Quarterly Financial Report for the Quarter ended June 30, 2021

From: Parole Board of Canada

Official Title: Parole Board of Canada Quarterly Financial Report for the Quarter ended June 30, 2021

Statement outlining results, risks and significant changes in operations, personnel and program

Introduction

This quarterly report has been prepared by management as required by section 65.1 of the Financial Administration Act and in the form and manner prescribed by the Directive on Accounting Standards, GC 4400 Departmental Quarterly Financial Report. This quarterly report should be read in conjunction with the Main Estimates and Supplementary Estimates.

A summary description of the Parole Board of Canada (PBC), raison d’être and core responsibilities can be found in Part II of the Main Estimates.

This Quarterly Report has not been subject to an external audit or review.

Basis of Presentation

This quarterly report has been prepared by management using an expenditure basis of accounting. The accompanying Statement of Authorities includes the PBC’s spending authorities granted by Parliament and those used by the department consistent with the Main Estimates and Supplementary Estimates (as applicable) for the 2021-22 fiscal year and any respendable revenue earned and available for use to quarter end. This quarterly report has been prepared using a special purpose financial reporting framework designed to meet financial information needs with respect to the use of spending authorities.

The authority of Parliament is required before money can be spent by the Government. Approvals are given in the form of annually approved limits through appropriation acts or through legislation in the form of statutory spending authority for specific purposes.

When Parliament is dissolved for the purposes of a general election, section 30 of the Financial Administration Act authorizes the Governor General, under certain conditions, to issue a special warrant authorizing the Government to withdraw funds from the Consolidated Revenue Fund. A special warrant is deemed to be an appropriation for the fiscal year in which it is issued.

The PBC uses the full accrual method of accounting to prepare and present its annual departmental financial statements that are part of the departmental results reporting process. However, the spending authorities voted by Parliament remain on an expenditure basis.

Highlights of the fiscal quarter and the fiscal year-to-date (YTD) results

Total authorities available for fiscal year 2021-22 are $55.4 million compared to $31.4 million as of June 30, 2020. The increase of $24.0 million, or 76%, is explained by:

As illustrated in Figure 1, the PBC has spent approximately 21% of its authorities at the end of the first quarter, compared to last year (37%). This 16% variance is due to a higher amount of authorities compared to the previous year while the expenditures remain the same.

Overall, expenditures have remained stable compared to the previous year. However, when looking at individual types of expenditures; personnel expenditures have increased in 2021-22 due to the signing of collective agreements; the increase was offset by having one pay period less in 2021-22 compared to previous fiscal year. Professional Services have increased due to fact that PBC has signed a master service agreement with CSC for the provision of IM/IT services. This increase was offset by an increase in revenues this year compared to last year’s first quarter when no revenues were collected as a result of COVID-19 pandemic impacts.

Figure 1 - First Quarter Expenditures Compared to Annual Authorities

Text version of Figure 1 
 (in thousands of dollars)  Fiscal year 2021-22  Fiscal year 2020-21
 Authorities 55,371 31,408
 Expenditures to date 11,574 11,769
 Expenditures Q1 11,574 11,769

Risks and Uncertainties

The PBC operates in a dynamic and complex environment that requires it to be efficient, adaptive and innovative. It uses integrated risk management, including a Corporate Risk Profile that is updated annually, to identify and respond to challenges and opportunities.

The PBC’s key risks and uncertainties are:

Significant changes in relation to operations, personnel and programs

Since March 2020, and the declaration from the World Health Organization following the outbreak of COVID-19. For the protection of personnel and that of communities’ right across the country, efforts are still being made to take all public health precautions to prevent the further spread of COVID-19. As a result of COVID-19, the following significant changes are still in place in relation to operations, personnel and programs:

Approval by Senior Officials

Approved by,

___________________
Jennifer Oades
Chairperson

 

Ottawa, Canada

___________________
Anik Lapointe, CPA, CGA
Chief Financial Officer

Statement of Authorities (unaudited)

Fiscal year 2021-22 (in thousands of dollars)

Total available for use for the year ending
March 31, 20221
Used during the quarter ended
June 30, 2021
Year-to-date used at quarter-end
Vote 1 – Program expenditures 54,969 11,032 11,032
Vote-netted revenues (5,645) (970) (970)
Net program expenditures 49,324 10,062 10,062
Budgetary statutory authority – Contributions to employee benefit plan 6,047 1,512 1,512
Total Budgetary authorities 55,371 11,574 11,574
Fiscal year 2020-21 (in thousands of dollars)
Total available for use for the year ending
March 31, 20211
Used during the quarter ended
June 30, 2020
Year-to-date used at quarter-end
Vote 1 – Program expenditures 29,711 10,408 10,408
Vote-netted revenues  (3,747) 0 0
Net program expenditures 25,964 10,408 10,408
Budgetary statutory authority – Contributions to employee benefit plan 5,444 1,361 1,361
Total Budgetary authorities 31,408 11,769 11,769
1Includes only Authorities available for use and granted by Parliament at quarter-end.

Departmental budgetary expenditures by Standard Object (unaudited)

Fiscal year 2021-22 (in thousands of dollars)
  Planned expenditures for the year ending
March 31, 2022
Expended during the quarter ended
June 30, 2021
Year-to-date used at quarter-end
Expenditures      
   Personnel 46,905 10,405 10,405
   Transportation and communications 3,800 193 193
   Information 120 - -
   Professional and special services 7,491 1,761 1,761
   Rentals 420 137 137
   Repair and maintenance 130 4 4
   Utilities, materials and supplies 350 12 12
   Acquisition of land, buildings and works 500 - -
   Acquisition of machinery and equipment 1,300 27 27
   Other subsidies and payments - 5 5
Total gross budgetary expenditures 61,016 12,544 12,544
Less Revenues netted against expenditures:
Vote-netted revenues 5,645 970 970
Total net budgetary expenditures 55,371 11,574 11,574
Fiscal year 2020-21 (in thousands of dollars)
  Planned expenditures for the year ending
March 31, 2021
Expended during the quarter ended
June 30, 2020
Year-to-date used at quarter-end
Expenditures      
   Personnel 28,030 11,530 11,530
   Transportation and communications 1,948 91 91
   Information 62 1 1
   Professional and special services 4,089 71 71
   Rentals 145 27 27
   Repair and maintenance 413 3 3
   Utilities, materials and supplies 174 7 7
   Acquisition of machinery and equipment 289 18 18
   Other subsidies and payments 5 20 20
Total gross budgetary expenditures 35,155 11,769 11,769
Less Revenues netted against expenditures:
Vote-netted revenues 3,745 - -
Total net budgetary expenditures 31,408 11,769 11,769
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