Supplementary Information Tables: 2012–13 Departmental Performance Report

Greening Government Operations

The Greening Government Operations table applies to departments and agencies bound by the Federal Sustainable Development Act, the Policy on Green Procurement, or the Policy Framework for Offsetting Greenhouse Gas Emissions from Major International Events.

• Green Building Targets
• Greenhouse Gas Emissions Target
• Surplus Electronic and Electrical Equipment Target
• Printing Unit Reduction Target
• Paper Consumption Target
• Green Meetings Target
• Green Procurement Targets
• Reporting on the Purchase of Offset Credits
• Voluntary Reporting on the Agency's Departmental Sustainable Development Strategy

Green Building Targets

Strategies / Comments

1. Minimum level of environmental performance: Three Green Globes for project value between $1M and $10M, Leadership in Energy and Environmental Design (LEED) Silver (Core and Shell Development or New Construction) for project value over $10M, and Labs21 for laboratories only.
2. Appropriate threshold (dollar value or floor area): Projects over $1M and floor area greater than 1,000m².
3. Applicable building types: Temperature controlled offices and laboratories in urban and non-urban centres where a benchmark is available. All mobile laboratories, hospitals and airport quarantine services are excluded.
4. Rationale for target status: During 2012–13, the JC Wilt Infectious Disease Research Centre in Manitoba was under construction and in 2013–14 is targeting LEED-NC Silver certification now that substantial completion has been reached.

Strategies / Comments

1. Minimum level of assessment: Building Owners and Managers Association Building Environmental Standards (BOMA BESt) Level 1 certification for laboratories, and BOMA BESt Level 2 certification for office facilities. The Agency has committed to voluntarily participate in Labs21 for its laboratories.
2. Appropriate threshold (floor area): Buildings with floor area greater than 1,000m².
3. Applicable building types: Temperature controlled offices and laboratories in urban and non-urban centres where a benchmark is available. All mobile laboratories, hospitals and airport quarantine services are excluded.
4. Rationale for target status: In 2012–13, the Canadian Science Centre for Human and Animal Health (CSCHAH) engaged an external firm with the intent of exceeding the minimum set criteria of BOMA BESt Level 1 certification.
5. Adjustments to Strategic Framework: The Agency has responsibility for the following two laboratory facilities: the Canadian Science Centre for Human and Animal Health [containing the Agency's National Microbiology Laboratory (NML)]; and the Laboratory for Food-Borne Zoonoses in addition to JC Wilt, the Crown-owned building under major construction, which will be ready for occupancy in 2013-14.

Strategies / Comments

1. This target is not directly applicable to the Agency as Public Works and Government Services Canada (PWGSC) negotiates leases on behalf of the Agency.
2. As the client, the Agency can only request inclusion of this target in its lease requirements and adherence to the FSDS green building targets pursuant to PWGSC's Strategic Framework and its Departmental Sustainable Development Strategy (DSDS).

Strategies / Comments

1. Minimum level of assessment: BOMA BESt Level 1 certification for laboratories and BOMA BESt Level 2 certification for office facilities, the Agency has committed to voluntarily participate in Labs21 for its laboratories.
2. Appropriate threshold (floor area): Buildings with floor area greater than 1,000m².
3. Applicable building types: Heated offices and laboratories in urban and non-urban centres where a benchmark is available. All mobile laboratories, hospitals and airport quarantine services are excluded.
4. Rationale for target status: The Agency did not have any fit-up or refit projects this fiscal year.

Greenhouse Gas Emissions Target

This table is not applicable as the Agency is not included in Annex 4 of the Federal Sustainable Development Strategy Guideline for Target 8.5. (PDF Document)

Surplus Electronic and Electrical Equipment Target

Strategies / Comments

1. Definition of Location: Any building that is occupied by at least one Agency employee and one Agency EEE asset. It excludes facilities such as warehouses, airports, quarantine services and mobile laboratories. The Agency has 39 locations.
2. Rationale for target status: Under the Health Portfolio Shared Services Partnership (SSP), Standard Operating Procedures for the Management of Surplus EEE under the EEE Implementation Plan have been developed to meet the needs of the Agency and HC and are in place at 100% of locations across the country. The procedures are continuously monitored to enhance operational efficiency.
3. Roles and responsibilities: HC will be responsible for data collection, tracking, and monitoring surplus electronic and electrical equipment on behalf of the Agency in accordance with the SSP.

Printing Unit Reduction Target

Strategies / Comments

1. Definition: desktop printers, network printers, photocopiers and multifunctional devices
2. Scope: All employees and devices. The Agency will exceed the Federal target of 8:1 to obtain an overall minimum average of 12:1 throughout the organization, allocated as follows:
   1. 12 workstations for one black and white printing device (12:1); and
   2. 50 workstations for one colour printing device (50:1).
   3. Target exclusions and exemptions: specialty devices such as label makers, plotters, scanners, etc.; select employees as a result of approved Duty to Accommodate and teleworking agreements; floors/buildings with fewer than 12 and/or 50 workstations; floors/buildings where space configuration does not allow for an 12:1 or 50:1 ratio to be achieved; and security considerations under specific conditions (emergencies and business continuity planning).
3. Rationale for target status: Agency has achieved a 11.24:1 ratio of work stations to printing units.
4. Progress Achieved in 2012-13: As of March 31, 2013, there were 2,843 workstations within the Agency with an average printer to workstation ratio of 11.24:1. An additional 252 workstations and/or laboratory facilities have been given time-limited exemptions due to operational requirements. The total number of workstations is 3095.

Paper Consumption Target

Strategies / Comments

1. Through the Green Printer Initiative, all employee computer print settings were defaulted to black and white, double-sided and secure print has been enabled on all multi-functional devices. This alteration is expected to produce significant reductions in paper consumption.
2. As a result of organizational changes through the SSP, the original methodology used by the Agency to track paper consumption is no longer possible. HC is now responsible for data collection, tracking, and monitoring of this target on behalf of the Agency.
3. Rationale for target status: Agency is on track to achieve a 20% reduction in paper consumption.
4. By reducing paper consumption, the environmental benefits will be witnessed throughout the lifecycle process of paper. For example, decreased paper usage will result in reduced transportation needs in addition to less recycling and disposition of paper products.

Green Meetings Target

Strategies / Comments

1. The Agency adopted a Green Meeting Guide (GMG) following senior executive endorsement; it is posted on the Agency Sustainable Development intranet site for employee use.
2. Evidence that the GMG has been adopted: GMG 2011

Green Procurement Targets

Strategies / Comments

1. Through the June 2012 Order-in-Council that created the SSP, the function of asset management now resides within HC. The Agency confirmed that the data was unavailable.

Strategies / Comments

1. All printers and multi-functional devices were procured with ENERGY STAR® certification and sleep mode functions enabled.
2. This target complies with Environment Canada's SMART criteria. Specific: This target is understandable and communicates a clear and well defined requirement for new purchases and leases of printers and multi-functional devices. Measurable: Requests for printing devices were monitored to allow for reporting on compliance with this target. Achievable: As all requests for printing devices were reviewed through a corporate approval process to ensure compliance with the target. Relevant: Through the Printer Reduction Initiative, the Agency will have the ability to refine its printing fleet to ensure the most efficient and high-performing devices remain within the organization. Printing devices that have exceeded their use or no longer perform to quality standards will be removed. Timebound: This target is in force as of April 1, 2011.
3. This target has maintained ongoing compliance throughout 2012–13.

Strategies / Comments

1. In 2012–13, the Agency conducted an environmental scan which identified 234 unique fax numbers. However, as 11 fax machines were approved under permanent exemption to this target, the total number of unique fax numbers is reduced to 223.
2. This year, 35 stand-alone fax machines have been permanently removed from the Agency through integration into MFDs.
3. The progress being reported is the percentage of integrated fax machines against the total number of unique fax numbers.
4. This target complies with Environment Canada's SMART criteria:
   Specific: The target is clear, well-defined, and understandable. The context is explained and there is no ambiguity in direction to reduce the number of standalone devices by increasing the use of multi-functional devices.
   Measurable: This target is measured through an environmental scan of the number of standalone fax machines in the Agency in addition to monitoring the number of multi-functional devices being brought into the Agency with built-in facsimile machines.
   Achievable: As the Agency's printing devices reach the end of their lifecycle or leasing arrangement, the Agency will obtain new devices through a minimum of a three-year leasing agreement, unless a specific exemption is granted to purchase as an asset.
   Relevant: This will not only demonstrate immediate financial savings, but will also allow the Agency to operate a more efficient printing environment for the management, repair and disposal of its fleet.
   Timebound: This target requires a five year implementation period to account for all current printers on lease. In order to avoid contract cancellation penalties, as devices come to the end of their lease, leases will be cancelled for machines that are not multi-functional, including facsimile capability, and the machine will be removed and replaced with an upgraded device.

Strategies / Comments

1. This target complies with Environment Canada's SMART criteria.
2. Through the June 2012 Order-in-Council that created the SSP, the function of asset management now resides within HC.

Strategies / Comments

1. This target complies with Environment Canada's SMART criteria.
2. Through the June 2012 Order-in-Council that created the SSP, the function of asset management now resides within HC.

Strategies / Comments

1. This target complies with Environment Canada's SMART criteria: Specific: The target is clear, well-defined, and understandable. The context is explained and there is no ambiguity in direction to reduce the number of "unknown attribute" responses against the Green Procurement field. Measurable: Through the Agency's financial system, reports will be generated to measure the number of unknown attributes to assess if the number has been reduced by 10% below 2009–10 baselines levels. Achievable: Through training and awareness sessions, emphasis is being placed on employees conducting additional research into the products they are purchasing to avoid using the "unknown attributes" drop-down option. Relevant: This target is applicable to all contracting requirements throughout the Agency in order to demonstrate trends for green procurement practices over time. Timebound: This target is to be completed by March 31, 2014.
2. Goods and services include, but are not limited to, the procurement of: IT hardware; vehicles; furniture; IT services; professional services; and acquisition cards.

Reporting on the Purchases of Offset Credits

Strategies / Comments

1. The Agency did not seek to purchase greenhouse gas emission offset credits in 2012–13.

Voluntary Reporting on the Agency's Departmental Sustainable Development StrategyGreen Building Targets

Strategies / Comments

1. The Sustainable Development Advocate for the Agency is the Acting Assistant Deputy Minister of the Strategic Policy, Planning and International Affairs Branch.
2. The Advocate's leadership is vital in moving the Agency towards the integration of sustainable development principles and DSDS commitments into the policies, programs and activities of the Agency.

Strategies / Comments

1. In its DSDS, the Agency committed to implementing management processes to increase compliance rates with the Cabinet Directive to a minimum of 90% for SEA Preliminary Scans for Memoranda to Cabinet and Treasury Board Submissions.
2. The Agency achieved a 100% compliance rate with the Cabinet Directive in fiscal year 2012–13.

Strategies / Comments

1. Batteries including lead-acid, lithium, nickel-cadmium, silver oxide and mercury pose a higher threat to human and environmental health as they contain heavy metals, many of which are toxic substances scheduled under the Canadian Environmental Protection Act, 1999. Improper disposal of large numbers of batteries also pose a safety risk, since batteries are prone to react and overheat.
2. In 2012–13, the Agency exceeded its commitment by adding the program in an additional five locations.

Strategies / Comments

1. The Agency's 2012–13 NERI demonstrated successes and savings in phantom energy and CO2 reductions.
2. The results of this assessment indicate the utility of installing SmartBars in Agency workstations in tandem with the computer automatic shutdown scripts.

Strategies / Comments

1. This target was achieved in 2011–12.