Frequently asked questions for the call for proposals 2019: Settlement and Resettlement Assistance Programs funding

What do I need to review for the call for proposals 2019?

In addition to the guidelines, review the following sections to help you with your application:

  • This FAQ section, which is updated approximately every 2 weeks during the call for proposal 2019 process.
  • A resource section, including budget guidance and enhanced client resources.

Who do I contact if I have questions during the call for proposals 2019 application process?

If you have questions about the funding process, email us.

If you have questions about the Grants and Contributions Systems (GCS) online portal, contact the GCS Help Desk.

What is the maximum length of a contribution agreement for call for proposals 2019?

The maximum length of contribution agreements is 5 years. Funding for recommended projects starts on April 1, 2020 and ends on March 31, 2025 at the latest. There’s no minimum length for agreements.

What were the webinars for call for proposals 2019 about?

The webinars gave applicants the chance to ask questions and get clarification or guidance on the process. A few of them were dedicated to answering questions from organizations that are applying to a call for proposals for the first time.

How do I apply to the call for proposals 2019 if I’m a current Resettlement service provider (RAP)?

If you are currently a RAP provider funded under CFP 2015, your application process is different. We created a RAP-specific pilot for call for proposals 2019 to make the process easier for you. You should have received instructions on how to complete your application and how this pilot affects you.

This doesn’t apply if you’re a new RAP provider or funded under another process.

There are 2 calls for proposals. How do I know which process to apply to?

It depends on many factors. Look at the table below to see where your project fits.

National call for proposal 2019: Settlement and Resettlement Assistance Programs National call for proposal 2: National Capacity-Building and Coordination Services (Indirect)
Direct service projects, including national direct projects (online) Indirect services
Community and newcomer connections (newcomer is the focus) Community coordination (Community capacity-building is the focus)
Can include professional development for staff working on direct service delivery National professional development training
Immediately and directly benefits the newcomer Indirectly benefits the newcomer

Are indirect services for settlement eligible under the call for proposals 2019 process?

Indirect services linked to direct service activities are eligible for funding under call for proposal 2019. For example, cultural competency training delivered to settlement workers. All other indirect services are covered under the spring process. If you’re not sure if your project falls under this process or the spring one, contact us.

When will the spring 2019 funding process open?

We’re launching the spring process soon. We’ll have more information in the coming weeks.

Can I submit applications under both the call for proposals 2019 and the upcoming spring 2019 processes?

Yes. You can apply to both funding processes as long as you meet the eligibility criteria in the funding guidelines. You have to submit separate applications to each process.

Does it decrease our chances of receiving funding if we submit a proposal for more than 1 call for proposals?

No. Each call for proposals has different services we’re looking to fund. Depending on the services or projects you want to offer, you might be eligible for funding under both funding processes for 2019.

Should I describe how the customized service I want to offer relates to a base services when writing my proposal?

Yes. If you’re offering a customized service, you have to link it to at least 1 base service in your proposal. Section 5 of the Funding Guidelines gives information on the 3 approaches you can take to complete your proposal.

Can we submit multiple proposals?

Yes, you can submit multiple proposals. We strongly encourage you to streamline your proposals where possible, by joining multiple base services and customized services into 1.

Keep in mind the way you combine or separate projects in different applications. It will likely reflect how the contribution agreements are managed. For example, if you combine all your projects into 1 proposal, you’ll likely have 1 contribution agreement.

When you choose how to apply, consider what makes the most sense from an administrative point of view. For example, if 1 direct service location is in British Columbia and the other is in Alberta, it might make more sense to submit separate proposals. See footnote 1 of our funding guidelines for region details.

What’s an example of how base and customized services work?

Let’s say you want to give:

In your application, under Section 2: Goals and Services, you must select Base Service 2 and Customized Service 1, and explain how your services meet both categories.

We might need new partnerships to offer customized programming. What do we do?

List any existing or proposed partnerships related to the project in your application. We encourage partnerships to lower duplication of submissions.

Are new applicants disadvantaged for this call for proposals?

No, it’s equal for everyone whether it’s your first proposal or not. We evaluate all proposals based on the same assessment criteria and review them based on the merit of the proposal.

How do you assess a new organization's merit to apply?

While we include knowledge of an organization’s history in our assessment if we have it, it is the strength of the proposal that is paramount to our assessment. We don’t assess the organization, but rather the project based on the criteria in our assessment grid.

What is a “newcomer”?

A newcomer is an immigrant or refugee who is adapting to life in Canada. Being a newcomer is not defined by a specific time period. For example, a permanent resident who has been in Canada for 10 years could still considered a newcomer. Once someone gets their Canadian citizenship, they’re no longer a newcomer.

Can we give unaudited financial statements for the organization?

Yes, you can give unaudited financial statements, but we prefer audited ones. In both cases, you’ll have to include comparative information for 2 fiscal years.

Do we need French-speaking services even if our community is Anglophone?

Yes. At a minimum, all projects have to make sure French-speaking newcomers are referred to Francophone service providers, depending on the client’s preference. You also have to raise awareness of the Francophone Integration Pathway in each region.

Can we serve newcomers and refugees under the Settlement Program?

It depends on the types of services you offer. There are specific services that are only funded under the Resettlement Assistance Program. Please review section 7 of the funding guidelines to confirm if the service you want to give to refugees is listed there. If it is, you’ll need to submit 2 separate applications, 1 for Settlement and 1 for Resettlement Assistance Program.

We are a Resettlement Assistance Program sub-contractor. Are we eligible to apply independently for our own Resettlement Assistance Program contract in call for proposals 2019?

Yes, you’re eligible to apply independently.

Are temporary caregivers eligible for services if our community has a high need for them?

It depends on when the caregiver received their work permit.

  • Newcomers who received a work permit through the Live-in Caregiver program before November 2014 are eligible to get settlement services
  • All other caregivers who received their work permit after November 2014 are not eligible

Can we apply to get funding for new ideas or innovative technologies or are you only funding traditional in-person services?

Yes, you can apply for funding to develop a new idea or implement technologies such as online services. We’re open to both traditional and innovative service delivery models.

Are we expected to report on all the outcome indicators in the guidelines?

No, not all of them. You have to report only on the indicators you chose in your application. You can:

  • report on the indicators associated with the outcomes you chose, or
  • add your own indicators in your application and report on those.

How should we detail the data collection methods for each indicator?

The data collection should be a summary of how you`re collecting your results. For example, using surveys.

Can communities who have been selected for the Welcoming Francophone Communities initiative apply for funding under the call for proposals 2019 for settlement and resettlement assistance funding and the national call for proposals part 2: research Capacity-building?

Yes, you can apply to both. Each call for proposals has different services we’re looking to fund. Depending on the services or projects you want to offer, you might be eligible for funding under both funding processes.

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