Greening Government Operations Table for 2012–13

Tables 8.1 to 8.4 do not apply to Citizenship and Immigration Canada (CIC) activities so these tables are not presented here.

Greenhouse Gas (GHG) Emissions Target

8.5 The federal government will take action now to reduce levels of GHG emissions from its operations to match the national target of 17% below 2005 by 2020.
Performance Measure Report on Plans
and Priorities
(RPP)
Departmental
Performance Report
(DPR)
Target Status
Departmental GHG reduction target: Percentage of absolute reduction in GHG emissions by FY 2020–21, relative to FY 2005–06. 17% 17%
Departmental GHG emissions in FY 2005-06, in tons of CO² equivalent 90 tons 90 tons
Departmental GHG emissions in the given fiscal year, in tons of CO² equivalent -1.8 tons 62 tons (i.e., A reduction from 2005–06 of 28 tons)
Change in departmental GHG emissions from FY 200506 to the end of the given fiscal year, expressed as a percentage -2% -31.1%
Existence of an implementation plan to reduce GHG emissions Fleet Management Plan to be implemented Fleet Policy developed and will be approved in 2013–14

Strategies and/or Comments

  1. Interim target: The Department's cumulative annual interim target is a minimum 1.7-percent absolute reduction in GHG emissions annually, relative to the baseline fiscal year of 2005–06. By the end of the 2013–14 fiscal year (i.e., the third year of the Federal Sustainable Development Strategy), the Department should have achieved a 6-percent reduction of GHG emissions (2 percent minimum per fiscal year).
  2. Scope: Fleet.
  3. Roles and responsibilities: Director General (DG) of Administration, Security and Accommodation is the target lead.
  4. Key activities: Replacement and/or disposal of old vehicles.
  5. Reporting requirements: Any project that has the potential to increase or decrease GHG emissions is reported to CIC's Assistant Deputy Minister of Corporate Services, after the project has been assessed using the Federal Greenhouse Gas Tracking Protocol—A Common Standard for Federal Operations.
  6. Plans for engagement: Further management meetings among CIC's DGs and Regional DGs.
  7. Tools and resources: Federal Greenhouse Gas Tracking Protocol—A Common Standard for Federal Operations

Surplus Electronic and Electrical Equipment (EEE) Target

8.6 By March 31, 2014, each department will reuse or recycle all surplus (EEE) in an environmentally sound and secure manner.
Performance Measure RPP DPR
Target Status
Existence of implementation plan for the disposal of all departmentally generated EEE. YES YES
Total number of departmental locations with EEE implementation plan fully implemented, expressed as a percentage of all locations, by the end of the given fiscal year. 100% 100%

Strategies and/or Comments

  1. Disposal of EEE is centralized at the National Headquarters (NHQ) in Ottawa.
  2. In the spirit of transparency and accountability, CIC links to the Public Works and Government Services Canada (PWGSC) EEE implementation plan (E-Waste) on its intranet, which includes all of the required elements, as per the mandatory implementation strategies listed in the greening government operations targets table.

Printing Unit Reduction Target

8.7 By March 31, 2013, each department will achieve an 8:1 average ratio of office employees to printing units. Departments will apply the target where building occupancy levels, security considerations, and space configuration allow.
Performance Measure RPP DPR
Target Status
Ratio of departmental office employees to printing units at the end of the given fiscal year, where building occupancy levels, security considerations and space configuration allow 8:1 2.2:1

Strategies and/or Comments

  1. Definition: Purchased and leased printing devices
    • Including: local printers, networked printers, multifunction devices, photocopiers and faxes,
    • Excluding: label printers, impact printers used only for business form printing, plotters, specialized inkjet ID card printers, specialized thermal wax transfer printers, laser card etchers, dedicated CD/DVD printers and desktop page scanners
  2. Scope: all buildings, space configurations and employees are included to achieve an average ratio of 8:1. While some buildings may have a smaller ratio due to building occupancy or security considerations, on average, the Department will meet this target at the national level.
  3. Method used for determining number of printing units: An initial inventory of printing devices (as defined above) was completed nationally in October 2011 using a combination of methods. These included a manual inventory, Zenworks Asset Management data and network discovery methods. For fax machine counts at NHQ, the number was estimated by counting the number of fax lines and subtracting the number of multifunction devices that also have fax capabilities. An update to this inventory is maintained as additional units are added or disposed of.
  4. Method used for determining the number of office employees: For the initial report, unique users were calculated using Zenworks. However, for future reports, it would be best to refine the query and use Active Directory as a more accurate source of information.
  5. Reporting requirements: Staff from the Solution and Information Management Branch (SIMB) will be responsible to collect information on and report on printing units annually.
  6. Roles and Responsibilities: The Chief Information Officer (CIO)/DG of SIMB will be the target lead from the information technology (IT) side, whereas the business lead will be represented by the DG of Administration, Security and Accommodation.
  7. Plans for Engagement: A voluntary return of printing devices by staff for disposal by SIMB, a printing services directive, and a request for proposals to obtain a centralized service provider for photocopiers and multifunction devices to ensure oversight and support reductions; this RFP will be issued and should be awarded near the beginning of fiscal year 2014–15.

Paper Consumption Target

8.8 By March 31, 2014, each department will reduce internal paper consumption per office employee by 20%. Each department will establish a baseline between 2005-06 and 2011-12, and an applicable scope.
Performance Measure RPP DPR
Target Status
Number of sheets of internal office paper purchased or consumed per office employee in the selected baseline year, according to the departmental scope 3,156 sheets/employee in FY 2010–11 5,996 sheets/ employee in FY 2010–112010-2011Footnote 1.
Cumulative reduction (or increase) in paper consumption per office employee in the given fiscal year, expressed as a percentage, relative to the selected baseline year  -15%, 2,683 sheets per employee  -33.1%, 4,011 sheets/ employeeFootnote 2

Strategies and/or Comments

  1. Scope: CIC has elected to include all departmental employees (approximately 5,800 employees mid 2010–11). Number of employees at the end of 2010–11 was 5,552, end of 2011–12 was 5,298 and end of 2012–13 was 5,333.Footnote 3
  2. Method used for determining paper consumption: PWGSC standing offer usage data.
  3. Method used for determining number of office employees: Treasury Board Secretariat Population Affiliation Report.
  4. Reporting requirements: DG of Administration, Security and Accommodation uses PWGSC standing offer information annually.
  5. Roles and responsibilities: DG of Administration, Security and Accommodation is the target lead.
  6. Plans for engagement: Procurement personnel and acquisition cardholders are now required to purchase paper only through PWGSC standing offers. This has been disseminated via central communication and is documented in the procedural manuals available on the CIC intranet.

Green Meetings Target

8.9 By March 31, 2012, each department will adopt a guide for greening meetings.
Performance Measure RPP DPR
Target Status
Presence of a green meeting guide. Yes Yes

Strategies and/or Comments

  1. Scope of the green meeting guide: All departmental or interdepartmental meetings held at CIC offices with at least 10 participants.
  2. Reporting requirements: CIC's Administration, Security and Accommodation Branch implemented the green meeting guide and monitors its use. The objective is to promote the green meeting guide among key groups, such as administrative staff, etc. CIC published information on its intranet and its Wiki, and informed all employees.
  3.  Green meeting guide was adopted on November 27, 2012.
  4. Roles and responsibilities: DG of Administration, Security and Accommodation is the target lead.
  5. Key components: Planning, travel/accommodations, procurement/hospitality and tracking/accountability.
  6. Mechanisms to evaluate: The effectiveness of the green meeting guide will be evaluated in 2013–14.
  7. Plans for engagement: Departmental policy mandating use, email dissemination, topic for management meetings, green meeting training seminar.

Green Procurement Targets

8.10 As of April 1, 2011, each department will establish at least 3 SMART green procurement targets to reduce environmental impacts.

1. Utilize green consolidated procurement instruments for 95% of IT hardware purchases.
Performance Measure RPP DPR
Target Status
Performance measure: Dollar value of contracts for IT hardware Baseline not available
Progress against measure in the given fiscal year. 95% 95%

Strategies and/or Comments

  1. Specific: Refers to specific type of commodity and purchasing mechanism.
  2. Measurable: Information available from CIC's financial system.
  3. Achievable: Departmental policy mandating use of PWGSC standing offers.
  4. Relevant: High volume of IT hardware purchases.
  5. Time-bound: Date established for target implementation and completion.
  6. Use of standing offers, supply arrangements and other competitive methods such as buyandsell.gc.ca/, etc.

Other Reporting Considerations

  1. Scope: All IT hardware purchases.
  2. Processes/reporting requirements: Financial database.
  3. Roles and responsibilities: Manager of IT Procurement is the target lead.
  4. Opportunities for continuous improvement: For select IT hardware not available from PWGSC, the Department will work to ensure that IT hardware purchases incorporate environmental considerations.
  5. Plans for engagement: E-mail dissemination and meetings with DGs.
2. Utilize green consolidated procurement instruments for 80% of professional IT services purchases.
Performance Measure RPP DPR
Target Status
Performance measure: Dollar value of contracts for IT professional services Baseline data not available
Progress against measure in the given fiscal year. 80% 80%

Strategies / Comments

  1. Specific: Refers to specific type of commodity and purchasing mechanism.
  2. Measurable: Information available from CIC's financial system.
  3. Achievable: Departmental policy mandating use of PWGSC standing offers.
  4. Relevant: High volume of professional IT services contracts.
  5. Time-bound: Date established for target implementation and completion.

Other Reporting Considerations

  1. Scope: All IT professional services.
  2. Processes/reporting requirements: Financial database.
  3. Roles and responsibilities: Manager of IT Procurement is the target lead.
  4. Opportunities for continuous improvement: For select IT professional services not available from PWGSC, the Department will work to ensure that purchases incorporate environmental considerations.
  5. Plans for engagement: E-mail dissemination and meetings with DGs.
3. Use of standardized processes including the encouragement of consolidation of requirements.
Performance Measure RPP DPR
Target Status
Performance measure not available Not available
Progress against measure in the given fiscal year. Not available Not available

Strategies and/or Comments

  1. Although there is no specific performance measure, progress has been made in this area. CIC is working with technical authorities to encourage planning through regular communication and reporting.
  2. Procurement and Contracting Services (PCS) has procedural manuals; where applicable, the manuals encourage consolidation of requirements. For example, they state that CIC must ensure that standing offers/supply arrangements are used. PCS cannot control what responsibility centre managers do under their authority. There is no monitoring capacity in procurement at this time.

8.11 As of April 1, 2011, each department will establish SMART targets for training, employee performance evaluations, and management processes and controls, as they pertain to procurement decision-making.

Training for Select Employees

As of April 1, 2011, 95% of materiel managers and procurement personnel [including all Purchasing Group (PG)-classified employees, as well as employees and managers identified as procurement and/or materiel management functional specialists] will receive green procurement training through the Canada School of Public Service (CSPS) Green Procurement course (C215) or in-house equivalent.

Performance Measure RPP DPR
Target Status
Performance measure: number of procurement employees trained  
Progress against measure in the given fiscal year. 95% 100%

Strategies and/or Comments

  1. All 15 procurement specialists completed the CSPS C215 course. Administrative assistants have access to in-house equivalent training.
  2. Reporting requirements: Collect data from CSPS annually; Human Resources maintains an up-to-date list of employees with/needing training.
  3. Roles and responsibilities: DG of Administration, Security and Accommodation is the target lead.
  4. Opportunities for continuous improvement: Targeting 100 percent of employees is difficult due to turnover. However, in future years, acquisition cardholders could also be targeted.
  5. Plans for engagement: Email dissemination of policy.

Employee performance evaluations for managers and functional heads of procurement and materiel management.

As of April 1, 2012, environmental considerations will be incorporated into the performance evaluations of all functional heads of procurement and materiel management.

Performance Measure RPP DPR
Target Status
Performance measure: % of procurement specialists with environmental considerations in their performance evaluation  
Progress against measure in the given fiscal year. 100% 100%

Strategies and/or Comments

  1. Specific: 100 percent of procurement specialists have the environmental considerations incorporated into their employee performance evaluations.
  2. Measurable: Information available from in-house human resources tracking system.
  3. Achievable: Departmental policy mandates that performance evaluations for all existing and new functional heads of procurement and materiel management include environmental considerations. (Achievement level: 100 percent for all NHQ procurement and materiel management specialists.)
  4. Relevant: Targets all relevant employees (i.e., DGs and Directors of PG classified employees and employees identified as procurement functional specialists)
  5. Time-bound: Target implementation and completion expected by the end of 2013–14.

Other Reporting Considerations:

  1. Methodology: Review of performance evaluation of relevant employees
  2. Reporting requirements: Managers to report to target lead.
  3. Roles and responsibilities: Director of Administration is the target lead.
  4. Plans for engagement: Inclusion in employee performance management agreement.
Management processes and controls.

As of April 1, 2013, management processes and controls relating to procurement will incorporate environmental considerations.
Performance Measure RPP DPR
Target Status
Performance measure not available Not available
Progress against performance measure in the given fiscal year Not available Yes, where applicable

Strategies and/or Comments

  1. Although there is no specific performance measure, progress has been made in this area. PCS has procedural manuals; where applicable, the manuals encourage incorporating environmental considerations into management processes and controls relating to procurement. For example, CIC must ensure that standing offers/supply arrangements are used. Using standing offers and supply arrangements will reduce the environmental footprint by reducing paper consumption in procurement activities (paper work). As well, PWGSC identifies standing offers and supply arrangements as green instruments. PCS cannot control what responsibility centre managers do under their authority. There is no monitoring capacity in procurement at this time.
  2. PCS has incorporated environmental considerations in its management processes and controls relating to procurement through the policy suite renewal, consolidation of requirements, reduced amount of printing, higher number of email transactions and the use of GCDocs. Using GCDocs for consultation and saving of documents reduces the environmental footprint by reducing paper consumption with the use of electronic documentation rather than hard copies. For instance, GCDocs will reduce the need of physical signature by proceeding with electronic approval without printing.
Report a problem or mistake on this page
Please select all that apply:

Privacy statement

Thank you for your help!

You will not receive a reply. For enquiries, contact us.

Date modified: