Canada-British Columbia Immigration Agreement 2015 - Annex D

Research Schedule to Annex D: Information Sharing

2015

1.0  Preamble

1.1  This schedule along with Appendix A to this schedule, forms an integral part of Annex Dpursuant to Section 4.0 of that Annex.  

1.2  Upon the execution of the Agreement, Annex F of the 2004 Agreement for Canada-British Columbia Co-operation on Immigration dated April 5, 2004 (2004 Agreement) is hereby terminatedand all the provisions of the 2004 Agreement that were necessary to give effect to that Annex and that survived the expiration of that 2004 Agreement, are hereby terminated.

2.0  Purpose

2.1  The Permitted Parties will collect, use and disclose Personal Information for research and statistical purposes, and policy and program development.

2.2  The Research Personal information disclosed to British Columbia by Canada under this schedule may only be used for these purposes by the Permitted Parties.

3.0  Definitions

3.1  For the purposes of this schedule the following definitions apply:

1. “Data Cube” refers to a CIC multidimensional database containing aggregate data and allowing, through a user interface, different views of the data to be quickly displayed.
2. “Micro Data” refers to the collection of individual permanent resident records that have had names and identifying numbers or symbols stripped out, originally collected and stored in CIC’s administrative data systems.
3. “Research Personal Information” means the Micro Data and Data Cubes identified in Appendix A to this schedule and collected, used and disclosed by or to the Permitted Parties for the purposes referred to in Section 2.0 of this schedule.

4.0  Authorities

4.1  For Canada, the disclosure of the Personal Information as described in this schedule is authorized by sections 8(2)(f) and 8(2)(j) of the Privacy Act.

4.2  For British Columbia:

1. the collection of the Research Personal Information as described in this schedule is authorized by section 26(c) and (e) of FOIPPA; and
2. the use of the Research Personal Information as described in this schedule is authorized by section 32(a) of FOIPPA.

5.0  Permitted Parties

5.1  The Permitted Parties under this schedule are:

1. British Columbia Ministry of Jobs, Tourism and Skills Training and Responsible for Labour and/or any successor ministry with responsibility for the activities described in section 2.0 of this schedule;
2. British Columbia Ministry of Advanced Education, and/or any successor ministry with responsibility for the activities described in Section 2.0 of this schedule;
3. Citizenship and Immigration Canada and/or any successor department with responsibility for the activities described in Section 2.0 of this schedule; and
4. Consultants or researchers, who are under a contract with the Permitted Parties that include non-disclosure and confidentiality clauses, or other non-disclosure and confidentiality arrangements with the Permitted Parties, to provide agreed-upon services for which they require access to the information provided under this schedule.

6.0  Information to be provided

6.1  Canada will provide the Research Personal Information identified in Appendix A to this schedule to British Columbia.

6.2  Canada will notify British Columbia’s Schedule Designated Representative in writing as soon as possible in the event of any significant change in the information provided under the Appendix of this schedule and will provide updated information within 30 days, subject to operational constraints. 

7.0  Frequency of Information Sharing

7.1  Canada will provide the Research Personal Information identified in Appendix A to British Columbia quarterly, commencing on a date to be established by Canada.

8.0  Ad hoc requests

8.1  Any requests by British Columbia under Section 5.0 of Annex D for Statistical Reports that can be generated using the Research Personal Information provided by Canada to British Columbia under Appendix A of this Schedule, may be subject to fees payable for processing applications for immigration statistical data reports as set out under section 15.0, Fees, of Annex D to this Agreement.

9.0  Secondary Disclosure of the Research Personal Information

9.1  The Permitted Parties will not disclose the Research Personal Information in any form except as authorized or required by law.

10.0  Distribution of Statistical Reports

10.1  The Parties agree that Statistical Reports generated by British Columbia’s Permitted Parties from the Research Personal Information will not include Personal Information under the Privacy Act and FOIPPA, when they have been subject to the following small cell suppression process:

1. except for those values labelled in the Micro Data as "other", "unknown" or "not stated", all data values equal to 1, 2, 3 or 4 and any data values that could reasonably be used to recalculate the true value of those must be suppressed; or
2. rounding of all data values to nearest 0 or 5.

10.2  British Columbia’s Permitted Parties as described in paragraphs 5.1(a) and (b) of this Schedule may, at their discretion, distribute Statistical Reports that they generate using the Research Personal Information identified in Appendix A to this Schedule, provided that the Reports meet the conditions under section 10.1 of this Schedule, as follows:

1. within the Government of British Columbia, provided that any onward distribution by the Government of British Columbia is subject to section 14.0 of Annex D.
2. to Third Parties subject to the provisions of section 14.0 of Annex D.

11.0  Schedule Designated Representatives

11.1  The Schedule Designated Representatives are:

For Canada:

Director, Data Management and Reporting, Research and Evaluation Branch,
Citizenship and Immigration Canada.

For British Columbia:

Director, Labour Market and Immigration Analysis,
Labour Market and Immigration Division, Ministry of Jobs, Tourism, and Skills Training and Responsible for Labour.

11.2  Either Party may from time to time designate a different individual to be that Party’s Schedule Designated Representative, by giving notice to the other Party’s Schedule Designated Representative. Such different individual will, from the date such notice is given, supersede any previously designated Schedule Designated Representative for that Party.

12.0  General

12.1  This Schedule comes into force when the Agreement is signed by the last of the Parties to do so and remains in effect for 5 years from that date unless terminated as described in section 17.0 of Annex D or replaced by another agreement between the Parties.

12.2  In the event of termination of this Agreement, Annex D or this schedule, each of the Parties acknowledges it is not absolved of its responsibilities in connection with the Research Personal Information.

Appendix A: Information and Variables Provided by Canada to British Columbia

Permanent Residents Micro Data – duration of (ten) 10 years or more

• The year the person was officially landed as an immigrant
• Family status
• Community in Canada where the immigrant is destined
• Occupation code as recorded on visa
• Mother tongue
• Immigration Category
• Special program
• Educational qualification
• Years of schooling
• Canadian language ability
• Money in possession
• The date immigration document was issued overseas
• Point of service
• Landing date
• Port of entry
• Sex
• Marital status
• Country of birth
• Country of citizenship
• Country of last permanent residence
• Year of birth
• Age grouping
• Levels definition (derived variable based on CATEG - Facts and Figures definition)
• Rollup of the immigration class and family status
• Level of education
• World source area
• Country of last permanent residence - world area
• Country of last permanent residence - rollup code (the countries that make up Great Britain are rolled up into one value)
• Marital status – (regrouped for Facts and Figures)
• Intention to work – (Facts and Figures (3 categories)
• Intention to work – (Facts and Figures (2 categories)
• Process abroad or in Canada
• Family status (regrouped for Facts and Figures)
• Immigration class (derived variable based on CATEG)
• Province (derived from the destination field)
• Variable to indicate what type of regime a particular OCC7 value belongs to
• Census Metropolitan Area destination
• Roll-up – Census Metropolitan Area destination
• Occupation code – NOC and NOC equivalents of CCDO
• Historical Immigration Category converted to new Category
• Exact age
• Skill level
• Province (derived from the destination table using Statistics Canada's Province definition)
• Census Division destination
• Skilled worker selection regime

Data Cubes

Canada will provide British Columbia with data cubes related to Permanent Residents and Temporary Residents. The data cubes will enable the building of summary level statistical reports based on de-personalized information.

The Permanent Residents data cube will contain information and dimensions reflecting demographic characteristics such as:

• Source country information, such as country of birth, citizenship and last permanent residence;
• Gender, age, marital and family status;
• Language ability, such as mother tongue, official language;
• Education, such as years of schooling, education level;
• Occupation skills, skill level;
• Immigration category and class;
• Destination geography in Canada;
• Measures, such as counts of individuals, time frames (year, quarter, month); and,
• Other variables as they are made available.

The Temporary Residents data cubes will contain information and dimensions reflecting demographic characteristics such as:

• Source country information, such as country of birth, citizenship, last permanent residence, gender, age, marital and family status;
• Language ability, such as mother tongue, official language;
• Education, such as years of schooling, education level;
• Occupation skills, skill level;
• Destination geography in Canada;
• Measures, such as counts of individuals, time frames (year, quarter, month); and
• Other variables as they are made available.