ARCHIVED - Formative Evaluation of the Canadian HIV Vaccine Initiative

Appendix C: List of CHVI Documents

The evaluation team reviewed key program and background documents related to the CHVI, mandate and priorities.

1) CHVI Discovery and Social Research

• Emerging Team Grant: HIV/AIDS Vaccine Discovery and Social Research (RFA from CIHR website)
• Catalyst Grant (RFA from CIHR website), Catalyst Grant Funding Decisions
• CHVI Team Grant in HIV Vaccine Research - Partnership Development
• Forum, Oct. 2008, South Africa, Opening Remarks CHVI Partnership Development Forum
• Funding Opportunity Announcement
• Operating Grant: Fall 2008 Priority Announcement

2) CHVI Pilot Scale Manufacturing Capacity for Clinical Trial Lots

• Documents re: pre-consultation on the facility, web-based consultation on the facility ISA
• CHVI Pilot Scale GIV Vaccine Man. Fac. In Canada for CT lots - Project Management - Briefing SADM March 11, 2009
• Project plan and Schedule Dec. 8/08 version
• Memo to CHVI Interdepartmental Steering Committee on Pilot facility
• LOI form from GoC and Gates for a Pilot facility (April 15, 2008)
• ISA form from GoC and Gates for a Pilot facility (April 15, 2008)
• Funding Opp. Announcement LOI
• Application for Nov. 10, 2008 , plus requirements
• CHVI Facility Project
• RODs for 2008: Sept. 4, Sept. 12, Oct. 8, Oct. 22, Oct. 29, Nov. 12, Dec. 5
• RODs for 2009: Jan. 19, Feb. 16/09, March 11
• Facility binder - contains a folder with miscellaneous information. In the binder are minutes of the Interdepartmental Steering Committee (specific to the facility)

3) CHVI Clinical Trials Capacity Building and Networks

• Concept Note for the Clinical Trials Capacity Building And Networks Component of CHVI (Nov. 26, 2008)

4) CHVI Policy and Regulatory Issues, Community and Social Dimensions

• Concept note on sustainable regulatory development to accelerate access to HIV Vaccines in countries most in need
• Policy Development and Community Engagement Fund deck (Feb. 11, 2008)
• CHVI Community Initiatives Fund - status of ISA (3 bullets - Jan. 12, March 13 and March 2009)
• Community Initiatives Invitation to Submit Applications (June 2008)
• 2 grant reports (outputs):
  • Technical and Financial Report of the AAVP Ethics, Law and HR Collaborating Centre (8 Sept. 2008 - 31 March 2009)
  • Report from UNAIDS to Health Canada (Geneva, Dec. 15, 2008)
    • Health Canada contract outputs:
  • Overview of the Cdn. Patent Landscape of HIV Vaccine-Related Technologies (Nov. 2007)
  • Intellectual Property Management and HIV vaccine-related technologies (July 2007)
    • PHAC contract outputs:
  • Good Participatory guidelines for Biomedical HIV Prevention Trials: A Consultation Plan for Canada  (March 31, 2009)
  • Policy Agenda deck (completed April 2009, and summary table)
  • Literature Review: Potential Synergies Between HIV Vaccines, Microbicides and Pre-Exposure Prophylaxis (March 31, 2009)
  • Considerations Regarding Global Access in the Context of the Canadian HIV Vaccine Initiative (April 2008)
  • Integration and Collaboration on the CHVI (March 25, 2008)
  • A Partnership Framework for the CHVI draft 2 (June 15, 2008)
  • CHVI draft interview guide for PPPs (not dated)

5) Planning, Coordination and Evaluation

• Overview deck of the CHVI - Feb. 2009
• Interdepartmental Steering Committee minutes:
  • 2008 minutes: Jan. 28, May 9, Sept. 29, Oct. 21, Oct. 29
  • 2009 minutes: Jan. 27, March 17
    • Interdepartmental Steering Committee Terms of Reference (Jan. 28, 2008)
• CHVI RMAF/RBAF

CHVI Communications Working Group:

• 2007 summary of outcomes: Nov. 13, Nov. 27, Dec. 11
• 2008 summary of outcomes: Jan. 8, March 23
• CHVI Progress from Oct. 2008- end of Jan. 2009
• Conferences attended + all documentation prepared for each.
• CHVI Inaugural Annual Report 2007-08 (Draft Feb. 2, 2009)
• CHVI Annual Report 2008-09  (Draft March 30, 2009)
• CHVI Communications Plan - March-July 2009 (first draft)
• CHVI Communications Strategy (March 4, 2009)
• CHVI Web site

Consultations/Partnership docs:

• Consultation on CHVI Funding Programs (Feb. 10-12, 2008)
• IPM: Information Sharing Session (IPM - Jan. 27 2009), summary of meeting with Minister and IPM Aug. 4, Mexico City
• IAVI - Meeting summary - Minister and IAVI (Aug. 4, 2008, Mexico City); Summary of Info Sharing Session - Feb. 12, 20089, Ottawa; summary of meeting with IAVI and CHVI staff, Aug. 4, Mexico City
• Global HIV Vaccine Enterprise: Funding grant (Feb. 16-2009 - Jan. 31, 2010); summary of meeting with the Global HIV Vaccine Enterprise, Jan. 16/09; Summary of Meeting and Meeting Note with the Global HIV Vaccine Enterprise, Nov. 26/08; Meeting summary - Minister and the Global HIV Vaccine Enterprise, Aug. 5/08, Mexico City; June 20/08 Summary of teleconference with Frank, CHVI and the Global HIV Vaccine Enterprise; Potential Areas of Collaboration (e-mail from Steven, June 20/08); letter of congratulations to the Global HIV Vaccine Enterprise - Dec. 21, 2007.
• Partnership, engagement and linkages framework
• March 19, 2009 deck: CHVI Depts/Agencies and the IDRC: Proposed Working Relationship
• Trip Report - CHVI Delegation - Washington and Philadelphia Jan. 13-15/09
• Feb.2009 deck to AAVP, New York - Overview of the CHVI
• Partnership Development and Stakeholder Engagement Framework for CHVI (Jan. 2009 - approved by DG Steering Committee)
• Draft MOU between Office of HIV Vaccines and BGTD (Revised April 2009), concept paper Formalizing Avaref into Avaren for Discussion (Jan. 7,2009)
• Minutes - National Partners and PHAC Forum - April 16, 2008, Ottawa - 1 page of minutes outlining what CHVI did at the meeting)
• Jan. 8. 2008 - CHVI deck presented to Public Health Network
• Jan. 28, 2008 CHVI deck presented to National Aboriginal Council on HIV/AIDS
• Framework for Bilateral Federal – Provincial Discussions on Collaborative Opportunities re: CHVI (May 9, 2008) + Feb. 1/08 Letter from Kerri Irvin Ross (Manitoba) and letter to her from Tony Clement + Jan. 4/08 letter from George Abbott (BC Min of Health) to Minister Clement.
• MOU between Bill & Melinda Gates Foundation and Government of Canada
• Office of HIV Vaccines (PHAC) Contract Outputs
• Office Of HIV Vaccines Team Building Retreat - April 8, 2008
• Deck for the 15th Canadian Conference on International Health, Ottawa, Oct. 26-28
• CHVI Facility teleconference minutes with Bill & Melinda Gates Foundation (Dec. 1, 208 and May 5, 2008)
• Minutes/Meeting summaries with Gates the Foundation
• Agendas/meeting minutes of the CHVI Community, Policy, Regulatory Sub-Committee