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Public Health Agency of Canada Privacy Act: Annual Report 2018 to 2019

Table of Contents

Introduction

1. Privacy Act

The Privacy Act (the Act) gives Canadian citizens and permanent residents of Canada the right of access to information about themselves held by the federal government with certain specific and limited exceptions. The Act protects an individual's privacy by setting out provisions related to the collection, retention, accuracy, disposal, use and disclosure of personal information.

The Act requires the head of every federal government institution to submit an annual report to Parliament on the administration of the Act following the close of each fiscal year. This annual report is prepared and is being tabled before each House of Parliament in accordance with section 72 of the Act. This report summarizes how the Public Health Agency of Canada (PHAC) has fulfilled its responsibilities under the Privacy Act during the fiscal year 2018–2019.

2. About the Public Health Agency of Canada

PHAC’s mission is to promote and protect the health of Canadians through leadership, partnership, innovation and action in public health.

The role of PHAC is to:

For more information about Public Health Agency of Canada, please visit our website.

Privacy Delivery and Governance

Privacy protection and the appropriate management of personal information, including personal health information, are extremely important for Canadians and PHAC. The Agency takes its role in the management of personal information seriously and has taken steps to raise awareness and implement processes to comply with the Privacy Act. These are outlined in this report.

Privacy Act requirements are led out of the Privacy Management Division (PMD) and the Access to Information and Privacy (ATIP) Division. Both Divisions reside in the Planning, Integration and Management Services Directorate of the Corporate Services Branch at Health Canada. Services are provided to PHAC under a shared services partnership agreement.

In 2018–2019, the Act was administered at PHAC by 3.46 full-time equivalent (FTE) employees with the support of 0.73 FTEs in consultant services, as well as part-time and casual employees at 0.24 FTEs for a total of 4.43 FTEs. These figures include administrative support, management, reporting, monitoring and policy resources, and overhead cost which contribute to the overall support of the operations of the application of the Act.

1. Privacy Management Division

The Privacy Management Division’s core functions include ensuring compliance of Public Health Agency of Canada program delivery with the Privacy Act and Treasury Board policies and directives. Responsibilities include:

2. The Access to Information and Privacy Division

The management of requests and associated complaints under the Privacy Act are led by the Access to Information and Privacy Division. The ATIP Division is responsible for privacy legislative requirements pursuant to the Act such as:

Delegation of Authority

The most recent delegation order for the Act, signed by the Minister of Health, is included in this report (Appendix A). In keeping with Treasury Board Secretariat recommendations on best practice, the delegation order extends authorities to multiple positions including the Coordinator, the Corporate Services Branch’s Assistant Deputy Minister and Director General of Planning Integration and Management Services Directorate. As appropriate, certain administrative authorities are delegated to various senior levels within the ATIP Division and Privacy Management Division to support the effective and efficient administration of the Act. Health Canada, within the shared services partnership agreement, provides ATIP and privacy management services to PHAC under this delegation of authority.

Requests under the Privacy Act - Statistical Figures, Interpretation and Explanation

1. Statistical Report

This section includes an interpretation and explanation of the data contained in PHAC’s statistical report which summarizes privacy-related activity for the period between April 1, 2018 and March 31, 2019 (Appendix B).

2. Number of Privacy Requests and Case Load

Requests under the Privacy Act

The number of requests received decreased in the 2018–2019 fiscal year to 28 requests received compared to 49 in
2017–2018. The number of pages reviewed has fluctuated considerably over the past three years, however, for 2018–2019 a total of 838 pages were reviewed for closed files.

Case Load

During the 2018–2019 fiscal year, PHAC closed 25 of 30 active requests (83%). Active requests included 28 new requests received in 2018–2019 and two requests carried over from 2017–2018.

Case Load and Pages Reviewed by Fiscal Year
Fiscal Year Number of Requests Received Number of Requests Carried Over Total Caseload Number of Requests Closed # of Pages Reviewed for Closed Files
2014–2015 45 2 47 46 4,086
2015–2016 47 1 48 39 360
2016–2017 62 9 71 67 1,782
2017–2018 49 4 53 51 245
2018–2019 28 2 30 25 838
Figure 1. Privacy Requests Received/Completed
Figure 1

Consultations Completed from Other Government Institutions

In 2018–2019, PHAC received no consultation requests from other federal government departments.

3. Disposition of Completed Requests

Completed requests were classified as follows:

Figure 2. Disposition of Completed Requests
Figure 2
Disposition of Completed Requests
Disposition of Requests Requests Completed by Percentage
No records exist 56%
Request abandoned 20%
Disclosed in part 20%
All disclosed 4%

A large percentage of Privacy Act requests made to PHAC are abandoned, mainly due to the requester’s confusion surrounding the mandate of the Agency and the information that it holds.

Most of these “abandoned” requests concerned personal medical records that fall under provincial jurisdiction and are not held by PHAC. Requesters are advised of these details.

4. Exemptions Invoked

Sections 18 through 28 of the Act set out the exemptions intended to protect information pertaining to a particular public or private interest. Section 26, Information about another individual for all exemptions invoked in 2018–2019.

Principal Exemptions Applied
Exemptions Number of Times Applied
Section 26 – Information about another individual 5

5. Exclusions Cited

The Act does not apply to personal information that is available to the public (section 69), nor does it apply to confidences of the Queen's Privy Council (section 70), with some exceptions. Requests containing proposed exclusions under section 70 require consultation with the Department of Justice, and potentially the Privy Council Office. In 2018–2019, PHAC excluded one personal information document under section 70.

6. Completion Time

PHAC tracks the disposition of closed requests and the length of time taken to process them. Of the total caseload of 30 requests, PHAC completed 25 cases and carried over five active requests to fiscal year 2019–2020.

PHAC was able to respond within 30 days or less in 80% of completed cases. Of the remaining requests, 8% were completed in 31 to 60 days; 8% in 61 to 120 days; and 4% of requests were processed within 121 days or more.

7. Extensions

One legal extension was invoked due to workload among the 25 requests processed.

8. Translation

There were no requests for translation of records responding to Privacy Act requests in 2018–2019.

9. Format of Information Released

Of the requests that were fully or partially disclosed, 4 were released in paper format, while the remaining 2 were released as electronic copies. Electronic copies are available through CD or E-Post. E-Post is a service offered by Canada Post that provides an accessible platform to share information. E-Post was introduced in fiscal year 2018–2019 to provide requesters with easier and more timely access to information.

10. Corrections and Notations

There were no requests for the correction or the notation of personal information during the reporting period.

11. Costs

PHAC spent a total of $471,504 responding to requests related to the Act; salaries accounted for $313,969, and administration costs accounted for $157,535. Most of the administration costs ($142,594) were for retaining temporary help services to process complex requests.

Training and Awareness

1. Training, Orientation and Awareness for PHAC Employees

PMD continued to offer targeted privacy awareness training sessions to areas in the Agency. These included presentations to the PHAC Data Abstractors for Opioid Research and a presentation to the PHAC External Advisory Bodies. Total participation in these sessions was 39 participants. These sessions provided participants with a high-level understanding of the Privacy Act, including the general obligations regarding the collection, use, disclosure, retention and disposal of personal information, the “need to know” principle, as well as the requirements for processing access to information requests.

A privacy and research ethics workshop was also offered to the National Microbiology Lab in Winnipeg, Manitoba. This two-day session was hosted in collaboration with the Health Canada/PHAC Research Ethics Board Secretariat. The purpose of this workshop was to ensure that privacy remains a key consideration in the Lab’s activities. This workshop was an opportunity for PMD to enhance its relationship with the Lab and to devise a more streamlined and relevant process for analyzing privacy risks associated with the Lab’s activities, particularly with respect to research. Total participation for this session was 75 participants. In addition, an e-learning tool – Privacy Basics and Privacy Impact Assessments – continued to be used in 2018–2019. Approximately 80 participants completed the online training.

In addition, PHAC continues to increase awareness among employees of their responsibilities under the Privacy Act by participating in Agency events. This included hosting a kiosk at the National Public Service Week.

2. Recent Privacy Initiatives

PMD began laying the foundation to promote greater integration and partnerships with other areas with complementary mandates, such as Information Management, IT Security and the Security Management Division. This work is expected to result in more streamlined processes and to raise awareness within the Agency. These efforts are expected to continue and evolve over the course of the 2018–2019 fiscal year.

New and/or Revised Institution-Specific Privacy-Related Policies, Guidelines and Procedures

1. Privacy Management Division

In fiscal year 2018–2019, the Privacy Management Division updated the Privacy Management Framework of Health Canada/Public Health Agency of Canada. The revised framework includes a robust governance model that will further strengthen privacy considerations across the Agency. PMD also developed departmental guidelines on privacy requirements for the collection of human biological material.

2. Other Initiatives

Multi-Lateral Information Sharing Agreement (MLISA) Privacy Task Group

The MLISA agreement, which came into force in 2014, defines why, how, what and when information and biological substances can be shared among various health authorities in Canada for public health surveillance purposes. The MLISA Privacy Task Group, which is co-chaired by the Director of PMD, was struck in 2018 in order to produce a guidance document on re-identification risk, and bring further specificity to the Agreement. To date there have been three teleconferences of the Task Group where members have begun to lay the foundation for the guidance that will be produced.

Health Information Privacy Group

PHAC continues to participate as a member of the Canada Health Infoway's Federal-Provincial-Territorial Health Information Privacy Working Group, focused on privacy issues related to the development of digital health services in Canada. In 2018–2019, PHAC participated in two in-person meetings.

3. Proactive Information

In 2018–2019, the Treasury Board of Canada issued a Revised Directive on Requests for Personal Information and the Correction of Personal Information Affecting the Processing of Requests under the Privacy Act. The ATIP Division made three major changes to address these requirements:

  1. Applicants receive a written explanation explaining why an extension has been taken;
  2. When a request is late, the applicant receives a written notification explaining the reason(s) for the delay; and
  3. A follow-up process and a report of the different situations derive from this directive.

Key Issues Raised as a Result of Privacy Complaints and/or Investigations

1. Complaints to the Privacy Commissioner of Canada

One complaint was received by PHAC under section 31 dealing with the processing of requests under the Privacy Act. One section 33 notice of the Act was sent to the Agency by the Office of the Privacy Commissioner (OPC). These notices provide the opportunity to make formal representations relating to active investigations. Finally, five Letters of Findings (section 35) related to complaints were sent by the OPC.

2. Types of Complaints and their Disposition

In 2018–2019, the OPC conducted three investigations into complaints relating to the processing of requests under the Privacy Act. In two cases, the OPC found that the complaints were unfounded, while the other complaint was resolved.

Similarly, PHAC provided representations for one complaint related to the way the Agency managed personal information. In addition, two Letters of Findings on complaints related to the Agency’s management of personal information were received from the OPC. Both complaints were determined to be not well-founded.

The Agency reviews the results of all OPC investigations and incorporates, as appropriate, lessons learned into business processes.

3. Applications/Appeals Submitted to the Federal Court/Federal Court of Appeal

There were no applications or appeals submitted to the Federal Court or to the Federal Court of Appeal during fiscal year 2018–2019.

4. Agency Responses to Recommendations raised by other Agents of Parliament

There were no recommendations raised by other Agents of Parliament during fiscal year 2018–2019.

5. Privacy Audits

No privacy audits were initiated during the 2018–2019 fiscal year.

Monitoring Compliance

The ATIP Division has begun presenting weekly, monthly and quarterly reports to senior management to monitor performance within PHAC. Similarly, PMD produces quarterly reports on privacy breaches and privacy impact assessments. PMD supports compliance by periodically reviewing its privacy policies, procedures and practices.

Material Privacy Breaches

During the 2018–2019 fiscal year, PHAC reported no material privacy breaches.

Privacy Impact Assessments Completed

One privacy impact assessment (PIA) was completed during the 2018–2019 fiscal year. Below is a brief description of the PIA. For additional information, please contact: phac.privacy-vie.privee.aspc@canada.ca

Creutzfeldt-Jakob Disease (CJD) Surveillance System
A PIA was completed on the CJD Surveillance System to examine the privacy-related risks associated with its activities, including: conducting detailed CJD case investigations, collecting relevant diagnostic and epidemiologic information, observing and monitoring the epidemiology and causes of human prion diseases in Canada and to protect public health.

Disclosures made Pursuant to Paragraph 8(2)(e)

There were no disclosures made to investigative bodies under section 8(2)(e) of the Act.

Disclosures made Pursuant to Paragraph 8(2)(m)

There were no public interest disclosures made this fiscal year and no section 8(5) written notifications provided to the OPC.

Appendix A: Access to Information Act and Privacy Act – Delegation Order

Delegation Order

Access to Information Act and Privacy Act

I, the Minister of Health, pursuant to section 95 of the Access to Information Act and section 73 of the Privacy Act, hereby delegate the persons holding the positions set out in the Delegation of Authority Schedule attached hereto, or the persons occupying on an acting basis those positions, to exercise the powers, duties and functions of the Minister as head of Public Health Agency of Canada, under the provisions of the Acts and related regulations set out in the schedule opposite each position. This delegation supersedes all previous delegation orders.

The Honourable Patty Hajdu
Minister of Health
January 22, 2020

Delegation of Authority Schedule

Access to Information Act - Part 1 and 3
Provisions Description President ADM CSB DG PIMSD Dir ATIP Ops Deputy Dir, ATIP Ops
All Provisions All powers, duties and functions under the Access to Information Act, R.S.C. 1985, c. A-1 (prior to and following June 21, 2019) and related regulations (prior to and following June 21, 2019) Full authority
Access to Information Act - Part 1 and 3 Continued
Provisions Description Dir, PMD Manager Team Leader Senior Analyst Analyst
4(2.1) Responsibility of government institutions No Yes Yes Yes Yes
6.1(1) Reasons for declining to act on request No Yes No No No
6.1(1.3), (1.4), (2) Notice – suspension, end of suspension No Yes Yes Yes No
7 Notice when access requested No Yes Yes Yes Yes
8(1) Transfer of request No Yes Yes No No
9(1) Extension of time limits No Yes Yes No No
9(2) Notice of extension to Information Commissioner No Yes Yes Yes Yes
10 Where access is refused No Yes Yes No No
11(2) Application Fee Waiver No Yes Yes No No
12(2)(b) Language of access No Yes Yes No No
12(3)(b) Access to record in alternative format No Yes Yes No No
Exemption Provisions of the Access to Information Act
13 Information obtained in confidence No Yes No No No
14 Federal-provincial affairs No Yes No No No
15 International affairs and defence No Yes No No No
16 Law enforcement and investigations No Yes Yes No No
16.5 Public Servants Disclosure Protection Act No Yes No No No
17 Safety of individuals No Yes No No No
18 Economic interests of Canada No Yes No No No
18.1 Economic interest of certain government institutions No Yes No No No
19 Personal information No Yes Yes No No
20 Third party information No Yes Yes No No
21 Advice, etc. No Yes No No No
22 Testing procedures, tests and audits No Yes No No No
22.1 Internal Audits No Yes No No No
23 Protected information – solicitors, advocates and notaries No Yes Yes No No
23.1 Protected information – patents and trade-marks No Yes Yes No No
24 Statutory prohibitions against disclosure No Yes Yes No No
Other Provisions of the Access to Information Act
25 Severability No Yes Yes No No
26 Refusal of access if information to be published No Yes No No No
27(1), (4) Notice to third parties No Yes Yes Yes No
28(1)(b),
(2), (4)		 Representations of third party and decision No Yes No No No
33 Notice to Information Commissioner of notices to third parties No Yes Yes Yes No
35(2)(b) Right to make representations No No No No No
37(1)(c) Notice of actions to implement recommendations of Commissioner No Yes No No No
37(4) Access to be given to complainant No Yes No No No
41(2) Review by Federal Court – government institution No No No No No
43(2) Service or notice of application to Federal Court for review No Yes Yes No No
44(2) Notice to person who requested record No Yes Yes No No
52(2)(b), 52(3) Special rules for hearings No No No No No
94 Annual report – government institutions No No No No No
96(3) Notice of Provision of services related to access to information No No No No No
96(5) Spending authority No No No No No
Access to Information Act – Regulations
6(1) Transfer of request No Yes No No No
8 Method of access No Yes No No No
8.1 Limitations in respect of format support No Yes No No No

Legend

Yes - Delegated

No - No Delegation
Privacy Act
Provisions Description President ADM CSB DG PIMSD Dir ATIP Ops Deputy Dir, ATIP Ops
All Provisions All powers, duties and functions under the Act and Regulations Full authority
Privacy Act Continued
Provisions Description Dir, PMD Manager Team Leader Senior Analyst Analyst
8(2)(j) Disclosure for research or statistical purposes Yes No No No No
8(2)(m) Disclosure in the public interest or in the interest of the individual Yes No No No No
8(4) Copies of requests under paragraph 8(2)(e) Yes No No No No
8(5) Notice of disclosure under paragraph 8(2)(m) Yes No No No No
9(1) Record of disclosures to be retained Yes No No No No
9(4) Consistent uses Yes No No No No
10 Personal information to be included in personal information banks Yes No No No No
14(a) Notice where access requested No Yes Yes Yes No
14(b) Giving access to the record No Yes Yes No No
15 Extension of time limits No Yes Yes Yes No
16 Where access is refused No Yes Yes No No
17(2)(b) Language of access No Yes Yes No No
17(3)(b) Access in an alternative format No Yes Yes No No
Exemption Provisions of the Privacy Act
18(2) Exempt banks No Yes No No No
19 Information obtained in confidence No Yes No No No
20 Federal-provincial affairs No Yes No No No
21 International affairs and defence No Yes No No No
22 Law enforcement and investigations No Yes No No No
22.3 Public Servants Disclosure Protection Act No Yes No No No
23 Security clearances No Yes No No No
24 Individuals sentenced for an offence No Yes No No No
25 Safety of individuals No Yes No No No
26 Information about another individual No Yes Yes No No
27 Protected information – solicitors, advocates and notaries No Yes Yes No No
27.1 Protected information – patents and trade-marks No Yes Yes No No
28 Medical records No Yes No No No
Other Provisions
33(2) Right to make representations Yes No No No No
35(1)(b) Notice of actions to implement recommendations of Commissioner Yes Yes No No No
35(4) Access to be given to complainant Yes Yes No No No
36(3)(b) Notice of actions to implement recommendations of Commissioner concerning exempt banks Yes Yes No No No
51(2)(b),(3) Special rules for hearings Yes No No No No
72 Annual report to Parliament Yes No No No No
73.1(3) Notice of Provision of services related to privacy Yes No No No No
73.1(5) Spending authority Yes No No No No
Privacy Regulations
7 Retention of personal information requested under paragraph 8(2)(e) Yes No No No No
9 Examination of information Yes Yes Yes Yes Yes
11(2),11(4) Notification concerning corrections Yes Yes Yes Yes Yes
13(1) Disclosure of personal information relating to physical or mental health Yes Yes Yes No No
14 Examination in presence of medical practitioner or psychologist Yes Yes Yes No No

Legend

Yes - Delegated

No - No Delegation

Appendix B: Statistical Report on the Privacy Act

TBS/SCT 350-63
Name of institution: Public Health Agency of Canada
Reporting period: 2018-04-01 to 2019-03-31

Part 1: Requests under the Privacy Act

1.1 Number of requests
Requests Number of requests
Received during reporting period 28
Outstanding from previous reporting period 2
Total 30
Closed during reporting period 25
Carried over to next reporting period 5

Part 2: Requests closed during the reporting period

2.1 Disposition and completion time
Disposition of requests Completion time
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
All disclosed 0 1 0 0 0 0 0 1
Disclosed in part 0 2 1 1 1 0 0 5
All exempted 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0
No records exist 8 4 1 1 0 0 0 14
Request abandoned 5 0 0 0 0 0 0 5
Neither confirmed nor denied 0 0 0 0 0 0 0 0
Total 13 7 2 2 1 0 0 25
2.2 Exemptions
Section Number of requests
18(2) 0
19(1)(a) 0
19(1)(b) 0
19(1)(c) 0
19(1)(d) 0
19(1)(e) 0
19(1)(f) 0
20 0
21 0
22(1)(a)(i) 0
22(1)(a)(ii) 0
22(1)(a)(iii) 0
22(1)(b) 0
22(1)(c) 0
22(2) 0
22.1 0
22.2 0
22.3 0
23(a) 0
23(b) 0
24(a) 0
24(b) 0
25 0
26 5
27 0
28 0
2.3 Exclusions
Section Number of requests
69(1)(a) 0
69(1)(b) 0
69.1 0
70(1) 1
70(1)(a) 0
70(1)(b) 0
70(1)(c) 0
70(1)(d) 0
70(1)(e) 0
70(1)(f) 0
70.1 0
2.4 Format of information released
Disposition Paper Electronic Other formats
All disclosed 1 0 0
Disclosed in part 3 2 0
Total 4 2 0

2.5 Complexity

2.5.1 Relevant pages processed and disclosed
Disposition of requests Number of pages processed Number of pages disclosed Number of requests
All disclosed 10 10 1
Disclosed in part 828 828 5
All exempted 0 0 0
All excluded 0 0 0
Request abandoned 0 0 5
Neither confirmed nor denied 0 0 0
Total 838 838 11
2.5.2 Relevant pages processed and disclosed by size of requests
Disposition Less than 100
pages processed		 101-500
pages processed		 501-1,000
pages processed		 1,001-5,000
pages processed		 More than 5,000
pages processed
Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed
All disclosed 1 10 0 0 0 0 0 0 0 0
Disclosed in part 2 95 3 733 0 0 0 0 0 0
All exempted 0 0 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0 0 0
Request abandoned 5 0 0 0 0 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0 0 0 0 0
Total 8 105 3 733 0 0 0 0 0 0
2.5.3 Other complexities
Disposition Consultation required Legal advice sought Interwoven information Other Total
All disclosed 0 0 0 0 0
Disclosed in part 0 0 0 0 0
All exempted 0 0 0 0 0
All excluded 0 0 0 0 0
Request abandoned 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0
Total 0 0 0 0 0

2.6 Deemed refusals

2.6.1 Reasons for not meeting statutory deadline
Number of requests
closed past the statutory deadline		 Principal Reason
Workload External consultation Internal consultation Other
4 2 0 1 1
2.6.2 Number of days past deadline
Number of days past deadline Number of requests past deadline where no extension was taken Number of requests past deadline where an extension was taken Total
1 to 15 days 1 0 1
16 to 30 days 0 0 0
31 to 60 days 1 1 2
61 to 120 days 1 0 1
121 to 180 days 0 0 0
181 to 365 days 0 0 0
More than 365 days 0 0 0
Total 3 1 4
2.7 Requests for translation
Translation requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0

Part 3: Disclosures under subsections 8(2) and 8(5)

3.1 Disclosures under subsections 8(2) and 8(5)
Paragraph 8(2)(e) Paragraph 8(2)(m) Subsection 8(5) Total
0 0 0 0

Part 4: Requests for correction of personal information and notations

4.1 Requests for correction of personal information and notations
Disposition for correction requests received Number
Notations attached 0
Requests for correction accepted 0
Total 0

Part 5: Extensions

5.1 Reasons for extensions and disposition of requests
Disposition of requests where
an extension was taken		 15(a)(i)
Interference with operations		 15(a)(ii)
Consultation		 15(b)
Translation or conversion
Section 70 Other
All disclosed 0 0 0 0
Disclosed in part 0 0 0 0
All exempted 0 0 0 0
All excluded 0 0 0 0
No records exist 0 0 0 0
Request abandoned 0 0 0 0
Total 1 0 0 0
5.2 Length of extensions
Length of extensions 15(a)(i)
Interference with operations		 15(a)(ii)
Consultation		 15(b)
Translation purposes
Section 70 Other
1 to 15 days 0 0 0 0
16 to 30 days 1 0 0 0
Total 1 0 0 0

Part 6: Consultations received from other institutions and organizations

6.1 Consultations received from other Government of Canada institutions and other organizations
Consultations Other government of canada institutions Number of pages to review Other organizations Number of pages to review
Received during the reporting period 0 0 0 0
Outstanding from the previous reporting period 0 0 0 0
Total 0 0 0 0
Closed during the reporting period 0 0 0 0
Pending at the end of the reporting period 0 0 0 0
6.2 Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
All disclosed 0 0 0 0 0 0 0 0
Disclosed in part 0 0 0 0 0 0 0 0
All exempted 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0
6.3 Recommendations and completion time for consultations received from other organizations
Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
All disclosed 0 0 0 0 0 0 0 0
Disclosed in part 0 0 0 0 0 0 0 0
All exempted 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0

Part 7: Completion time of consultations on Cabinet confidences

7.1 Requests with Legal Services
Number of days Fewer than 100
pages processed		 101-500
pages processed		 501-1,000
pages processed		 1,001-5,000
pages processed		 More than 5,000
pages processed
Number of
requests		 Pages disclosed Number of
requests		 Pages disclosed Number of
requests		 Pages disclosed Number of
requests		 Pages disclosed Number of
requests		 Pages disclosed
1 to 15 1 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 1 0 0 0 0 0 0 0 0 0
7.2 Requests with Privy Council Office
Number of days Fewer than 100
pages processed		 101‒500
pages processed		 501-1,000
pages processed		 1,001-5,000
pages processed		 More than 5,000
pages processed
Number of
requests		 Pages disclosed Number of
requests		 Pages disclosed Number of
requests		 Pages disclosed Number of
requests		 Pages disclosed Number of
requests		 Pages disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0

Part 8: Complaints and investigations notices received

8.1 Complaints and investigations notices received
Section 31 Section 33 Section 35 Court action Total
1 1 5 0 7

Part 9: Privacy Impact Assessments (PIAs)

9.1 Privacy Impact Assessments (PIAs)
Number of PIA(s) completed
1

Part 10: Resources related to the Privacy Act

10.1 Costs
Expenditures Amount
Salaries $313,119
Overtime $850
Goods and Services
  • Professional services contracts ($142,594)
  • Other ($14,941)
 $157,535
Total $471,504
10.2 Human Resources
Resources Person years dedicated to privacy activities
Full-time employees 3.46
Part-time and casual employees 0.24
Regional staff 0.00
Consultants and agency personnel 0.73
Students 0.00
Total 4.43

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