Quarterly Financial Report for the Quarter ended June 30, 2019

Statement outlining results, risks and significant changes in operations, personnel and program

Introduction

This quarterly report has been prepared by management as required by section 65.1 of the Financial Administration Act and in the form and manner prescribed by the Directive on Accounting Standards, GC 4400 Departmental Quarterly Financial Report. This quarterly report should be read in conjunction with the Main Estimates and Supplementary Estimates.  

A summary description of the Parole Board of Canada (PBC) Raison d’être and core responsibilities can be found in Part II of the Main Estimates

This Quarterly Report has not been subject to an external audit or review. 

Basis of Presentation

This quarterly report has been prepared by management using an expenditure basis of accounting. The accompanying Statement of Authorities includes the PBC’s spending authorities granted by Parliament and those used by the department, and those used by the department consistent with the Main Estimates and Supplementary Estimates (as applicable) for the 2019-20 fiscal year and any respendable revenue earned and available for use to quarter end. This quarterly report has been prepared using a special purpose financial reporting framework designed to meet financial information needs with respect to the use of spending authorities.

The authority of Parliament is required before money can be spent by the Government. Approvals are given in the form of annually approved limits through appropriation acts or through legislation in the form of statutory spending authority for specific purposes.

When Parliament is dissolved for the purposes of a general election, section 30 of the Financial Administration Act authorizes the Governor General, under certain conditions, to issue a special warrant authorizing the Government to withdraw funds from the Consolidated Revenue Fund. A special warrant is deemed to be an appropriation for the fiscal year in which it is issued.

The PBC uses the full accrual method of accounting to prepare and present its annual departmental financial statements that are part of the departmental performance reporting process. However, the spending authorities voted by Parliament remain on an expenditure basis.

Highlights of Fiscal Quarter and Fiscal Year-to-Date Results 

When compared to the same quarter of the previous year, year-to-date PBC’s authorities for the first quarter have decreased from $48.1 million to $47.4 million (by $ 700 thousand). This variance is explained by funding received from the Treasury Board to cover higher salary rates and retroactive salary payments following the implementation of new collective.

As at June 30, 2018, total authorities available for the year have increased by $1.8M compared to the same quarter of the previous year, from $46.3M to $48.1M. This increase is attributable to higher compensation for collective agreements.

As illustrated in Figure 1, the PBC has spent approximately 23% of its authorities at the end of the first quarter, which is lower than last year’s rate of 22%.

Total gross budgetary expenditures are comparable to the previous year.

Figure 1 - First Quarter Expenditures Compared to Annual Authorities


Text version - Figure 1 
 (in thousands of dollars)  Fiscal year 2019-20  Fiscal year 2018-19
 Authorities 47,390 48,137
 Expenditures to date 11,185 10,675
 Expenditures Q1 11,185 10,675

Risks and Uncertainties

The PBC operates in a dynamic and complex environment that requires it to be efficient, adaptive and innovative. It uses integrated risk management, including a Corporate Risk Profile that is updated annually, to identify and respond to challenges and opportunities.

The PBC’s key risks and uncertainties are:

  • The current information technology and information management capacity and operations may not be able to meet the PBC’s evolving and growing needs.
  • Evidence-based decision-making could be affected by a range of factors.
  • That key activities and functions could be adversely affected, unless the PBC is able to recruit, stabilize, strengthen competencies and capacity, and retain its workforce, while ensuring a healthy and respectful workplace.

Significant changes in relation to operations, personnel and programs

No significant changes to mention.

Approval by Senior Officials 

Jennifer Oades
Chairperson

 

Ottawa, Canada
August 14, 2019

Anik Lapointe, CPA, CGA
Chief Financial Officer

Statement of Authorities (unaudited)

 

Fiscal year 2019-20 (in thousands of dollars)

 

Total available for use for the year ending
March 31, 2020*

Used during the quarter ended
June 30, 2019

Year-to-date used at quarter-end

Vote 1 – Program expenditures

47,422

10,804

10,804

Vote netted revenues**

(5,645)

(1,022)

(1,022)

Net program expenditures

41,777

9,782

9,782

Budgetary statutory authority – Contributions to employee benefit plan

5,613

1,403

1,403

Total Budgetary authorities

47,390

11,185

11,185

 

Fiscal year 2018-19 (in thousands of dollars)

 

Total available for use for the year ending
March 31, 2019*

Used during the quarter ended
June 30, 2018

Year-to-date used at quarter-end

Vote 1 – Program expenditures

48,103

10,500

10,500

Vote netted revenues

**(5,645)

(1,245)

(1,245)

Net program expenditures

42,458

9,255

9,255

Budgetary statutory authority – Contributions to employee benefit plan

5,678

1,420

1,420

Total Budgetary authorities

48,137

10,675

10,675

*Includes only Authorities available for use and granted by Parliament at quarter end.

**The amount of revenues netted against expenditures reported in the Main Estimates, is based on an estimated amount of 12,000 accepted applications multiplied by the portion of the $631 user fee that is respendable by PBC ($470).

Departmental budgetary expenditures by Standard Object (unaudited)

 

Fiscal year 2019-20 (in thousands of dollars)

 

Planned expenditures for the year ending
March 31, 2020

Expended during the quarter ended
June 30, 2019

Year-to-date used at quarter-end

Expenditures

 

 

 

Personnel

42,297

11,362

11,362

Transportation and communications

3,000

543

543

Information

223

4

4

Professional and special services

5,036

229

229

Rentals

200

23

23

Repair and maintenance

1,024

5

5

Utilities, materials and supplies

287

24

24

Acquisition of machinery and equipment

948

5

5

Other subsidies and payments

20

12

12

Total gross budgetary expenditures

53,035

12,207

12,207

Less Revenues netted against expenditures:

Vote netted revenues

5,645

1,022

1,022

Total net budgetary expenditures

47,390

11,185

11,185

 

Fiscal year 2018-19 (in thousands of dollars)

 

Planned expenditures for the year ending
March 31, 2019

Expended during the quarter ended
June 30, 2018

Year-to-date used at quarter-end

Expenditures

 

 

 

Personnel

43,039

11,281

11,281

Transportation and communications

3,000

416

416

Information

323

3

3

Professional and special services

5,790

117

117

Rentals

221

29

29

Repair and maintenance

300

13

13

Utilities, materials and supplies

343

5

5

Acquisition of machinery and equipment

731

6

6

Other subsidies and payments

35

50

50

Total gross budgetary expenditures

53,782

11,920

11,920

Less Revenues netted against expenditures:

Vote netted revenue

5,645

1,245

1,245

Total net budgetary expenditures

48,137

10,675

10,675

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