M3 by MINISIS Inc. - Evaluation

About this evaluation

This evaluation was performed on January 31, 2018 with a representative from MINISIS. It was evaluated by 11 members of the museum community and reflects their personal opinion. These evaluations were based on a set list of tasks in a limited period of time. It is always recommended that you request a demonstration of any product in which you may be interested based on your specific requirements.

Evaluator ratings

The following table shows the ratings given to this software by members of the museum community. To understand what these ratings mean, please refer to our Scoring System & Evaluation Guide.

Each rating given is scored out of a maximum of five points. The larger the Standard Deviation number, the wider the range of scores for that task.

Task Average Standard Deviation

Online data entry

3.5

0.9

Publish a record to the web

2.8

1.1

Set user permissions and groups

3.3

0.5

View audit trails or change log

4.0

0.6

Import data

3.5

0.8

Export data

3.4

1.0

Create a local terminology list

3.4

0.9

Upload or attach images and files

4.0

0.8

Catalogue an object

3.6

0.9

Batch modify a set of records

2.7

1.2

Multilingual capabilities

4.0

1.2

Customize a catalogue entry page

3.5

0.8

Create a template record

3.2

1.3

Generate and/or build a report

3.2

0.9

Perform basic search

3.6

0.9

Perform advanced search

3.6

0.9

Browse records

3.0

1.0

Create an exhibit

3.5

0.8

Enter condition report information

3.4

0.8

Evaluator comments

The following comments have been provided by our evaluators after they rated the performance of each task. These are selected comments drawn from the “Additional Comments” section of the evaluation form.

  • Seems much less “polished” and less user-friendly than some systems in terms of user interface – but perhaps more powerful/flexible.
    • MINC: We understand that user interface is a personal preference. We have to build a complete system with all fields and processes. As a result sometimes, the interfaces look quite large and limitless tabs and links. That can make for a ‘busy’ interface that means there is always a sacrifice between looks and functionality. We opt for functionality as the screens, reports and web interfaces can be changed with the toolkit in the software. However, we are surprised that our web interfaces are considered “less polished”. As the web interfaces are made to match a client’s existing web presence. We have no control over the client’s branding and look and feel.
  • Registration database links Archives system (RAD, DACS, EAD), Library system, Museum system.
    • MINC: Yes. MINT is designed to be an integrated cross cultural solution where a “big box of mixed assets” can be accessioned and documented thereafter according to the documentation standards of the asset in hand.
  • Can be accessed on tablet, phone.
    • MINC: Yes. We are happy you saw that capability.
  • I liked this product a lot. I like that it has flexibility for the user.
    • MINC: Thank you for your feedback! We are glad you could see that we try to give 100% control to the client to manage the data and media to fulfill any museum process you require.
  • The software is not user friendly at all, it’s an old interface that never changed from the 1990s. The multilevel fields are not showing below each other just showing that 1 of 3…
    • MINC: Again, thank you for your opinion. However, in MINISIS you can show repeating occurrences of repeating content in the same or repeating nested groups in two ways. As this evaluator state once occurrence after another occurrence or via a group list box presentation format. There are no other ways to show that without limiting the ability to see all of the occurrences in a field. The interface was updated in 1990, 2000, 2010 and 2018. And the web software has received praise from others, so we will try to ensure our interface keeps improving. However, the “old interface” is not web based like M3_ONLINE. We recommend that if you don’t like the desktop interface, please look at the M3_Online web-based interface as it may be more to your liking.
  • The Museum Admin would need to be a tech savvy person. I do not recommend this software.
    • MINC: That is a surprising comment given our thousands of users do not consider themselves IT professional but subject matter experts (eg: Curators, Conservators, librarians, archivists). Our premise is that you can have a hosted solution where you do nothing or an on-premise solution where you do manage the software yourself. However, the goal of MINISIS is to put the power of technology in the hands of the users. Obviously, we failed during the demonstration to show the ease of using the system management tools. Users come from all backgrounds and experience and education levels. However, with familiarization and some training most users find the system tools easy to use and fulfill their CMS requirements.
  • For a small organization with only a handful of employees it seems clunky to need two separate applications, the administrative module and the search/data entry module to manage information. However, this would be beneficial for a larger organization that could make use of sophisticated user permissions controls.
    • MINC: Appreciate the feedback but again, you are only comparing the M3 desktop model. And you don’t have to use the administrative module. That is the Database Management System. The fact that we showed the Database Management System was to show how you could change the screens, reports, forms. With a limited time, we obviously did not get enough time to help you appreciate the differences between the DBMS and the application.
  • While the main user-end database software appeared simple to use, the corresponding back-end software seemed inaccessible, with an interface geared more toward developers than end-users.
    • MINC: Again, in a limited time scenario we have to rush and not get to fully explain the software. However, remember the back end is like Oracle, SQL Server or other such Database Management Systems. They often look daunting, but we believe the AI interface to MINISIS allows for users of no technological background to fill in blank, click check boxes and pick from lists to build their databases. This capability is normally considered one of our strengths. However, point taken, and we will keep this in mind as we continually modify the system!
  • Looks like a big, powerful program that can do pretty much everything you would need. But also looks like a slightly higher learning curve than some products, with the separate developer tool. The great ability to customize with that tool also adds complexity. But it seems like it would be really good once you had a couple of people who learned how to use it.
    • MINC: thank you for the feedback, we appreciate it.
  • Strongest one I have seen on multi-lingual capabilities.
    • MINC: Thank you. We believe given MINISIS was one of the first complete multilingual database management systems in the world, it is something we pride ourselves on. Indigenous languages are an area of focus currently.
  • I was impressed by the functionality of the system, but not by its usability. The visual interface was clunky and off-putting. One of our common user complaints about our current system is that it feels old, like they have to learn something old to do their jobs. The MINISIS interface feels even older than what we have currently. I assumed we were looking at the onsite version of MINISIS, not the web-based version. I would be interested in seeing the web-based version. If that was it, then we would not pursue this system.
    • MINC: Yes, desktop interfaces are just that, ‘older looking’. Please look at our M3_ONLINE we think you will like the interface a lot more intuitive, “prettified” and have a more pleasant user experience overall.
  • Heavy use of back-end “Development Tool” to manipulate data and worksheets, which seems quite specialized for most potential users. Is there a manual available for users to aid in making these changes?
    • MINC: Yes, we have complete manuals for the application and the database management system. Typically, a user can be trained in 3 days to learn the basics from database construction to changing the screens and presentation layers. There are videos, there are cheat sheets and of course full, detailed electronic manuals to guide any user through the “back-end”.
  • Overall, I think MINISIS is a user-friendly platform, would allow us to streamline a lot of processes. The fact that it’s a Canadian company is a nice perk.
    • MINC: Thank you! Being innovative in Canada is challenging so we will take you comment as inspiration and verification we are doing a good job. We realize you cannot be everything to everyone. We know you cannot show everything your software can do in an hour or two. However, we are so lucky to receive comments that are constructive and help motivate us to continue to do what we do!
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