Annual Report on the Access to Information Act 2012-2013

2012-2013 Annual Report on the Access to Information Act is available on the Public Health Agency of Canada web site.
Également disponible en français sur le site Web de l'Agence de la santé publique du Canada sous le titre :
Rapport annuel 2012-2013 sur la
Loi sur l'accès à l'information.

To obtain additional copies, please contact:
Access to Information and Privacy Division
Public Health Agency of Canada
1600 Scott Street, Tower B, A.L. 3107A
7th Floor, Suite 700
Ottawa, Ontario K1A 0K9
Tel: 613-954-9165
Fax: 613-941-4541
This publication can be made available in alternative formats upon request.
© Her Majesty the Queen in Right of Canada, 2013

For readers interested in the PDF version, the document is available for downloading or viewing:

Public Health Agency of Canada Access to Information Act Annual Report 2012-2013 (PDF document - 601 KB - 26 pages)

Introduction

I. Access to Information Act

The Access to Information Act (the Act) gives the Canadian public a right to access information contained in federal government records, subject to certain specific and limited exceptions.

The Act requires the head of every federal government institution to submit an Annual Report to Parliament on the administration of the Act following the close of each fiscal year. This annual report is prepared and is being tabled before each House of Parliament in accordance with section 72 of the Access to Information Act. This report provides a summary of how the Public Health Agency of Canada (the Agency) has fulfilled its access to information responsibilities during the fiscal year 2012-2013.

II. About the Public Health Agency of Canada

The Agency's mission is to promote and protect the health of Canadians through leadership, partnership, innovation and action in public health.

The role of the Public Health Agency of Canada is to:

  • Promote health;
  • Prevent and control chronic diseases and injuries;
  • Prevent and control infectious diseases;
  • Prepare for and respond to public health emergencies;
  • Serve as a central point for sharing Canada's public health expertise with the rest of the world;
  • Apply international research and development to Canada's public health programs; and
  • Strengthen intergovernmental collaboration on public health and facilitate national approaches to public health policy and planning.

For more information about the Public Health Agency of Canada, please visit our web site at: http://www.phac-aspc.gc.ca/index-eng.php

Access to Information Infrastructure

I. The Access to Information and Privacy (ATIP) Division

In June 2012, under the Public Health Agency of Canada (the Agency) – Health Canada (HC) Shared Services Partnership Agreement, the Agency and HC established a shared service for Access to Information and Privacy (ATIP) by merging resources to allow for a streamlined and consistent approach to applying the Access to Information Act and the Privacy Act across both institutions. Although the shared service was established, the Agency and HC maintain separate ATIP Coordinators, who have been delegated with all access to information (ATI) authorities for their respective institutions. This report will only address ATI activity within the Agency. A separate report has been prepared for HC.

The Access to Information and Privacy (ATIP) Division is housed in the Planning, Integration and Management Services Directorate, Corporate Services Branch at HC.

In 2012-2013, the Act was administered at the Agency by 3.5 full-time equivalent (FTE) employees with the support of 4.6 FTE in consultant services for a total complement of 8.1.

The ATIP Coordinator is accountable for the development, coordination and implementation of effective policies, guidelines, systems and procedures in order to enable efficient processing of requests under the Act. The Coordinator is also responsible for related policies, systems and procedures stemming from the Act. The Division is responsible for all the Agency ATI legislative requirements pursuant to the Act such as:

  • Responding to access to information requests within the statutory time frame as well as meeting the duty to assist requesters;
  • Providing advice and guidance to departmental employees on the application of the Act and Treasury Board of Canada policies;
  • Developing corporate-wide access to information protocols and practices to guide the access to information process;
  • Promoting staff awareness and providing training on the Act;
  • Ensuring that a comprehensive description of institutional responsibilities is published in Info Source, including for programs and functions, classes of records and all manuals;
  • Preparing the annual report to Parliament and other statutory reports; and,
  • Liaising with the Office of the Information Commissioner (OIC), the Treasury Board of Canada Secretariat (TBS), other federal departments and agencies, provincial ministries of health and other key stakeholders.

II. Reading Room

Section 71 of the Act requires government institutions to provide facilities where members of the public may inspect any manuals used by employees of the institution in administering or carrying out programs or activities of the institution that affect the public. The Agency has a reading room available where members of the public may make arrangements to review materials.

The following Agency location in Ottawa has been designated as a public reading room.

Access to Information and Privacy Division
1600 Scott Street, Holland Cross,
Tower B, 7th Floor, Suite 700
Ottawa, Ontario K1A 0K9

Delegation of Authority

The Delegation Order is attached as Appendix A.

Requests under the Access to Information Act - Statistical Figures and Interpretation and Explanation

I. Statistical Report

This section of the report includes an interpretation and explanation of the data contained in the Agency's statistical report which summarizes ATI-related activity for the period between April 1, 2012 and March 31, 2013 (Appendix B).

II. Number of Access Requests and Case Load

Number of Access Requests

The number of new access to information requests has increased over the past five years. In 2008-09 there were 112 ATI requests compared with 185 in 2012-2013 which is a 65% increase over five years.

Source of Requests: Trends

The largest number of new requests (79) came from the business sector. The breakdown of request follows:

Source of Requests
Source Number of Requests
*Examples – Associations, Political Parties and Unions
Business (Private Sector) 79
Media 44
Public 42
Academia 13
Organization* 7

In 2012-2013, the Agency saw an increase in the number of requests stemming from the business sector which is a change from the previous fiscal year. In 2012-2013, there were 79 requests compared to 48 in 2011-2012. Requests from the public decreased to 42 in 2012-2013 compared to 70 in 2011-2012.

The graphic below identifies the total requests received from the business sector over a five year span. The spike in requests in 2009-2010 was mainly due to requests related to the H1N1 pandemic.

Total requests received from business sector 2008-2013

Text Equivalent - Figure 1

The Total requests received from business sector 2008-2013 graphic illustrates the percentage of requests received stemming from the Business Sector compared to the total number of requests received over the past five fiscal years.

Fiscal year 2008-2009: a total of 112 requests received, 30% stemming from the Business Sector
Fiscal year 2009-2010: a total of 208 requests received, 30% stemming from the Business Sector
Fiscal year 2010-2011: a total of 143 requests received, 35% stemming from the Business Sector
Fiscal year 2011-2012: a total of 163 requests received, 29% stemming from the Business Sector
Fiscal year 2012-2013: a total of 185 requests received, 43% stemming from the Business Sector

Informal Requests

As a best practice, the Agency processes requests informally, referred to "access informal" whenever feasible. This processing method which includes, as example, releases of previously released ATI packages and requests for specific data that does not require the release of records. In 2012-2013, the Agency processed 14 requests as "access informal" compared to 36 requests in 2011-2012.

Case Load

During the 2012-2013 fiscal year, the Agency completed processing 143 of 223 (64%) active requests (active requests included 185 new requests and 38 requests carried over from previous years).

ATI Requests Received and Completed by Fiscal Year

Text Equivalent - Figure 2

The ATI Requests Received and Completed by Fiscal Year graphic illustrates the number of requests received and completed over the past five fiscal years.

Fiscal year 2008-2009: 112 requests received, and 110 requests completed
Fiscal year 2009-2010: 208 requests received, and 160 requests completed
Fiscal year 2010-2011: 143 requests received, and 176 requests completed
Fiscal year 2011-2012: 163 requests received, and 155 requests completed
Fiscal year 2012-2013: 185 requests received, and 143 requests completed

Note: More ATI requests are completed than received when the institution completes requests that were carried-over from previous years as well as those received within the fiscal year.

In 2012-2013, the Agency reviewed 320,000 pages. Over a five-year period, this represents a 621% increase in the pages reviewed. In 2012-2013, the number of pages reviewed per request was 2,238, compared with 403 five years ago.

Pages Reviewed by Fiscal Year

Text Equivalent - Figure 3

The Pages Reviewed by Fiscal Year graphic illustrates the number of pages reviewed over the past five fiscal years.

Fiscal year 2008-2009: 44,360 pages reviewed
Fiscal year 2009-2010: 298,098 pages reviewed
Fiscal year 2010-2011: 114,792 pages reviewed
Fiscal year 2011-2012: 224,900 pages reviewed
Fiscal year 2012-2013: 320,000 pages reviewed

Posting of Completed ATI Requests

The Agency proactively posts on its web site monthly summaries of completed access to information requests to assist and facilitate Canadians' right of access to the Agency's records.

Consultations Completed for Other Institutions

In 2012-2013, the Agency completed 84 consultations representing 9,397 pages from other federal institutions.  Seven (7) federal institutions accounted for 76% of all requests, as indicated in the graphic below:

Percentage of Consultations Completed for Other Federal Institutions

Text Equivalent - Figure 4

The Percentage of Consultations Completed for Other Federal Institutions graphic illustrates the percentage of consultations completed for other federal institutions during the fiscal year 2012-2013.

Health Canada: 43%
Veterans Affairs: 1%
Agriculture and Agri-Food Canada (AAFC): 2%
Aboriginal Affairs and Northern Development Canada (AANDC): 5%
Canadian Food Inspection Agency (CFIA): 7%
Treasury Board of Canada Secretariat (TBS): 8%
Public Works and Government Services Canada (PWGSC): 10%
"Other (Privy Council Office (PCO), Canada Border Services Agency (CBSA), etc…)": 24%

Percentage of Pages Reviewed for Consultations Completed for Other Federal Institutions

Text Equivalent - Figure 5

The Percentage of Pages Reviewed for Consultations Completed for Other Federal Institutions graphic illustrates the percentage of pages reviewed for consultations completed for other federal institutions during the fiscal year 2012-2013.

Health Canada: 54%
Veterans Affairs: 32%
Agriculture and Agri-Food Canada (AAFC): 1%
Aboriginal Affairs and Northern Development Canada (AANDC): 1%
Canadian Food Inspection Agency (CFIA): 1%
Treasury Board of Canada Secretariat (TBS): 4%
Public Works and Government Services Canada (PWGSC): 3%
"Other (Privy Council Office (PCO), Canada Border Services Agency (CBSA), etc…)": 3%

III. Disposition of Requests Completed

Completed requests were classified as follows:

Disposition of Requests Completed by Percentage, 2012-2013

Text Equivalent - Figure 6

The Disposition of Requests Completed by Percentage, 2012-2013 graphic illustrates the disposition of requests completed by percentage during the fiscal year 2012-2013.

Disclosed in part: 37%
All disclosed: 27%
Request abandoned: 20%
No records exist: 15%
Request transferred: 1%

IV. Exemptions Invoked

Sections 13 through 24 of the Act set out the exemptions intended to protect information pertaining to a particular public or private interest, and section 26 of the Act is a discretionary exception relating to the publication of information.

The majority of the 176 exemptions invoked by the Agency fell under three sections of the Act accounting for 117 (66%) of the exemptions. The three most commonly invoked provisions were sections 19, 20 and 21 as indicated in the chart below.

Principle Exemptions Applied, 2012-2013
Exemptions Number of Times Applied
Section 19 – Personal information 49
Section 21 – Operations of Government 44
Section 20 – Third party information 24
Section 13 – Obtained in confidence 17
Section 14 – Federal-provincial affairs 16
Section 16 – Law enforcement and investigation 10
Section 23 – Solicitor-client privilege 6
Section 15 – Injurious to international affairs 5
Section 24 – Restricted under Schedule II 3
Section 17 – Threatens the safety of individuals 2
Section 22 – Prejudices results of tests or audits 0
Section 18 – Economic Interests 0
Section 26 – Will be published within 90 days 0

V. Exclusions Cited

The Access to Information Act does not apply to published material, material available to the public for purchase or for public reference (section 68); nor does it apply to confidences of the Queen's Privy Council (section 69). Requests containing proposed exclusions under section 69 require consultation with the Privy Council Office.

During 2012-2013, the Agency applied no exclusions pursuant to section 68 Act, and 4 exclusions for section 69 of the Act.

VI. Disposition and Completion Time

The Agency tracks the disposition of closed requests and the length of time taken to process them. Of the total caseload of 223 requests in 2012-2013, the Agency completed 143 cases and carried over 80 uncompleted requests to fiscal year 2013-2014.

The Agency was able to respond within 30 days or less to 92 (64%) requests.  The remaining requests were completed within 31 to 60 days in 18 (13%) cases, in 61 to 120 days in 15 (10%) cases, and 18 (13%) cases required 121 days or more to be completed.

Percentage of Files Per Completion Time Categories

Text Equivalent - Figure 7  

The Percentage of Files Per Completion Time Categories graphic illustrates the percentage of files per completion time per categories over the past two fiscal years.

30 days or less: 61% during fiscal year 2011-2012 and 64% during fiscal year 2012-2013
31 to 60 days: 11% during fiscal year 2011-2012 and 13% during fiscal year 2012-2013
61 to 120 days: 15% during fiscal year 2011-2012 and 10% during fiscal year 2012-2013
More than 121 days: 13% during fiscal year 2011-2012 and 13% during fiscal year 2012-2013

VII. Extensions

Legal extensions were most frequently invoked to provide time to complete consultations and to process voluminous records.  The Agency invoked extensions under section 9(1) of the Act in 50 cases. Of the 50 extensions applied, 18 requests (36%) required an extension of 30 days or less which included: 16 to search through or for a large volume of records; and 2 for third party notification in accordance with subsection 27(1) of the Act. The remaining 32 extensions (64%) required greater than 30 days which included: 16 for consultation; 8 to address a large volume of records; and 8 to notify third parties.

VIII. Translations

No translation was required to respond to 2012-2013 access requests.

IX. Format of Information Released

All of the information released was in paper format.

As part of the shared services arrangement, imaging software will be implemented to respond to formal ATI requests using Portable Document Format (PDF) which provides more delivery options to the public. Released documents can be mailed on CD-ROM which eliminates the need for photocopying; and documents can also be delivered through ePosting for faster delivery when the requester provides an email address. It is anticipated that electronic format will become the preferred delivery choice in future years.

X. Fees

The Act authorizes fees for certain aspects of processing formal requests and the fee structure is prescribed in ATI Regulations. However, the Agency cannot charge fees for reviewing records, overhead or shipping, nor can it charge for the first five hours needed to search for a record or prepare any part of it for disclosure.

Based on requests completed in 2012-2013, the Agency collected $625 in application fees and $125 in production fees, and did not seek any search fees.  In total, the Receiver General for Canada collected $750 in fees.  In addition, the Agency waived $2,655 in production fees for 94 requests in accordance with its duty to assist applicants.

XI. Costs

The Agency spent a total of $423,263 on ATI functions in 2012-2013. Of this total, salaries accounted for $269,305 and administration costs, for the retention of consultants accounted for $153,958. Staffing for the fiscal year amounted to 3.5 FTE employees dedicated to access to information activities with the support of 4.6 FTE consultants.  These figures do not include administrative support, management, reporting, monitoring and policy resources nor do they include their overhead cost which contributed to overall support of the operations of the application of the Act.

Training and Awareness

Training for Agency Employees

Within the Division, there is one employee designated as a full time training coordinator. Training sessions regarding the Act and related processes are delivered to Agency employees. Eleven (11) "ATI 101" training courses, with 46 attendees, took place during 2012-2013. The basic objectives of the course are to impart an understanding of the Access to Information Act, roles and responsibilities, the handling of formal and informal requests, basic grounds to withhold information and how to process an ATI request. Additionally, a series of 5 "courses" customized for specific teams, were attended by a total of 95 employees.

Orientation and Awareness

The Agency continued to increase awareness of all employees of their responsibilities under the Act by publishing helpful tips and tools on the intranet site, as well as through Broadcast News messages (a daily electronic newsletter sent to every Agency employee) throughout the reporting period. Management from across the Agency has been informed of the newly created shared service and responsibilities related to the Act.

New and/or Revised Institution-Specific Access to Information Related Policies, Guidelines and Procedures

I. Development and Revision of Policies, Guidelines and Procedures

In 2012-2013, a business process review was undertaken in order to identify areas where ATIP, as a newly created shared service, could streamline processes and procedures to create efficiencies. The ATIP management team and staff members continue to be engaged in the implementation of strengthened business processes.

Policies

No new policies were implemented in 2012-2013.

Guidelines

No new guidelines were developed in 2012-2013.

Standard Operating Procedures

No new standard operating procedures were developed in 2012-2013.

II. ATIP Division and the Transformation Agenda

The Agency-HC Shared Services Partnership, launched in June 2012, harmonized the Agency and HC ATIP operations which include treatment of ATI and Privacy requests, as well as privacy policy and other key functions. Separate ATIP Coordinator functions remained in place for the Agency and HC for 2012-2013. As part of this move to a shared service, a transformation agenda was developed, the main components of which are identified below:

ATIP Delegation Order

In 2012-2013 the ATIP delegation orders were reviewed to ensure that they aligned with the structure of the ATIP Division and to streamline processes and efficiencies.

Business Process Review

A business process review was completed in the fall of 2012. The management team and staff members continue to be engaged in the implementation of strengthened processes around ATIP requests.

ATIP IT System

An Information Technology (IT) case management and imaging system was procured to improve the ability to track and respond to requests, enhance efficiencies, streamline office of the primary interest (OPI) ATIP processes, and enhance reporting capacity.

Governance and Outreach

There is an increased focus on employee engagement within the Division and stakeholder engagement through meetings with branches, central agencies and other government departments.

Organizational Review

An organizational structure was developed and approved by senior management which will strengthen and stabilize the ATIP function by permanently resourcing to meet increased workload. Competitive staffing processes were launched to fill vacant positions and to support the new structure.

Complaints and Court Applications for Reviews

I. Complaints to the Information Commissioner

During 2012-2013, nine complaints under the Access to Information Act were filed with the Office of the Information Commissioner (OIC) compared to six in 2011-2012.

Total number of complaints processed
Complaints Processed Number of Complaints

Received in 2012-2013

9

Outstanding from 2011-2012

7

Closed in 2012-2013

8

Carried forward to 2013-2014

8

II. Types of Complaints and their Disposition Completed

Types of Complaints and their Disposition Completed
Subject of Complaint Number of Closed Complaints Final Disposition by OIC

Time Extension

2

  • 1 Well-founded with recommendations
  • 1 Not well-founded

Disclosure

1

  • 1 Not well-founded

Deemed Refusals

3

  • 1 Not well-founded
  • 2 Abandoned

Exemption

2

  • 1 Resolved
  • 1 Abandoned

Total

8

  • 1 Well-founded with recommendations
  • 3 Not well-founded
  • 3 Abandoned
  • 1 Resolved

Even though only one of these complaints was well-founded by the OIC, the Agency continues to work towards reducing the number of complaints by finding efficiencies and streamlining processes under the shared service model.  The Agency continues to review OIC recommendations and, where appropriate, incorporate lessons learned in business functions.

III. Public Health Agency of Canada Applications/Appeals Submitted to the Federal Court/Federal Court of Appeal

During this reporting period, no notices of applications were filed by third parties with the Federal Court pursuant to section 44 of the Act. This section of the Act grants the right for judicial review challenging the decision by the Agency ATI Coordinator to disclose records.

IV. Public Health Agency of Canada Responses to Recommendations raised by other Agents of Parliament (e.g. Auditor General)

There were no recommendations raised by other Agents of Parliament during fiscal year 2012-2013.

Appendix A: Delegation Order

Access to Information Act – Delegation Order

Pursuant to the powers of delegation conferred upon me by Section 73 of the Access to Information Act, the person exercising the functions and position of departmental Access to Information and Privacy Coordinator for the Public Health Agency of Canada and the respective successor, including in the Coordinator's absence, a person or officer designated in writing to act in the place of the holder of such functions and position is hereby authorized to exercise these powers, duties or functions of the Minister as the head of the government institution under the Act, set out in the attached schedule.

The person exercising the functions and position of departmental Access to Information and Privacy Coordinator for the Public Health Agency of Canada and the respective successor, including in the Coordinator's absence, a person or officer designated in writing to act in the place of the holder of such functions and position, is hereby authorized to exercise these powers, duties or functions of the Minister as the head of the government institution under the Act, set out in sections 6, 8, 9 and 10 of the Act.

Delegation order signed by the Honourable Tony Clement. Date: February 12, 2007.

Minister of Health

Date: February 12, 2007

Public Health Agency of Canada
Schedule to the Delegate Order

Delegation of Powers, Duties and Functions Pursuant to Section 73 of the Access to Information Act
Sections of Act Powers, Duties or Functions Responsible Position

6

Clarify a request

ATIP Co-ordinator

7(a)

Issue notice where access requested

ATIP Co-ordinator

8(1)

Transfer to another institution or to accept transfer from another institution

ATIP Co-ordinator

9

Extension of time limits

ATIP Co-ordinator

11(2), (3), (4), (5), (6)

Additional fees and waiver of fees

ATIP Co-ordinator

12(2), (3)

Language of access

ATIP Co-ordinator

13

Refuse to disclose information obtained in confidence

ATIP Co-ordinator

14

Refuse to disclose information pertaining to federal-provincial affairs

ATIP Co-ordinator

15

Refuse to disclose information pertaining to international affairs and/or defence

ATIP Co-ordinator

16

Refuse to disclose information pertaining to law enforcement and investigations

ATIP Co-ordinator

17

Refuse to disclose information pertaining to the safety of individuals

ATIP Co-ordinator

18

Refuse to disclose information pertaining to the economic interest of Canada

ATIP Co-ordinator

19

Refuse to disclose personal information

ATIP Co-ordinator

19(2)(a), (b), (c)

Disclose personal information when authorized

ATIP Co-ordinator

20

Refuse to disclose or disclose third party information

ATIP Co-ordinator

21

Refuse to disclose information pertaining to advice and recommendations for the government institution

ATIP Co-ordinator

22

Refuse to disclose information pertaining to testing procedures

ATIP Co-ordinator

23

Refuse to disclose information subject to solicitor-client privilege

ATIP Co-ordinator

24

Refuse to disclose information subject to statutory prohibitions

ATIP Co-ordinator

25

Sever information

ATIP Co-ordinator

26

Refuse to disclose information to be published

ATIP Co-ordinator

27(1), (4)

Carry-out third party notification

ATIP Co-ordinator

28(1), (2), (4)

Receive third party representation; make a decision as to whether to disclose the record or part thereof and notify the third party of the right to appeal to the Federal court

ATIP Co-ordinator

29(1)

Disclose information on the recommendation of the Information Commissioner

ATIP Co-ordinator

33

Advise the Information Commissioner of third party involvement

ATIP Co-ordinator

35(2)

Make representations to the Information Commissioner during an investigation

ATIP Co-ordinator

37(4)

Give access to records

ATIP Co-ordinator

43(1)

Issue a notice to a third party of an application for Court review

ATIP Co-ordinator

44(2)

Issue a notice to an applicant that a third party has applied for Court review

ATIP Co-ordinator

52(2), (3)

Request special rules for hearings

ATIP Co-ordinator

69

Refuse to disclose Cabinet confidences

ATIP Co-ordinator

71(2)

Refuse to disclose information from manuals

ATIP Co-ordinator

72(1)

Prepare an Annual Report to Parliament

ATIP Co-ordinator

77

Carry out responsibilities conferred on the head of the institution by the regulations made under section 77 which are not included above

ATIP Co-ordinator

Appendix B: Statistical Report on the Access to Information Act – 2012-2013

TBS/SCT 350-62
Name of institution: Public Health Agency of Canada
Reporting period: 2012-04-01 to 2013-03-31

Part 1 – Requests under the Access to Information Act

1.1 Number of Requests
  Number of Requests

Received during reporting period

185

Outstanding from previous reporting period

38

Total

223

Closed during reporting period

143

Carried over to next reporting period

80

 

1.2 Sources of requests
Source Number of Requests

Media

44

Academia

13

Business (Private Sector)

79

Organization

7

Public

42

Total

185

Part 2 – Requests closed during the reporting period

2.1 Disposition and completion time
Disposition of requests Completion Time
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
All disclosed

6

13

12

6

1

1

0

39

Disclosed in part

4

22

5

8

5

6

3

53

All exempted

0

0

0

0

0

0

0

0

All excluded

0

0

0

0

0

0

0

0

No records exist

8

12

1

0

0

1

0

22

Request transferred

1

0

0

0

0

0

0

1

Request abandoned

15

11

0

1

1

0

0

28

Treated informally

0

0

0

0

0

0

0

0

Total

34

58

18

15

7

8

3

143

 

2.2 Exemptions
Section Number of requests Section Number of requests Section Number of requests Section Number of requests
* I.A.: International Affairs
Def.: Defence of Canada
S.A.: Subversive Activities

13(1)(a)

4

16(2)(a)

0

18(a)

0

20.1

0

13(1)(b)

3

16(2)(b)

0

18(b)

0

20.2

0

13(1)(c)

10

16(2)(c)

8

18(c)

0

20.4

0

13(1)(d)

0

16(3)

0

18(d)

0

21(1)(a)

17

13(1)(e)

0

16.1(1)(a)

0

18.1(1)(a)

0

21(1)(b)

9

14(a)

9

16.1(1)(b)

0

18.1(1)(b)

0

21(1)(c)

13

14(b)

7

16.1(1)(c)

0

18.1(1)(c)

0

21(1)(d)

5

15(1) - I.A.*

2

16.1(1)(d)

0

18.1(1)(d)

0

22

0

15(1) - Def.*

0

16.2(1)

0

19(1)

49

22.1(1)

0

15(1) - S.A.*

3

16.3

0

20(1)(a)

3

23

6

16(1)(a)(i)

1

16.4(1)(a)

0

20(1)(b)

4

24(1)

3

16(1)(a)(ii)

0

16.4(1)(b)

0

20(1)(b.1)

0

26

0

16(1)(a)(iii)

0

16.5

0

20(1)(c)

9

 

 

16(1)(b)

1

17

2

20(1)(d)

8

   

16(1)(c)

0

           

16(1)(d)

0

 

         

 

2.3 Exclusions
Section Number of requests Section Number of requests Section Number of requests

68(a)

0

69(1)(a)

1

69(1)(g) re (a)

1

68(b)

0

69(1)(b)

1

69(1)(g) re (b)

0

68(c)

0

69(1)(c)

1

69(1)(g) re (c)

0

68.1

0

69(1)(d)

0

69(1)(g) re (d)

0

68.2(a)

0

69(1)(e)

0

69(1)(g) re (e)

0

68.2(b)

0

69(1)(f)

0

69(1)(g) re (f)

0

       

69.1(1)

0

 

2.4 Format of information released
Disposition Paper Electronic Other formats

All disclosed

39

0

0

Disclosed in part

53

0

0

Total

92

0

0

2.5 Complexity

2.5.1 Relevant pages processed and disclosed
Disposition of requests Number of pages processed Number of pages disclosed Number of requests

All disclosed

3,905

1,457

39

Disclosed in part

37,993

11,554

53

All exempted

0

0

0

All excluded

0

0

0

Request abandoned

10,000

0

28

 

2.5.2 Relevant pages processed and disclosed by size of requests
Disposition Less than 100
pages processed
101-500
pages processed
501-1,000
pages processed
1,001-5,000
pages processed
More than 5,000
pages processed
Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed

All disclosed

32

632

6

787

0

0

1

38

0

0

Disclosed in part

24

515

16

2,548

3

1,066

9

3,100

1

4,325

All exempted

0

0

0

0

0

0

0

0

0

0

All excluded

0

0

0

0

0

0

0

0

0

0

Abandoned

26

0

0

0

0

0

0

0

2

0

Total

82

1,147

22

3,335

3

1,066

10

3,138

3

4,325

 

2.5.3 Other complexities
Disposition Consultation required Assessment of fees Legal advice sought Other Total

All disclosed

5

1

0

9

15

Disclosed in part

15

4

0

10

29

All exempted

0

0

0

0

0

All excluded

0

0

0

0

0

Abandoned

2

1

0

2

5

Total

22

6

0

21

49

2.6 Deemed refusals

2.6.1 Reasons for not meeting statutory deadline
Number of requests closed past the statutory deadline Principal Reason
Workload External consultation Internal consultation Other

30

30

0

0

0

 

2.6.2 Number of days past deadline
Number of days past deadline Number of requests past deadline where no extension was taken Number of requests past deadline where an extension was taken Total

1 to 15 days

0

6

6

16 to 30 days

7

0

7

31 to 60 days

4

2

6

61 to 120 days

2

3

5

121 to 180 days

1

2

3

181 to 365 days

0

2

2

More than 365 days

0

1

1

Total

14

16

30

 

2.7 Requests for translation
Translation Requests Accepted Refused Total

English to French

0

0

0

French to English

0

0

0

Total

0

0

0

Please note that the templates/forms for these reports are provided by TBS, and they do not include a Column Title.

Part 3 – Extensions

3.1 Reasons for extensions and disposition of requests
Disposition of requests where an extension was taken 9(1)(a)
Interference with operations
9(1)(b)
Consultation
9(1)(c)
Third party notice
Section 69 Other

All disclosed

11

0

4

4

Disclosed in part

10

0

11

4

All exempted

0

0

0

0

All excluded

0

0

0

0

No records exist

1

0

0

0

Request abandoned

2

0

1

2

Total

24

0

16

10

 

3.2 Length of extensions
Length of extensions 9(1)(a)
Interference with operations
9(1)(b)
Consultation
9(1)(c)
Third party notice
Section 69 Other

30 days or less

16

0

0

2

31 to 60 days

2

0

8

4

61 to 120 days

3

0

4

4

121 to 180 days

3

0

4

0

181 to 365 days

0

0

0

0

365 days or more

0

0

0

0

Total

24

0

16

10

Part 4 – Fees

Fee Type Fee Collected Fee Waived or Refunded
Number of
requests
Amount Number of
requests
Amount
Application

143

$625

18

$90

Search

0

$0

0

$0

Production

3

$125

76

$2,565

Programming

0

$0

0

$0

Preparation

0

$0

0

$0

Alternative format

0

$0

0

$0

Reproduction

0

$0

0

$0

Total

146

$750

94

$2,655

Part 5 – Consultations received from other institutions and organizations

5.1 Consultations received from other government institutions and organizations
Consultations Other government institutions Number of pages to review Other organizations Number of pages to review

Received during reporting period

83

2,005

0

0

Outstanding from the previous reporting period

5

7,479

0

0

Total

88

9,484

0

0

Closed during the reporting period

84

9,397

0

0

Pending at the end of the reporting period

4

87

0

0

 

5.2 Recommendations and completion time for consultations received from other government institutions
Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total

Disclose entirely

15

30

14

2

0

0

0

61

Disclose in part

5

7

8

2

0

0

0

22

Exempt entirely

0

0

0

0

0

0

0

0

Exclude entirely

0

0

0

0

0

0

0

0

Consult other institution

0

0

0

0

0

0

0

0

Other

0

1

0

0

0

0

0

1

Total

20

38

22

4

0

0

0

84

 

5.3 Recommendations and completion time for consultations received from other organizations
Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total

Disclose entirely

0

0

0

0

0

0

0

0

Disclose in part

0

0

0

0

0

0

0

0

Exempt entirely

0

0

0

0

0

0

0

0

Exclude entirely

0

0

0

0

0

0

0

0

Consult other institution

0

0

0

0

0

0

0

0

Other

0

0

0

0

0

0

0

0

Total

0

0

0

0

0

0

0

0

 

Part 6 – Completion time of consultations on Cabinet confidences
Number of days Number of responses received Number of responses received past deadline

1 to 15

0

0

16 to 30

0

0

31 to 60

0

0

61 to 120

0

0

121 to 180

0

0

181 to 365

0

0

More than 365

0

0

Total

0

0

Part 7 – Resources related to the Access to Information Act

7.1 Costs
Expenditures Amount
Salaries $267,283
Overtime $2,022
Goods and Services $153,958
Professional services contracts $153,958
Other $0
Total $423,263

 

7.2 Human Resources
Resources Dedicated full-time to ATI activities Dedicated part-time
to ATI activities
Total

Full-time employees

0.00

3.47

3.47

Part-time and casual employees

0.00

0.00

0.00

Regional staff

0.00

0.00

0.00

Consultants and agency personnel

0.00

4.60

4.60

Students

0.00

0.00

0.00

Total

0.00

8.07

8.07

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