Management Response and Action Plan: Audit of Performance Reporting

June 2013

Audit of Performance Reporting
Recommendations Management Response and
Planned Management Action
Deliverables Expected Completion Date Responsibility
Recommendation 1

It is recommended that the Chief Financial Officer update the Integrated Planning and Reporting Framework to establish and clarify common practices for performance reporting. This should include:
  • the expectations for data scrutiny and accountability;
  • a requirement for establishing targets and target dates for all key initiatives and corresponding outcomes as identified in the Performance Measurement Framework and the Departmental Operational Plan; and
  • an outline of how risk, financial and non-financial performance information is to be used in support of planning and resource allocation decisions.
Management agrees with this recommendation.

The Integrated Planning and Reporting Framework (IPRF) and guidance documents will be updated to reflect common practices for performance reporting as well as additional requirements as mandated by Treasury Board.

Updated IPRF and guidance documents

December 2013

Chief Financial Officer Branch (CFOB) -Planning and Corporate Management Practices Division (PCMPD)

This will include:
  • expectations regarding the type of data required for the Performance Management Framework and the Departmental Operational Plan;
  • the requirement that each branch establish targets and target dates for key initiatives identified in the Performance Management Framework and the Departmental Operational Plan; and

Updated IPRF and guidance documents

December 2013

CFOB

  • Information found in the IPRF regarding how risk, financial and non-financial information can be used to support planning and resource allocation decisions will be updated.
Relevant concepts and wording from Health Canada's Integrated Risk Management Framework will be integrated in the IPRF December 2013 CFOB

Recommendation 2

It is recommended that the Chief Financial Officer, in collaboration with branch assistant deputy ministers, establish a formal process for the timely review of branch progress achieved against performance targets established in the departmental planning instruments.

Management agrees with this recommendation.

The Chief Financial Officer Branch, using Executive Committee - Planning and Accountability, will establish a formal review process to review key initiatives against performance targets reflected in departmental planning reports.

Formal review process established

September 2014

CFOB - PCMPD in collaboration with assistant deputy ministers (ADMs) from other branches

The IPRF and guidance documents will be updated to include guidance on the new review process.

Updated IPRF and guidance documents

December 2013

CFOB - PCMPD

Recommendation 3

It is recommended that the Chief Financial Officer, in collaboration with branch assistant deputy ministers, request that branch inputs to the Departmental Operational Plan include the sources of the information required to assess performance in order that corresponding performance reports use the same metrics.
Management agrees with this recommendation.

The Chief Financial Officer Branch will request that branch inputs to the Departmental Operational Plan include the sources of information to be used to assess performance.

Updated IPRF and guidance documents

December 2013

CFOB - PCMPD
in collaboration with ADMs from other branches

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