Annual Report on the Access to Information Act 2011-2012

2011-2012 Annual Report on the Access to Information Act
is available on the PHAC web site.
Également disponible en français sur le site Web de l’ASPC sous le titre :
Rapport annuel 2011-2012 sur la
Loi sur l’accès à l’information.

To obtain additional copies, please contact:
Access to Information and Privacy Office
Public Health Agency of Canada
1600 Scott Street
Holland Cross, Tower B, Suite 700
Ottawa, Ontario K1A 0K9
Tel: 613-948-8187
Fax: 613-957-9093
This publication can be made available in alternative formats upon request.
© Her Majesty the Queen in Right of Canada, 2012

Cat.: HP2-16/2012E-PDF

Table of Contents

Introduction

I. Access to Information Act

The Access to Information Act (the Act) gives the Canadian public a right to access information contained in federal government records, subject to certain specific and limited exceptions.

The Act requires the head of every federal government institution to submit an Annual Report to Parliament on the administration of the Act following the close of each fiscal year. This annual report is prepared and is being tabled before each House of Parliament in accordance with section 72 of the Access to Information Act.

This report provides a summary of how the Public Health Agency of Canada has fulfilled its access to information responsibilities during the fiscal year 2011-2012.

II. About the Public Health Agency of Canada

Public health involves the organized efforts of society to keep people healthy and to prevent injury, illness and premature death. It includes programs, services and policies that protect and promote the health of all Canadians. In Canada, public health is a responsibility that is shared by the three levels of government in collaboration with the private sector, non-governmental organizations, health professionals and the public.

In September 2004, the Public Health Agency of Canada was created within the federal Health Portfolio to deliver on the Government of Canada’s commitment to increase its focus on public health in order to help protect and improve the health and safety of all Canadians and to contribute to strengthening the health care system.

The Agency has the responsibility to:

  • contribute to the prevention of disease and injury, and to the promotion of health;
  • enhance the quality and quantity of surveillance data and expand the knowledge of disease and injury in Canada;
  • provide federal leadership and accountability in managing public health emergencies;
  • serve as a central point for sharing Canada’s expertise with the rest of the world and for applying international research and development to Canada’s public health programs; and
  • strengthen intergovernmental collaboration on public health and facilitate national approaches to public health policy and planning.

Please visit the Public Health Agency of Canada website for more information about the Agency.

Access to Information Infrastructure

I. The Access to Information and Privacy (ATIP) Division

The Access to Information and Privacy (ATIP) Division within the Emergency Management and Corporate Affairs Branch is responsible for administering the Access to Information Act within the Public Health Agency of Canada. In 2011-2012, administration of the Act was performed by 4.25 full-time employees with the support of consultant services.

The ATIP Division:

  • Responds to access to information requests;
  • Promotes awareness and provides training on the Access to Information Act to the Public Health Agency of Canada employees;
  • Develops corporate-wide access to information protocols and practices to guide access to information process; and
  • Works with the Information Commissioner, other government departments and agencies, provincial ministries of health and other key stakeholders.

II. Reading Room

Section 71 of the Access to Information Act requires government institutions to provide facilities where members of the public may obtain information such as Info Source. The following Public Health Agency of Canada location in Ottawa has recently been designated as a public reading room.

Access to Information and Privacy Division
1600 Scott Street
Holland Cross, Tower B, Suite 700
Ottawa, Ontario K1A 0K9

Delegation of Authority

The Delegation Order is attached as Appendix A.

Requests under the Access to Information Act - Statistical Figures and Interpretation and Explanation

I. Statistical Report

The Public Health Agency of Canada’s statistical report summarizing Access to Information Act activity is attached as Appendix B and covers the period between April 1, 2011 and March 31, 2012.

II. Number of Access Requests and Case Load

a) Number of Access Requests

The number of new access to information requests totalled 163 for 2011-2012 compared to 143 in the previous reporting period. The Public Health Agency of Canada processed 155 requests, 30 of which were carried over from the previous year (2010-11).

b) Source of Requests: Trends

The largest number of new requests (70) came from the public sector. The breakdown of request follows:

Public
70
Business (Private Sector)
48
Media
26
Organization*
14
Academia
5
*Examples – Associations, Political Parties and Unions

An important trend at the Public Health Agency of Canada is the continued domination of requests stemming from the public. In 2011-2012, 45.1% of the Agency’s new requests hailed from the public, notably related to the Agency’s involvement in the 2010 Winter Olympics and swine flu H1N1. As a result, the Public Health Agency of Canada must execute a large number of third party and inter-governmental consultations since the nature of these requests involve both confidential business information, and confidential governmental information. In some instances consultations with third party may involve additional companies and the Privy Council Office Legal Counsel, hence making the consultation phase more complex. The Agency is dedicated to respecting the legislative timeframe and developing procedures for conducting multiple consultations with third parties and other governmental stakeholders concurrently.

c) Case Load

The Public Health Agency of Canada received 163 Access to Information requests in 2011-2012, an increase of 9% over the previous year, and carried over 30 requests from 2010-2011. The Agency responded to 155 Access to Information requests during 2011-2012, representing 95% of the total number of requests that it received, and carried over 38 requests to the 2012-2013 period.

Access to Information Requests Received and Completed

Figure - Access to Information Requests Received and Completed
Text Equivalent - Figure 1
  Received Completed
2010-11 143 176
2011-12 163 155

Enlarge Figure 1

Note: More ATI requests are completed than received when the institution completes requests that were carried over from previous years as well as those received within the fiscal year.

To complete the 155 requests, the Public Health Agency of Canada reviewed over 224,900 pages, an average of 1,285 pages per request. For the preceding fiscal year, the average total number of pages was 652 pages per request. Accordingly, the increase in the number of pages has an impact on the amount of time required to process requests.

Pages Reviewed

Figure - Pages Reviewed
Text Equivalent - Figure 2
  • 2010-11 - 114,792
  • 2011-12 - 224,900

Enlarge Figure 2

d) Consultations Received from Other Institutions and Organizations

Other government institutions are defined as organizations other than the Public Health Agency of Canada that are subject to the Access to Information Act. The Public Health Agency of Canada completed 99 consultations from these institutions, which represents 13,084 pages. Other organizations, such as provinces, territories and municipalities, consulted the Agency on 2 instances for a total of 236 pages.

Consultations Received From Other Institutions

Figure - Consultations Received From Other Institutions
Text Equivalent - Figure 3
  • CFIA - 14%
  • Public Safety - 9%
  • DFAIT - 5%
  • TBS - 9%
  • Health Canada - 33%
  • PWGSC - 5%
  • Other - 25%

Enlarge Figure 3

“Other,” in the above chart, includes the following institutions: AECL Technologies Inc., Agriculture and Agri-Food Canada, Canada Border Services Agency, Canadian Heritage, Canadian International Development Agency, Canadian Security Intelligence Service, Citizenship and Immigration Canada, Environment Canada, Human Resources and Skills Development Canada, Aboriginal Affairs and Northern Development Canada, PPP Canada Inc., Privy Council Office, Public Service Commission, Statistics Canada, and Veterans Affairs Canada. The consulting institutions requested the Public Health Agency of Canada’s input on documents they were considering for release to respond to their access to information requests.

III. Disposition of Requests Completed

The 155 completed requests were classified as follows:

  • All disclosed – The requesters received full disclosure of relevant records in 29 instances (18.7%).
  • Disclosed in part – In 65 instances (41.9%), requesters received partial disclosure of relevant records.
  • All exempted – In 4 instances (2.5%), requesters were informed that the Public Health Agency of Canada had no records that could be disclosed.
  • All excluded – In 1 instance (0.6 %) the applicant received no information because the record was excluded under the Act.
  • No records exist – Public Health Agency of Canada received 40 requests (25.8%) for which there were no records.
  • Request transferred – No requests were transferred to other government institutions because there were no relevant records under the Public Health Agency of Canada's control.
  • Request abandoned – Applicants abandoned 15 requests (9.6%).
  • Treated informally – The Public Health Agency of Canada treated 1 request informally (0.6%).

Disposition of Completed Requests

Figure - Disposition of Completed Requests
Text Equivalent - Figure 4
  • Abandoned - 15%
  • All disclosed - 19%
  • All excluded - 1%
  • All exempted - 3%
  • Disclosed in part - 42%
  • No records - 26%
  • Transferred - 0%
  • Treated informally - 1%

Enlarge Figure 4

IV. Exemptions Invoked

Sections 13 through 24 of the Access to Information Act set out the exemptions intended to protect information pertaining to a particular public or private interest, and section 26 of the Access to Information Act is an administrative exception relating to the publication of information.

While most information is of a sensitive nature, the Public Health Agency of Canada is making every effort to release as much information as possible, to remain consistent with the spirit of the Access to Information Act and the severability provisions of section 25. The majority of the exemptions invoked by the Public Health Agency of Canada fell under five sections of the Access to Information Act. Sub-paragraph 16(2)c), which addresses vulnerability of structures and systems (including communications and computers systems), was used in 20 cases (12.9%). Section 19, which protects personal information, was used in 55 cases (35.5%). Section 15, which covers international relations, defence and subversive activities, was used in 2 cases (1.2%). Section 13, which protects information obtained in confidence, was used in 8 cases (5.1%). Section 21, which exempts records containing information relating to government operations, was used in 28 cases (18%).

In terms of how the Public Health Agency of Canada reports exemptions, if five different exemptions were used in one request, one exemption under each relevant section is reported for a total of five exemptions. If the same exemption was used several times for the same request, it is reported only once.

Exemptions Most Evoked

Figure - Exemptions Most Evoked
Text Equivalent - Figure 5
  • S. 19 - 55
  • S. 21 - 28
  • S. 16 - 20
  • S. 13 - 8
  • S. 15 - 2

Enlarge Figure 5

V. Exclusions Cited

The Access to Information Act does not apply to published material, material available to the public for purchase or for public reference (section 68), nor does it apply to confidences of the Queen's Privy Council for Canada (section 69). Requests containing proposed exclusions under section 69 require consultation with the Privy Council Office.

Section 2.2 of the Statistical Report on the Access to Information Act, found in Appendix B, categorizes exclusions according to the section or sections of the Act invoked. During the 2011-2012 reporting period, a total of 5 exclusions pursuant to section 68 and 28 for section 69 of the Act were applied by the Public Health Agency of Canada.

Exclusions cited in fiscal year 2011-2012 Number cited
S. Art. 68(a) 2
S. Art. 68(b) 0
S. Art. 68(c) 0
S. Art. 69 (1)a) 3
S. Art. 69 (1)b) 0
S. Art. 69 (1)c) 0
S. Art. 69 (1)d) 0
S. Art. 69 (1)e) 0
S. Art. 69 (1)f) 0
S. Art. 69 (1)g) 0
Total 5

VI. Completion Time

The Public Health Agency of Canada tracks the disposition of closed requests and the length of time taken to process them.

Of the 155 requests completed during the fiscal year 2011-2012, the Public Health Agency of Canada responded to 94 requests within 30 days or less, representing 60.6% of all the requests completed. Further, the Public Health Agency of Canada responded to 17 requests (10.9%) within 31 to 60 days, 24 requests (15.4%) within 61 to 120 days, and 20 requests (12.9%) required 121 days or more to be completed.

Completion time

Figure - Completion time
Text Equivalent - Figure 6
  • 30 days or under - 61%
  • 31 days to 60 days - 11%
  • 61 days to 120 days - 15%
  • 121 days or over - 13%

Enlarge Figure 6

Of all the requests completed, the Public Health Agency of Canada was successful in responding to 85.2% within the statutory time frames. This result reflects the Public Health Agency of Canada’s commitment to ensuring that every reasonable effort is made to complete the requests in a timely manner.

VII. Extensions

The Access to Information Act allows departments to extend the legislated deadline of a request if the request cannot be completed within the legislated 30-day time limit. Section 9 of the Access to Information Act permits extensions if:

  • the request is for a large number of records or necessitates a search through a large number of records and meeting the original time limit would interfere with the operations of the institution;
  • consultations are necessary to comply with the request; or
  • notice of the request is given pursuant to subsection 27(1).

In total, 66 extensions were applied to requests during 2011-2012. Of the 66 extensions required, 13 requests (19.6%) required an extension of 30 days or less. Three of these (3%) were for consultation (one of which was to a third party), and ten (16.6%) were to search for or through a large volume of records.

The remaining 53 extensions (80.3%) went beyond 30 days. Extensions were required in 28 instances (42.4%) for consultation and in nine instances (13.6%) to search for or through a large volume of records. The ATIP Office also invoked 16 extensions of more than 30 days (24.2%) in order to conduct third party notifications in accordance with subsection 27(1) of the Access to Information Act.

Extensions

Figure - Extensions
Text Equivalent - Figure 7
  Interference with Operations Consultations 3rd Party
31 days and over 9 28 16
30 days and under 10 2 1

Enlarge Figure 7

VIII. Translations

No translation was required to respond to 2010-2011 access requests.

IX. Format of Information Released

All of the information released was in paper format.

X. Fees

The Act authorizes fees for certain aspects of processing formal requests under the Act (the fee structure is prescribed in ATI Regulations). However, the Public Health Agency of Canada cannot charge fees for reviewing records, overhead or shipping, nor does it charge for the first five hours needed to search for a record or prepare any part of it for disclosure (as per section 11 of the Act).

During the year, the Public Health Agency of Canada collected $700 in application fees and $280 in reproduction fees, and did not seek any search fees. In total the Receiver General collected $980 in fees. In addition, the Public Health Agency of Canada waived $2,170 in reproduction fees for 101 requests.

XI. Costs

The Public Health Agency of Canada spent a total of $688,441. Of this total: salaries accounted for $444,882 and administration for $244,069. Staffing for the fiscal year amounted to 4.25 full-time employees dedicated to access to information activities.

Training and Awareness

I. Training for ATIP Analysts

The Public Health Agency of Canada's Access to Information and Privacy Division continues to use its core competencies tool to assist in determining the training needs of ATIP staff. Training was also provided to ATIP staff by the Treasury Board Secretariat.

II. Training and Awareness Initiatives for PHAC employees

In 2011-2012, resources were focused on educational initiatives that supported the implementation of streamlined processing procedures and built an awareness of access obligations throughout the Public Health Agency of Canada. To this end, the ATIP Office held half-day ATIP Awareness Sessions. These sessions are designed to ensure that the participants fully understand their responsibilities under the Access to Information Act and the Privacy Act, with a focus on requests made pursuant to the acts and the duty to assist principles.

The ATIP Office also delivered customized sessions to program staff. These sessions have been well-received. The sessions and targeted training will be offered again in the new fiscal year.

The ATIP Office worked with the Information Management program to design a joint ATIP and Information Management online training session. The material will be finalized and session will be delivered in 2012-2013.

Info Source

In 2011-2012, an updated Info Source was submitted in accordance with the TBS requirements.

  • The Public Health Agency of Canada’s Info Source chapter mirror the Public Health Agency of Canada’s 2011 Program Activity Architecture (PAA) to the sub-activity level;
  • The ATIP Office registered 14 new institution-specific personal information banks (PIBs).

The ATIP Office will continue to revise its Info Source throughout the 2012-2013 fiscal year in accordance with the TBS requirements. The ATIP Office plans to:

  • undertake an extensive review of its Classes of Records to ensure that they properly reflect the information created, collected and maintained as evidence of administering a program activity/sub-activity; and
  • remove all form numbers from the Document Types field.

New and/or Revised Institution-Specific Access to Information Related Policies, Guidelines and Procedures Implemented during the Reporting Period

The Public Health Agency of Canada also updated its ATIP internal and external websites, internal routing documents, and correspondence to ATIP requesters with its duty to assist commitment to process requests in a timely, transparent and efficient manner.

The ATIP Office also provided the service of informally reviewing Agency records (e.g. Memoranda of Understanding, Treasury Board submissions, reports to be posted on PHAC website) for compliance with the Acts.

In support of open government, the Public Health Agency of Canada is looking to actively identify opportunities to make more data available to the public. In January 2012, the Public Health Agency of Canada began the monthly posting of a listing of all completed access to information requests that resulted in a disclosure of records. This listing provides the public with the ease of requesting and obtaining information that has already been processed, consulted and disclosed into the public domain.

For its efforts in promoting and strengthening its access to information program in 2011-2012, the Public Health Agency of Canada received an “Acceptable” rating in Management Accountability Framework line of evidence: 12.4 – Access to Information, an “Acceptable” rating in 12.5 - Privacy and Protection of Personal Information, and an “Acceptable” rating in 12.6 - Governance and Capacity.

The Public Health Agency of Canada is confident that its achievements over the past year provide the solid foundation required to continue building and optimizing a robust and effective Access to Information and Privacy program for the Agency.

Complaints and Court Applications for Reviews

I. Complaints to the Information Commissioner

Throughout the 2011-2012 fiscal year, 6 Access to Information complaints were filed against the Public Health Agency of Canada. This number represents 4% of all the requests completed during this period.

II. Types of Complaints and Their Disposition

The complaints received during the fiscal year were related to the following: time delay (1), refusal to disclose records or missing information (1), application of exemptions or exclusion (2), time extension (0), use and disclosure (0), fees (2), and miscellaneous (0).

There were also 6 active complaints outstanding from 2010-2011. A total of 7 complaints are being carried forward into the 2012-2013 fiscal year. During the 2011-2012 fiscal year, the Office of the Information Commissioner resolved 5 Access to Information complaints with the Public Health Agency of Canada.

Of the complaints resolved, three were well founded and two were not. Where complaints are substantiated, the matter is reviewed by the ATIP Director and processes are adjusted as required. For example, extensions may be reviewed to determine whether the length of time taken was appropriate, given the complexity of the request.

Complaints Closed in 2011-2012

Well-founded with recommendations - Resolved
0
Well-founded with recommendations - Not resolved
0
Well-founded without recommendations - Resolved
3
Not well-founded
2
Abandoned/discontinued
0
Not substantiated
0
Total
5

III. Public Health Agency of Canada Applications/Appeals Submitted to the Federal Court or the Federal Court of Appeal

During this reporting period, no notices of applications for judicial review were filed with the Federal Court pursuant to section 44 of the Act.

IV. Public Health Agency of Canada Responses to Recommendations raised by other Agents of Parliament (e.g. Auditor General)

There were no recommendations raised by other Agents of Parliament during fiscal year 2011-2012.

Appendix A: Delegation Order—Access to Information Act

Access to Information Act - Delegation Order
Text Equivalent - Appendix A

Appendix A: Delegation Order—Access to Information Act

Pursuant to the powers of delegation conferred upon me by Section 73 of the Access to Information Act, the person exercising the functions and position of Access to Information and Privacy Coordinator for the Public Health Agency of Canada and the respective successor, including in the Coordinator's absence, a person or officer designated in writing to act in the place of the holder of such functions and position is hereby authorized to exercise these powers, duties or functions of the Minister as the head of the government institution under the Act, set out in the attached schedule.

The person exercising the functions and position of Access to Information and Privacy Coordinator for the Public Health Agency of Canada and the respective successor, including in the coordinator's absence, a person or officer designated in writing to act in the place of the holder of such functions and position, is hereby authorized to exercise these powers, duties or functions of the Minister as the head of the government institution under the Act, set out in sections 6, 8, 9 and 10 of the Act.

Public Health Agency of Canada Schedule of Delegation Order

Delegation of Powers, Duties and Functions
Pursuant to Section 73 of the Access to Information Act
Sections of Act Powers, Duties or Functions Responsible Position
6 Clarify a request ATIP Co-ordinator
7 (a) Issue notice where access requested ATIP Co-ordinator
8 (1) Transfer to another institution or to accept transfer from another institution ATIP Co-ordinator
9 Extension of time limits ATIP Co-ordinator
11 (2), (3), (4), (5), (6) Additional fees and waiver of fees ATIP Co-ordinator
12 (2), (3) Language of access ATIP Co-ordinator
13 Refuse to disclose information obtained in confidence ATIP Co-ordinator
14 Refusal to disclose information pertaining to federal-provincial affairs ATIP Co-ordinator
15 Refuse to disclose information pertaining to international affairs and/or defence ATIP Co-ordinator
16 Refuse to disclose information pertaining to law enforcement and investigations ATIP Co-ordinator
17 Refuse to disclose information pertaining to the safety of individuals ATIP Co-ordinator
18 Refuse to disclose information pertaining to the economic interest of Canada ATIP Co-ordinator
19 Refuse to disclose personal information ATIP Co-ordinator
19 (2)(a)(b)(c) Disclose personal information when authorized ATIP Co-ordinator
20 Refuse to disclose or disclose third party information ATIP Co-ordinator
21 Refuse to disclose information pertaining to advice and recommendations for the government institution ATIP Co-ordinator
22 Refuse to disclose information pertaining to testing procedures ATIP Co-ordinator
23 Refuse to disclose information subject to solicitor-client privilege ATIP Co-ordinator
24 Refuse to disclose information subject to statutory prohibitions ATIP Co-ordinator
25 Sever information ATIP Co-ordinator
26 Refuse to disclose information to be published ATIP Co-ordinator
27 (1)(4) Carry-out third party notification ATIP Co-ordinator
28(1)(2)(4) Receive third party representation; make a decision as to whether to disclose the record or part thereof and notify the third party of the right to appeal to the Federal court ATIP Co-ordinator
29(1) Disclose information on the recommendation of the Information Commissioner ATIP Co-ordinator
33 Advise the Information Commissioner of third party involvement ATIP Co-ordinator
35(2) Make representations to the Information Commissioner during an investigation ATIP Co-ordinator
37(4) Give access to records ATIP Co-ordinator
43(1) Issue a notice to a third party of an application for Court review ATIP Co-ordinator
44(2) Issue a notice to an applicant that a third party has applied for Court review ATIP Co-ordinator
52(2)(3) Request special rules for hearings ATIP Co-ordinator
69 Refuse to disclose Cabinet confidences ATIP Co-ordinator
71(2) Refuse to disclose information from manuals ATIP Co-ordinator
72(1) Prepare an Annual Report to Parliament ATIP Co-ordinator
77 Carry out responsibilities conferred on the head of the institution by the regulations made under section 77 which are not included above ATIP Co-ordinator

Appendix B: Statistical Report—Access to Information Act

Statistical Report on the Access to Information Act

Name of institution: Public Health Agency of Canada

Reporting period: 2011-04-01 to 2012-03-31

PART 1 – Requests under the Access to Information Act

1.1 Requests
  Number of Requests
Received during reporting period 163
Outstanding from previous reporting period 30
Total 193
Closed during reporting period 155
Carried over to next reporting period 38
1.2 Sources of requests
Source Number of Requests
Media 26
Academia 5
Business (Private Sector) 48
Organization 14
Public 70
Total 163

PART 2 – Requests closed during the reporting period

2.1 Disposition and completion time
Disposition of requests Completion Time
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
All disclosed 0 29 0 0 0 0 0 29
Disclosed in part 0 9 17 21 3 10 5 65
All exempted 0 0 0 3 1 0 0 4
All excluded 0 0 0 0 0 1 0 1
No records exist 0 40 0 0 0 0 0 40
Request transferred 0 0 0 0 0 0 0 0
Request abandoned 0 15 0 0 0 0 0 15
Treated informally 0 1 0 0 0 0 0 1
Total 0 94 17 24 4 11 5 155
2.2 Exemptions
Section Number of requests

Table 2.2 Footnotes

Table 2.2 Footnote 1

I.A.: International Affairs

Return to footnote 1 referrer

Table 2.2 Footnote 2

Def.: Defence of Canada

Return to footnote 2 referrer

Table 2.2 Footnote 3

S.A.: Subversive Activities

Return to footnote 3 referrer

13(1)(a) 8
13(1)(b) 3
13(1)(c) 6
13(1)(d) 0
13(1)(e) 0
14(a) 13
14(b) 0
15(1) - I.A.Table 2.2 Footnote 1 2
15(1) - Def.Table 2.2 Footnote 2 0
15(1) - S.A.Table 2.2 Footnote 3 0
16(1)(a)(i) 1
16(1)(a)(ii) 0
16(1)(a)(iii) 0
16(1)(b) 0
16(1)(c) 0
16(1)(d) 0
16(2)(a) 0
16(2)(b) 0
16(2)(c) 20
16(3) 0
16.1(1)(a) 0
16.1(1)(b) 0
16.1(1)(c) 0
16.1(1)(d) 0
16.2(1) 0
16.3 0
16.4(1)(a) 0
16.4(1)(b) 0
16.5 0
17 1
18(a) 2
18(b) 2
18(c) 0
18(d) 0
18.1(1)(a) 0
18.1(1)(b) 0
18.1(1)(c) 0
18.1(1)(d) 0
19(1) 55
20(1)(a) 18
20(1)(b) 16
20(1)(b.1) 0
20(1)(c) 22
20(1)(d) 9
20.1 0
20.2 0
20.4 0
21(1)(a) 28
21(1)(b) 13
21(1)(c) 9
21(1)(d) 6
22 3
22.1(1) 4
23 6
24(1) 2
26 1

2.3 Exclusions
Section Number of requests
68(a) 2
68(b) 0
68(c) 0
68.1 0
68.2(a) 0
68.2(b) 0
69(1)(a) 3
69(1)(b) 0
69(1)(c) 0
69(1)(d) 0
69(1)(e) 0
69(1)(f) 0
69(1)(g) re (a) 0
69(1)(g) re (b) 0
69(1)(g) re (c) 0
69(1)(g) re (d) 0
69(1)(g) re (e) 0
69(1)(g) re (f) 0
69.1(1) 0
2.4 Format of information released
Disposition Paper Electronic Other formats
All disclosed 29 0 0
Disclosed in part 65 0 0
Total 94 0 0
2.5 Complexity
2.5.1 Relevant pages processed and disclosed
Disposition of requests Number of pages processed Number of pages disclosed Number of requests
All disclosed 2,011 2,011 29
Disclosed in part 174,096 12,634 65
All exempted 162 0 4
All excluded 27 0 1
Request abandoned 46,508 0 15
2.5.2 Relevant pages processed and disclosed by size of requests
Disposition Less than 100 pages processed 101-500 pages processed 501-1000 pages processed 1001-5000 pages processed More than 5000 pages processed
Requests Pages disclosed Requests Pages disclosed Requests Pages disclosed Requests Pages disclosed Requests Pages disclosed
All disclosed 24 528 4 640 0 0 1 843 0 0
Disclosed in part 27 1,083 22 2,675 9 1,651 2 3,251 5 3,974
All exempted 4 0 0 0 0 0 0 0 0 0
All excluded 1 0 0 0 0 0 0 0 0 0
Abandoned 8 0 3 0 2 0 0 0 2 0
Total 64 1,611 29 3,315 11 1,651 3 4,094 7 3,974
2.5.3 Other complexities
Disposition Consultation required Assessment of fees Legal advice sought Other Total
All disclosed 3 0 0 0 3
Disclosed in part 14 0 9 11 34
All exempted 1 0 0 0 1
All excluded 1 0 0 0 1
Abandoned 2 2 0 0 4
Total 21 2 9 11 43
2.6 Deemed refusals
2.6.1 Reasons for not meeting statutory deadline
Number of requests closed past the statutory deadline Principal Reason
Workload External consultation Internal consultation Other
23 21 2 0 0
2.6.2 Number of days past deadline
Number of days past deadline Number of requests past deadline where no extension was taken Number of requests past deadline where an extension was taken Total
1 to 15 days 0 3 3
16 to 30 days 1 5 6
31 to 60 days 3 5 8
61 to 120 days 1 2 3
121 to 180 days 0 0 0
181 to 365 days 0 3 3
More than 365 days 0 2 2
Total 5 20 25
2.7 Requests for translation
Translation Requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0

PART 3 – Extensions

3.1 Reasons for extensions and disposition of requests
Disposition of requests where an extension was taken 9(1)(a) Interference with operations 9(1)(b) Consultation 9(1)(c) Third party notice
Section 69 Other
All disclosed 1 0 5 1
Disclosed in part 13 2 21 12
All exempted 0 0 0 0
All excluded 1 1 0 0
No records exist 0 0 0 0
Request abandoned 4 0 1 4
Total 19 3 27 17

3.2 Length of extensions
Length of extensions 9(1)(a) Interference with operations 9(1)(b) Consultation 9(1)(c) Third party notice
Section 69 Other
30 days or less 10 0 2 1
31 to 60 days 7 1 11 1
61 to 120 days 2 2 14 15
121 to 180 days 0 0 0 0
181 to 365 days 0 0 0 0
365 days or more 0 0 0 0
Total 19 3 27 17

PART 4 – Fees

Fee Type Fee Collected Fee Waived or Refunded
# of Requests Amount # of Requests Amount
Application 140 $700 15 $0
Search 0 $0 0 $0
Production 0 $0 0 $0
Programming 0 $0 0 $0
Preparation 1 $5 0 $0
Alternative format 0 $0 0 $0
Reproduction 1 $280 101 $2,170
Total 142 $985 116 $2,170

PART 5 – Consultations received from other institutions and organizations

5.1 Consultations received from other government institutions and organizations
Consultations Other government institutions Number of pages to review Other organizations Number of pages to review
Received during reporting period 99 13,084 2 236
Outstanding from the previous reporting period 10 1,789 0 0
Total 109 14,873 2 236
Closed during the reporting period 105 7,463 1 167
Pending at the end of the reporting period 4 7,410 1 69
5.2 Recommendations and completion time for consultations received from other government institutions
Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
Disclose entirely 41 29 8 1 0 1 0 80
Disclose in part 8 6 4 1 0 2 0 21
Exempt entirely 4 0 0 0 0 0 0 4
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 53 35 12 2 0 3 0 105
5.3 Recommendations and completion time for consultations received from other organizations
Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
Disclose entirely 0 0 0 0 0 0 0 0
Disclose in part 0 0 0 0 0 0 0 0
Exempt entirely 1 0 0 0 0 0 0 1
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 1 0 0 0 0 0 0 1

PART 6 – Completion time of consultations on Cabinet confidences

Number of days Number of responses received Number of responses received past deadline
1 to 15 0 0
16 to 30 0 0
31 to 60 0 0
61 to 120 0 0
121 to 180 0 0
181 to 365 0 3
More than 365 0 0
Total 0 3

PART 7 – Resources related to the Access to Information Act

7.1 Costs
Expenditures Amount
Salaries $375,990
Overtime $68,382
Goods and Services $244,069
Professional services contracts $244,069
Other $0
Total $688,441
7.2 Human Resources
Resources Dedicated full-time to ATI activities Dedicated part-time to ATI activities Total
Full-time employees 4 1 5
Part-time and casual employees 0 0 0
Regional staff 0 0 0
Consultants and agency personnel 0 4 4
Students 0 0 0
Total 4 5 9
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