ARCHIVED - Management Response and Action Plan

Integrated Strategy on Healthy Living and Chronic Disease -

Surveillance Functional Component, March 24, 2009

	Evaluation Recommendations	Management Response	Management Action Plan	Deliverables	Expected Completion Date	Responsibility	Accountability
ISHLCD Surveillance Program Recommendations
1	Increase stakeholder awareness of PHAC priorities, progress, role, vision and results for ISHLCD Surveillance.	Agree	In consultation with PHAC Communications, and the PHAC Surveillance Coordination Unit develop and launch a multi-year surveillance communications plan	Environmental scan of current means of communication, stakeholder groups and specific stakeholder requirements	September 2009	CCDPC, Director, Surveillance Division	CCDPC, Director General
				Communications plan with priorities and implementation options	December 2009
				Launch of plan and development of additional venues and means for communicating with stakeholders	June 2010
2	Identify and communicate linkages between ISHLCD Surveillance and the Knowledge Development Exchange and Dissemination (KDED) Functional Components.	Agree	Define KDED approach vis-à-vis PHAC’s regional and national role in surveillance and identify, develop and communicate to stakeholders specific linkages supporting the ISHLCD Surveillance Functional Component.	Consensus meeting to build a working relationship	September 2009	CCDPC, Director, Surveillance Division	CCDPC, Director General
2		Agree		Operational plan building KDED into the Healthy Living and Chronic Disease Surveillance Program	January 2010	CCDPC, Director, Evidence and Risk Assessment Division	CCDPC, Director General
3	Identify program performance requirements based on PHAC Evaluation Framework for Surveillance Systems and ISHLCD KDED performance measurement framework. Establish a performance monitoring system to track activities, outputs and immediate outcomes for the Surveillance Functional Component.	Agree	Adopt or adapt and implement the conceptual model, tools and indicators of the PHAC Evaluation Framework for Surveillance Systems	Performance measurement framework based on the PHAC Evaluation Framework for Surveillance Systems	March 2010	CCDPC, Director, Chronic Disease Prevention Division	CCDPC, Director General
				Pilot report of partial implementation of performance monitoring system	December 2010
				Implementation of complete performance monitoring system	March 2011
4	Develop approaches and instruments to measure intermediate outcomes of the ISHLCD Surveillance Functional Component to facilitate ongoing decision-making and future evaluation designs.	Agree	Determine scope, consult with stakeholders, identify designs, indicators and measures to systematically assess progress on achieving intermediate outcomes	Project plan	March 2011	CCDPC, Director, Chronic Disease Prevention Division	CCDPC, Director General
				Framework report on options for approaches, designs and measures	June 2011
			Develop, pilot and implement tool(s) and methodology to assess progress on achieving intermediate outcomes	Pilot report	September 2011
				Finalized methodology	December 2011
				Initiate data collection	March 2011
5	Establish an evaluation working group with representation from evaluation and program staff to inform development of the performance monitoring system and evaluation tools, and to ensure system utility. Representation from PHAC regional offices will be sought as appropriate.	Agree	Create Working Group	Terms of reference and membership list	June 2009	CCDPC, Director, Chronic Disease Prevention Division	CCDPC, Director General
5		Agree	Develop and gain approval for a multi-year work plan Liaise and engage with SFEWG as appropriate	Multi-year work plan	October 2009	ARO Director	CCDPC, Director General
Overall ISHLCD Program and Evaluation Recommendations
6	Ensure all ISHLCD Functional and Program Components Gs&Cs adhere to the forthcoming findings and recommendations from the PHAC Gs&Cs Realignment Initiative.	Agree	Review Gs&Cs monitoring annually and implement new recommendations and policies as appropriate	Annual review of Gs&Cs monitoring as per Standard Operating Procedures	December 2009 & Biannually	CCDPC, Director, Chronic Disease Prevention Division ARO Director	CCDPC, Director General
7	Develop an approach and instruments to systematically assess the common immediate outcome of engagement which crosses all ISHLCD Functional and Program Components.	Agree	Determine scope, consult with stakeholders, identify designs, indicators and measures to systematically assess engagement	Achieve consensus on a definition of engagement	September 2009	CCDPC, Director, Chronic Disease Prevention Division	CCDPC, Director General
			Develop, pilot and implement tool(s) and methodology to assess engagement	Pilot report	January 2010	ARO Director
				Finalized Tool(s)	June 2010
				Initiate data collection	December 2010
8	Establish a performance measurement framework and monitoring system for the ISHLCD as a whole to track key outputs and immediate outcomes.	Agree	Consult Monitoring and Evaluation Working Group members on an on-going basis to align the functional and program components’ performance measurement frameworks with the ISHLCD’s framework and PHAC’s performance measurement framework	Performance measurement framework	March 2010	CCDPC, Director, Chronic Disease Prevention Division	CCDPC, Director General
				Report outlining partial implementation of performance measurement system	December 2010	ARO Director
			Determine scope, consult with stakeholders, develop performance measurement framework, including targets, design system, pilot and implement the performance monitoring system	Implementation of performance measurement system	March 2011	ARO Director
9	Identify and communicate the KD&E linkages across Functional and Program Components of the ISHLCD matrix.	Agree	Define a strategy-wide KD&E approach	Consensus meeting to build a working relationship	September 2009	CCDPC, Director, Chronic Disease Prevention Division	CCDPC, Director General
				Updated ISHLCD roles & responsibilities documents	October 2009	ARO Director
				Joint ISHLCD KD&E operational plan	January 2010	CCDPC, Director, Evidence and Risk Assessment Division
10	Identify, assess and communicate to stakeholders internal and external ISHLCD coordination mechanisms reflecting best practices for matrix management and an integrated approach to healthy living and chronic disease prevention and management.	Agree	Examine current ISHLCD matrix functions to identify lessons learned	Lessons Learned Report	August 2009	CCDPC, Director, Chronic Disease Prevention Division	CCDPC, Director General
			Compare ISHLCD matrix lessons learned with lessons learned and best practices of matrix management organizations in the public sector and share this analysis with PHAC Matrix Management Training Working Group	Environmental scan of matrix management research and evaluations in the public sector to determine critical success factors and lessons learned	December 2009
			Develop a business case outlining risks and required resources for future success	Business case to support ISHLCD coordination mechanisms presented to Branch Executive Committee	March 2010

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Date modified:: 2009-10-12

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ARCHIVED - Management Response and Action Plan

Integrated Strategy on Healthy Living and Chronic Disease -

Surveillance Functional Component, March 24, 2009

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ARCHIVED - Management Response and Action Plan

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We have archived this page and will not be updating it.

Integrated Strategy on Healthy Living and Chronic Disease -

Surveillance Functional Component, March 24, 2009

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