Supplementary information tables 2023–2024
On this page
- Table 1: Details on transfer payment programs
- Table 2: Gender-based analysis plus
- Table 3: Response to parliamentary committees and external audits
- Table 4: United Nations 2030 Agenda for Sustainable Development and the Sustainable Development Goals
Details on transfer payment programs
| Start date | 2015 |
|---|---|
| End date | Ongoing |
| Type of transfer payment | Contribution |
| Type of appropriation | Main estimates |
| Fiscal year for terms and conditions | 2018 |
| Link to departmental result(s) | The DHCP is aligned with Library and Archives Canada (LAC) Departmental Result: Canadians are more aware of their documentary heritage. |
| Link to the department's Program Inventory | The DHCP is linked to the Outreach and support to communities program. |
| Purpose and objectives of transfer payment program | The DHCP has the following objectives:
|
| Results achieved |
Under the DHCP, LAC funded 38 projects in 2023-24 and received 33 final reports. Three organizations have received an extension to complete their project and will submit their final report later this Fall. Two organizations are working on multi-year projects that will continue next year have submitted an end of year report that indicates they are on track to meet expectations. Following an analysis of the 33 final reports received to date, 30 are successful, one project is considered unsuccessful, and two require additional clarifications before they can be evaluated. |
| Findings of audits completed in 2023–24 | No audit was completed. |
| Findings of evaluations completed in 2023–24 | No evaluation was completed. |
| Engagement of applicants and recipients in 2023–24 |
Exchange by emails and surveys provided opportunities to engage with applicants so that they could ask questions and share their comments regarding the process. The GCCollab group was also used to engage with applicants and recipients about best practices for grant writing, project planning and implementation. |
| Type of transfer payment | 2021–22 actual spending | 2022–23 actual spending | 2023–24 planned spending | 2023–24 total authorities available for use | 2023–24 actual spending (authorities used) | Variance (2023–24 actual minus 2023–24 planned) |
|---|---|---|---|---|---|---|
| Total grants | - | - | - | - | - | - |
| Total contributions | 1,495,883 | 1,499,886 | 1,500,000 | 1,500,000 | 1,500,000 | 0 |
| Total other types of transfer payments | - | - | - | - | - | - |
| Total program | 1,495,883 | 1,499,886 | 1,500,000 | 1,500,000 | 1,500,000 | 0 |
| Explanation of variances | No variance in 2023–24. | |||||
| Start date | April 2019 |
|---|---|
| End date | March 2025 |
| Type of transfer payment | Contribution |
| Type of appropriation | Funding received through Budget 2017 and Budget 2021. Same terms and conditions as the DHCP. |
| Fiscal year for terms and conditions | 2018–19 |
| Link to departmental result(s) | LHOV is aligned with the LAC Departmental Result: Canadians are more aware of their documentary heritage. |
| Link to the department's Program Inventory | LHOV is linked to the Outreach and support to communities program. |
| Purpose and objectives of transfer payment program | LHOV aims to support Indigenous organizations in their efforts to digitize and preserve Indigenous language and culture recordings. The program funds projects from Indigenous nations, governments and non-profit organizations to:
|
| Results achieved | Under the LHOV funding initiative, LAC funded 28 projects in 2023-24, 16 of which are multi-year projects. Of the 12 projects ending in 2023-24, eight have submitted their final reports. These eight recipients have all reported that the projects fully achieved their expected results. The final reports for the remaining four projects have been delayed and are not a part of this analysis. |
| Findings of audits completed in 2023–24 | No audit was completed. |
| Findings of evaluations completed in 2023–24 | No evaluation was completed. |
| Engagement of applicants and recipients in 2023–24 | Program staff delivered four informational webinars (two in English, two in French) for potential LHOV applicants prior to the application deadline. When requested, applicants were supported through one-on-one virtual meetings to provide clarity on the funding eligibility criteria and guidance for presenting strong applications. Recipients experiencing project delays were provided with extended project activity periods to support the success of their plans. Outreach activities to promote the funding opportunity to relevant audiences took place in Ottawa, Montreal and Iqaluit. |
| Type of transfer payment | 2021–22 actual spending | 2022–23 actual spending | 2023–24 planned spending | 2023–24 total authorities available for use | 2023–24 actual spending authorities used) | Variance (2023–24 actual minus 2023–24 planned) |
|---|---|---|---|---|---|---|
| Total grants | - | - | - | - | - | - |
| Total contributions | 719,565 | 1,020,418 | 1,805,000 | 1,805,000 | 1,766,260 | (38,740) |
| Total other types of transfer payments | - | - | - | - | - | - |
| Total program | 719,565 | 1,020,418 | 1,805,000 | 1,805,000 | 1,766,260 | (38,740) |
| Explanation of variances |
Variance in 2023-24 is less than 10%. |
|||||
Gender-based analysis plus
Introduction
In 2018, Parliament passed the Canadian Gender Budgeting Act. The departmental plans and departmental results reports are being used to fulfill the President of the Treasury Board's obligations to make public, every year, analysis on the impacts of expenditure programs on gender and diversity.
Each organization is responsible for conducting their own Gender-based Analysis Plus (GBA Plus).
The Policy on Results indicates that Program officials, as designated by Deputy Heads, are responsible for ensuring data collection for meeting policy requirements.
Applicability
All organizations must complete GBA Plus supplementary information tables in departmental plans and departmental results reports on an annual basis.
Section 1: Institutional gender-based analysis plus governance and capacity
Governance
Library and Archives Canada's (LAC) gender-based analysis plus (GBA Plus) governance structure:
- To complement the fact that GBA Plus is a responsibility shared across the institution, LAC is creating an Equity, Diversity, Inclusion and Accessibility (EDIA) Centre of Excellence that will become operational in 2024–25. This centre will be mandated to coordinate the development and implementation of LAC's GBA Plus policy instruments, training, resources, analyses and activities.
- The Policy and Strategic Support (PSS) Division ensures GBA Plus is integrated in LAC's central agency documentation submissions and in LAC's policy development. As policy experts and the liaison with the Department of Justice, PSS is also called to provide advice or to facilitate the provision of advice on GBA Plus-related policy and legal obligations.
- A GBA Plus Working Group, which concluded its efforts in March 2022, produced a final report approved by LAC's Management Team that recommended the development and implementation of a mandatory policy instrument to establish the roles, responsibilities and administration of GBA Plus at LAC, including the development of GBA Plus data and reporting plans. The EDIA Centre of Excellence will review these recommendations.
- A single EDIA champion at the assistant deputy minister (ADM) level, in whose sector the EDIA Centre of Excellence is located, has replaced two former GBA Plus champions.
Capacity
Every sector of LAC has been made aware of their responsibility to implement GBA Plus. LAC's GBA Plus expertise is currently primarily in PSS, providing content, analysis and advice on GBA Plus components in central agency submissions and policies.
The expertise and support will soon expand with the creation of the EDIA Centre of Excellence in order to provide guidance, support and resources to sectors as they continue to build their GBA Plus capacity and undertake GBA Plus analyses. GBA Plus focal point activities will include:
- providing content, analysis and advice on GBA Plus components in LAC's projects, programs and initiatives;
- participation in and liaison with the Women and Gender Equality Canada (WAGE) GBA Plus Interdepartmental Committee;
- management of GBA Plus information and resources;
- filing, archiving and rendering discoverable resources and materials produced at LAC (e.g. LAC's GBA Plus Analysis Grid and Application Guide; the now discontinued monthly GBA Plus newsletter, which served as a form of environmental scan of GBA Plus activities outside the institution); and
- liaison with EDIA networks at LAC through a coordinating table and continued communications efforts.
Capacity for GBA Plus data collecting and analysis to establish indicators, to monitor impacts (both positive and negative) and to gather meaningful disaggregated data remains to be developed at LAC. Relevant data collection and analysis are fundamental to monitoring the impacts of programs and policies on equity-seeking groups. LAC's first Accessibility Plan, published on December 21, 2022, includes a data-gathering component whose objectives are the same as those recommended for GBA Plus. This plan was implemented in 2023, with updates and an Annual Progress Report issued in 2024.
Human resources (full-time equivalents) dedicated to GBA Plus
No FTEs are currently dedicated to GBA Plus.
Section 2: Gender and Diversity Impacts, by Program
Core Responsibility 1: Acquiring and preserving documentary heritage
Program 1: Acquisition and processing of government records
Program goals: LAC acquires records of historical value from Government of Canada (GC) institutions. Through disposition authorizations and recordkeeping advice, tools and guidance, this program ensures that the GC's historical records are identified, appropriately transferred to LAC and made discoverable for users.
Target population: All Canadians
| Distribution | Group |
|---|---|
| By gender | Third group: Broadly gender-balanced |
| By income level | Third group: No significant distributional impacts |
| By age group | Second group: No significant intergenerational impacts or impacts on generations between youths and seniors |
Specific demographic group outcomes
All Canadians should benefit from this program, though outcomes could vary intersectionally for certain equity-seeking groups.
Key program impacts on gender and diversity
No formal GBA Plus was applied to activities under this program in 2023–24.
Given the GC's increased policy emphasis on GBA Plus and concerted efforts in support of equity-seeking groups, the government records the program acquires will reflect and document this shift.
No direct negative impacts were discerned on any of these groups, with the possible exception of persons with disabilities in accessing this program's analog or digital materials. Mitigation measures: LAC provides on-demand accommodations for persons with disabilities through its Accessibility Plan (2022).
Key program impact statistics
No statistics to report
Other key program impacts
The acquisition of government records indirectly supports the Gender Results Framework (GRF) pillars of Education and Skills Development, Leadership and Democratic Participation. These records may be accessed and used by the public, yielding knowledge and information that can further support GBA Plus (e.g. tracing gender-related trends in government staffing or policy).
GBA Plus data collection plan
No formal GBA Plus data collection is currently in place at LAC. Reviewing this gap will be one of the responsibilities of the LAC's EDIA community of practice.
Program 2: Acquisition and processing of private archives
Program goals: Through this program, LAC acquires private archives of national significance from individuals, Government institutions—such as Parliament, the House of Commons and the Supreme Court of Canada—and private sector organizations through donation and purchase.
Target population: All Canadians
| Distribution | Group |
|---|---|
| By gender | Third group: Broadly gender-balanced |
| By income level | Third group: No significant distributional impacts |
| By age group | Second group: No significant intergenerational impacts or impacts on generations between youths and seniors |
Specific demographic group outcomes
All Canadians should benefit from this program, though outcomes could vary intersectionally for certain equity-seeking groups.
Key program impacts on gender and diversity
The 2025–30 Private Archives Acquisition Orientation identifies the acquisition of records related to equity-seeking groups as a strategic priority. This includes a focus on material created or related to 2SLGBTQI+ individuals and communities. This is a multi-year focus to ensure LAC's archival collection reflects Canadian society in all its diversity.
Acquisition decision making affects the representation of equity-seeking groups. The committee evaluating potential equity-related acquisitions included a GBA Plus specialist, who applied a GBA Plus lens to the prospective acquisition of photographic records from racialized groups. The processing of archival materials includes descriptions, which historically have displayed certain biases toward equity-seeking groups. To address these biases, a set of procedures on reparative description has been developed to ensure that private archives descriptions are culturally sensitive and appropriate, as well as historically accurate with respect to the experiences of equity-seeking groups.
No direct negative impacts were discerned on any of these groups, with the possible exception of persons with disabilities in accessing this program's analog or digital materials. Mitigation measures: LAC provides on-demand accommodations for persons with disabilities through its Accessibility Plan (2022).
Key program impact statistics
No statistics to report
Other key program impacts
The acquisition of private archives indirectly supports the GRF pillars of Education and Skills Development, Leadership and Democratic Participation. These records may be accessed and used by the public, yielding knowledge and information that can further support GBA Plus (e.g. tracing gender-related trends to the correspondence of private citizens and organizations).
This program may also have indirect or unintentional negative impacts. LAC's acquisition strategy must support national significance, while also striving to represent Canada's diverse population. Gaps of representation in LAC's collections occur when the achievements of equity-seeking groups are obscured by biased standards of national significance, or because equity-seeking groups hesitate to donate their archives to the GC.
GBA Plus data collection plan
No formal GBA Plus data collection is currently in place at LAC. Reviewing this gap will be one of the responsibilities of the EDIA community of practice.
Program 3: Acquisition and processing of published heritage
Program goals: This program acquires materials produced by Canadian publishers regardless of medium or format. All publications acquired are described and made discoverable for the use of Canadians.
Target population: All Canadians
| Distribution | Group |
|---|---|
| By gender | Third group: Broadly gender-balanced |
| By income level | Third group: No significant distributional impacts |
| By age group | Second group: No significant intergenerational impacts or impacts on generations between youths and seniors |
Specific demographic group outcomes
All Canadians should benefit from this program, though outcomes could vary intersectionally for certain equity-seeking groups.
Key program impacts on gender and diversity
While no formal GBA Plus was applied to activities under this program in 2023–24, three areas of emphasis were identified into its acquisition strategy and publishers outreach plan, including titles produced by Indigenous publishers, 2SLGBTQI+ content and regional publications to fill gaps in the collections.
No direct negative impacts were discerned on any of these groups, with the possible exception of persons with disabilities in accessing this program's analog or digital materials, and of Indigenous Peoples accessing their published heritage. Mitigation measures: LAC provides on-demand accommodations for persons with disabilities through its Accessibility Plan (2022), and Published Heritage is working to improve its descriptions of Indigenous material.
Key program impact statistics
No statistics to report
Other key program impacts
The acquisition of published heritage indirectly supports the GRF pillars of Education and Skills Development, Leadership and Democratic Participation. These publications may be accessed and used by the public, yielding knowledge and information that can further support GBA Plus (e.g. tracing gender-related trends in artistic, scholarly or information production).
This program may also have indirect or unintentional negative impacts. LAC operates a comprehensive legal deposit program while also striving to represent Canada's diverse population. Sometimes these priorities are difficult to balance and can result in the exclusion of work by marginalized populations who have not emerged historically or who may have been excluded from traditional publishing mechanisms. To mitigate this risk, the Published Heritage Acquisition Strategy intentionally seeks to acquire 2SLGBTQI+ and GBA Plus publications that predate the legal deposit program and to fill in gaps in the collections to make it more representative.
GBA Plus data collection plan
No formal GBA Plus data collection is currently in place at LAC. Reviewing this gap will be one of the responsibilities of the LAC's EDIA community of practice.
Program 4: Preservation
Program goals: This program includes activities related to the physical management of the analog collections to ensure their preservation for the benefit of current and future generations, as well as the digital operations by which LAC preserves and manages digital documentary resources to ensure their integrity, authenticity and long-term preservation.
Target population: All Canadians
| Distribution | Group |
|---|---|
| By gender | Third group: Broadly gender-balanced |
| By income level | Third group: No significant distributional impacts |
| By age group | Second group: No significant inter-generational impacts or impacts on generations between youths and seniors |
Specific demographic group outcomes
All Canadians should benefit from this program, though outcomes could vary intersectionally for certain equity-seeking groups.
Key program impacts on gender and diversity
While no formal GBA Plus was applied to activities under this program in 2023–24, a major digitization project for the preservation and access of 6 million records related to the federal Indian Day Schools was initiated, which will help to remove barriers to accessing historical materials for Indigenous communities, survivors and individuals. In addition, analysts providing GBA Plus support to LAC will direct those responsible for GBA Plus within this program to relevant training to enable the identification of all key program impacts on gender and diversity.
No direct negative impacts were discerned, owing to the specialized technical nature of this program (preservation) with the possible exception of persons with disabilities in accessing this program's analog or digital materials. Mitigation measures: LAC provides on-demand accommodations for persons with disabilities through its Accessibility Plan (2022).
Key program impact statistics
No statistics to report
Other key program impacts
The preservation of all LAC holdings indirectly supports the GRF pillars of Education and Skills Development, Leadership and Democratic Participation. These holdings may be accessed and used by the public, yielding knowledge and information that can further support GBA Plus. Depending on the purpose or focus of research, LAC collections may be accessed in many different ways.
This program may also have indirect or unintentional negative impacts. Preservation is an extension of the acquisition and processing procedure and is determined by the recommendations of subject experts, who must decide what to dispose of and what to preserve; unconscious bias may influence these decisions. Mitigation measures: handling protocols are applied to guide decision making around Indigenous heritage items.
GBA Plus data collection plan
No formal GBA Plus data collection is currently in place at LAC. Reviewing this gap will be one of the responsibilities of LAC's EDIA community of practice.
Core Responsibility 2: Providing access to documentary heritage
Program 5: Public services
Program goals: This program offers access to analog and digital versions of LAC collections through in-person services at locations in Ottawa, Winnipeg, Vancouver and Halifax, as well as online and via other channels.
Target population: All Canadians
| Distribution | Group |
|---|---|
| By gender | Third group: Broadly gender-balanced |
| By income level | Third group: No significant distributional impacts |
| By age group | Second group: No significant intergenerational impacts or impacts on generations between youths and seniors |
Specific demographic group outcomes
All Canadians should benefit from this program, though outcomes could vary intersectionally for certain equity-seeking groups.
Key program impacts on gender and diversity
No formal GBA Plus was applied to activities under this program in 2023–24. However, a number of access initiatives that specifically targeted equity-seeking groups were undertaken last year. These included a research assistance service for Indigenous communities, a research guide on documents related to 2SLGBTQI+ and a review and revision of key messages to promote clear communication with users.
No direct negative impacts were discerned on any of these groups, except persons with disabilities in accessing this program's analog or digital materials. Mitigation measures: LAC provides on-demand accommodations for persons with disabilities through its Accessibility Plan (2022).
Key program impact statistics
No statistics to report
Other key program impacts
LAC's public services indirectly support all GRF pillars, particularly those of Education and Skills Development, Leadership and Democratic Participation. LAC's holdings may be accessed and used by the public, yielding knowledge and information that can further support GBA Plus. Depending on the purpose or focus of research, LAC collections can be accessed in several ways.
This program may also have indirect or unintentional negative impacts. To ensure that all Canadians have access to records and documentary heritage upon request, barriers to access (e.g. physical, geographic, economic and linguistic) need to be eliminated.
GBA Plus data collection plan
No formal GBA Plus data collection is currently in place at LAC. Reviewing this gap will be one of the responsibilities of the LAC's EDIA community of practice.
Program 6: Access to Information and Privacy
Program goals: This program responds to access to information and privacy (ATIP) requests to provide access to the archival records of over 300 active and inactive federal departments and agencies.
The Access to Information Act gives Canadian citizens and permanent residents, as well as individuals and corporations present in Canada, the right to seek access records under the control of a federal government institution.
The Privacy Act provides Canadian citizens and individuals present in Canada the right to seek access to personal information that is held by the federal government and protects that information from its collection, use, retention and unauthorized disclosure.
Target population: All Canadians
| Distribution | Group |
|---|---|
| By gender | Third group: Broadly gender-balanced |
| By income level | Third group: No significant distributional impacts |
| By age group | Second group: No significant intergenerational impacts or impacts on generations between youths and seniors |
Specific demographic group outcomes
All Canadians should benefit from this program, though outcomes could vary intersectionally for certain equity-seeking groups.
Key program impacts on gender and diversity
GBA Plus indicators were set to evaluate client satisfaction to ATIP as it relates to Indigenous collections. Analysts providing GBA Plus support will direct those responsible for GBA Plus within this program to relevant training to enable the identification of all key program impacts on gender and diversity.
Some negative impacts were discerned due to delays in service and program delivery. For example, response delays to ATIP requests could result in impacts on veterans receiving benefits, delays in settling land claims, slowdowns for public servants who require the information for pay-related issues or impacts to academics who have time-sensitive grants or other deadlines. There may also be negative impacts for persons with disabilities, who may have difficult accessing this program's analog or digital materials. Mitigation measures: implementation of LAC's ATIP Action Plan resulted in significant improvements in response times related to ATIP requests in 2023–24. The continued implementation of this plan will help to ensure timely access to materials moving forward. For persons with disabilities, LAC provides on-demand accommodations through its Accessibility Plan (2022).
Key program impact statistics
No statistics to report
Other key program impacts
LAC's ATIP program indirectly supports all GRF pillars, particularly those of Education and Skills Development, Leadership and Democratic Participation. Users may access holdings that support their access to services or their pursuit of redress, justice and reconciliation, which facilitates more social and democratic participation and improves well-being by contributing to a better understanding of self and community identity.
This program may also have indirect or unintentional negative impacts. To ensure that all Canadians have access to records and documentary heritage upon request, barriers to access (e.g. physical, geographic, economic and linguistic) need to be eliminated.
GBA Plus data collection plan
No formal GBA Plus data collection is currently in place at LAC. The EDI Centre of Excellence is intended to review this gap.
Program 7: Outreach and support to communities
Program goals: This program includes all public programming activities that help to promote LAC's collections through physical or virtual exhibitions and events, as well as all partnering activities that allow LAC to deliver its mandate in a collaborative way. It also includes financial contribution programs that support Canada's local documentary heritage institutions.
Target population: All Canadians
| Distribution | Group |
|---|---|
| By gender | Third group: Broadly gender-balanced |
| By income level | Third group: No significant distributional impacts |
| By age group | Second group: No significant intergenerational impacts or impacts on generations between youths and seniors |
Specific demographic group outcomes
All Canadians should benefit from this program, though outcomes could vary intersectionally for certain equity-seeking groups.
Key program impacts on gender and diversity
Although no formal GBA Plus was applied to activities under this program in 2023–24, collaboration with various communities led to new practices related to access to Indigenous materials and partnerships with groups to celebrate the history of black communities.
No direct negative impacts were discerned on any of these groups, except persons with disabilities in accessing this program's events and exhibitions. Mitigation measures: LAC provides on-demand accommodations for persons with disabilities through its Accessibility Plan (2022).
Key program impact statistics
No statistics to report
Other key program impacts
Application materials destined to community stakeholders seeking LAC funding within the institution's financial contribution programs underwent thorough GBA Plus analysis. Positive impacts were identified for all communities, and the program was improved by plain language, clearer formulations and the removal of any gender or culturally biased language, as well as by better access and understanding of funding conditions.
Analysts providing GBA Plus support will direct those responsible for GBA Plus within this program to relevant training to enable the identification of all key program impacts on gender and diversity.
This program may also have indirect or unintentional negative impacts. To ensure that all Canadians have access to public programming activities, barriers to access (e.g. physical, geographic, economic and linguistic) need to be eliminated.
GBA Plus data collection plan
No formal GBA Plus data collection is currently in place at LAC. Reviewing this gap will be one of the responsibilities of LAC's EDIA community of practice.
Definitions
Scales
Gender scale:
- First group: predominantly men (80% or more men)
- Second group: 60% to 79% men
- Third group: broadly gender-balanced
- Fourth group: 60% to 79% women
- Fifth group: predominantly women (80% or more women)
Income-level scale:
- First group: strongly benefits low income individuals (strongly progressive)
- Second group: somewhat benefits low-income individuals (somewhat progressive)
- Third group: no significant distributional impacts
- Fourth group: somewhat benefits high-income individuals (somewhat regressive)
- Fifth group: strongly benefits high-income individuals (strongly regressive)
Age-group scale:
- First group: primarily benefits youth, children or future generations
- Second group: no significant intergenerational impacts or impacts on generations between youths and seniors
- Third group: primarily benefits seniors or the baby boom generation
Response to parliamentary committees and external audits
Response to parliamentary committees
There were no parliamentary committee reports in 2023–24 requiring a response.
Response to audits conducted by the Office of the Auditor General of Canada (including audits conducted by the Commissioner of the Environment and Sustainable Development)
There were no audits in 2023–24 requiring a response.
Response to audits conducted by the Public Service Commission of Canada or the Office of the Commissioner of Official Languages
There were no audits in 2023–24 requiring a response.
United Nations 2030 Agenda for Sustainable Development and the Sustainable Development Goals
Information on LAC's contributions to Canada's Federal Implementation Plan on the United Nations 2030 Agenda for Sustainable Development and the Federal Sustainable Development Strategy can be found in LAC's Departmental Sustainable Development Strategy.