2016-17 Departmental Results Report: Supplementary Information Tables
Departmental Sustainable Development Strategy
Green Procurement
As of April 1, 2014, the Government of Canada will continue to take action to embed environmental considerations into public procurement, in accordance with the federal Policy on Green Procurement.
During the 2016-17 reporting cycle, the Parole Board of Canada (PBC) considered the environmental effects of initiatives subject to the Cabinet Directive on the Environmental Assessment of Policy, Plan and Program Proposals, as part of its decision-making processes.
As the PBC did not develop any initiatives that required a strategic environmental assessment, no related public statements were produced.
Performance Measurement
Expected Result: Environmentally responsible acquisition, use and disposal of goods and services.
Performance indicator | Performance level achieved |
Departmental approach to further the implementation of the Policy on Green Procurement in place as of April 1, 2014. | April 1, 2015 |
Number and percentage of procurement and/or materiel management specialists who completed the Canada School of Public Service Green Procurement course (C215) or equivalent, in fiscal year 2016-17. | 1 100% |
Number and percentage of managers and functional heads of procurement and materiel whose performance evaluation includes support and contribution toward green procurement, in fiscal year 2016-17. | 1 100% |
Implementation strategy element or best practice | Performance level achieved |
7.2.1.5. Leverage common-use procurement instruments where available and feasible. | Achieved |
Best Practice 7.2.3. Train acquisition cardholders on green procurement. |
Achieved |
Best Practice 7.2.4. Increase awareness of the Policy on Green Procurement among Board members and employees. |
Achieved |
The PBC is committed to:
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Reporting on the User Fees Act
General and financial information by fee
Fee name | Record Suspension User fee ($631.00) |
Fee type | Other Products and Services |
Fee-setting authority | User Fees Act (UFA) |
Year introduced | 2012 |
Year last amended | 2012 |
Performance standard | Record suspension applications for summary convictions are processed within 6 months of application acceptance; record suspension applications for indictable offences are processed within 12 months of application acceptance; and, record suspension applications that the PBC is proposing to deny are processed within 24 months of application acceptance. |
Performance results | In 2016-17, the PBC received a total of 11,563 record suspension applications and accepted 8,191 for processing. The accepted applications were successfully processed within the established standards at 99.99%. Average processing time for files:
|
Other information | In February 2012, PBC moved to a full cost recovery model for record suspensions, which resulted in a further increase of the user fee to $631. It is significant to note that the new fee structure imposed according to the User Fees Act requires new service standards for the processing of a record suspension application. PBC is currently resourced to manage all new applications received under the $631 user fee in accordance with the new service standards. Consequently, the implementation of the new user fee required PBC to shift its focus to exclusively process applications received under the new user fee regime. |
The figures below represent the re-spendable revenue portion of the fee.
Forecast Revenue | Actual Revenue | Full Cost |
4,230,000 | 3,856,820 | 5,113,125 |
Financial Information, 2017-18, 2018-19 and 2019-20 (dollars)
Fiscal year | Forecast revenue | Estimated full cost |
2017-18 | 4,230,000 | 4,759,000 |
2018-19 | 4,230,000 | 4,759,000 |
2019-20 | 4,230,000 | 4,759,000 |
General and Financial Information by Fee
Fee name | Fees charged for the processing of access requests filed under the Access to Information Act (ATIA) |
Fee type | Regulatory Service |
Fee-setting authority | Access to Information Act (ATIA) |
Year introduced | 1983 |
Year last amended | 1992 |
Performance standard | Response provided within 30 days following receipt of request; the response time may be extended pursuant to section 9 of the ATIA. Notice of extension to be sent within 30 days after receipt of request. The ATIA provides fuller details. |
Performance results | Response times 100% within Performance Standard (ATIA): Total 39 requests: within 30 days = 34 requests; 31-60 days = 4 requests; 61-120 days = 0 requests; over 121 days = 1 request.
Response times 100% within Performance Standard (Privacy Act): |
Other information |
Financial information, 2016-17 (dollars)
Forecast Revenue | Actual Revenue | Full Cost |
200 | 120 | 331,399 |
Financial Information, 2017-18, 2018-19 and 2019-20 (dollars)
Planning Years | ||
Fiscal year | Forecast revenue | Estimated full cost |
2017-18 | 200 | 330,000 |
2018-19 | 200 | 330,000 |
2019-20 | 200 | 330,000 |
Summary of Financial Information for All User Fees and Regulatory Charges
Summary of Financial Information for All User Fees and Regulatory Charges, 2016-17 (dollars)
Forecast revenue | Actual revenue | Full cost | |
Regulatory subtotal | 200 | 120 | 331,399 |
Other products and services subtotal | 4,230,000 | 3,856,820 | 5,113,125 |
Total, all fee types | 4,230,200 | 3,856,940 | 5,444,524 |
Summary of Financial Information for All User Fee Totals, 2017-18, 2018-19 and 2019-20 (dollars)
Planning year | Forecast revenue | Estimated full cost | |
Regulatory subtotal | 2017-18 | 200 | 330,000 |
2018-19 | 200 | 330,000 | |
2019-20 | 200 | 330,000 | |
Other products and services subtotal | 2017-18 | 4,230,000 | 4,759,000 |
2018-19 | 4,230,000 | 4,759,000 | |
2019-20 | 4,230,000 | 4,759,000 | |
Total, all fee types | 2017-18 | 4,230,000 | 5,089,000 |
2018-19 | 4,230,000 | 5,089,000 | |
2019-20 | 4,230,000 | 5,089,000 |
Reporting on the Policy on Service Standards for External Fees
General Information by Fee
External fee name |
Record Suspension Fee - $631 |
Service Standard | Record suspension applications for summary convictions are processed within six months of application acceptance; record suspension applications for indictable offences are processed within 12 months of application acceptance; and, record suspension applications that the PBC is proposing to deny are processed within 24 months of acceptance. |
Performance Results | Average processing time for files:
The accepted applications were successfully processed within the established standards at 99.99%. |
Stakeholder Consultation in 2016-17 or prior fiscal years | The service standard was established as a result of the requirements under the User Fees Act (UFA). The most recent consultation was in February 2011. This consisted of: an on-line public consultation; a meeting with other government departments; and a consultation meeting with external stakeholders. |
Other information | A re-examination of the original user fee costing assumptions from 2012 was undertaken to determine whether the current fee continues to be valid. The use of an independent contracted the firm was engaged to complete the costing review. The exercise included a review of the previously undertaken work to determine the current record suspension user fee. Additionally, an online consultation has been conducted with key stakeholders (i.e., general public, criminal justice system partners, individuals who have a criminal record, record suspension companies, offender advocacy groups, and Indigenous groups) to get their input on the record suspension user fee regime. Through this exercise potential modifications will be identified for the record suspension program as its associated user fee. |
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