Immigrant Investor Venture Capital class: Completeness checks

This section contains policy, procedures and guidance used by Immigration, Refugees and Citizenship Canada staff. It is posted on the Department’s website as a courtesy to stakeholders.

Completeness check stage one: receipt at the Centralized Intake Office (CIO)

Date stamp and number all applications received within the specified intake period. Review the applications for completeness as per the requirements specified in section R10 and as per the application kit requirements in place at the time of receipt—ensuring that all applications include the following elements:

  • a signed and completed Generic Application Form for Canada [IMM 0008], including the name, date of birth, nationality, current marital status, and current immigration status of the principal applicant and all family members (whether accompanying or not);
  • the results of the principal applicant’s designated language proficiency test, which are less than two years old on the date the application is received, demonstrating that they meet the language proficiency threshold set by the Minister in all four language skill areas;
  • evidence of a completed Canadian post-secondary educational credential or a completed foreign educational credential and its equivalency assessment (Educational Credential Assessment [ECA] report) that was issued by an organization designated by CIC. The ECA report must be less than five years old on the date the application is received. In lieu of providing requested evidence of education, the applicant may submit a Request for Exemption – Proof of Education form;
  • a properly completed Schedule A – Background/Declaration form [IMM 5669] for the principal applicant and, if applicable, their spouse or common-law partner, and all dependent children 18 years of age or older listed in the IMM 0008 form;
  • a properly completed program-specific schedule form [IMM 0008 – Schedule 17] for the principal applicant;
  • a receipt confirming proof of payment for fees associated with the application for permanent residence;
  • clear identification of the class under which the application is being made;
  • a signed declaration to the effect that the information provided is complete and accurate;
  • any additional documents and information required by the Regulations, as well as any other evidence required by the Act.

Note: For the first stage completeness check, the CIO will confirm only that evidence of education or the specified exemption request has been provided by the applicant, including validating that the ECA reports were issued by an organization designated by CIC, where applicable. Whether the applicant meets the education requirement will be assessed only if the application is put into process when determining membership in the class.

In order to properly track the applications and ensure that the payments do not stale date (in the case of applications that may be put on the waitlist), following a positive first stage completeness check, the CIO will

  • create a file in the Global Case Management System (GCMS);
  • enter “IVC” in the Category field in GCMS;
  • cost recover the applicable processing fees and enter confirmation in GCMS (using existing “IIP” fee code);
  • record the GCMS file number on the paper file.

Completeness check stage two: CIO request for additional supporting documents from applicants whose application passed the initial completeness check

Once an application has been deemed complete as indicated above, and until 60 applicants have been sent a second stage completeness package, immediately send each applicant the following:

  • the Request for additional supporting documents – Second stage completeness check letter;
  • the Immigrant Investor Venture Capital Class: Consent to Disclosure of Information and Limitation of Liability form;
  • the Immigrant Investor Venture Capital Class: Designated Service Provider Contact Information Sheet;
  • the Document Checklist – Permanent Residence – Immigrant Investor Venture Capital Class – Additional Supporting Documents form [IMM 5808].

In order for the application to be complete and eligible for processing, each applicant who is sent the second stage completeness package must submit all of the supporting documents requested in the checklist and listed below to the CIO within 60 days of the written request:

  • a properly completed Supplementary Information – Your Travels form [IMM 5562] for the principal applicant
  • a properly completed Additional Family Information form [IMM 5406] for the principal applicant and, if applicable, their spouse or common-law partner, and each dependent child 18 years of age or older;
  • a due diligence report from a designated service provider;
  • a properly completed Immigrant Investor Venture Capital Class: Consent to Disclosure of Information and Limitation of Liability form
  • evidence of upfront medical examinations for the principal applicant and all family members (whether accompanying or not);
  • identity and civil status documents for the principal applicant and, if applicable, spouse or common-law partner;
  • police certificates and clearances for the principal applicant and their family members;
  • any additional documents and information required by the Regulations, as well as any other evidence required by the Act.

Note: For purposes of the second stage completeness check, the CIO will confirm only that a due diligence report from a designated service provider has been provided by the applicant, and not the results of the assessment by the service provider as to the applicant’s net worth. Whether the applicant meets the net worth requirement will be assessed only if the application is put into process when determining membership in the class.

Note: If an applicant cannot obtain police certificates and submit them as part of the second stage completeness check, their application should not be rejected provided it is otherwise complete. However, if the application is put into process, the applicant must submit police certificates to the processing office when requested.

Additional applications

The CIO will retain all applications until 60 complete applications (those passing the second stage completeness check) have been put into process.

Once CIO has sent a request for additional supporting documents to the first 60 applicants that passed the first stage completeness check, the rest of the applications that passed the first stage completeness check (application number 61 and on) should be put on hold in the order that they were received (date of receipt), until the 60-day deadline has passed and CIO has had a chance to review all submissions for the second stage review.

If an application doesn’t pass the second stage completeness check, CIO will return the application and fees to the applicant along with a letter explaining the reasons for which the application is being returned. CIO will then pull the next application being held (i.e. the 61st application received) and any successive applications, as required, and send the applicant a second stage completeness package.

Once 60 applications have passed the second stage of review and have been put into process, the CIO will establish a waiting list of up to 60 additional applications which meet the requirements of the initial completeness check.

Applicants placed on the waitlist should be sent the waitlist letter in lieu of the second stage completeness package, acknowledging receipt of the application and informing the applicant that their file has been placed on the waitlist, and that they will be contacted should their application be put into processing at a later date.

These additional applications may be put into processing if they are required to arrive at the target of 60 permanent resident visas/approvals issued under this class. Once there are 60 applications in process and a maximum of 60 applicants have been put on the waitlist, intake will close.

Incomplete, over cap or surplus applications

The following applications will be returned to applicants along with processing fees:

  • incomplete applications;
  • applications received after the specified intake period and/or the maximum of 60 permanent resident visas/approvals have been issued under this class;
  • applications that are received after there are 60 additional applications on the waiting list;
  • any application that was retained on the waiting list that is no longer required.

For these applications, the CIO will record in a client note in GCMS that an application was received and returned to the applicant and will take no further action. Refer to Processing fee refunds.

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