Supplementary Information Tables: 2012–13 Departmental Performance Report

8.1 As of April 1, 2012, and pursuant to departmental strategic frameworks, new construction and build-to-lease projects, and major renovation projects, will achieve an industry-recognized level of high environmental performance.Footnote *
Performance Measure RPP DPR
*This will be demonstrated by achieving Leadership in Energy and Environmental Design New Construction Silver, Green Globes Design three Globes, or equivalent.
Target Status ON TRACK
Number of completed new construction, build-to-lease and major renovation projects in the given fiscal year, as per departmental strategic framework 1 1
Number of completed new construction, build-to-lease and major renovation projects that have achieved an industry-recognized level of high environmental performance in the given fiscal year, as per departmental strategic framework 1 0
Existence of strategic framework Yes (January, 2012)

Strategies / Comments

  1. Minimum level of environmental performance: Three Green Globes for project value between $1M and $10M, Leadership in Energy and Environmental Design (LEED) Silver (Core and Shell Development or New Construction) for project value over $10M, and Labs21 for laboratories only.
  2. Appropriate threshold (dollar value or floor area): Projects over $1M and floor area greater than 1,000m2.
  3. Applicable building types: Temperature controlled offices and laboratories in urban and non-urban centres where a benchmark is available. All mobile laboratories, hospitals and airport quarantine services are excluded.
  4. Rationale for target status: During 2012–13, the JC Wilt Infectious Disease Research Centre in Manitoba was under construction and in 2013–14 is targeting LEED-NC Silver certification now that substantial completion has been reached.

8.2 As of April 1, 2012, and pursuant to departmental strategic frameworks, existing Crown buildings over 1,000m2 will be assessed for environmental performance using an industry-recognized assessment tool.Footnote *
Performance Measure RPP DPR
*Assessment tools include: BOMA BESt; and Green Globes or equivalent.
Target Status ON TRACK
Number of buildings over 1,000m2, as per departmental strategic framework 3 2
Percentage of buildings over 1,000m2 that have been assessed using an industry-recognized assessment tool, as per departmental strategic framework FY 2011-12 0 0
FY 2012-13 100% 0
FY 2013-14 100%  
Existence of strategic framework Yes (January, 2012)

Strategies / Comments

  1. Minimum level of assessment: Building Owners and Managers Association Building Environmental Standards (BOMA BESt) Level 1 certification for laboratories, and BOMA BESt Level 2 certification for office facilities. The Agency has committed to voluntarily participate in Labs21 for its laboratories.
  2. Appropriate threshold (floor area): Buildings with floor area greater than 1,000m2.
  3. Applicable building types: Temperature controlled offices and laboratories in urban and non-urban centres where a benchmark is available. All mobile laboratories, hospitals and airport quarantine services are excluded.
  4. Rationale for target status: In 2012–13, the Canadian Science Centre for Human and Animal Health (CSCHAH) engaged an external firm with the intent of exceeding the minimum set criteria of BOMA BESt Level 1 certification.
  5. Adjustments to Strategic Framework: The Agency has responsibility for the following two laboratory facilities: the Canadian Science Centre for Human and Animal Health [containing the Agency's National Microbiology Laboratory (NML)]; and the Laboratory for Food-Borne Zoonoses in addition to JC Wilt, the Crown-owned building under major construction, which will be ready for occupancy in 2013-14.

8.3 As of April 1, 2012, and pursuant to departmental strategic frameworks, new lease or lease renewal projects over 1,000m2, where the Crown is the major lessee, will be assessed for environmental performance using an industry-recognized assessment tool.
Performance Measure RPP DPR
Target Status Not Applicable
Number of completed lease and lease renewal projects over 1,000m2 in the given fiscal year, as per departmental strategic framework Not Applicable Not Applicable
Number of completed lease and lease renewal projects over 1,000m2 that were assessed using an industry-recognized assessment tool in the given fiscal year, as per departmental strategic framework Not Applicable Not Applicable
Existence of strategic framework Yes (January, 2012)

Strategies / Comments

  1. This target is not directly applicable to the Agency as Public Works and Government Services Canada (PWGSC) negotiates leases on behalf of the Agency.
  2. As the client, the Agency can only request inclusion of this target in its lease requirements and adherence to the FSDS green building targets pursuant to PWGSC's Strategic Framework and its Departmental Sustainable Development Strategy (DSDS).

8.4 As of April 1, 2012, and pursuant to departmental strategic frameworks, fit-up and refit projects will achieve an industry-recognized level of high environmental performance.Footnote *
Performance Measure RPP DPR
*This will be demonstrated by achieving LEED Commercial Interior Silver, Green Globes Fit-Up 3 Globes, or equivalent.
Target Status ACHIEVED
Number of completed fit-up and refit projects in the given fiscal year, as per departmental strategic framework 0 0
Number of completed fit-up and refit projects that have achieved an industry-recognized level of high environmental performance in the given fiscal year, as per departmental strategic framework 0 0
Existence of strategic framework Yes (January, 2012)

Strategies / Comments

  1. Minimum level of assessment: BOMA BESt Level 1 certification for laboratories and BOMA BESt Level 2 certification for office facilities, the Agency has committed to voluntarily participate in Labs21 for its laboratories.
  2. Appropriate threshold (floor area): Buildings with floor area greater than 1,000m2.
  3. Applicable building types: Heated offices and laboratories in urban and non-urban centres where a benchmark is available. All mobile laboratories, hospitals and airport quarantine services are excluded.
  4. Rationale for target status: The Agency did not have any fit-up or refit projects this fiscal year.

Greenhouse Gas Emissions Target

This table is not applicable as the Agency is not included in Annex 4 of the Federal Sustainable Development Strategy Guideline for Target 8.5. (PDF Document)

Surplus Electronic and Electrical Equipment Target


8.6 By March 31, 2014, each department will reuse or recycle all surplus electronic and electrical equipment (EEE) in an environmentally sound and secure manner.
Performance Measure RPP DPR
Target Status ACHIEVED
Existence of implementation plan for the disposal of all departmentally-generated EEE No Yes
January 2013
Total number of departmental locations with EEE implementation plan fully implemented, expressed as a percentage of all locations, by the end of the given fiscal year FY 2011-12 23% 0
FY 2012-13 60% 100%
FY 2013-14 100%  

Strategies / Comments

  1. Definition of Location: Any building that is occupied by at least one Agency employee and one Agency EEE asset. It excludes facilities such as warehouses, airports, quarantine services and mobile laboratories. The Agency has 39 locations.
  2. Rationale for target status: Under the Health Portfolio Shared Services Partnership (SSP), Standard Operating Procedures for the Management of Surplus EEE under the EEE Implementation Plan have been developed to meet the needs of the Agency and HC and are in place at 100% of locations across the country. The procedures are continuously monitored to enhance operational efficiency.
  3. Roles and responsibilities: HC will be responsible for data collection, tracking, and monitoring surplus electronic and electrical equipment on behalf of the Agency in accordance with the SSP.

Printing Unit Reduction Target


8.7 By March 31, 2013, each department will achieve an 8:1 average ratio of office work station to printing units. Departments will apply target where building occupancy levels, security considerations, and space configuration allow.
Performance Measure RPP DPR
Target Status ACHIEVED
Ratio of departmental office work stations to printing units in fiscal year 2010–11, where building occupancy levels, security considerations and space configuration allow 18:1 3.77:1
Ratio of departmental office work stations to printing units at the end of the given fiscal year, where building occupancy levels, security considerations and space configuration allow FY 2011-12 4:1 4.05:1
FY 2012-13 8:1 11.24:1
FY 2013-14 12:1  

Strategies / Comments

  1. Definition: desktop printers, network printers, photocopiers and multifunctional devices
  2. Scope: All employees and devices. The Agency will exceed the Federal target of 8:1 to obtain an overall minimum average of 12:1 throughout the organization, allocated as follows:
    1. 12 workstations for one black and white printing device (12:1); and
    2. 50 workstations for one colour printing device (50:1).
    3. Target exclusions and exemptions: specialty devices such as label makers, plotters, scanners, etc.; select employees as a result of approved Duty to Accommodate and teleworking agreements; floors/buildings with fewer than 12 and/or 50 workstations; floors/buildings where space configuration does not allow for an 12:1 or 50:1 ratio to be achieved; and security considerations under specific conditions (emergencies and business continuity planning).
  3. Rationale for target status: Agency has achieved a 11.24:1 ratio of work stations to printing units.
  4. Progress Achieved in 2012-13: As of March 31, 2013, there were 2,843 workstations within the Agency with an average printer to workstation ratio of 11.24:1. An additional 252 workstations and/or laboratory facilities have been given time-limited exemptions due to operational requirements. The total number of workstations is 3095.

Paper Consumption Target


8.8 By March 31, 2014, each department will reduce internal paper consumption per office employee by 20%. Each department will establish a baseline between 2005–06 and 2011–12, and applicable scope.
Performance Measure RPP DPR
Target Status ON TRACK TO ACHIEVE
Number of sheets of internal office paper purchased or consumed per office employee in the baseline year selected, as per departmental scope 5,900 sheets per FTE
Cumulative reduction (or increase) in paper consumption, per office employee in the given fiscal year, expressed as a percentage, relative to baseline year selected FY 2011-12 -0% 0%
FY 2012-13 -10% Data not available
FY 2013-14 -20%  


Strategies / Comments

  1. Through the Green Printer Initiative, all employee computer print settings were defaulted to black and white, double-sided and secure print has been enabled on all multi-functional devices. This alteration is expected to produce significant reductions in paper consumption.
  2. As a result of organizational changes through the SSP, the original methodology used by the Agency to track paper consumption is no longer possible. HC is now responsible for data collection, tracking, and monitoring of this target on behalf of the Agency.
  3. Rationale for target status: Agency is on track to achieve a 20% reduction in paper consumption.
  4. By reducing paper consumption, the environmental benefits will be witnessed throughout the lifecycle process of paper. For example, decreased paper usage will result in reduced transportation needs in addition to less recycling and disposition of paper products.

Green Meetings Target


8.9 By March 31, 2012, each department will adopt a guide for greening meetings.
Performance Measure RPP DPR
Target Status ACHIEVED
Presence of a green meeting guide Yes

Strategies / Comments

  1. The Agency adopted a Green Meeting Guide (GMG) following senior executive endorsement; it is posted on the Agency Sustainable Development intranet site for employee use.
  2. Evidence that the GMG has been adopted: GMG 2011

Green Procurement Targets


8.10 As of April 1, 2011, each department will establish at least three SMART green procurement targets to reduce environmental impacts.
8.10.1 As of April 1, 2011, office computers will have a minimum average of a four-year life in the Agency.
Performance Measure RPP DPR
Target Status Not Applicable
Average life of office computers in the Agency in fiscal year 2010–11 4 years
Progress against measure in the given fiscal year  4 years  Not Applicable

Strategies / Comments

  1. Through the June 2012 Order-in-Council that created the SSP, the function of asset management now resides within HC. The Agency confirmed that the data was unavailable.

8.10.2 As of April 1, 2011, at least 90% of new purchases and leases of printers and multi-functional devices will have environmental features.
Performance Measure RPP DPR
Target Status ACHIEVED
Percentage of newly purchased and leased printers and multi-functional devices (MFDs) with environmental features in the 2010–11 fiscal year 100%
Progress against measure in the given fiscal year 90% 100%

Strategies / Comments

  1. All printers and multi-functional devices were procured with ENERGY STAR® certification and sleep mode functions enabled.
  2. This target complies with Environment Canada's SMART criteria. Specific: This target is understandable and communicates a clear and well defined requirement for new purchases and leases of printers and multi-functional devices. Measurable: Requests for printing devices were monitored to allow for reporting on compliance with this target. Achievable: As all requests for printing devices were reviewed through a corporate approval process to ensure compliance with the target. Relevant: Through the Printer Reduction Initiative, the Agency will have the ability to refine its printing fleet to ensure the most efficient and high-performing devices remain within the organization. Printing devices that have exceeded their use or no longer perform to quality standards will be removed. Timebound: This target is in force as of April 1, 2011.
  3. This target has maintained ongoing compliance throughout 2012–13.

8.10.3 By March 31, 2017, the Agency will remove all stand-alone facsimile machines from its facilities through the integration into multi-functional devices (MFDs).
Performance Measure RPP DPR
Target Status ON TRACK TO ACHIEVE
Baseline in 2012–13: Percentage of integrated facsimile machines into MFDs across the Agency Number of unique fax numbers 17.5%
223
Percentage of integrated facsimile machines into multi-functional devices across the Agency, relative to baseline year selected FY 2012-13 20% 17.5%
FY 2013-14 40%  
FY 2014-15 60%  
FY 2015-16 80%  
FY 2016-17 100%  

Strategies / Comments

  1. In 2012–13, the Agency conducted an environmental scan which identified 234 unique fax numbers. However, as 11 fax machines were approved under permanent exemption to this target, the total number of unique fax numbers is reduced to 223.
  2. This year, 35 stand-alone fax machines have been permanently removed from the Agency through integration into MFDs.
  3. The progress being reported is the percentage of integrated fax machines against the total number of unique fax numbers.
  4. This target complies with Environment Canada's SMART criteria:
    Specific: The target is clear, well-defined, and understandable. The context is explained and there is no ambiguity in direction to reduce the number of standalone devices by increasing the use of multi-functional devices.
    Measurable: This target is measured through an environmental scan of the number of standalone fax machines in the Agency in addition to monitoring the number of multi-functional devices being brought into the Agency with built-in facsimile machines.
    Achievable: As the Agency's printing devices reach the end of their lifecycle or leasing arrangement, the Agency will obtain new devices through a minimum of a three-year leasing agreement, unless a specific exemption is granted to purchase as an asset.
    Relevant: This will not only demonstrate immediate financial savings, but will also allow the Agency to operate a more efficient printing environment for the management, repair and disposal of its fleet.
    Timebound: This target requires a five year implementation period to account for all current printers on lease. In order to avoid contract cancellation penalties, as devices come to the end of their lease, leases will be cancelled for machines that are not multi-functional, including facsimile capability, and the machine will be removed and replaced with an upgraded device.

8.11 As of April 1, 2011, each department will establish SMART targets for training, employee performance evaluations, and management processes and controls, as they pertain to procurement decision-making.
8.11.1 As of March 31, 2012, a minimum of 80% of materiel managers, procurement personnel and acquisition cardholders will have taken an Agency recognized training course on green procurement.
Performance Measure RPP DPR
Target Status ACHIEVED
Baselines established in 2009–10:
% of Asset and Materiel Management employees with Canadian School of Public Service (CSPS) C215 certification Not Applicable
% of Asset and Materiel Management contracting specialists with CSPS C215 certification Not Applicable
% of Acquisition Card Holders with Agency Mandatory Procurement Training 83%
Progress against measure in the given fiscal year:
% of Asset and Materiel Management employees with CSPS C215 certification Not Applicable Not Applicable
% of Asset and Materiel Management contracting specialists with CSPS C215 certification Not Applicable Not Applicable
% of Acquisition Card Holders with Agency Mandatory Procurement Training 100% 100%

Strategies / Comments

  1. This target complies with Environment Canada's SMART criteria.
  2. Through the June 2012 Order-in-Council that created the SSP, the function of asset management now resides within HC.

Employee performance evaluations for managers and functional heads of procurement and materiel management
8.11.2 As of April 1, 2011, 100% of all identified managers and functional heads of procurement will have environmental considerations clauses incorporated into their performance evaluations.
Performance Measure RPP DPR
Target Status Not Applicable
Baselines established in 2009–10: % of all managers and function heads (three employees) of procurement and materials with environmental consideration clauses incorporated into their performance evaluations 100%
Progress against measure in the given fiscal year 100% Not Applicable

Strategies / Comments

  1. This target complies with Environment Canada's SMART criteria.
  2. Through the June 2012 Order-in-Council that created the SSP, the function of asset management now resides within HC.

Management processes and controls 8.11.3 By March 31, 2014, decrease the quantity of “unknown attributes” associated with the financial system's Green Procurement field in contracts by at least 10% below 2009–10 baseline levels.
Performance Measure RPP DPR
Target Status ON TRACK TO ACHIEVE
% of contracts and services with “unknown attributes" 3,171 of 4,853 contracts = 65%
Progress against measure in the given fiscal year FY 2010-11 -2% +29%
FY 2011-12 -2% -7%
FY 2012-13 -3% -2%
FY 2013-14 -3%  

Strategies / Comments

  1. This target complies with Environment Canada's SMART criteria: Specific: The target is clear, well-defined, and understandable. The context is explained and there is no ambiguity in direction to reduce the number of "unknown attribute" responses against the Green Procurement field. Measurable: Through the Agency's financial system, reports will be generated to measure the number of unknown attributes to assess if the number has been reduced by 10% below 2009–10 baselines levels. Achievable: Through training and awareness sessions, emphasis is being placed on employees conducting additional research into the products they are purchasing to avoid using the "unknown attributes" drop-down option. Relevant: This target is applicable to all contracting requirements throughout the Agency in order to demonstrate trends for green procurement practices over time. Timebound: This target is to be completed by March 31, 2014.
  2. Goods and services include, but are not limited to, the procurement of: IT hardware; vehicles; furniture; IT services; professional services; and acquisition cards.

Reporting on the Purchases of Offset Credits


Mandatory reporting on the purchase of greenhouse gas emission offset credits, as per the Policy Framework for Offsetting Greenhouse Gas Emissions from Major International Events.
Performance Measure RPP DPR
Target Status Not Applicable
Quantity of emissions offset in the given fiscal year Not Applicable Not Applicable

Strategies / Comments

  1. The Agency did not seek to purchase greenhouse gas emission offset credits in 2012–13.

Voluntary Reporting on the Agency's Departmental Sustainable Development StrategyGreen Building Targets


As of April 1, 2011, a Sustainable Development Advocate will be appointed to promote and be a leader for sustainable development and Strategic Environmental Assessments (SEA) in the Agency
Performance Measure RPP DPR
Progress against measure in the given fiscal year ACHIEVED
Sustainable Development Advocate is appointed Yes Yes

Strategies / Comments

  1. The Sustainable Development Advocate for the Agency is the Acting Assistant Deputy Minister of the Strategic Policy, Planning and International Affairs Branch.
  2. The Advocate's leadership is vital in moving the Agency towards the integration of sustainable development principles and DSDS commitments into the policies, programs and activities of the Agency.
As of April 1, 2011, the Agency will implement management elements to increase compliance rates to a minimum of 90% through compliance with SEA Preliminary Scans for Memoranda to Cabinet and Treasury Board Submissions
Performance Measure RPP DPR
Target Status ACHIEVED
Baselines established in 2009–10:
% of annual departmental compliance with the Cabinet Directive for SEA Preliminary Scan for Memoranda to Cabinet 8.4%  
% of annual departmental compliance with the Cabinet Directive for SEA Detailed Assessment for Memoranda to Cabinet Not Applicable
% of annual departmental compliance with the Cabinet Directive for SEA Preliminary Scan for Treasury Board Submissions 19%  
% of annual departmental compliance with the Cabinet Directive for SEA Detailed Assessment for Treasury Board Submissions Not Applicable
Progress against measure in the given fiscal year:
% of annual departmental compliance with the Cabinet Directive for SEA Preliminary Scan for Memoranda to Cabinet 90% 100%
% of annual departmental compliance with the Cabinet Directive for SEA Detailed Assessment for Memoranda to Cabinet Not Applicable  
% of annual departmental compliance with the Cabinet Directive for SEA Preliminary Scan for Treasury Board Submissions 90% 100%
% of annual departmental compliance with the Cabinet Directive for SEA Detailed Assessment for Treasury Board Submissions Not Applicable  

Strategies / Comments

  1. In its DSDS, the Agency committed to implementing management processes to increase compliance rates with the Cabinet Directive to a minimum of 90% for SEA Preliminary Scans for Memoranda to Cabinet and Treasury Board Submissions.
  2. The Agency achieved a 100% compliance rate with the Cabinet Directive in fiscal year 2012–13.

By March 31, 2014, the Agency will expand its National Dead Battery Recycling Program to all 13 major Agency buildings from Vancouver to Halifax
Performance Measure RPP DPR
Target Status EXCEEDED
# of major Agency buildings 13
# of major Agency buildings with a fully-implemented Dead Battery Program FY 2011-12 9 12
FY 2012-13 9 17
FY 2013-14 13  

Strategies / Comments

  1. Batteries including lead-acid, lithium, nickel-cadmium, silver oxide and mercury pose a higher threat to human and environmental health as they contain heavy metals, many of which are toxic substances scheduled under the Canadian Environmental Protection Act, 1999. Improper disposal of large numbers of batteries also pose a safety risk, since batteries are prone to react and overheat.
  2. In 2012–13, the Agency exceeded its commitment by adding the program in an additional five locations.

By March 31, 2014, the Agency will reduce its CO2 levels from phantom energy use by 100% and verify its success through its 5th and 6th National Energy Reduction Initiative (NERI)
Performance Measure RPP DPR
Target Status EXCEEDED
Baselines established in 2010–11 # of avoidable CO2 tonnes per year by the Agency 866.95 tonnes/year  
Progress against measure in the given fiscal year: # of reduced avoidable CO2 tonnes per year by the Agency FY 2011-12 -700.95 tonnes/year -619.54 tonnes/year
FY 2012-13 -800.00 tonnes/year -833.46 tonnes/year
FY 2013-14 -866.95 tonnes/year  

Strategies / Comments

  1. The Agency's 2012–13 NERI demonstrated successes and savings in phantom energy and CO2 reductions.
  2. The results of this assessment indicate the utility of installing SmartBars in Agency workstations in tandem with the computer automatic shutdown scripts.

As of March 31, 2012, all Agency workstations will be controlled and operated by a SmartBar device
Performance Measure RPP DPR
Target Status ACHIEVED
Baseline 2011–12 % of workstations controlled and operated by a SmartBar 100%
% of SmartBars installed in the Agency FY 2011-12 100% 100%
     
     

Strategies / Comments

  1. This target was achieved in 2011–12.

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