Exercise 1: Quiz – The How and Why of Documenting Collections


  • Circle the right answer or write the answer in the space provided.
  • There is only one right answer.
  1. A well-documented collection encourages sound management and promotion of the objects.
    • False
    • True
  2. The only way to conserve the collections in the long run is to preserve their physical integrity.
    • False
    • True
  3. A collection's descriptive system or documentation system, is a logical, ordered and meticulous organization of the information on each of the elements making up the collections.
    • False
    • True
  4. An inventory is a systematic and meticulous survey of the descriptive and contextual information on each element of a collection.
    • False
    • True
  5. We can distinguish three main processes when documenting the collections:
    • a) counts, physical inventory, cataloguing
    • b) counts, cataloguing, digitization
    • c) cataloguing, physical inventory, digitization
    • d) cataloguing, counts, digitization
  6. The collections' physical inventory enables you:
    • a) to answer only basic questions about the nature and number of objects found in the collections;
    • b) to determine the nature and size of the collections in order to plan storage space more precisely;
    • c) to systematically organize detailed descriptive information on objects and to gain a scientific understanding of the collection.
  7. List the advantages and disadvantages of each documenting process.
    • Counts:
    • Physical inventory:
    • Cataloguing:

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