Evaluation of the surveillance function at the Public Health Agency of Canada – Management response and action plan

Management Response and Action Plan

Centre Name: Office of Public Health Practice, Office of Surveillance Strategy and Data Management

Date Evaluation Report and MRAP Presented to PHAC Evaluation Committee: 14 January 2013

Report Recommendations

Recommendation as stated in the evaluation report.
Management Response

Identify whether program management agrees, agrees with conditions, or disagrees with the recommendation, and why.
Management Action Plan

Identify what action(s) program management will take to address the recommendation.

Identify key deliverables.
Expected Completion Date

Identify timeline for implementation of each deliverable.

Identify the position(s) / team(s) / division(s) responsible for implementing each deliverable.

Identify Senior Executive (ADM level) accountable for the implementation of each deliverable.

Describe the human and/or financial resources required to address recommendation, including the source of resources (additional vs. existing budget).
1 Take a strategic approach to surveillance that includes, but is not limited to, the following: 1 Agree 1 The Chief Health Surveillance Officer (CHSO) will lead and oversee the implementation of the second PHAC Surveillance Strategic Plan (PSSP2), including: 1 PSSP2 implementation launch January 2013 Chief Health Surveillance Officer (CHSO)

Surveillance Coordination Unit (SCU)
Dr Theresa Tam CHSO, SCU, Communications
a) working with partners and stakeholders to develop a policy framework for a ‘federated' model for public health surveillance, and an approach for its implementation a) Agree Item a) In line with Strategic Objective 4 of the PSSP2, the Agency will lead an F/P/T initiative to establish the foundations for an integrated public health surveillance framework in Canada.

The Agency, through the Public Health Network Structure (i.e., National Surveillance Infrastructure Task Group [NSI TG] under the Public Health Infrastructure Steering Committee [PHI-SC] and other partner engagement, will lead and coordinate the development of a Blueprint for a Federated System for Public Health Surveillance in Canada
Item a)      
  • Draft Blueprint
December 2013 CHSO SCU NSI TG Federal Lead CHSO, NSI TG Federal Lead, NSI TG Secretariat support (SCU), PHI-SC Secretariat, NSI TG PHAC members

Financial resources to support this work are part of the SCU budget.
  • Draft Blueprint Action / Implementation Plan
December 2014
  • Approved Blueprint and Action / Implementation Plan
December 2015
b) establishing a formal mechanism and criteria for surveillance priority-setting within the Agency that links surveillance priorities to public health, provincial/territorial and Agency strategic priorities b) Agree Item b) In line with Strategic Objective 2 of the PSSP2, the Agency will establish a corporate model for PHAC public health surveillance decision making and strategic alignment of surveillance activities. Item b)      
  • Draft, consult on and seek approval through governance of PHAC surveillance alignment framework and tool to support corporate decision making
January 2014 CHSO
CHSO, SCU, subject matter experts (SMEs), PHAC Governance

SCU budget
The Agency will develop a framework to ensure strategic alignment of surveillance activities with Agency and federal priorities.
  • Implement PHAC surveillance alignment framework and tool to support corporate surveillance decision making.
March 2014
c) developing a surveillance knowledge management approach that: identifies priority and appropriate surveillance products; examines approaches for their timely approval, production and dissemination; and reflect the needs of multiple audiences. c) Agree Item c) Aligned with Strategic Objective 1 of the PSSP2, as an element of the Corporate Surveillance Management and Practice Standard, the Agency will establish a Surveillance Knowledge Translation Standard that will support the timely production and dissemination of surveillance products in appropriate formats for defined audiences. Item c)      
  • Draft and consult on Surveillance Knowledge Translation Standard (SKTS)
June 2013 CHSO
CHSO, SCU lead, Surveillance program representatives, SMEs, and communications representatives

SCU budget
  • Develop implementation plan and seek approvals
January 2014
  • Implement SKTS
February 2014
2 Assume a leadership role in working with surveillance partners toward greater consistency of surveillance practices and processes, and where feasible, explore opportunities within the Agency for integration and linkages of the Agency's surveillance systems and programs. Agree To meet Strategic Objective 1 of the PSSP2, the Agency will develop and put in place a Corporate Surveillance Management and Practice Standard (CSMPS).

The CSMPS will be a guiding document for a consistent, coherent approach to the PHAC management and practice of surveillance, which outlines principles and standards, and corporate frameworks and tools.
Item 2   CHSO

Dr Theresa Tam CHSO, SCU leads, SIT members, SMEs

SCU budget
  • Complete development of planned frameworks and policies for inclusion in the guidance document
  • Directive on the Collection, Use and disclosure of Information for Public Health Purposes
January 2013
  • Surveillance Performance Measurement Framework
March 2013
  • Privacy Management Framework
April 2013
  • SKTS
June 2013
  • Data Quality Framework revision
January 2014
  • Develop context and transform new and existing surveillance standards and policies into a single guidance document
September 2014
  • Implement CSMPS
January 2015
3 Strengthen the governance and accountability of the Agency's surveillance function by: 3 Agree 3 Consistent with Strategic Objective 2 of the PSSP2 the Agency will establish a corporate model for PHAC public health surveillance decision making. 3     Dr Theresa Tam  
a) Providing the components of the governance structure with appropriate authority, accompanied by clearly defined accountabilities for programs a) Agree Item a) Item a)      
The Agency will develop a corporate governance and decision making process that defines roles and responsibilities, interdependencies, and priorities.
  • Draft PHAC surveillance alignment framework and tool
September 2013 CHSO
  • Corporate Surveillance Governance and Decision Making Process
March 2014
b) Finalizing and implementing a Public Health Agency-wide performance measurement framework for its surveillance systems, and developing the necessary tools to monitor economy and efficiency. b) Agree subject to coordination with finance on the parameters and tools to be used to improve the calculation of surveillance expenditures Item b) Item b)      
The Agency will finalize and implement the PHAC Surveillance Performance Measurement Framework Surveillance Performance Measurement Framework
  • Approval
March 2013 SCU SCU, SIT members, surveillance programs
  • Phased implementation
March 2014
The Agency will also put a mechanism(s) and tool(s) in place to define surveillance activities and to improve the calculation of associated expenditures. Surveillance Systems, Activities, and Information Data Base (SSAID) July 2013 CHSO
Methodology(ies) to estimate and/or track surveillance costs Finance with programs SCU, finance representatives

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