2003
  • FNIHCCP Home Care Nursing, Policy and Procedure Manual, April 2002
  • FNIHCCP Home Intravenous Manual, April 2003
  • FNIHCCP Home Support Worker, Policy and Procedure Manual, April 2002
  • FNIHCCP Standard Care Plans
  • FNIHCCP Wound Care Manual, March 2003
  • Food Directorate Interim Policy on Foods from Cloned Animals
  • Food Retail and Food Services Code (Canadian Food Inspection System)
  • Formulants Policy and Implementation Guidance Document [DIR2006-02]
  • Framework : Control Strategy of the West Nile virus in First Nations
  • Framework : Control Strategy of the West Nile virus in First Nations communities south of 60°
  • Framework for Capital Planning and Management
  • Framework for Research on Active Living
  • Framework for West Nile Virus Activities in First Nations Communities South of 60 (The)
  • Framework Medical Transportation Policy
  • Fungal contamination in public buildings: A guide to recognition and management
  • General principles for labelling and advertising claims that relate to the nutrition recommendations
  • Giving Preschoolers a Head Start on Nutrition: Your Guidebook for Providing Snacks and Lunches at Aboriginal Head Start on Reserve (AHSOR) Sites
  • Glossary, Home and Community Care Essential Service Elements Risk Management Appraisal Tool, July 2008
  • GMP for Medical Gases
  • GMP Inspection of Drug Establishments
  • GMP Inspection Policy for Canadian Drug Establishments
  • Good Clinical Practice: Consolidated Guideline ICH Topic E6
  • Good Laboratory Practice [DIR98-01]
  • Good Manufacturing Practices
  • Good Manufacturing Practices - GNP Guideline 2009 v.2 GUI-0001
  • Good Manufacturing Practices (GMP) and Establishment Licensing Enforcement Directive
  • Good Manufacturing Practices (GMP) Guidelines - 2009 Edition
  • Good Manufacturing Practices (GMPs) for Infant Formula
  • Grille régionale d'élaboration et d'évaluation du plan de santé (Available in French only)
  • Guidance Document - The Use of Probiotic Microorganisms in Food
  • Guidance Document for Mandatory Problem Reporting for Medical Devices
  • Guidance Document for Preparing a Submission for Food Health Claims
  • Guidance Document on the Application for a Certificate of a Pharmaceutical Product
  • Guidance Document: Cells Tissues and Organs (CTO) for Transplantation
  • Guidance Document: Factors Considered in the Assessment of Risks Involved in the Use of Positron Emitting Radiopharmaceuticals in Basic Research Involving Humans
  • Guidance Document For the Sales Information Reporting Regulations and Reporting Forms
  • Guidance for Designing Peel-Back and Multi-Component Labels of Domestic Class Pest Control Products [LPS2011-04]
  • Guidance for Evaluating Human Health Impacts in Environmental Assessment: Drinking and Recreational Water Quality
  • Guidance for Evaluating Human Health Impacts in Environmental Assessment: Noise
  • Guidance for Evaluating the Acceptability of Environmental Fate Studies Conducted on Foreign Soils (also referred to as the NAFTA/International Soils X-Walk) [RC13-06-0808]
  • Guidance For Pre-Manufacturing And Pre-Exportation Notifications Under Canada's Access To Medicines Regime (C.07.011)
  • Guidance for Records Related to Clinical Trials
  • Guidance on Controlling Corrosion in Drinking Water Distribution Systems
  • Guidance on Donor Semen Special Access Programme: Alternative Test Requirements
  • Guidance on Donor Semen Special Access Programme: Donor Semen Eligible for Special Access
  • Guidance on Drug Establishment Licences and Drug Establishment Licensing Fees
  • Guidance on Evidence to Demonstrate Drug GMP Compliance of Foreign Sites
  • Guidance on Investigation of Reported Medical Device
  • Problems
  • Guidance on Medical Device Compliance and Enforcement
  • Guidance on Medical Device Establishment Licensing and Medical Device Establishment Licence Fees
  • Guidance on Risk Classification of Medical Device Observations
  • Guidance on the Manufacture of Human Plasma-Derived Products, Viral Safety Evaluation
  • Guidance on the Medical Device Inspection Program
  • Guidance on the Processing and Distribution of Semen for Assisted Conception Regulations
  • Guidance on the risk classification of observations to semen establishments
  • Guidance Policy: Use of Positron Emitting Radiopharmaceuticals in Basic Research Involving Humans
  • Guidance to Improve Statements on Labels of Domestic Class Pest Control Products [LPS2011-02]
  • Guide des exigences canadiennes relatives aux tentes pour l'industrie (Available in French Only)
  • Guide d'évaluation de projet : une démarche participative - Source : Section des fonds pour la santé de la population 2001 (Available in French Only)
  • Guide du requérant (Available in French Only)
  • Guide for Radon measurements in residential dwellings
  • Guide for the labelling of drugs for veterinary use
  • Guide on Recalls of Medical Devices
  • Guide to Community Health Planning
  • Guide to Developing Accurate Nutrient Values
  • Guide to Developing an Operations and Maintenance Management Plan
  • Guide to Good Asset Management Practices
  • Guide to Project Evaluation
  • Guide to Project Evaluation: A Participatory Approach - Source: Population Health Funds 2001
  • Guide, Home and Community Care Essential Service Elements Risk Management Appraisal Tool, July 2008
  • Guideline Concerning the Safety and Physiological Effects of Novel Fibre Sources and Food Products Containing Them
  • Guidelines for Canadian Drinking Water Quality, Sixth Edition
  • Guidelines for Canadian Drinking Water Quality: Guideline Technical Document - 2-Methyl-4-chlorophenoxyacetic Acid (MCPA)
  • Guidelines for Canadian Recreational Water Quality
  • Guidelines for Determining Environmental Chemistry and Fate of Pesticides [T-1-255]
  • Guidelines for Developing a Toxicological Database for Chemical Pest Control Products [DIR2005-01]
  • Guidelines for Efficacy Assessment of Fungicides, Bactericides and Nematicides [DIR96-01]
  • Guidelines for Evaluation of Safety and Efficacy of Antimastitis Intramammary Infusion Drugs
  • Guidelines for Evaluation of Safety and Efficacy of Teat Dip Formulations
  • Guidelines for health information programs involving the sale of foods
  • Guidelines for incidental additive submissions
  • Guidelines for Infection Control
  • Guidelines for raw ground beef products found positive for Escherichia coli O157:H7
  • Guidelines for Reliance on Proprietary Data Under the Pest Control Products Regulations [DIR2010-04]
  • Guidelines for Temperature Control of Drug Products during Storage and Transportation
  • Guidelines for the Development of Efficacy Data to Support the Use of Animal Drugs in Feeds
  • Guidelines for the FNIHB eHealth Infostructure Program (eHIP) March 2012
  • Guidelines for the nomenclature and classification of externally visible defects in metal containers of canned foods
  • Guidelines for the Nomination of Substances to the Revised In-Commerce List
  • Guidelines for the Preparation of Toxicity and Residue Submissions for the Human Safety of Veterinary Products Intended for Use in Food Producing Animals
  • Guidelines for the Production, Distribution, Retailing and Use of Refrigerated Pre-packaged Foods with Extended Shelf Life
  • Guidelines for the Registration of Microbial Pest Control Agents and Products [DIR2001-02]
  • Guidelines for the Registration of Non Conventional Pest Control Product [DIR2012-01]
  • Guidelines for the Review of Water and Wastewater Project Proposals in First Nations Communities South of 60o
  • Guidelines for the Safety Assessment of Novel Foods
  • Guidelines on nutrition labelling
  • Harmonization of environmental chemistry and fate data requirements for chemical pesticides under NAFTA [DIR2003-03]
  • Harmonization of Environmental Data Requirements under NAFTA for Registration of Chemical Pesticides [B97-02]
  • Harmonization of Guidance for Terrestrial Field Studies of Pesticide Dissipation under the North American Free Trade Agreement [DIR2006-01]
  • Health Canada Directive: Technical Requirements For Therapeutic Donor Insemination
  • Health Canada Evaluation Policy
  • Health Canada Facility Condition Reporting: Terms of Reference
  • Health Canada Planning and Design Guidelines for First Nations and Inuit Health Branch Funded Facilities
  • Health Canada PMRA/Pesticide Compliance Program Inspector's Field Operating Manual
  • Health Canada Standard Operating Procedures (SOP) for Grants and Contributions
  • Health Canada Standards for Developing Potable Water Management Plans
  • Health Canada's Action Plan in Response to Stakeholder Feedback from Consultations on Modernizing Canada's Framework for Health Claims on Food
  • Health Canada's Strategy Against Tuberculosis for First Nations On-Reserve, 2012
  • Health Infostructure Strategic Action Plan (HSIAP) March 2012
  • Health Planning and Implementation Summary Chart
  • Health Product and Food Branch Review of Regulated Products: Policy and Guidance on Public Input
  • Health Services Integration Fund Implementation Guide
  • Health Services Integration Fund Tool Kit (HSIF)
  • Health-Based Tolerable Daily Intake / Concentrations and Tumorigenic Dose / Concentration for Priority Substances
  • Housing an Aging Population: Guidelines for Development and Design
  • How Health Canada Contributes to Environmental Assessment
  • How to apply the Product Category Priority Approach for NHPs
  • How to apply the Risk-Based Approach for NHPs
  • How to Conduct an eHealth Readiness Assessment April 2013
  • How to Handle a Drug Product Compliance Verification
  • How to have a Program in your Community: A Guide to Work Plan (Proposal) Writing and Planning for CPNP-FNIC
  • How to Use the Incident System
  • HPFB Inspectorate Business Continuity Plan Activation Plan de continuité des opérations
  • HPFB Inspectorate Emergency Response Plan
  • HPFBI - Recall Policy
  • HPFBI Drug Recall Procedure
  • HPFBI Medical Device Recall Procedure
  • Human Immunodeficiency Virus (HIV) and Acquired Immune Deficiency Syndrome (AIDS)
  • Human Plasma Collected by Plasmapheresis
  • Immunization Protocol. First Nations and Inuit Health Branch. Health Canada. Québec region
  • Import and Export Policy for Health Products under the Food and Drugs Act and its Regulations
  • Implementation of the Globally Harmonized System of Classifications and Labeling of Chemicals (GHS) [JR03-03-0809]
  • Import Requirements for Health Products under the Food and Drugs Act and its Regulations
  • Importation for Manufacturing and Export Program (IMEP) [DIR95-05]
  • Increasing Adoption of Biopesticides [RR08-04-0909]
  • Infection Control Guideline: An Integrated Protocol to Manage Health Care Workers Exposed to Blood borne Pathogens
  • Infection Control Guideline: Foot Care by Health Care Providers
  • Infection Control Guideline: Guidelines for Preventing the Transmission of Tuberculosis in Canadian Health Care Facilities and Other Institutional Settings
  • Infection Control Guideline: Hand Washing, Cleaning, Disinfection and Sterilization in Health Care
  • Infection Control Guideline: Infection Prevention and Control Practices for Personal Services: Tattooing, Ear/Body Piercing, and Electrolysis
  • Infection Control Guideline: Occupational Health In Health Care
  • Infection Control Guideline: Preventing the Spread of Vancomycin-Resistant Enterococci (VRE) in Canada
  • Infection Control Guideline: Preventing the Transmission of Bloodborne Pathogens in Health care and Public Services Settings
  • Infection Control Guideline: Proceedings of the Consensus Conference on Infected Health Care Workers - Risk for Transmission of Bloodborne Pathogens
  • Infection Control Guideline: Routine Practices and additional Precautions for Preventing the Transmission of Infection in Health Care
  • Initial Product/Private Label Registration Process [DIR93-21]
  • Inspection des installations et de l'équipement de radiodiagnostic (Available in French Only)
  • Inspection Of Clinical Trials Involving Human Subjects
  • Inspection of Establishments that Process and-or Distribute and-or Import Donor Semen for Use in Assisted Conception
  • Inspection of Medical Device Manufacturers Importers and Distributors
  • Inspection Procedures for Food Plant Inspectors
  • Inspection Strategy for Blood and Source Plasma Establishments
  • Inspection Strategy for Canada's Access to Medicines Regime
  • Inspection strategy for clinical trials
  • Inspection Strategy for Medical Device Companies
  • Inspection Strategy for Post-Market Surveillance
  • Inspection Strategy For Semen Establishments
  • Interim guidelines for the control of verotoxinogenic escherichia coli including E. Colio157:h7 in ready to eat fermented sausages containing beef or a beef product as an ingredient
  • Internal Requests for Evidence of GMP Compliance for Domestic and Foreign Sites
  • Issuance of Drug Establishment Licences
  • Issuance of GMP Compliance Certificate under the scope of Mutual Recognition Agreement (MRA)
  • It Takes a Community: A Resource Manual for Community-Based Promotion in Health Families and Prevention of Fetal Alcohol Spectrum Disorder
  • It Takes a Community: Framework for the First Nations and Inuit Fetal Alcohol Syndrome and Fetal Alcohol Effects Initiative: A Resource Manual for Community-Based Prevention of Fetal Alcohol Syndrome and Fetal Alcohol Effects
  • Knowledge in a Book (Module 5)
  • Label Improvements for Spot-on Pesticides Used for Flea and Tick Control on Companion Animals [DIR2010-02]
  • Label Process Changes Part 1: Overview [LPS2003-01]
  • Label Process Changes Part 2: Guidance for Industry [LPS2003-02]
  • Laboratory Biosafety Guidelines
  • Laboratory Quality Assurance Standards
  • L'évaluation du risque à la santé humaine des substances d'intérêt prioritaire (Available in French Only)
  • Lignes directrices concernant l'exercice de la médecine des voyages - (RMTC 1999; 25 : 1-3) (Available in French Only)
  • Low-Acid and Acidified Low-Acid Foods In Hermetically Sealed Containers
  • L'utilisation des opioïdes dans le traitement de la dépendance aux opioïdes (Available in French Only)
  • Management of a Site Reference File
  • Management of Emergency Delivery
  • Managing Health Risk Associated with the Consumption of Unpasteurized Fruit Juice/Cider Products
  • Managing Inspections conducted by Foreign Regulatory Authorities at Canadian Sites
  • Manuel de la santé des fonctionnaires fédéraux pour les agents en hygiène de l'environnement (Available in French Only)
  • Manuel de la tuberculose (Available in French Only)
  • Manuel qualilté, politiques et procédure opératoires normalisées du laboratoire de Longueuil (Available in French Only)
  • Manuel qualilté, procédures opératoires normalisées et méthodes d'analyse du laboratoire de Longueuil (Available in French Only)
  • Manuel qualité, politiques, procédures opératiores normalisées, instructions de travail et formulaires du laboratoire de Montréal (Available in French Only)
  • Manufacturing and Compounding Drug Products in Canada
  • Master Product/Master Copy Registration Process [DIR93-20]
  • Maternal Child Health Program in First Nations Communities
  • MedEffect Side Effects Booklet
  • Mental Health and Addictions RMAF
  • Mini size cigarettes
  • Minor Use Joint Review Procedures [JR04-04-0809]
  • Model Labels for Pool and Spa Products Not Eligible for Scheduling [DIR93-06]
  • Modeling Pesticide Transport to Groundwater [RC11-05-0809 & 0909]
  • MRA Equivalency Evaluation of a Regulatory Authority's GMP Compliance Programme
  • Mutual Recognition Agreement (MRA) Evaluation Framework for determining the equivalency of Good Manufacturing Practices (GMP) Compliance Programmes
  • National Framework for the Environmental Public Health Program in First Nations Communities South of 60°
  • National Framework for the Review of Water and Wastewater Infrastructure Project Proposals in First Nations Communities
  • Natural Health Products Compliance and Enforcement Policy
  • NIHB Program Directives
  • NIHB Program Information Booklet National Alcohol and Drug Treatment Centres - Design 2 costs guidelines
  • Notice: Lot Release Program for Schedule D (Biologic) Drugs
  • Notice: New Draft Quality Guidance on the Implementation of the Common Technical Document for Biological Products
  • Notification By Health Canada to Foreign Regulatory Authorities of Inspections of Drug Establishments under their Jurisdiction
  • Nursing Directorate Pandemic Policy
  • Nutrition Bingo for First Nations and Inuit
  • Occupational Health Assessment Guide
  • Official Methods for the Microbiological Analysis of Foods
  • Operating Manual for FNIHB Contribution Agreements Framework
  • Operational Guidelines for Environmental Health Officer's
  • Oral Health Protocols
  • Orientation Manual, HCCP
  • Organizing and Formatting a Complete Submission for Pest Control Products [DIR2003-01]
  • Own-Use Import Task Force Report
  • Pacific region FNIH Nurse's Drug Classification System Guidelines for Primary Care
  • Personal Services: Psychosocial Planning for Disasters
  • Pesticide Export Guidelines [DIR95-06]
  • Pesticide Labelling Framework [LPS2011-01]
  • Pesticide Resistance Management Labelling Based on Target Site/Mode of Action [DIR2013-04]
  • Pesticides for Aquatic Applications [DIR93-12]
  • Pesticides for Use in Forest and Woodlands Management [DIR93-10]
  • Pharmacy room specifications - FNIHB Treatment facilities
  • Pharmacy Standards of Practice for First Nations and Inuit Health Branch Health Facilities
  • Physical Security Design Guidelines for First Nations and Inuit Health Branch: Health Facilities and Nursing Accommodations
  • PIC-S Annex 11: Computerized systems
  • Planning and Design Guidelines for FNIHB Funded Health Facilities
  • Plant Growth Regulators [DIR93-09]
  • Plasmid Biology and Recombinant DNA Methodology
  • PMRA Re-evaluation Program [DIR2001-03]
  • Policy & Guidelines on Strategic Environmental Assessment
  • Policy for the Importation or Sale of Active Pharmaceutical Ingredients for Veterinary Use
  • Policy Guide for the Management of Advisory Committees in Health Canada
  • Policy on Counterfeit Health Products
  • Policy on Listeria monocytogenes in Ready-to-Eat Foods (2011)
  • Policy on Managing Health Risk Associated with the Consumption of Sprouted Seeds and Beans
  • Policy on Specified Risk Material (SRM) in the Food Supply
  • Politiques, procédures opératoires normalisées et formulaires nationaux
  • Post-Market Reporting Compliance - Drug Inspection - Ébauche de documents portant sur le Programme d'inspection liée à la conformité aux exigences de déclaration après commercialisation
  • Post-Market Reporting Compliance- Process for Establishments Found Non-Compliant
  • Potable Water Regulations for Common Carriers
  • Pre-Exportation Drug Inspection
  • Pre-Harvest Intervals for Grazing and Cutting for Hay of Immature Crops Treated with Pesticides [DIR93-18]
  • Preparation of Human New Drug Submissions
  • Preparation of Veterinary New Drug Submissions
  • Preparing and Handling Powdered Infant Formula
  • Preparing for and Responding to Workplace Trauma: A Manager's Handbook
  • Prioritization of Drug Compliance Verification and Investigation Incidents
  • Procedural Guidelines for Investigating Waterborne Disease Events in First Nations Communities South of 60
  • Procedure for Addressing Drinking Water Advisories in First Nations Communities South of 60°
  • Procedure for Handling MDEL Applications and Reapplications Which List Manufacturers of Class II III or IV Devices Who Do Not Hold Corresponding Device Licences
  • Procedure Manual for Safe Drinking Water in First Nations Communities South of 60° (2007)
  • Process for Foreign Sites Assessed as Non-Compliant
  • Process for the request and reception of GMP Certificate of compliance from MRA countries
  • Process Parametric Release (PPR)
  • Process Validation : Terminal Sterilization Processes for Pharmaceutical Products
  • Process Validation: Aseptic Processes for Pharmaceuticals
  • Process Validation: Form-Fill Seal for Pharmaceuticals
  • Process Validation: Gaseous Sterilization for Pharmaceuticals
  • Process Validation: Irradiation Sterilization for Pharmaceuticals
  • Process Validation: Moist Heat Sterilization for Pharmaceuticals
  • Product Master Files
  • Product Monographs
  • Product Recall Procedures
  • Program Compendium
  • Program Framework for Brighter Futures
  • Program Framework for National Aboriginal Youth Suicide Prevention
  • Programme de financement des tribunaux de traitement de la toxicomanie: Cadre de gestion et de responsabilisation axé sur les résultats
  • Property Planning and Management Manual
  • Proposed Policy: Definition and Energy Value for Dietary Fibre
  • Protection of Proprietary Interests in Pesticide Data in Canada [DIR2007-03]
  • Protocol for the Administration and Handling of Methotrexate by
  • Community Health & Home Care Nurses First Nation Inuit Health Branch
  • Public Service Health Manual for Environmental Health Officers
  • Quality Assurance Project Plan for Drinking Water On Board Aircraft
  • Rates and Labelling Requirements for Metered Pyrethrin Products [T-1-242]
  • Recherche clinique (Available in French Only)
  • Recommendations for the Preparation and Handling of Powdered Infant Formula (PIF)
  • Re-evaluation Program Cyclical Re-evaluation [DIR2012-02]
  • Registering a New Source of Technical Grade Active Ingredient Under the Protection of Proprietary Interests in Pesticide Data Policy [DIR2008-01]
  • Registration of Pesticides for Emergency Use [DIR2001-05]
  • Registration of Products Sold in Response to an Invitation to Tender [DIR93-19]
  • Registration Requirements for Adjuvant Products [DIR93-15]
  • Regulatory Requirements for Positron-Emitting Radiopharmaceuticals (PERs)
  • Regulatory Status of Electrical Devices Intended for the Control of Flying Insect Pests [DIR99-01]
  • Renewing a Drug Establishment Licence- Renouveler une licence d'établissement de produits pharmaceutiques
  • Requesting a Health Risk Assessment for Blood and Blood Components and Cells and Tissues and Organs and Donor Semen and Xenografts
  • Requesting Additional Information When GMP Related Risk Issue Is Identified for a Foreign Site
  • Requirements for Submitting Data Index, Documents and Forms [DIR2006-05]
  • Residential indoor air quality guideline - carbon monoxide
  • Residue Chemistry Guidelines [DIR98-02]
  • Responsabilités du CCPP et de Santé Canada en matière d'examen de la publicité et consultations réciproques à ce sujet (Available in French Only)
  • Results-Based Management and Accountability Framework (RMAF)
  • Results-based Management and Accountability Framework: National Anti-Drug Strategy
  • Review and Approval of Inspection Reports
  • Review of Inspection Ratings
  • Review of Medical Device Inspection Ratings-Revision des Cotes d'inspection d'instrument medical
  • Revised Management of Submissions Policy [DIR2013-01]
  • Revisions and Updates to Specific Residue Chemistry Crop Groups [DIR2014-02]
  • Revisions to the Residue Chemistry Crop Field Trial Requirements [DIR2010-05]
  • Risk classification of GMP observations
  • Risk Classification of Observations Made During Inspection of Blood Establishments
  • Risk Classification of Post-Market Reporting Compliance Observations
  • SafeTALK Trainers Manual
  • Safety Code 27. Requirements for Industrial X-ray Equipment Use and Installation
  • Safety Code 30. Radiation Protection in Dentistry. Recommended Safety Procedures for the Use of Dental X-Ray Equipment
  • Sanitation and Environmental Health Manual for Community Health Representatives
  • Sanitation Code for Canada's Food Service Industry
  • Scheduling of Selected Pool and Spa Chemicals [DIR93-05]
  • Security Assessments of Licensed Dealers for the Storage of Controlled Substances
  • Seizure Policy
  • Services de transfusion d'urgence (Available in French Only)
  • Ship Sanitation Manual
  • Smokeless Tobacco Products - A Chemical and Toxicity Analysis
  • Solvent Addictions Committee/Reference Manual and Best Practices Guidelines
  • Standard for the Fabrication Control and Distribution of Antimicrobial Agents for Use on Environmental Surfaces and Certain Medical Devices Version 2
  • Standards Guide of First Nations Head Start
  • Submission of Pharmacogenomic Information
  • Technical Requirements for Therapeutic Donor Insemination
  • Technical Requirements to Address the Safety of Cells, Tissues and Organs for Transplantation (Directive) and Safety Requirements for Human Cells, Tissues and Organs for Transplantation (Guidance Document)
  • Tendering Policy on Health Canada funded capital projects for First Nations on reserve
  • The 2012 National eHealth Scan: The "As Is" and "To Be" States January 2013
  • The Committee to Advise on Tropical Medicine and Travel (CATMAT)
  • The Compliance Verification of Medical Device Problem Reports
  • The CPNP Guidebook
  • The Evaluation of Mandatory Problem Reports for Medical Devices
  • The National Aboriginal Youth Suicide Prevention Strategy Framework
  • The PMRA Initiative for Reduced-Risk Pesticides [DIR2002-02]
  • The Pest Management Regulatory Agency's Strategy for Implementing the Toxic Substances Management Policy (TSMP) [DIR99-03]
  • The Residential Indoor Air Quality Guidelines for Formaldehyde
  • Therapeutic Comparative Advertising: Directive and Guidance Document
  • TLVs and BEIs Booklet, Threshold Limit Values for Chemical Substances and Physical Agents and Biological Exposure Indices
  • Tool Kit for Individual Wells for First Nations
  • Toxicological Evaluation
  • Transfer Payment Procedures Manual
  • Transportation of Dangerous Goods (Laboratory Manual)
  • Update on the Status of the Revisions to the Residue Chemistry Crop Groups [DIR2011-02]
  • Use of Positron Emitting Radiopharmaceuticals (PERs) in Basic Research
  • Useful Information for Environmental Assessments
  • User Problem Reporting for Medical Devices
  • User Requested Minor Use Label Expansion (URMULE) [DIR2001-01]
  • User Requested Minor Use Registration (URMUR) [DIR99-05]
  • Utilization of Continuous Cell Lines in the Manufacture of Biologics
  • Validation Documentation Requirements
  • Validation Guidelines for Pharmaceutical Dosage Forms
  • Value Assessment of Pest Control Products [DIR2013-03]
  • Voluntary Pesticide Resistance-Management Labelling Based on Target Site/Mode of Action [DIR99-06]
  • When and How to Request and Monitor Import Alerts
  • WHPSP Protocol for Indoor Air Quality Investigation

Additional Information

The Government of Canada encourages the release of information through requests outside of the Access to Information and Privacy (ATIP) process. You may wish to consult Health Canada's completed Access to Information (ATI) summaries and open data (where applicable).

To make an informal request, contact:
Health Canada
General Inquiries
70 Colombine Driveway
Address Locator 0900C2
Ottawa, Ontario K1A 0K9

Telephone: 613-957-2991
Toll free: 1-866-225-0709
TTY: 1-800-267-1245
Facsimile: 613-941-5366
E-mail: Info@hc-sc.gc.ca
Internet: www.hc-sc.gc.ca

Health Canada conducts Privacy Impact Assessments (PIAs) to ensure that privacy implications will be appropriately identified, assessed and resolved before a new or substantially modified program or activity involving personal information is implemented. Summaries of completed PIAs are available.

Please see the Introduction to this publication for information on formal access procedures under the provisions of the Access to Information Act and the Privacy Act. The following outlines how to make a formal ATIP request.

Access Buy On-Line services, or mail your letter or Access to Information Request Form (Access to Information Act) or Personal Information Request Form (Privacy Act), along with any necessary documents (such as consent or the $5.00 application fee for a request under the Access to Information Act) to the following address:

Access to Information and Privacy Coordinator
Health Canada
Holland Cross Tower B,
1600 Scott Street
7th Floor, suite 700
Address locator: 3107A
Ottawa, Ontario
K1A 0K9

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