PastPerfect Museum Software Version 5.0 by PastPerfect Software, Inc. - Evaluation

About this evaluation

This evaluation was performed on March 2, 2018 with a representative from PastPerfect Software, Inc. It was evaluated by 12 members of the museum community and reflects their personal opinion. These evaluations were based on a set list of tasks in a limited period of time. It is always recommended that you request a demonstration of any product in which you may be interested based on your specific requirements.

Evaluator ratings

The following table shows the ratings given to this software by members of the museum community. To understand what these ratings mean, please refer to our Scoring System & Evaluation Guide.

Each rating given is scored out of a maximum of five points. The larger the Standard Deviation number, the wider the range of scores for that task.

Task Average Standard Deviation

Online data entry

1.6

2.1

Publish a record to the web

3.7

1.1

Set user permissions and groups

3.4

0.8

View audit trails or change log

2.0

1.0

Import data

3.3

0.8

Export data

3.4

0.8

Create a local terminology list

3.3

0.8

Upload or attach images and files

3.8

1.0

Catalogue an object

3.7

0.8

Batch modify a set of records

3.8

0.6

Multilingual capabilities

0.8

1.0

Customize a catalogue entry page

2.8

1.4

Create a template record

3.2

0.9

Generate and/or build a report

3.6

0.9

Perform basic search

3.8

0.8

Perform advanced search

3.7

0.7

Browse records

4.0

0.9

Create an exhibit

3.7

0.8

Enter condition report information

3.5

0.7

Evaluator comments

The following comments have been provided by our evaluators after they rated the performance of each task. These are selected comments drawn from the “Additional Comments” section of the evaluation form.

  • Handles hierarchical authorities – Nomenclature included.
  • Basic and functional system would be suitable for a small museum. Older-looking interface.
  • Lack of audit and no online entry brought scores down.
  • Overall, this product provides a good option for smaller institutions looking for a “one stop shop” kind of system. The fact that it can handle many different types of collections, records, and data is certainly a plus for places on a limited budget, or with limited expertise. This approach may be less ideal for larger intuitions, or for staffs managing a larger collection because it provides a way to do a lot of things adequately, but not necessarily robustly.
  • Generally, the tasks that the system can handle seem to be scattered about in many different places. That can provide a lot of flexibility, but also potentially lead to confusion and frustration when attempting to use the product in a robust manner. Since it is intended for smaller organizations, the user interface could be much more user intuitive. It seems to require a lot of jumping around to accomplish all of the tasks a user can concerning one object.
  • Very affordable product for museums on a limited budget;
  • Platform has not been updated compared to other systems;
  • Must always press ‘edit’ in order to update record as opposed to simply relying on user permissions which automatically allows or disallows a user edit functions; (old school);
  • F1 – PastPerfect embedded help files for each field – client can change help notes.
  • A sturdy out of the box option for standard, small collections. Has the advantage of being software that you purchase and own rather than paying a subscription fee making it attainable for small collections.
  • Easy to use CMS especially for beginners but not sure how it handles large (50 thousand plus) collections? Would like to have seen more of the library and archival modules.
  • The “Catalogue List” function allows users to create and name custom lists of artifacts. All of the lists can be organized in a series of folders for clarity and easy navigation. This feature has a lot of potential applications – one can imagine it being used to create a record set for staff to work on, to compile research for an exhibition, or to create a list to disseminate to a researcher.
  • This product had very nice options. I particularly like the design; I found that the product offers easy access to many tasks from the main page. I did not find the main page cumbersome. When clicking further into the software, it did not appear to be a labyrinth of information.
  • The “Disciplines supported” structure dictates the functionality of the database. This structure might not provide the flexibility to meet the requirements of all institutions.
  • The software seem fairly intuitive to use, and very concise and comprehensive. The promised Support Office is reassuring for running into problems, and the F1 button provides definitions for the purposes of the various Fields. It also includes records for Contacts, Campaigns, and Pledges & Receipts.
  • The program seems very clear to use with multiple functions/options for performing many tasks. I found it to be visually uncluttered which increases ease of use. The future cloud version they are working on seems very promising for many current day working conditions, including remote use.
  • Presenter emphasized that program is designed for small to medium sized museums, with lower budgets available for technical support and online publishing. The largest drawback for use by a small to medium sized museum within a Canadian setting is its lack of multilingual functionality.
  • Specifically designed as a set display – not intended to be customized.
  • It seems like this database was created in the ‘90s and never changed since (to become more user-friendly or to have a more intuitive interface with the new technology that is now available.)
Report a problem or mistake on this page
Please select all that apply:

Thank you for your help!

You will not receive a reply. For enquiries, contact us.

Date modified: