Annual Report on Travel, Hospitality and Conference Expenditures, 2018-19

Polar Knowledge Canada

As required by the Treasury Board Directive on Travel, Hospitality, Conference and Event Expenditures, this report provides information on travel, hospitality and conference expenditures for Polar Knowledge Canada (POLAR) for the fiscal year ending March 31, 2019, except for information withheld under the Access to Information Act or the Privacy Act.

Travel, hospitality and conference expenditures incurred by a federal department or agency relate to activities that support the department’s or agency’s mandate and the government’s priorities.

POLAR’s travel, hospitality and conference expenditures support the delivery of the following core programs and services to Canadians:

Polar Knowledge Canada (POLAR) was created pursuant to the Canadian High Arctic Research Station Act and came into force on June 1, 2015. The purpose of POLAR is to advance knowledge of the Canadian Arctic to improve economic opportunities, environmental stewardship and the quality of life of its residents and all other Canadians; promote the development and dissemination of knowledge of the other circumpolar regions, including the Antarctic; strengthen Canada’s leadership on Arctic issues, and establish a hub for scientific research in the Canadian Arctic.

Further details on POLAR’s mandate, program activities and legislation may be found in the Departmental Plans and the Departmental Results Reports

Travel, Hospitality and Conference Expenditures
Polar Knowledge Canada
Year ended March 31, 2019

(in thousands $)

Expenditure Category Expenditures for the year ended March 31, 2019 Expenditures for the year ended March 31, 2018 Variance
(a) (b) (a-b)
Operational Activities 670 536 134
Key Stakeholders 179 104 75
Internal Governance 103 32 71
Training 30 17 13
Other 35 37 (2)
Total Travel 1,017 726 291
Hospitality 24 10 14
Conference Fees 10 18 (8)
TOTAL 1,051 754 297

Significant variances compared with previous fiscal year


Compared with fiscal year 2017-18, departmental travel expenditures increased mainly due to the growth of the organization to meet expanded operations in the field. Additionally, several events took place prior to the official opening of the campus planned in 2019-20 to underline POLAR research and Indigenous knowledge.


Compared to fiscal year 2017-18, hospitality expenditures for 2018-2019 have increased. Hosting additional workshops for outreach purposes, hospitality offered during the ArcticNet Annual Scientific Meeting 2018 event and POLAR Board of Directors meetings accounted for the higher hospitality costs in 2018-19.

Conference Fees:

Compared to 2017-2018, conference fees expenditures in fiscal year 2018-19 have decreased since POLAR has been hosting several workshops to promote the exchange of knowledge and ideas.

Approved, in accordance with the Treasury Board Directive on Travel, Hospitality, Conference and Event Expenditures:

David J. Scott, Ph.D.
President & Chief Executive Officer

Julie Laghi, CPA, CMA
Executive Director & Chief Financial Officer

Report a problem or mistake on this page
Please select all that apply:

Thank you for your help!

You will not receive a reply. For enquiries, contact us.

Date modified: