Report on Annual Expenditures for Travel, Hospitality and Conferences

As required by the Treasury Board Directive on Travel, Hospitality, Conference and Event Expenditures, this report provides information on the annual expenditures for each of travel, hospitality and conference fees for the Privy Council Office (PCO) for the fiscal year ending March 31, 2017. It also provides the variance explanations from the previous fiscal year in each of these areas.

This information is updated annually and does not contain information withheld under the Access to Information Act or the Privacy Act.

Expenditures on travel, hospitality and conference incurred by federal departments and agencies are related to activities that support a departmental or agency mandate and the government’s priorities.

The mandate of the PCO is to serve Canada and Canadians by providing professional, non-partisan advice and support to the Prime Minister, the ministers within the Prime Minister’s portfolio and Cabinet. The Prime Minister is responsible for this organization.

PCO supports the development of the Government of Canada’s policy, legislative and government administration agendas, coordinates responses to issues facing the Government and the country, and supports the effective operation of Cabinet. PCO is led by the Clerk of the Privy Council. In addition to serving as the Deputy Head for PCO, the Clerk also acts as Secretary to the Cabinet and Head of the Public Service.

Annual Expenditures for Travel, Hospitality and Conferences of the Privy Council Office

(in thousands of dollars)

Expenditure Category Expenditures for the year ending
March 31, 2017
Expenditures for the year ending March 31, 2016 Change
Travel - Public Servants $2,057 $1,933 $124
Travel - Non-Public Servants $1,061 $544 $517
Total Travel $3,118 $2,477 $641
Hospitality $344 $255 $89
Conference Fees $9 $1 $8
Total $3,471 $2,733 $738
International Travel by Ministers and Ministers' Staff (also included in Non-Public Servant travel) $26 $4 $22

Variance Analysis

  • Travel:
    • Public Servants: Compared to fiscal year 2015-16, departmental travel expenditures for public servants increased by $124K mainly due to expenditures related to new activities managed by the Privy Council Office such as the Results and Delivery Secretariat, the Youth Secretariat, and the Electoral Reform Tour that took place in 2016-17 as well as the expenditures incurred by the staff of the National Inquiry on Missing and Murdered Indigenous Women and Girls (MMIWG) which were partially offset by lower expenditures due to the winding down of the activities of the Special Advisor on Human Smuggling and non-recurrent costs related to the transition period that occurred in 2015-16.
    • Non-Public Servants: Compared to fiscal year 2015-16, departmental travel expenditures by non-public servants increased by $517K mainly due the MMIWG launched in 2016-17, as well as an increase in the expenses for the Prime Minister’s Office and Ministers’ Offices for which 2015-16 expenses were lower as a result of the election period.
    • International Travel by Ministers and Ministers’ Staff: Compared to fiscal year 2015-16, international travel by ministers and ministers’ staff increased by $22K and is mainly due to an increase for the Prime Minister’s Office and Ministers’ Offices for which 2015-16 expenses were lower as a result of the election period.
  • Hospitality: Compared to fiscal year 2015-16, departmental hospitality expenditures increased by $89K and is mainly due to the expenses incurred by the MMIWG in 2016-17, as well as an increase on Cabinet Committee meetings and Cabinet retreats.
  • Conference fees: Compared to fiscal year 2015-16, there is no significant variance in the conference fees expenditures.
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